Energy Data Management for Sales and Procurement

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Proven products for the utility market

The specialization on processing of large data quantities as well as yearlong experience with database technologies represent the performance of Robotron systems. Combined with broad expertise of complex and volatile requirements of the utility market a unique portfolio of products and services was developed. It can be adapted for every market role and its demands and is subject to continual development.

As a result the ‘Robotron Energy Market Suite’ was created. With its products and modules it is able to map the entire market processes in a seamless, integrated, commodity-independent, non-proprietary and highly automated manner.

Mapping of the entire value chain

A successful optimization of the value chain demands not only the effectiveness of processes within the mass customer business, but also the consideration of energy sales including the procurement for each individual transaction customer. The energy data management for sales and procurement comprehensively supports the execution of these processes. All modules of this product line seamlessly communicate with a common data pool and are based on the Robotron EDM core.

This way, the database based and workflow controlled offer calculation, sales controlling, contribution margin accounting, and tariff and sales planning, sales balancing as well as invoice verification and billing operate smoothly and efficiently with each other. Furthermore, procurement modules such as portfolio, risk and schedule management perfectly interact on a common data basis and optimize the entire process of sales and procurement.

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ROBOTRON ENERGY MARKET SUITE The product portfolio for an optimal mapping of utility market processes.

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for sales and procurement

ENERGY DATA MANAGEMENT –

Functional mapping of procurement and sales processes in robotron*e~sales

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Robotron-Products

Accounts, Billing Preparation

Sales Management, Contribution Margin Calculation, Sales Planning

Forecast, FPM, EDM

Portfolio Management, DealsNetwork Access Management

Offer Acceptance

Offers, Approval

Offer Calculation

Data Management, Forecast, Load Curve Pricing

Contract Management

Modules

Billing

Billing Preparation

Delivery

Procurement

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Offer

Calculation

Calculation Preparation

Offer Request

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EDMEnergy Data Management

minimization of sales risks through foresighted planning

CALCULATION –Offer calculation: Users get an optimal overview of all offers regarding status and aspects through the mask offer cockpit.»

Forecast: The user interface is intuitive to operate and supports the fast generation of forecasting models on the basis of mathematical forecasting procedures.»

Forecast

The forecasting tools by Robotron with their various characteristics serve as the perfect combination of different methods for the short-, mid- and long-term forecast of consumption or feeding.

Some features at a glance:

�� Processing of requirements value for the commodities power, gas, district heating and cooling across different timeframes and forecasting horizons

��Consideration of influencing factors such as weather data and public holiday calendar

��Automatic analysis of dependencies of further freely selectable influencing variables

��Additional analysis of temporal consumption rhythms and typical consumption rhythms of gas forecasting

Methods:

��Rollout of standard and branch load profiles

��Comparison day method

�� Public holiday relative copying

�� Forecasting procedure based on mathematical calculation cores (robotron*e~predict)

�� Forecasting procedure R-connection

Tools:

�� Profile generator for the intuitive generation of reference profiles of own branch libraries

�� Load curve generator for any time series based procedures (CDM, PHRC) with numerous scaling options for the continuation of existing load curves and for the rollout of profiles

�� Load curve forecast to automatically predict with mathematical procedures presented through user-friendly interface robotron*e~predict

�� Forecast automation with prioritized execution of listed forecast variations with forecast automat

Offer calculation

With the Robotron offer calculation utility companies prepare offers of the different commodities for their customers and potential clients (consumption metering/ SLP) on the basis of flexible procurement scenarios and freely configurable contribution margin schemes.

Some features at a glance:

��Creation of contribution margin oriented offers for transaction customers even with complex serving structures (bundle and chain customers, multi-year and framework agreements)

�� Parallel calculation of entire segments of commercial customers

�� Fully and highly automated support of the entire offer process incl. its upstream and downstream tasks

��Various calculation forms such as individual, prospective customer and bundling calculations as well as calculating of framework agreements

��A comprehensive product generator allows for calculation of individual, standard and additional products on the basis of individual offer prices as well as future consumptions and prices

��Calculation on the basis of different price sources and forecasted consumptions

��Application of different forms of pricing such as price time series, formula prices, price sheet prices, tranches and aggregations as calculation base

After finishing the calculation, printing of the offer variations can be initiated using an integrated document generator. This generator can print the offer documents as either a DOC, XLS or PDF based on self-created templates. In this manner, there are options to define product specific documents and to differentiate between offer and supply contract documents.

