ROAD MANAGEMENT PLAN - City of Kingston · 2016. 10. 14. · ROAD MANAGEMENT PLAN 2009 Final draft...

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ROAD MANAGEMENT PLAN

Final Draft 22 June 2009

Final draft June 2009

APPROVAL VERSION

COUNCIL GOVERNMENT GAZETTE TRIM REF.

No. MEETING DATE No. ISSUE DATE PAGE No.

1.00 20 December 2004 S 283 30 December 2004 1 05/2529

Abbreviations / Acronyms The following abbreviations or acronyms are used in this Plan: CMP Civic Mutual Plus. Council’s risk insurer CRS Customer Request System DOT Department of Transport MAV Municipal Association of Victoria Plan Road Management Plan RMA Road Management Act TRIM Council’s records management system T&D AMP Transport & Drainage Asset Management plan

ROAD MANAGEMENT PLAN 2009

Final draft June 2009 of 46

CONTENTS

CONTENTS 3

EXECUTIVE SUMMARY 6

1.0 GENERAL 7

1.1 Legislative Basis of Plan 7

1.2 Purpose of Plan 7

1.3 Review of Plan 7

1.4 Meaning of Terms 7

1.5 Key stakeholders 8

1.6 Obligation of Users 8

1.7 Availability of Plan 9

1.8 Delegations 9

1.9 Responsibility for RMP Implementation 9

2.0 ROADS 10

2.1 Register of Public Roads 10

2.2 Road Asset Register 10

2.3 Update of the Road Register 10

2.4 Road Hierarchy 10

2.5 Pathway Hierarchy 11

2.6 Codes of Practice 11

2.7 Boundary Roads 11

2.8 Car Parks 11

2.9 Traffic Signals 11

2.10 Bridges 11

2.11 Street Lighting 11



2.12 Signs 12

2.13 Bus Shelters 12

2.14 Railways 12

2.15 Vehicle Crossings 12

2.16 Naturestrips 12

2.17 House Drains 12

3.0 LEVELS OF SERVICE 13

3.1 Policies / Strategies 13

3.2 Best Value Review 13

3.3 Community Consultation 14 3.3.1 Road Management Plan Review 14 3.3.2 Annual Community Satisfaction survey 14 3.3.3 Village Committee Meetings 14

3.4 Risk Assessment 14

3.5 Inspection Types 14

3.6 Standards of Maintenance 14 3.6.1 Make Safe 15 3.6.2 Emergency Works 15 3.6.3 Routine Maintenance / Repairs 15

3.7 Renewal Works 15 3.7.1 Pavement modelling 15 3.7.2 Pavement Condition 15

3.8 Renewal Program 16

3.9 Design Standards 16

3.10 Emergency Response 16

3.11 After Hours Emergency Call-Outs 16

4.0 FINANCIAL RESOURCES 17

4.1 Budget Provisions 17

4.2 Other Sources 17

4.3 5-10 Year Capital Works Forward Plan 17

5.0 MANANGEMENT SYSTEM 18



5.1 Service Requests System 18

5.2 Maintenance Management System 18 5.2.1 Future Development 19

5.3 Safety on work Sites 19

5.4 Duty to Inform Service Provider or Works and Infrastructure Manager 19

5.5 Incident Inspections 19

5.6 Records of Inspections and Works 19

6.0 PERFORMANCE MANAGEMENT AND REVIEW 20

6.1 Performance Monitoring 20

6.2 Audit of Plan 20

6.3 Plan Review 20

7.0 SUPPORTING DOCUMENTS 21

7.1 Legislation and Regulations 21

7.2 Council References 21

7.3 Technical References 21

7.4 Council Contracts 21

APPENDICES 22

APPENDIX 1 LEVEL OF SERVICE 23

APPENDIX 2 INSPECTION FREQUENCY 44

APPENDIX 3 - ASSET INSPECTION DETAILS 45

APPENDIX 4 – BOUNDARY ROADS 46

APPENDIX 5 - ROAD MANAGEMENT AGREEMENTS 46



Executive Summary

Kingston City Council, as a Coordinating Road Authority under the Road Management Act 2004 (RMA), is responsible for the management, maintenance and development of the Municipal Road network in the City of Kingston.

The RMA allows a road authority to develop and publish a Road Management Plan.

This Road Management Plan (Plan) covers the Public Roads in the City of Kingston managed by Kingston City Council.

The purpose of a road management plan is:

• to establish a management system for Council’s road management functions that is based on policy and operational objectives and available resources; and

• to set the relevant standard in relation to the discharge of duties in the performance of those road management functions

As at May 2009 the road network in Kingston consist of:

Municipal Roads – 592 km

Footpaths - 1172 km

The City of Kingston “Register of Public Roads” provides the details of each of the roads for which Council is responsible.

This Plan:

• supports Council’s principal road management role of providing a safe and efficient road network for use by all members of the public;

• documents the good road asset management practices established that focuses on delivering optimal outcomes having regard to affordability, available resources, and the policies, priorities and strategies of governments and road authorities;

• details the inspection frequencies and condition standards adopted by Kingston City Council.

The Plan seeks to balance the expectations of road users and the community against the limited resources available to Council in establishing a reasonable system for managing their roads, including the setting of reasonable inspection and maintenance schedules and target times for repairing defects or deteriorations that are found or reported.

The “Register of Public Roads” forms part of the Plan. The Register of Public Roads details the public roads for which Council is responsible.

The Plan is supported by the Transport & Drainage Asset Management Plan. This Asset Management Plan details Councils transport and drainage assets and sets out its goals and objectives, policies and strategies, levels of service, standards, works programs, lifecycle programs and information systems relevant to managing the asset.

