Rock Paper Scissors and Crafts Presents:Rock Paper Scissors and Crafts Presents:““EXPRESS YOURSELF” ARTS & CRAFTS EXPRESS YOURSELF” ARTS & CRAFTS

SHOWSHOW

November 29, 2009 @ Dallas Convention November 29, 2009 @ Dallas Convention CenterCenter

Presented By:

Katherine BryanPatrick CarrKendall CaseVanessa FisherJames HambrickKaren Muram

Who Are We?Who Are We?

Rock, Paper, Scissors & Crafts, Incorporated is a student run Rock, Paper, Scissors & Crafts, Incorporated is a student run organization at the University of Texas at Dallas for organization at the University of Texas at Dallas for

anything crafts. We strive to bridge the gap between the anything crafts. We strive to bridge the gap between the corporate crafts culture and your everyday enthusiast. corporate crafts culture and your everyday enthusiast.

Our Motto: “Unifying the world one craft at a time”Our Motto: “Unifying the world one craft at a time”

PurposePurpose

To bring local craft organizations and To bring local craft organizations and those interested in crafts, together those interested in crafts, together

all under one roof.all under one roof.

Where:Where: Dallas Convention CenterDallas Convention Center When:When: November 29, 2008November 29, 2008 Time:Time: 12:00 to 4:00 pm12:00 to 4:00 pm # of Attendees:# of Attendees: 400400 # of Booths:# of Booths: 6868 Target audience:Target audience: ffamilies in the communityamilies in the community

ParkingParking

•Dallas Convention Center has signage throughout the property to help guest locate the closet parking lot

•$10.00 per vehicle

•Disabled parking available

Lay Out of EventLay Out of Event

Booth SpecificationsBooth Specifications 100 sq ft. booth- 10’ x 10’ 100 sq ft. booth- 10’ x 10’ ̶ ̶ $250$250

- 4 power outlets- 4 power outlets-1 table-1 table-2 chairs -2 chairs

-1 tablecloth.-1 tablecloth. 200 sq ft booth- 20’ x 20’ 200 sq ft booth- 20’ x 20’ ̶ ̶ $500$500

-6 power outlets-6 power outlets-2 tables-2 tables-4 chairs-4 chairs-2 tablecloths-2 tablecloths

300 sq ft corner booth 300 sq ft corner booth ̶ ̶ $750$750 -8 power outlets-8 power outlets-3 tables-3 tables-6 chairs-6 chairs-3 tablecloths-3 tablecloths

Event TimelineEvent Timeline6 am6 am Electric and extension cords setup

7 am7 am Pipe and drape setup

8 am8 am Exhibitor registration and setup

9 am9 am Concession setup

10 am10 am Fire Marshall Inspection

11 am11 am Setup continues

12 pm12 pm Event starts/ front doors open

4 pm4 pm Event closes

6 pm6 pm Exhibitor breakdown

7 pm7 pm Pipe and drape removal, electricity removed, ballroom cleanup

Marketing & PromotionsMarketing & Promotions

RADIORADIO75 thirty second radio75 thirty second radioadvertisements during peakadvertisements during peaktimes 103.7 Light FMtimes 103.7 Light FM

FLIERSFLIERS5,000 Posted on campus 5,000 Posted on campus

and Michaels storesand Michaels stores

MARQUEE ON CAMPUSMARQUEE ON CAMPUSIn front of Student UnionIn front of Student Union

ON-CAMPUS TVON-CAMPUS TVSchedule interviews and Schedule interviews and coverage on the day of coverage on the day of

eventevent

Food & BeverageFood & Beverage

CenterplateCenterplate

-catering company that serves Dallas -catering company that serves Dallas Convention CenterConvention Center