SLPStandard load profile

sales and procurement united

PROCUREMENT OPTIMIZATION –

Procurement risk management

Integrated into the business-wide risk management, the application of

robotron*e~sales effectively limits the risk of trade transactions within a defined time period. This is done by a number of monitoring mechanisms. This way, for instance limits for procurement employees, portfolios, products or counterparties contribute to risk minimization. In case of limit violations logged actions, such as warning notifications via different paths, prevention of trade transaction, can be arranged for.

In all books risk key figures such as VaR, PnL or MtM are freely defined and automatically stored as time series. The portfolio quality is, among other things, influenced by the effect of market price or serving behavior changes and can be monitored by applying a stress test. A time-key figures-matrix (reporting about limits, warning threshold and predefined standard values over various periods) is meant to support such actions.

The application of user groups and the regulative assignment of rights for individual users allow for the required access security. At the same time all status transitions for trade and index transactions can be defined in detail with regard to the principle of double checking and/or change of procurement operator. A comprehensive revision security is guaranteed by documenting all relevant status changes and transactions within the system.

Portfolio management

With the module “portfolio management” the fulfillment of demand for one or more sales organizations can be optimized. Selected functionalities:

�� Freely structural procurement segments/ books are available to the user which can be assigned transactions (supply, relationship between partners), offers, products and any additional information to be illustratable in time series.

��Administration of any number of products, transactions and offers

�� Seamless collaboration of sales modules, portfolio management and schedule management within a joint data model

��Monitoring and optimizing of procurement segments takes place depending on the economic evaluation and visualized fragmentation of open positions into tradable products

�� Functionalities for the realization of portfolio management transactions are available such as:

– Online calculation of open positions

– Manual and automated closing of open positions

– Aggregation of transactions

– Detailed visualization of portfolios

– Evaluation as well as the segmentation of schedules (quantity and value neutral as well as by Price Forward Curve (PFC))

– Visualization of schedules

– Portfolio overview which serves to display open positions and evaluate procurement performance

��An integrated Reporting allows, among other things, for the following evaluations:

– Energy and cost overview for the portfolio

– Cost preview for any time period and counterparties

– Transaction overview of any time periods as well as Mark-to-Market and Market-to-Forward analyses

Portfolio management: Any complex scenarios for closing of open positions and further evaluations can be clearly presented with the portfolio analysis.»

VaRValue at Risk

PnLProfit and Lost

MtMMark-to-Market

The different balancing modules reflect the coverage of any requirements of the different market processes in and outside of Germany. For this purpose a number of tools for aggregation/ calculation, balance group and contract management as well as market communication with different market partners are provided.

All determined figures are available in respective formats and can be seamlessly forwarded to neighboring systems and modules.

power and gas

BALANCING –

Balancing: All balancing-relevant structures and relating detailed information can be analyzed at a glance and processed in one user interface.»

Balancing power

Suppliers and balancing group managers are able to automatically readjust the sample balance on the basis of the data supplied by the grid operator and the balancing group coordinator. This way feed-in and withdrawals per grid area and energy balance account can be determined through shadow accounting.

The totals of shadow accounting are compared with the balancing totals by the system. Determined deviations are shown in table form and graphical illustrations.

Clear structures of the contract model form the basis for balancing within robotron*e~sales. The following contract structures as well as their allocations among one another are defined:

��Balancing group contracts

��Retailer framework agreements

�� Pooling contracts

�� Supply/ feed-in contracts

��Allocation authorizations/ agreements

The mapping of contracts result in the views on balan-cing structures per control area, energy balancing ac-count, grid area or supplier. Another step is the deter-mination of energy quantities for feed-in/ procurement and /or withdrawal for a number of precisely defined and familiar feed-in or withdrawal points in specified time intervals, defined through contractual periods.