Any queries of comments in relation to the Plan should be addressed to;

Manager Infrastructure

Municipal Offices

City of Kingston

1230 Nepean Hwy

Cheltenham 3194



1.0 GENERAL

1.1 Legislative Basis of Plan

This Road Management Plan (referred to hereafter as the ‘Plan’) is prepared in accordance with Division 5, Sections 49 -55 of the Road Management Act 2004 (referred to hereafter as the ‘Act’) and the Code of Practice for Road Management Plans September 2004.

This Plan reflects the purposes and objectives of the Council as specified under Sections 6 and 7 of the local Government Act, 1989.

In developing the policy decisions and relevant standards detailed in the plan, the Council has had regard to the fundamental Best Value principles specified under Section 208B of the Local Government Act 1989 and the City of Kingston,s approach to Best Value:

• offer the best quality and value for money;

• be responsive to community needs;

• be accessible to those who need them;

• show continuous improvement;

• be subject to continuous improvement;

• be regularly reported to the community.

This Plan is fully integrated with other Council plans and documents listed in Section 0 Supporting Documents.

1.2 Purpose of Plan

In accordance with Section 50 the Act, the purposes of the Plan are:

• to establish a management system for the road management functions of the Council which is based on policy and operational objectives and available resources; and

• to specify the relevant standards in relation to the discharge of duties in the performance of those road management functions.

The Plan therefore includes the register of Public Roads for which Council is responsible, the maintenance standards and practices adopted by Council and provides details of the management systems that Council has implemented to inspect, maintain and repair public roads for which the Council is responsible.

The Plan is supported by the Transport and Drainage Asset Management Plan that details the practices developed to ensure the level of service adopted by Council is provided in the most cost effective manner and within Council’s financial restraints.

1.3 Review of Plan

Council is required to conduct a review of its Plan by 30 June 2009.1 The review gives the community an opportunity to comment on existing the existing Plan and suggest changes.

In conducting the review Council must give notice stating:

• purpose of review;

• description of roads and classes;

• current ‘Plan’ can be inspected;

• person may make submission.

1.4 Meaning of Terms

Ancillary Area means an area designated as ancillary by Council and includes carparks and other like areas detailed in the Register of Public Roads;

Defect means a localised failure in an asset. (eg potholes in a road surface or a joint displacement in a concrete pathway);

Level of Service means the defined service quality for the road against which performance may be 1 (refer Road Management(General)Regulations 2005 301 (3) )



measured and relates to quality, quantity, reliability, responsiveness and cost;

Municipal Road means any road which is not a State road or Laneway where council is the responsible road authority and the road is included in the register of public roads as per Section 19 of the Act

Pathway means a footpath, bicycle path or other area constructed or developed by Council, being the responsible road authority, for use by the members of the public other than a motor vehicle and the road is included in the register of public roads as per Section 19 of the Act

Intervention Level means the extent of a defect above which the defect may pose an unacceptable risk to users of the asset

Response Time is the time to repair or make safe defects, identified by inspections undertaken by Council officers, or defects notified by the public. Response time is measured from the time the defect is identified by, or notified to, council.

Roadside means any land within the boundaries of a road which is not a roadway or a pathway and includes any vehicle crossing or pathway which connects from a roadway or pathway on a road to other land has been constructed and naturestrips.

Unformed Roads means roads that are not formed, sealed or kerbed, which provide access to abutting properties.

1.5 Key stakeholders

A stakeholder is any person or group having an interest in the service provided by the asset. The following stakeholders have been identified:

• City of Kingston residents

• City of Kingston councillors

• City of Kingston Village Committees

• City of Kingston staff

• City of Kingston’s road maintenance service providers

• VicRoads

• Adjoining Councils

• Utility providers

• Road users

• Public transport operators

• Emergency services

• Businesses

• Chambers of Commerce

• Local schools

• Community environment groups

• Road construction industry

• Land development industry

1.6 Obligation of Users

All road users have a duty of care under the Road Management Act 2004 Section 6.

Section 17A of the Road Safety Act 1986 requires a person who drives a motor vehicle on a highway to drive in a safe manner having regard to all the relevant factors including the:

• physical characteristics of the road;

• prevailing weather conditions;

• level of visibility;

• condition of the motor vehicle;

• prevailing traffic conditions;

• relevant road laws and advisory signs;

• physical and mental condition of the driver.

A road user other than a person driving a motor vehicle must use a highway in a safe manner having regard to all the relevant factors.

A road user must:

• have regard to the rights of others road users and take reasonable care to avoid any conduct that may endanger the safety of welfare of other road users.

• have regard to the rights of the community and infrastructure managers in relation to road infrastructure and non-road infrastructure on the road reserve and take reasonable care to avoid any conduct that may of damage road infrastructure and non-road infrastructure on the road reserve.



• have regard to the rights of the community in relation to the road reserve and take reasonable care to avoid conduct that may harm the environment of the road reserve

1.7 Availability of Plan

This Plan, including the Register of Public Roads, is available to be viewed, free of charge, at the following Customer Service Centres:

Cheltenham (Main Office) 1230 Nepean Highway Cheltenham Melways Ref: 86 J2 Hours: Mon-Fri, 8.30am-5.30pm

The Plan may also be viewed on Councils website www.kingston.vic.gov.au.

1.8 Delegations

The Chief Executive Officer is empowered under delegation to amend any of the Appendices attached to this Plan and to periodically change and update the Register of Public Roads. Reporting on the changes shall be in accordance with the powers of delegation.

