ROI in OHSCase Studies from the Alfred

Gavin HorriganAMREP Precinct Manager

October 2014

Monash History@The Alfred

• Monash University established 1958• First students enrolled in 1961• Clinical Sciences Building established at the Alfred in 1964• First Professors of Medicine/Surgery appointed in 1968 • Huge growth of academic activity over last forty years• Central & Eastern Clinical School transformed into: - Central Clinical School (Alfred) - Eastern Health Clinical School (Box Hill Hospital) - School of Public Health & Preventive Medicine (Alfred/MMC/Caulfield Campus/Southbank)

Monash Alfred Metrics - 2013

• $112.9m total budget• $50.1m research income/$32m competitive• $8.5m commercial income• 1,234 journal articles/25 book chapters• 499 FTE staff/641 adjuncts/joint appointees/visiting

academics• 306 HDR students/36 completions• 39 BMS/27 BBioMedSci/BSc/BBiotech honours students • Significant UG load - MBBS, Medical Law & 346 BHS

students with service teaching in Immunology, Human Pathology, Nutrition

• 563 PG coursework enrolments (256 MPH students)• 300 short course enrolments (10 courses)• 16,500m2 of leased space

Alfred Site – Ariel View

Central Clinical School – structure, activities & key risks

ACBD

Anaesthesia

Surgery/NTRI

Immunology

Gastroenterology

Infectious Diseases

Medicine

MAPrc

Van Cleef Centre

UMED

Laboratory basedclinical/translational

researchResearch training

Undergraduate teaching

Key risks:Hazardous equipment

ChemicalsCryogenics

Manual handlingStaff/student turnover

School of Public Health & Preventive Medicine – structure, activities & risks

ACC

ASPREE

CORE

MHCRI (MMC)

DEPM

DFM (AIFM)

Dry laboratory clinical/translational

researchResearch training

Undergraduate teachingPostgraduate teaching

Key risks:Ergonomics

Manual handlingOffice hazards (‘trips &

slips’)Home visits

Alfred Case Studies

1. Structure – creation of ‘Laboratory Operation Officer’ roles

2. Technology – providing access to OHS resources & onboarding

3. Training – improving access & timeliness Framed within a challenging context due to:

• Size – high number of staff/students, large area to cover (16,500m2)

• Complexity – off-site campus, range of activities & partners… etc.

• Geographical spread – four sites/seven buildings• Identity crisis issues – ‘us or them?’ (especially with respect to

Alfred Health)

Alfred Case Study 1: Structure Changes• CCS safety resources reviewed & restructured in 2012• Two LOO positions created reporting to HOD/working closely with

TSM/PM• Paid roles encapsulating a mix of lab management/OHS

Outcomes: Creation of ‘local OHS champions’ has increased awareness & compliance• Increased resources for OHS (1.0FTE to 1.8FTE) • Improved local focus on safety – OHS in PD/defined part of role• Safety & lab management dovetail ideally• Reduced OHS burden on researchers/academic & research support

staff • Increased hazard & incident & near miss reporting• Improved communication via school & department meetings & lab

user groups• Variable systems, procedures & effort have been standardised• Induction & training is occurring• Systems & procedures are constantly being drafted, reviewed &

updated• Accurate OHS records are being maintained

Alfred Case Study 2: Technological Change• CCS has implemented a comprehensive OHS Intranet• SPHPM & CCS have implemented electronic ‘onboarding’

systems

Outcomes: The Intranet is a ‘one stop shop’ for safety related information

Alfred Case Study 2: CCS Intranet

Alfred Case Study 2: Technological Change• CCS has implemented a comprehensive OHS Intranet• SPHPM & CCS have implemented electronic ‘onboarding’

systems

Outcomes: The Intranet is a ‘one stop shop’ for safety related information• Identifies key OHS contacts• Provides easy access to local information & links to university

policy• ‘Living, breathing’ document being continually updated

• Supported by lab based OHS folders containing induction & training records, risk assessments, safe work instructions, chemical manifest hard copies, GMO lists and other relevant documents

Alfred Case Study 2: Technological Change• CCS has implemented a comprehensive OHS Intranet• SPHPM & CCS have implemented electronic ‘onboarding’

systems

Outcomes: The Intranet is a ‘one stop shop’ for safety related information• Identifies key OHS contacts• Provides easy access to local information & links to university

policy• ‘Living, breathing’ document being continually updated

Onboarding provides a framework for ‘holistic’ induction

Alfred Case Study 2: SPHPM Onboarding

Alfred Case Study 2: Technological Change• CCS has implemented a comprehensive OHS Intranet• SPHPM & CCS have implemented electronic ‘onboarding’

systems

Outcomes: The Intranet is a ‘one stop shop’ for safety related information• Identifies key OHS contacts• Provides easy access to local information & links to university

policy• ‘Living, breathing’ document being continually updated

Onboarding provides a framework for ‘holistic’ induction• Supports OHS (& other Monash required) compliance training• Properly introduces new starters to their workplace &

colleagues• Ensures ergonomic assessment of workstation occurs on

commencement• 12 week checklist ensures workplan developed & training needs

identified

Alfred Case Study 3: Training• OHS training lacked focus prior to 2012• Training was a department, centre unit responsibility• If training occurred it was lab/technically focussed

Outcomes: Training is now recognised as vital to creating a safe & healthy workplace• Greater focus on Monash online OHS training & follow-up• Induction focuses on the local area & the lab (where relevant)• More training including specialty training is being provided ‘on-

site’ to get around the ‘tyranny of distance’ (to Clayton)• OHS training for managers & supervisors regularly conducted• Mental Health First Aid training has been conducted

(School/MMs)• Both schools developing their own training matrix with

monitoring via BI

Questions?