Robert’s Rules of Order Marv Nelson SVP, Strategic Initiatives.
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Transcript of Robert’s Rules of Order Marv Nelson SVP, Strategic Initiatives.
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Robert’sRules of Order
Marv Nelson
SVP, Strategic Initiatives
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Session Mandate
Review 704 pages of parliamentary minutiae
AND
Make it fun!!!
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History
• English Parliament• American settlers• Thomas Jefferson’s Manual of Parliamentary Practice
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Henry Martyn Robert
• 1876• Engineer• Instant bestseller
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Key Source
Robert’s Rules in Plain Englishby
Doris Zimmerman
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Robert’s Rules Purpose of Balance
• Right of the majority to decide• Right of the minority to be heard• Rights of individual members• Rights of absentees• Help, not hinder, decision making• Transact business
NOT TO EXPLOIT OR SHOWCASE KNOWLEGDGE OF PARLIAMENTARIAN LAW!
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Basic Rules
• Rights of the organization supersede the rights of the individual
• All members are equal with equal rights• A quorum must be present to conduct business• Number to get there stated in bylaws• Majority rules• Silence is consent• Majority is of the number of members voting-7/5/2
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Basic Rules
• One speaker at a time• Allow full debate• Once decided, issue over for that meeting• Stay on the issues and facts, never personal
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Effective Meetings
Role of the Chair– Start on time– Have an agenda and stick to it– Be prepared– Be in control– Be impartial
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Meeting Agenda
• Call to order• Welcome• Minutes of previous meeting• Reports• Unfinished business• New business• Adjourn
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Emerging Association Trend
Strategic agenda
vs.
Operational agenda
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Minutes – Do Record
• All adopted or defeated motions• Names of motion makers• Names of all members giving reports and their topics• Names of all elected or appointed members• Tally of all votes
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Minutes – Don’t Record
• Discussions and opinions expressed• Motions withdrawn• Entire reports-no attachments
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Minutes – Other
• Be self serving• Look Back Rule — “5 years by strangers”
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Minutes – First Paragraph
• Kind of meeting• Name of organization• Date and place• Presence of the Chair and Secretary or their replacements• Presence of a quorum• Time of meeting• Minutes approved or corrected
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Minutes – Final Paragraph
• Adjournment• Time of adjournment
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Motions – Proceed with Care
• Main motion-begins with “I move”, calls for action step• Secondary motion-while the main motion is on the floor
and before the main motion is decided• Privileged motion-emergencies, usually to recess or
adjourn, or for lunch
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Making Motions
• Address the Chair• Recognized by Chair• Make the motion – “I move…”• Motion is seconded• The Chair states the motion• If complicated, submit the motion in writing• Debate follows• Chair restates the motion and calls for vote• Chair announces the vote
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Voting
• Majority is the basic default rule – except if a higher or lower % is specifically required
• Plurality is the largest # of received votes• Majority = 50% + 1• Chair may or may not vote• A tie vote loses – does not meet 50% + 1 requirement
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Voting (2)
• Voice vote is the usual method of voting
- Chair: “All those in favor, say ‘AYE’”
- Chair: “All those opposed, say ‘NO’”- Chair decides by what he or she hears- If unsure, may ask for a rising vote (stand up) or show of hands
• A ballot vote can be used only if ordered by the bylaws or ordered by a group vote
• Meant to provide secrecy
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Questions?