1.9 Responsibility for RMP Implementation

The Chief Executive Officer shall have responsibility for assigning the roles and responsibilities of the appropriate Council officers for the purposes of implementing the requirements of the Road Management Act and this Road Management Plan. Duties to be undertaken by Council staff shall include but are not limited to those set out in Schedule 7 of the Act.

http://www.kingston.vic.gov.au



2.0 ROADS

2.1 Register of Public Roads

Council is the “Co-ordinating Road Authority” for the roads set out in the Register of Public Roads ( refer Road Management Act , Section 19).

Council has determined that the roads included in the Register are reasonably required for general public use.

Details of the municipal roads, pathways and ancillary areas, for which Council is responsible and for which the provisions of this Plan apply are listed in the City of Kingston “Register of Public Roads”

The Register is available for inspection at Council’s Main customer services centre, Cheltenham) refer 0 Availability of Plans or can be viewed on the Internet at www.kingston.vic.gov.au.

2.2 Road Asset Register

For the purpose of ensuring that Council performs its statutory duty to maintain Public Roads, the Council has established a road asset register.

Details of the information recorded on Council’s road asset register are included in the Transport & Drainage Asset Management Plan (“Asset Management Plan”).

The assets within the road reserve of Municipal Roads for which Council is responsible are set out in the Asset Management Plan.

2.3 Update of the Road Register

The Road Register is maintained by the Infrastructure Department. A process is in place where updating of the Register is approved via the following Forms – Request to Update the Register of Public Roads and Approval to Update the Register of Public Roads.2

2.4 Road Hierarchy

Council has developed a road hierarchy for the Municipal Road network. The level of service provided to a particular road takes into consideration the road hierarchy classification.

2 TRIM 08/31058

The road hierarchy adopted by Kingston is detailed in the Transport and Drainage Asset Management Plan and is summarised below:

Declared Arterial

Roads whose main function is to form the principal avenue of communication for metropolitan traffic movements not catered for by freeways. These include

State Highways and Declared Main Roads. Vicroads is the road authority for all Declared Roads.

Trunk Collector

The trunk collector’s principal function is to facilitate the convenient and safe movement of traffic to and from the major arterial road system, usually at a signalised intersection

Collector Road

The collector road collects traffic from the access places and access streets and carries higher volumes of traffic.

Access Street

A street providing local access where speed and volume are low

Access Place

A minor street providing local access.

Access Lane

A side or rear lane principally providing access to properties with another street frontage. Includes pathways where motor vehicles are prohibited

Ancillary Area – Car Park

An area used to provide space for the parking of cars and light vehicles. Generally near shopping centres, recreation areas or railway stations. Includes the access road to or from the car park.

http://www.kingston.vic.gov.au



2.5 Pathway Hierarchy

The pathway hierarchy takes into account the pedestrian traffic and risk that may be generated in an area. The three classifications adopted by Council are:

• Primary Shopping Areas;

• Local Shopping Areas / High Usage Areas;

• All other pathways.

Details of the Pathway Hierarchy are included in the Asset Management Plan - Footpaths.

2.6 Codes of Practice

The Road Management Act 2004 includes provision for the making of Codes of Practice that provide practical guidance for road authorities, service providers and works and infrastructure managers in the performance of their functions and duties under the Act (refer Section 24)

Details of the Codes of Practice can be viewed on the VicRoads website www.Vicroads.vic.gov.au.

• Code of Practice for Road Management Plans

• Managing of Road Infrastructure in Road Reserves

• Operational Responsibility for Public Roads

• Clearways on Declared Main Roads

• Practice for Worksite Safety – Traffic Management

2.7 Boundary Roads

The City of Kingston is bounded by 5 municipalities: City of Bayside, City of Glen Eira, City of Monash, City of Greater Dandenong, and Frankston City. Municipal Roads located along the municipal boundary are detailed in Appendix 4.

Where a road defines the municipal boundary, the demarcation line is taken as the centre of the road.

Where a Municipal Road defines the boundary between two councils, each council shall be the Coordinating Road Authority for that part of the road that lies within its municipal boundary.

Kingston City Council has entered into such agreements that detail the responsibilities of each Council (refer Appendix 4)

The details of such arrangements are documented in the Council’s Register of Public Roads.

2.8 Car Parks

Kingston City Council is responsible for car parks within the City of Kingston that the public has access to and Council is responsible for the management and enforcement provisions.

These Car Parks are identified as Ancillary Areas in Council’s Register of Public Roads.

2.9 Traffic Signals

Council is responsible for traffic signals on Municipal Roads within the City of Kingston.

VicRoads is responsible for all traffic signal hardware, including detector loops in Municipal Road pavements and pathways that contribute to the operation of intersections with Arterial Roads.

The locations of traffic signals for which Council is responsible are listed in Council’s Asset Register.

2.10 Bridges

Council is responsible for inspecting, maintaining and repairing all road bridges on Municipal Roads within the City of Kingston, except for road over rail bridges.

Metropolitan rail franchisee, Connex is responsible for maintaining road-over-rail bridges (including bridge superstructures, substructures, and associated structures retaining the road formation but excluding the road surface on the bridge)

The locations of road bridges for which Council is responsible are listed in Council’s Asset Register.

2.11 Street Lighting

The ongoing maintenance and management of standard street lighting on Municipal Roads in the City of Kingston is generally the responsibility of an electricity distribution business. Council pays the electricity distribution business to undertake this work.

http://www.Vicroads.vic.gov.au



The electricity distribution business maintains a register of these assets.

Where Council is responsible for street lighting facilities for specific schemes (such as decorative schemes), the details of such schemes and poles are documented in the arrangement entered into between the parties.

2.12 Signs

Council is responsible for inspecting, maintaining and repairing Regulatory, Warning, Standard and Guide signs on Municipal Roads within the City of Kingston, except where relating to Arterial Roads as described below.