Metering points of consumption metering and feeders are taken into account through time series. Metering points of non-metered supplier and feed.in points are assigned SLP lines which store forecasting and consumption data in form of annual consumptions/ forecasts and are converted to quarterly values per load profile procedure.

Balancing gas

On the basis of received MSCONS messages per feed-out point and the allocation on balance group/grid operator level, it is possible to use shadow accounting in order to check the balancing group billing of the MAM. The expectations for the import of allocations can be generated from the master data view or the imported declaration lists of the grid operator. Following the allocation the BGM is supported with the identification of allocation clearing events. Bilaterally agreed quantities are imported indicating the clearing number and used for shadow accounting.

In order to check balancing group billing all relevant messages are imported and compared with elaborated quantities. Calculated energy quantities can be evaluated with prices to verify balancing energy as well as levies, charges, etc.

Balancing according to MaBiS – regulations for the German market

The module especially developed for MaBiS – market rules for balance group billing power – guarantees the implementation of a highly automated clearing process.

BGM as well as suppliers are able to monitor and control requirements, import, verification and processing of respective lists as well as further functionalities and any mandatory deadlines.

at a glance and intuitive

BILLING –

Billing

robotron*e~sales supports the user with all installations and fundamental tasks for billing regardless from the utilized accounting system. As central datahub this solution uses intensive communication with legacy systems. Technology and methods of integration follow IT strategies of the customer. The communication specialists of Robotron have the necessary knowledge regarding the integration of different external systems (billing, CRM, trading systems etc.).

With the integrated billing module the users are able to bill flexibly periodic or just once on the basis of metered load curves, SLP, forecasts or calculated consumption rates.

��Bundling of the calculation logic

��Generation of final invoices (PDF/Word/Excel), electronic invoices in EDIFACT-INVOIC format and CSV/XML files with transaction data and automated transfer to the accounting system

Further functionalities include an integrated receipt and status administration, optional import of price and time series (e.g. EEX market prices), plausibility of allocated values as well as all instruments required for the communication with the market and the integrated external systems.

optimization of customer-specific process chains

INVOICE VERIFICATION –

Billing configuration: Any complex structures of all billing relevant data and corresponding attributes for evaluation and communication purposes can be administered.»

Invoice verification

The module invoice verification provides a fully automated verification process including incoming invoice report, shadow document generation and comparison. Built on the module incoming invoice administration paper invoices and electronic receipts can be administered parallel. For shadow document generation the established billing module is used. Invoice verification offers an integrated receipt and status administration. This way a complete and transparent storage of verification results is possible.

quick and transparent

PLANNING & CONTROLLING –

Sales controlling: Through detailed dashboards for different contexts of analysis complex structures of a previously created Data Warehouse based on a number of key figures.»

Tariff and sales planning

The module for tariff and sales planning assists the user with monthly forecasts and planning of quantities, costs, revenues and contribution margins. For the calculation, data can be imported from the source system (e.g. SAP). It allows for the possibility to create more than one (different) scenario with different price adjustments and growth/loss in volumes.

The module tariff and sales planning provides comprehensive evaluation and reporting possibilities. Due to the integration of Oracle Business Intelligence (BI) tools the user is able to generate the latest data in form of an individual layout to further optimize decision- making processes in the organization.

The analyzed research results can be exported to downstream systems (such as SAP BW) and therefore can be provided for other organizational areas within the company.

Sales controlling

The central time series management system offers the fundamental data basis for a modern sales controlling of utility companies. The contribution margin analysis in particular plays an integral role when assessing success factors of the company. The application of different forecasting techniques for individual consumption as well as the survey of specific procurement, sales and management costs makes the contribution margin-oriented calculation of individual contract closures possible as well as the forecast of the respectively achieved contribution margins. For all relevant positions of the contribution margin scheme including all revenue components, the comparison of target and actual data is offered in an ex-ante and ex-post approach. This is also true for the examination of customer groups, products, divisions or the entire company. The contract portfolio of the company is assessed as part of the contract controlling in order to determine the performance of the sales organization. The achieved contract closures are compared to sales targets in terms of quantity and turnover. It is complemented by weighted offer values concerning closure probabilities. These analyses can be issued with integrated standard report tools and furthermore can be provided for the management with the special BI evaluations.

