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  • Rocky Mountain Coordinating Group NWCG Interagency Standards for Incident Business

    Management - Supplement

    1

    This document provides direction for the Rocky Mountain Geographic Area and supplements the NWCG Interagency Standards for Incident Business, PMS 902. CHAPTER 50 - COOPERATIVE RELATIONS Supplement No.: RMCG-2020-50 Effective Date: May 1, 2020 Duration: Effective until superseded or removed Approved: Brian Achziger, Chair, Rocky Mountain Coordinating Group Posting Instructions: Supplements are numbered consecutively by chapter number and calendar year. Post by document; remove entire document and replace with this Supplement. Retain this transmittal as the first page of this document. New Document: RMCG-2020-50, 05/1/2020, 47 pages Superseded Document: RMCG-2019-50, 05/17/2019, 50 pages Digest:

    ● Update state specific information for Rocky Mountain Area ● Updated Agency Contact List

  • ROCKY MOUNTAIN AREA COOPERATIVE RELATIONS - CHAPTER 50

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    Agreements between Federal and State Fire Organizations Equipment and operating personnel obtained from city, county or rural fire departments are normally ordered and reimbursed in accordance with existing cooperative agreements. The mechanics of each agreement vary considerably; however, there are a few general points to consider when dealing with these state cooperators.

    ● The cooperative agreement normally specifies that the cooperator must be reimbursed for their costs. Government agencies, whether they are city, county, or rural, should not be in the profit- making business. These costs are outlined in annual operating plans and cooperators should carry the operating plan with them to an incident.

    ● The rates established in the Rocky Mountain Area supplement to Chapter 20 of the NWCG Standards for Interagency Incident Business Management (SIIBM) are intended for private contractors and normally are not used for cooperators.

    ● The method of tracking equipment use for cooperators varies with each state Cooperative agreement. The most common method uses the Emergency Equipment Shift Ticket, OF-297, and Emergency Equipment Use Invoice, OF-286, for all equipment. The original Shift Tickets and Use Invoice are provided to cooperator personnel for billing documentation.

    ● When equipment rates do not include personnel costs, document personnel time on a Crew Time Report, SF-261, and Incident Time Report, OF-288. Mark “Other” in Block 4. Give originals of the OF-288 to cooperator personnel.

    ● Normal wear and tear. Equipment use on an incident may include conditions which are harsher than non-incident use of the same equipment. Use beyond normal wear and tear can be determined by the incident Finance Section Chief, Procurement Unit Leader, Contracting Officer, or Incident Business Advisor.

    ● Commonly city, county or rural fire departments have Federal Excess Personal Property (FEPP) available to assist on wildland fires. Equipment in this program is on loan from the US Forest Service to the state, which in turn loans it to the city, county or rural departments. This equipment can be identified by a small silver or yellow sticker, or plate, which states that it is federal property under the control of the US Forest Service. This identification is normally found on the dashboard of the vehicles and in prominent locations on other pieces of equipment. The renting of FEPP equipment to federal agencies is not authorized. Use charges should include only operating costs (fuel and oil), operator costs if applicable, and possibly transportation costs. Charges should not include amortization, depreciation, replacement costs and related charges for the vehicle. Such charges may be appropriate for special equipment added to the loaned unit, such as tanks or pumps.

  • ROCKY MOUNTAIN AREA COOPERATIVE RELATIONS - CHAPTER 50

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    EXHIBITS EXHIBIT 01 - Colorado .................................................................................................................................. 4 EXHIBIT 02 - Kansas ................................................................................................................................... 15

    EXHIBIT 03 - Nebraska ................................................................................................................................ 16

    EXHIBIT 04 - South Dakota ......................................................................................................................... 17 EXHIBIT 05 - Wyoming ............................................................................................................................... 38

    EXHIBIT 06 - Agency Specific Contacts ..................................................................................................... 47