VicRoads is responsible for any signs that control the movement of traffic to and from an Arterial Road, being located on either the Arterial Road or the intersecting Municipal Road.

2.13 Bus Shelters

The Department of Transport (DOT) is responsible for the operation and maintenance of bus shelters at specific locations throughout the municipality and includes routine maintenance, ie cleaning along with structural integrity maintenance.

Council will have transferred to DOT the operation and maintenance of all bus shelters within the City of Kingston by the end of 2009.

2.14 Railways

Public transport operator – Connex – are currently responsibility for the ongoing maintenance of rail crossings – pedestrian and vehicular. Management responsibilities are set out in the relevant agreements and infrastructure leases.

A rail interface agreement (RIA) between Victrack, road authorities and Vicroads is currently being developed.

2.15 Vehicle Crossings

Property owners are responsible for the construction and ongoing maintenance of any vehicle crossing servicing their property. The responsibility extends from the boundary line of the property to the edge of the road pavement, including the footpath section of the vehicle crossing.

2.16 Naturestrips

Council encourages residents/owners to take pride in their streets by maintaining the appearance and condition of nature strips in front of their property and taking responsibility for the mowing and their general upkeep.

A permit is required to modify or to place any other planting, materials, obstructions etc on the nature strip area. (Council Local Law No.2).

Street trees however are planted and maintained by Council.

2.17 House Drains

The property owner is responsible for stormwater drains that are constructed within the road reserve from the property boundary to the discharge point (road channel or underground drain)



3.0 LEVELS OF SERVICE

The Level of Service is specified in Appendix 1 of this Plan.

The Level of Service identifies the following activities:

• inspection of Assets

• Intervention Standards

• rectification works and Response Times

Appendix 2 details the inspection type and frequency associated with each asset type.

The Levels of Service are based on:

• Council’s goals and objectives; (ie Council Plan)

• legislative requirements (ie Road Management Act);

• customer expectations (identified through community consultation / surveys);

• Council’s delivery mechanisms (ie in-house / external contract resources);

• Industry standards / renewal requirements ( ie pavement / financial modelling);

• Council budget.

The Level of Service detailed in this Plan is based on the review by Council of the initial Plan prepared in 2004 and taking into consideration the comments received from the community as part of the formal review. (refer 1.3 Review of Plan)

The Level of Service being achieved and adopted in this Plan is considered reasonable, reflecting community expectations, the resources available, the budget and the competing demands of Council.

The standards specified under this Plan will be able to be achieved except in extreme events where these response times may not be achievable due to resource limitations at the time.

3.1 Policies / Strategies

The Council Plan 2006-2011 is the key strategic document for setting the future directions of Council. Planned Outcome 1 relates directly to Councils assets

and ongoing maintenance programs based on asset management principles.

Planned Outcome 1 - “Safe, accessible and appropriate infrastructure assets that meet community needs now and in the future.”

Strategy 1.1 is to “ accommodate the diverse needs of our community and comply with government legislation and asset management principles in developing the annual capital works program and includes the preparation and adoption of an asset management plan for roads and drainage.

The Transport and Drainage Asset Management Plan 3 has been developed in response to Councils Asset Management Strategy which “aims to achieve a systematic improvement to Asset Management practices within Kingston” and forms a key component in strategic and financial planning and in annual budgeting.

This Asset Management Plan details Councils transport and drainage assets and sets out its goals and objectives, policies and strategies, levels of service, standards, works programs, lifecycle programs and information systems relevant to managing the asset.

3.2 Best Value Review

In accordance with the State Governments Best Value legislation (section 208 B) of the Local Government Act (LGA), Council subjected its infrastructure service provisions to the fundamental elements of competitiveness, community consultation, collaboration, challenging the status quo, comparison with other service delivery options and revision of the method of service delivery through the development of a quality standards specifications.

The Best Value Review Road Infrastructure Services4 was undertaken in accordance with Best Value principles and the Kingston City Council Best Value Framework.

3 Transport and Drainage Asset Management Plan Adopted December 2007 4 Best Value Review, Road Infrastructure Services, Community Survey. Survey Results November 2004.



3.3 Community Consultation

Consultation with the community is carried out to ensure that the needs and expectations of the community – within the limits of affordability and Council priorities - are taken account of in determining the levels of service.

3.3.1 Road Management Plan Review

The Road Management Plan review requires Council to give public notice of the review and for persons to make a submission.5

This review of the Plan provides the opportunity for the community to review and comment and to suggest changes on the Plan.

3.3.2 Annual Community Satisfaction survey

Annual Community Satisfaction Surveys are carried out in order to measure Councils performance on road maintenance, major construction works, footpaths, street furniture, complaints and related requests made to Council.

Details of the annual community satisfaction surveys relating to road infrastructure are reported annually to Council and are also included in the Transport and Drainage Asset Management Plan.

The Community Satisfaction Surveys whilst remaining reasonably consistent in recent years for Roads and Footpaths, have identified footpaths in recent surveys as a key area requiring improvement. This led to a Council increasing funding to footpath maintenance and has subsequently led to a reduction in the “trips and falls” requests through the Customer Service Centre.

3.3.3 Village Committee Meetings

Council’s Village Committees - and meetings with other key stakeholders identified in the Plan – provide the opportunity for feed back on the performance of Council in the delivery of the service.

5 Road Management (General) Regulations 2005 Section 302

3.4 Risk Assessment

The standards of construction and maintenance, as outlined in this Plan, have been determined on the basis of a risk assessment undertaken generally in accordance with the principles of the Australian Standard AS/NZS 4360:1999, Risk Management.