-concessions type items-concessions type items

-minimum buy out fee of $1,500-minimum buy out fee of $1,500

Cookies $2.75

Chips $2.25

Pretzel $4.00

Nachos $4.25

Popcorn- Small $3.75

Popcorn- Large $5.00

Whole Fruit $1.25

Garden Veggie Cup $5.00

Yogurt $2.75

Fresh Fruit Yogurt Cup $3.50

Hot Dog $5.75

Hamburger $7.75

Grilled Chicken Sandwich $7.75

Chicken Tenders $7.75

French Fries $3.25

Food OptionsFood Options

Beverage OptionsBeverage Options

Starbucks Coffee $3.50

Bottled Juice $3.50

Monster Energy Drink $4.75

Fountain Soda $3.25

Canned Soda $2.25

Bottled Water $3.00

Milk $2.00

Sports Drink $3.50

BudgetBudget

Exhibit Space Application/ContractDallas Convention Center November 29, 2008

Please complete all sections of this form and return the contract with your payment to: Rock, Paper, Scissors, and Crafts 1454 University Drive, Austin, TX 33482. Upon acceptance, a confirmation will be returned for your records. We, the undersigned, hereinafter referred to as Exhibitor, do hereby submit our contract for the reservation of booth space as an exhibitor in the 2008 Rock Paper Scissors Craft Show, subject to all terms, conditions and regulations governing the trade show and its production as set forth on the second page of this contract.Please print or type clearly.Company/Organization:

Mailing Address:

City:State:Zip Code:Phone Fax:Email:Fees and RemittanceAll booths are 10’ x 10’ unless otherwise noted. To confirm your booth location, this application/contract, along with full payment must be received no later than November 29, 2008. Please refer to the terms and conditions page in Appendix A for more information about your certificate of insurance. Booth Spaces are available at the following prices:-100 sq. feet $250.00-200 sq. feet $500.00-300 sq. feet $750.00Along with each booth there will be optional tables and chairs available for anyone needing such items. However, it the responsibility of the signee to clean their space according to Rock, Paper, Scissors standards of practice. Rock Paper Scissors reserves the right to bill any signee who fails to clean their station an additional $100.00 if their station is not up to the previous standards listed above. There will be no refunds for money received and all payments are final.Number of Booths Type of boothsAny Special Accommodations

Total PaymentAgreement and Cancellation PolicyThere are no refunds for this event and only cash, money orders, and bank certified checks will be accepted at any time. Although you reserve the right to pay on the day of the event there is no guarantee that space will be available. We will reserve spaces upon receiving payment. Therefore this is a first come, first serve basis. Remember to refer to APPENDIX A for additional information regarding this contract. Only sign below if you, the Exhibitor, agree to the terms and conditions listed in APPENDIX A. SIGN BELOW FOR ACKNOWLEDGEMENT OF PAYMENT POLICY AND CANCELLATIONName CompanySignature Date __________________________

Contract/Waiver of Liability For SecurityUniversity of Texas Rock Paper Scissors and Crafts Student Organization

A Division of Student Affairs1454 University Avenue

Austin, Texas 33482

This document is to notify those security guards working the Rock Paper Scissors Arts and Crafts show at the Dallas Convention Center on November 29, 2008 of there responsibilities and the liabilities associated with working the event.

The following are the responsibilities of the security working the Rock Paper and Scissors Arts and Crafts Show:

- It is the responsibility of the security to show up at any time that the hosting organization deems necessary within the 24 hour period of time for which he/she has been hired. Therefore Security should plan to be on the site from 12:00am- 11:59pm on the day of November 29, 2008.

- By signing below Security also agrees to be paid the hourly wage of $15.00 per hour. There will be no overtime pay, and the Rock Paper Scissors and Crafts Organization is only agreeing to pay for the hours listed above.

- If the security at the event is forced to forcefully remove someone from the event then it is the responsibility of the Security personnel to do so in a legal and organized manner. Any complaints made against the event for such an event happening is the complete responsibility of the security guard, and all liability is to be assumed by him/her.

- If the Security at the event feels he/she is unable to complete the job then it is their responsibility to find a replacement for the remainder of the hours listed above. Failure to do so will result in a $500.00 to be placed on the security personnel and/or the Dallas Convention Center.

- It is the responsibility of the Dallas Convention Center (event host) to state the required amount of security personnel that must be present. If the fire marshal, or any other authority places a lawsuit against the event for having the incorrect number of security personnel then the Dallas Convention Center assumes full responsibility.