  • ROCKY MOUNTAIN AREA COOPERATIVE RELATIONS - CHAPTER 50

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    EXHIBIT 01 - Colorado

    Colorado Department of Public Safety (CDPS) Division of Fire Prevention & Control (DFPC)

    Division of Homeland Security & Emergency Management (DHSEM) This supplement outlines operating procedures for State Responsibility Fires within the State of Colorado and for state and local cooperators assigned to incidents under other jurisdictions. The Division of Fire Prevention and Control (DFPC), the lead state agency for wildland fire, and the Division of Homeland Security & Emergency Management (DHSEM), the lead state agency for all- hazards incidents, are both divisions of the Colorado Department of Public Safety (CDPS). The DFPC uses all Incident Command System (ICS) forms and processes, as described in the current Standards for Interagency Incident Business Management (SIIBM). Part I – Colorado State Responsibility Fires – addresses procedures and information when a wildland fire is declared a State Responsibility Fire, as well as for any state non-fire emergency. Part II – Colorado Cooperators on Other Jurisdictions – addresses procedures and information when Colorado state and local government resources are assigned to other jurisdictional incidents, including in-state federal and all out-of-state assignments. Colorado cooperators submit requests for reimbursement for any fire assignment to the DFPC Fire Billing office. Requests for reimbursement for Colorado all-hazards assignments are submitted to DHSEM. For further information, contact the DFPC Incident Business Specialist (720) 544-2262, a DFPC Regional Battalion Chief (BC), or DHSEM staff at (720) 852-6689. PART I – COLORADO STATE RESPONSIBILITY FIRES A copy of the current DFPC Incident Business & Administration Operating Guidelines (IBOG) will be provided to an Incident Management Team (IMT) assigned to a State Responsibility Fire. Contact the local DFPC Regional BC, Agency Administrator (AADM), Incident Business Advisor (IBA) or DFPC Incident Business Specialist if a copy is not provided at the initial briefing. The DFPC IBOG is also available on the DFPC Fire Billing: CRRF and Reimbursement web page. Personnel Personnel time will be documented on the Crew Time Report (SF-261) and recorded on Incident Time Reports (OF-288). Travel should be recorded separately on the OF-288 and return travel time should be left open. Original OF-288s are given to State of Colorado employees and cooperators at the time of demobilization. Original SF-261s may be retained by the incident when OF-288s have been created. Commissary Agency-provided commissary will not normally be established on State Responsibility Fires. Individual firefighter needs will be considered on a case-by-case basis. DFPC employees are not eligible for commissary by payroll deduction. Colorado cooperators may be eligible for payroll deduction commissary if authorized by their home department.

  • ROCKY MOUNTAIN AREA COOPERATIVE RELATIONS - CHAPTER 50

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    Compensation for Injury and Agency Provided Medical Care (APMC) The State of Colorado carries Workers' Compensation insurance coverage for all CDPS employees for work related injuries/illnesses. CDPS employees are required to report work-related injuries and illnesses to their home unit supervisor in writing within four (4) calendar days. Colorado county and local cooperators must provide workers' compensation insurance for all personnel included under the terms of their State & County Cooperative Agreement and Colorado Resource Rate Form (CRRF). Cooperators experiencing injury or illness while assigned to an incident should complete their appropriate department forms and notify their home unit as required. Federal CA-1 and CA-2 forms may be used for documentation if department-specific forms are not readily available. Information may be transferred to appropriate forms at a later date, if necessary. The State of Colorado has no authority to establish APMC on State Responsibility Fires. On multiple jurisdictional incidents, APMC may be provided through a federal agency. All incident-related injuries and illnesses, as well as any related medical expenses (beyond first aid provided by the Medical Unit), will be handled in accordance with the injured employee’s home unit agency workers’ compensation procedures. Travel Expense and Personal Vehicles (POV) POVs are not to be signed up on either Incident-Only EERA or CRRF. Both POVs and agency vehicles should be noted on original resource orders as authorized at time of dispatch. When authorized for use on an incident, POV mil