Through the use of Risk Management, there is a structured approach to decision making, development of strategies, the setting of priorities and the allocation of scarce resources.

For nominated road defects Council has determined the likelihood the defect will contribute to an incident and the subsequent consequences of that incident. A level of risk was then determined and an appropriate response time to repair the defect established.

This analysis, evaluation and risk treatment is documented in the Transport and Drainage Asset Management Plan. The response times adopted to repair identified defects taking into account the consequences and likelihood of an event are shown in Appendix 1.

Inspections are undertaken on a regular basis to ensure the road assets are being maintained in a safe manner and that adopted intervention levels are being met.

3.5 Inspection Types

The types of inspections carried out on the road assets are set out in Appendix 3 Asset Inspection Types. These include:

• Routine (Defect) Inspections

• Reactive (Safety) Inspections

• Incident Inspections

• Condition Inspections

3.6 Standards of Maintenance

Maintenance is the day-to-day operational activity necessary to keep the asset operating. Maintenance includes both preventative as well as corrective activities.

Maintenance works are mainly delivered by a group of specialist contractors supported by in-house Council teams. Road renewal, expansion and upgrade works are undertaken by specialist contractors.



The objective of routine maintenance is to ensure network management practices, levels of service and programs meet road user’s expectations, minimise disruption to the community and provide value for money.

The following maintenance activities are carried out to ensure the levels of service are maintained:

3.6.1 Make Safe

Temporary works to be undertaken to reduce the risk of an incident until such time as maintenance or repair works can be completed. Response times and measures( eg warning signs, flashing lights, and safety barriers) are determined based on the risk assessment by the Works Supervisor. 3.6.2 Emergency Works

Works required to be undertaken immediately to ensure the safety of road users and the public following an emergency incident.

3.6.3 Routine Maintenance / Repairs

Is the day to day operational activities to keep the asset operating. Routine Maintenance deals with minor activities to make safe or to slow down or prevent deterioration of the road asset and includes activities such as crack sealing, pothole repair, sign replacement, repairs,, line marking. Understanding the relationship between the asset base, quantity of work, intervention levels, community satisfaction and duty of care is essential for the purpose of budget projections. e.g. If the asset base is increased without a comparable increase in budget allocation or productivity improvement, the quality of maintenance could be reduced and impact on duty of care.

The inspection frequency for Routine (Defect) Maintenance Inspections are set out in Appendix 2.

The intervention levels and the response times in which repairs will be carried out are set out in Appendix 1.

The Infrastructure Department Road Infrastructure Maintenance Services (RIMS) Operational Manual provides guidelines to Inspectors and other staff in carrying out the requirements of the Plan.

3.7 Renewal Works

3.7.1 Pavement modelling

Formal analysis and modelling is not currently utilised by the Infrastructure Department in the development of annual pavement renewal programs. Instead a five-year planning and prioritisation procedure is used. The Department however is assessing the inspection and predictive modelling systems that are currently available for road pavements.

3.7.2 Pavement Condition

A visual assessment of all road pavements is undertaken and their condition ratings recorded. The inspections are undertaken by experienced engineers from Council’s Infrastructure Department.

The inspection frequency for Condition Inspections are set out in Appendix 2.

The ratings to describe the various condition states of the infrastructure within a road reserve used when carrying out a condition survey are detailed in the T&D AMP

The short-term planning and prioritisation procedures process is typically used:

1. The pavement inventory, including pavement condition, is updated.

2. A decision is made on the types of treatments to be utilised.

3. Each pavement section in the inventory is reviewed to determine if the section requires a pavement treatment in the next few years.

4. The appropriate treatment for the given section is then selected. The identification of needs is based on the adopted Levels of Service.

5. Each section, and its recommended treatment, are described in terms of location, treatment type, recommended construction year, estimated cost and priority level. Priority levels are based on:

• Minimum safety Levels of Service need to be met;



• Minimum acceptable Levels of Service need to be met;

• Preventative maintenance and cost effectiveness concerns (including projects where timing is very important to achieve cost effectiveness); or

• Projects initiated to achieve a target level of service.

6. The individual treatments are sorted by priority levels. The resulting list represents the total documented needs for the maintenance and rehabilitation of the municipal road network.

Details of the short-term planning and prioritisation procedures process are set out in the Pavement AMP

3.8 Renewal Program

Asset rehabilitation or renewal activities are carried out to restore the condition of the asset so as to ensure that the required Levels of Service can be delivered over the long term.

The MAV Moloney asset management model has provided Council with the opportunity to carry out long-term modelling and identifying renewal funding gaps. This modelling has been used develop the long term (5-10 year) funding for roads and footpaths. (Refer Section 0 4.3 5-10 Year Capital Works Forward Plan ).

3.9 Design Standards

The standards of design and construction of new municipal roads and pathways are carried out in accordance with the following references:

• Kingston City Council. Roads and Drainage Design Standards and Presentation of Designs.

• VicRoads. Standard Specifications for Roadworks and Bridgeworks.

3.10 Emergency Response

Council is committed to providing a response to emergency situations in accordance with the specified response times.

Emergency works include works in response to traffic accidents and road spillages, fires, flooding, storms and responses under the Emergency Management Plan

However in extreme events response times and actions set out in this Plan may not be achievable due to the need to redirect resources to respond to and recover from the extreme event.

3.11 After Hours Emergency Call-Outs

Council also maintains an 24 hour emergency phone number (1300 653 356)

During office hours the request is directed to the relevant department or officer. After hours (5.30 pm – 8.30 am Monday to Friday and weekends) calls are directed via an automated options service to the Infrastructure Duty Officer.