This contract is governed by the laws of the State of Texas.

This contract contains an agreement between all parties and supersedes all other verbal and written agreements. This contract can be modified by executing a supplemental written agreement signed by all parties. By signing this contract, the signee and the agency him/her represents agree to the previous terms listed above. Only sign below if you agree to the policies and the assumptions of liability.

NameSignatureCompany NameDate __________

Presenting Sponsor: Michaels Presenting Sponsor: Michaels $5,000 $5,000

Show Presenter – Your Company will be included as the Show Presenter – Your Company will be included as the official sponsor of the event. official sponsor of the event.

Example: Example: Company Name Company Name Presents…Presents…

Presenting booth in center of room 800 sq feetPresenting booth in center of room 800 sq feet

Logo (XL) on all promotional materials: flyers, t-shirts, event Logo (XL) on all promotional materials: flyers, t-shirts, event website, posters, 1 full-page advertisement in programswebsite, posters, 1 full-page advertisement in programs

Company banners be placed around Dallas Convention Company banners be placed around Dallas Convention Center Center

Company name will be presented in advertisements on Company name will be presented in advertisements on local radio stations and will be mentioned at regular local radio stations and will be mentioned at regular intervals during the eventintervals during the event

Gold Sponsor: Home Depot Gold Sponsor: Home Depot $3,000 $3,000

Logo (Medium) promotional materials: flyers, t-shirts, event Logo (Medium) promotional materials: flyers, t-shirts, event website, posters, and event programs (half-page website, posters, and event programs (half-page advertisement and back page) advertisement and back page)

Your company banners (2x8) to be placed around Dallas Your company banners (2x8) to be placed around Dallas Convention Center Convention Center

Company name will be mentioned as title sponsor at Company name will be mentioned as title sponsor at frequent intervals throughout the event frequent intervals throughout the event

On site product display and promotion for your company On site product display and promotion for your company

300 sq foot booth300 sq foot booth

Silver Sponsor: Scrapbook Barn & Jazz- Ups Silver Sponsor: Scrapbook Barn & Jazz- Ups $1,000 $1,000

Logo (small) displayed on all promotional materials such as Logo (small) displayed on all promotional materials such as event flyers, shirts, event website, posters, and event event flyers, shirts, event website, posters, and event programs (1/4 of page advertisement and back page) programs (1/4 of page advertisement and back page)

Your company banners to be placed around the Dallas Your company banners to be placed around the Dallas Convention Center Convention Center

Company logo (small size mention) will be on site product Company logo (small size mention) will be on site product display and promotion for your companydisplay and promotion for your company

200 sq foot booth space200 sq foot booth space

Bronze Sponsor: Allen’s Artists Canvases Bronze Sponsor: Allen’s Artists Canvases & Dallas House of Flowers $500 & Dallas House of Flowers $500

Logo (small) on flyersLogo (small) on flyers 100 sq foot booth space100 sq foot booth space

VolunteersVolunteers 15 volunteers from Rock, Paper, Scissors 15 volunteers from Rock, Paper, Scissors

and Craftsand Crafts Training will be 1 hour long & conducted Training will be 1 hour long & conducted

on campuson campus We will provide t-shirts that have our logo We will provide t-shirts that have our logo

and name of the event on front and and name of the event on front and volunteer across the back along with khaki volunteer across the back along with khaki pantspants

The management team will wear polo's The management team will wear polo's with our logo and event name on the front with our logo and event name on the front right corner and khakis pants right corner and khakis pants

Risk ManagementRisk ManagementWe adopted the Dallas Convention CenterWe adopted the Dallas Convention Centerrisk management plan which includes:risk management plan which includes: Dallas Convention Center Emergency Contact InfoDallas Convention Center Emergency Contact Info Convention Center Emergency ProceduresConvention Center Emergency Procedures Crowd ManagementCrowd Management Fire ProceduresFire Procedures Evacuation for A BallroomsEvacuation for A Ballrooms Volunteers know CPRVolunteers know CPR RPSC Chain of CommandRPSC Chain of Command

QUESTIONS???QUESTIONS???