Sales balancing and portfolio comparison with procurement

Free portfolio generation including sum load curves for consumptions and forecasts allows for specific views at the sales potential. At the same time, evaluations on customer advisors, branches, products, sales segments and balancing groups with target/actual comparisons serve to make the success factors of sales transparent as well as to fulfill the market role.

The strategy of operation between sales and procurement can be completely mapped with robotron*e~sales. The sales organization, for instance can create long-term demand forecasts, weigh its closure and portfolio probabilities, include ad-hoc updates and communicate it to procurement. As response it receives price time series for offer calculation according.

Which of the robotron*e~sales modules reach optimal utilization, is decided in close cooperation by Robotron consultants and the users.

Software maintenance contracts

Customers with a maintenance contract not only receive the most common services but also all further developments of already licensed Robotron modules without any additional costs such as in case of current market regulations and formats.

Professional expert advice

Due to the large number of projects including corresponding specific characteristics, Robotron consultants offer an excellent, practically oriented expertise. Active cooperation within various committees closely involve our consultants in market creation processes.

EDM from the cloud

A number of functionalities of the Robotron Energy Market Suite can be offered in form of cloud services (SaaS, Paas, IaaS).

Training

At our Robotron training center, the broad range of courses of the Oracle University along with the entire course range for the Robotron Energy Market Suite is available. Corresponding to their field of activities, the participants receive all knowledge and skills in order to work effectively with Robotron products. As an alternative, in- house courses are offered to further educate large groups of employees, with their individual requirements, on-site.

fast, competent, professional

OUR SERVICE –for all purposes

INTEGRATED BASIC SYSTEM –

EDM systems of Robotron offer a wide range of process supporting basic functionalities. Besides numerous features the following must be emphasized:

Basic functionalities

Besides the multi-commodity ability the EDM core forms the basis for high-performance storage of master and transaction data, which has been successfully proven in several mass data tests. System-independent process automation and control, free grouping options of EDM contents, mapping of any tariff information and a European public holiday calendar are further elements of the core functionalities.

Automated market communication

The communication automation, as a component of the EDM core, drastically reduces the daily amount of work concerning data exchange with other market participants. All import and export activities are organized as a result of the networking of company-wide communication platforms. This way, for example, incoming emails are automatically accepted at various accounts and imported without any manual effort. Furthermore, receipts are dispatched. For all cases of application the compliance with the latest IT security and signature regulations is required.

Intuitive calculation options

The formula editor assists with freely arranging mathematical and statistical calculations with time series. These calculations can exist of arbitrary operands, operators, simple mathematical functions and complex time series functions. The formulas can be hierarchical or mathematical illustrated.

By allocating formulas to calculation jobs calculations can be automated, logically linked and result-oriented released. The calculations are executed depending on the data quality of incoming time series in terms of status and/or plausibility parameters.

Comprehensive evaluations

Over several years established reports still can find application. Based on a detailed user authorization the module Excel-Reports offers mechanisms to automatic fill-in and dispatch reports. The searching for raw data in the system as well as the manual copying of data to Microsoft Excel is unnecessary. Even the reporting process itself can be automated using a job. Additionally, robotron*e~sales offers a wide range of system and free (ad-hoc) reports.

SaaSSoftware as a Service

PaaSPlatform as a Service

IaaSInfrastructure as a Service

Robotron Datenbank-Software GmbHHeadquarters Stuttgarter Straße 2901189 Dresden

Tel.: +49 351 25859-0Fax: +49 351 25859-3699E-Mail: rds@robotron.de

www.robotron.eu

Robotron Datenbank-Software GmbHTraining CenterHeilbronner Straße 2101189 Dresden

Tel.: +49 351 25859-2660Fax: +49 351 25859-3697E-Mail: schulung@robotron.de

Status: 11/2016