Depending on the nature of the issue or from an inspection, the Duty Officer will make safe or take action as necessary. The response may include referring to a specialist contractor (ie drainage contractor) who are on standby and available to carry out after hours response works.



4.0 FINANCIAL RESOURCES

4.1 Budget Provisions

Each year during its budget process Council reviews its Five Year Financial Plan to consider available funding and the need to provide broad services for the community, as reflected in the Council Plan.

The level of funding directed to maintenance activities is reviewed on an annual basis as part of Council’s 5 Year Financial Planning process.

Allowance is made within Councils annual budget to meet the Councils obligations set out in this Plan. This includes annual funding for emergency response, routine and programmed maintenance, renewal and capital works.

The financial resources allocated for works on the road and pathway networks are considered reasonable having regard to the overall service delivery priorities of the Council and the outcomes of the ‘Plan’ review.

4.2 Other Sources

In addition to Council funding for road construction and maintenance funding is available from the State Government through its Roads to Recovery (R2R) program.

4.3 5-10 Year Capital Works Forward Plan

Each year during its budget process Council reviews its Five Year Financial Plan to reflect available funding and the need to provide broad services for the community, as reflected in the Council Plan.

The current Five Year Financial Plan provides for a progressive increase in the amount of funding directed to the replacement of road infrastructure.

The forecast expenditures are set out in Council’s Ten Year Financial Plan. In particular the Ten Year Financial Plan shows an increase in the level of capital funding for road infrastructure designed to close the funding gap identified through the Municipal Association of Victoria (MAV) program within 5 - 10 years.

The level of funding directed to maintenance activities is reviewed on an annual basis as part of Council’s 5 Year Financial Planning process.



5.0 MANANGEMENT SYSTEM

5.1 Service Requests System

Council utilises a customer request system (CRS), currently “Smart Track”, for receiving requests complaints etc, received from Council customers, the public, government authorities, private utility companies, police emergency services etc.

Service requests received through the Customer Service Centres are recorded and monitored on the CRS.

All requests and complaints including emergency requests that require action, are attended to within specified times, and the request must be finalised to meet closure performance standards.

The following information relating to customer requests are also recorded on the CRS:”

• Name and address of person reporting the defect

• Defects or other matters requiring attention;

• Response time (has been assigned against a particular defect type/complaint as part of Council’s Customer Service Charter);

• Details of repair and maintenance works (all actions taken in relation to the request is recorded)

• Date repair and maintenance works have been completed

The following information observed and recorded by Councils Road Infrastructure Inspectors are also recorded and tracked on the CRS;

• Defects requiring immediate action required to be make safe;

• Defects requiring action from service authorities/ utility companies;

• Defects that may develop into a Notice of Incident (Specific Incident Report) - (refer Section 115 of the Act.)

Whilst the current CRS (“:Smart Track”) is able to provide for regular monitoring through reports on the customer service requests, complaints and information regarding the nature and timing of responses the reporting is not directly aligned with the Plan

requirements. (Refer 0 5.2.1 Future Development)

5.2 Maintenance Management System

With respect to roads, Council has developed an integrated approach to inspection, maintenance and repair of road infrastructure based on the following6:

• Identification of defects;

• Intervention Level reached;

• Type of intervention action;

• Target time for intervention action.

Defects from Routine (defect) inspections are recorded and downloaded into a database APS “Reflect”.

Works are prioritised and forwarded as xls spreadsheet Works Orders to specialist contractors.

Works orders are returned with completed dates which are downloaded into “Reflect”.

Details of all customer requests and routine inspection defects are recorded with completed dates for future retrieval as required.

Road (Transport and Drainage) assets details are currently stored in a number of systems.

• Conquest (database) - road, footpath data

• MapInfo (GIS) - Can link with IntraMaps (corporate mapping system) to view MapInfo data on Council maps.

• APS “Reflect” (database) - records road infrastructure maintenance inspection details and develops works instructions. Able to be linked to Finance One.

• “Smart Track” – Customer request tracking system to manages customer requests.

6 Code of Practice for Road Management Plans – Schedule 1



5.2.1 Future Development

Council is in the process of developing an asset management system that will integrate the various asset recording and management systems located across the organisation.

The introduction of an asset maintenance and management system will assist significantly in the collection, recording, management and reporting on transport and drainage asset data.

Of particular benefit will be:

• the management of asset defects including monitoring maintenance activities and costings;

• viewing assets on a corporate geographic information system;

• the use of hand held data collectors.

Council is also looking to replace it current CRS with an enhanced system that will provide greater integration with other corporate asset management systems and enable direct reporting in accordance with the RMP.

5.3 Safety on work Sites

All construction and maintenance work on local roads and pathways will be undertaken in accordance with the relevant occupational, health and safety legislation, Code of Practice for Worksite Safety - Traffic Management and Council’s adopted Safety Procedures.

5.4 Duty to Inform Service Provider or Works and Infrastructure Manager

If in the course of meeting it’s obligations under the Plan, the Council becomes aware that any non-road infrastructure for which a service provider or works and infrastructure manager is responsible:

• is not in the location shown in the relevant records; or

• appears to be in an unsafe condition; or

• appears to be in need of repair or maintenance,

The Council will convey that information to the relevant service provider or works and infrastructure manager as per the time frame detailed in Appendix 1 of the Council becoming aware of the aforementioned situation.

Service Authorities with assets within the road reserve include:

• South East Water – sewer pits, trenches and pipes, water supply valves, hydrants and pipelines;

• Gas – Pits, trenches and pipelines

• VicTrack – rail tracks, crossings and signage used by pedestrians and vehicles

• Telstra – poles, overhead cables, pits and trenches

• Optus - poles, overhead cables, pits and trenches

• United Energy – poles, overhead electric cables, pits and trenches

• VicRoads – State road pavements, surfaces, kerb and channel, signage

5.5 Incident Inspections

As soon as practicable, but within 14 days of receiving Notice of Incident under Section 115 of the Road Management Act, the Council, pursuant to Section 116 of the Act, will undertake an inspection and prepare a condition report of the part of the public road or infrastructure, specified in the notice.

For the purposes of risk management, in any case where Council becomes aware of circumstances that may lead to an “Incident”, it will cause an inspection to be carried out as soon as practicable to record the conditions existing at the site and to note any extraordinary matters that may be relevant. All inspections and details should be recorded.

5.6 Records of Inspections and Works

Records of all inspections and maintenance works undertaken on the road network are kept to meet the requirements of the Road Management Act and this Plan in accordance with Council’s Records and Information Management Policy7

7 Records and Information Management Policy (TRIM 07/6429)



6.0 PERFORMANCE MANAGEMENT AND REVIEW

6.1 Performance Monitoring

Performance monitoring is undertaken as follows:

• As part of monthly monitoring/reporting all Council activities;

• Monitoring and review of customer request system reporting;

• Regular meeting of the Contract Maintenance Unit will monitor inspection programs, requests, correspondence, works programs, response times, etc and review processes, systems set out in Operational Manual;

• Regular review and updating of Transport and Drainage Asset Management Plan by the Asset Management Steering Group

6.2 Audit of Plan

A full audit of the Plan and its processes is to be carried out on an biannual basis to ensure the requirements of the Plan and the levels of service adopted by Council are being met.

It is proposed that the audit will be carried out by CMP, Councils risk insurer and an independent auditor on alternate years.

The audit is to include reviewing:

• the customer request system – assess responses, records, response times;

• the inspections carried out in accordance with Plan schedule;

• the recording and reporting of routine defects;

• scheduling and recording of works (maintenance programs) including completion date;

• the effectiveness of the recording, programming and reporting systems;

• compliance with RMA requirements;

The annual audit shall also include;

• a review of the Plan standards including intervention levels, response times, rectification works;

• a review of the Plan against Transport & Drainage Asset Management Plan;

6.3 Plan Review

A formal review shall be carried out in accordance with sections 303 and 304 of the Road Management (General) Regulations 2005.



7.0 Supporting Documents

The following documents are provided in support of the Plan.

7.1 Legislation and Regulations

PARLIAMENT OF VICTORIA. Road Management Act 2004.

PARLIAMENT OF VICTORIA. Local Government Act 1989.

PARLIAMENT OF VICTORIA. Road Management (General) Regulations 2005, S.R. No. 63.

PARLIAMENT OF VICTORIA. Road Management (Works & Infrastructure) Regulations 2005.

PARLIAMENT OF VICTORIA. Road Management Act 2004. Code of Practice – Road Management Plans. (Sept 2004).

PARLIAMENT OF VICTORIA. Road Management Act 2004. Code of Practice – Management of Road Infrastructure in Road Reserves. (Oct 2008).

PARLIAMENT OF VICTORIA. Road Management Act 2004. Code of Practice – Operational Responsibilities for Public Roads. (Dec 2004).

PARLIAMENT OF VICTORIA. Road Management Act 2004. Code of Practice – Clearways on Declared Main Roads. (Sept 2004).

PARLIAMENT OF VICTORIA. Road Management Act 2004. Code of Practice for Worksite Safety Traffic Management. (Dec 2004).

7.2 Council References

KINGSTON CITY COUNCIL, Local Law No. 2, Roads and Traffic Local Law.

KINGSTON CITY COUNCIL (2004). Best Value Review, Road Infrastructure Services, Community Survey. Survey Results November 2004.

KINGSTON CITY COUNCIL (2006). City of Kingston Council Plan 2006 - 20011.

KINGSTON CITY COUNCIL (Nov. 2003). Municipal Emergency Management Plan.

KINGSTON CITY COUNCIL (30 September 1996). Policy No. 2.4, Maintenance of Private Roads.

KINGSTON CITY COUNCIL (May 2002). Risk Management Guidelines.

KINGSTON CITY COUNCIL. Roads and Drainage Design Standards and Presentation of Designs.

KINGSTON CITY COUNCIL (Feb 2008) Kingston Asset Management Policy;

KINGSTON CITY COUNCIL (Feb 2008) Kingston Asset Management Strategy;

KINGSTON CITY COUNCIL (Dec 2007) Transport and Drainage Asset Management Plan.

7.3 Technical References

Risk Management Standard AS/NZS 4360.1999

Asset Management Improvement STEP Program – Road Management Plan Framework 2003. Municipal Association of Victoria MAV.

International Infrastructure Management Manual (IIMM) 2006 IPWEA

7.4 Council Contracts

Traffic Signal Maintenance;

Public Lighting Electricity Supply;

Road Resurfacing;

Road Infrastructure Maintenance Contracts:

Asphalt Minor Works

Concrete Footpaths

Concrete Grinding

Pavement Marking

Drain Cleaning Services

Street Sweeping

Signs & Furniture Maintenance



APPENDICES

Appendix 1 Level of Service Appendix 2 Inspection Frequency Appendix 3 Asset Inspection Details

Appendix 4 Boundary Roads

Appendix 5 Road Management Agreements



APPENDIX 1 LEVEL OF SERVICE



APPENDIX 1 ROAD MAINTENANCE – LEVEL OF SERVICE (Risk Assessment, Intervention Levels, Rectification Works and Response Times) Defect Intervention Level The defect intervention levels detailed in these Levels of Service should be considered as indicative and as a guide to the intervention level that will activate rectification works by Council. Rectification Works Rectification works for all defects can be:

• temporary repairs to make safe (eg cold mix);

• permanent repair to replace with like (ie pit covers, digout and replace pavement section);

• installation of barricading and/or warning signs until a temporary or permanent repairs are carried out.

Response Time Unless otherwise indicated, response times are in working days and generally reflect the time to be taken to repair defects identified by regular inspections undertaken by Council staff – including programmed (routine) defect inspections - and for defects notified from the public. Where it is not possible to carry out the rectification works within the specified time – type of repair required, resources, equipment required, work load - the necessary warning signs and protection will be provided until the required repairs are carried out

LEGEND

LIKELIHOOD CONSEQUNCES LEVEL OF RISK

A B C D E

Almost Certain Likely Moderate Unlikely Rare

1 2 3 4 5

Insignificant Minor Moderate Major Catastrophic

E H M L

Extreme High Moderate Low



The response times adopted to repair identified defects taking into account the consequences and likelihood of an event are shown below:

RESPONSE TIMES (days)

Consequences

Likelihood Insignificant

1

Minor

2

Moderate

3

Major

4

Catastrophic

5

A (Almost Certain) 15 5 2 1 4 hours

B (Likely) 45 15 5 2 1

C (Moderate) 90 45 15 5 2

D (Unlikely) 180 90 45 15 5

E (Rare) 360 180 90 45 15



ROAD INFRASTRUCTURE

DEFECT INTERVENTION LEVEL

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SEALED ROADWAY MINOR SURFACE TREATMENT

(a) Loss of aggregate;

(b) Bleeding and flushing; or

(c) Extensive or “crocodile” cracking.

Any distressed surfacing area > 25 sq m.

(a) Stripping (>50% loss of aggregate for an area >5 m2)

(b) Bleeding / flushing for an area >5 m2

(c) all “crocodile” cracking

Refer to Capital Works Program

SEALED ROADWAY POTHOLE PATCHING

Potholes. Pothole depth > 50 mm; and

Pothole diameter > 300 mm

B 3 H 5 B 2 H 15 C 2 M 45 C 2 M 45 C 2 M 45 C 2 M 45




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SEALED ROADWAY LOCAL SHAPE CORRECTION

Shoving, depressions, wheel ruts, corrugations, etc. in traffic lanes.

Any distressed pavement area up to 25 sqm in area.

All defects > 50 mm depth measured with 1.2 m straightedge transverse, or under a 3 m straightedge longitudinal.

C 2 M 45 D 2 L 90 D 2 L 90 E 1 L 360 E 1 L 360 E 1 L 360

All defects > 25 sqm Refer to Capital Works Program

SEALED ROADWAY EDGE REPAIR

Broken edges of seal.

Edge break exceeds 250 mm laterally over at least a 1 m length from the nominal seal line.

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360

SEALED ROADWAY STRUCTURAL FAILURE

Isolated failed pavement areas in traffic lanes. Includes rutting, shoving, crocodile cracking and potholes.

Any failed pavement area between 5 and 50 sq m with both cracking and deformation > 50 mm under a 1.2 m straight edge.

B 2 H 15 C 2 M 45 D 2 L 90 E 2 L 180 E 1 L 360 E 1 L 360

All defects > 50 sqm Refer to Capital Works Program




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SEALED ROADWAY CRACK SEALING

Cracking including the following types: block, crescent, crocodile, diagonal, longitudinal, meandering, transverse.

Average crack width > 5 mm for crack length > 2 m;

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360

SEALED ROADWAY CONCRETE PAVEMENT REPAIRS

Failed concrete pavements, with or without a bituminous overlay.

Pavement cracking, slab subsidence, water egress from joints.

Full depth crack with average crack width > 10 mm for crack length > 5 m;

Faulting / step > 25 mm.; or

Missing pieces > 0.1 sq m.

Failed sections < 25sqm

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L

Failed sections > 25 sqm Refer to Capital Works Program




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SEALED ROADWAY CONCRETE SLAB STABILISATION

Concrete road slabs have tilted, become loose, and have scoured underneath creating a void that allows the slab to move under vehicle loads.

Adjacent slabs at different levels, differential settlement, water and mud pumping from joints under traffic load during rain, visible signs of movement under truck loading, cracking of slabs and deep holes in slab joints.

Slab settlement > 50 mm.

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360

SEALED ROADWAY BLUESTONE PITCHER PAVING REPAIRS

Damaged or settled pavement areas.

Level difference > 50 mm.

Full depth gap with average gap width > 20 mm for crack length > 5 m;

Missing pieces > 0.1 sq m.

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360

All Defects > 25 sq. m Refer Capital Works Program




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SEALED ROADWAY KERB & CHANNEL REPAIRS

Damaged kerb & channel that could constitute a safety hazard to road users.

Misalignment > 50 mm; and

Water ponding beyond lip of channel 24 hours after rainfall ceases.

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360

Where Kerb & Channel Condition Rating is >7. Refer to Capital Works Program

SEALED ROADWAY STREET SWEEPING

Accumulation of debris that is a danger to traffic or pedestrians or prevents the free drainage of the pavement.

Aggregate, dirt or debris accumulates to:

Create a skid resistance hazard; or

Prevent the free drainage of the pavement and channel.

B 3 H 5 B 2 H 15 C 2 M 45 D 2 L 90 E 1 L 360 E 2 L 180

FORMED UNSEALED ROADWAY ROAD RESHEETING

Insufficient material is available on-site to maintain correct crossfall.

Pavement material average depth < 50 mm; and

Pavement defects with depth > 200 mm affecting more than 30% of pavement area.

C 2 M 45 D 1 L 180 E 1 L 360 D 2 L 90




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FORMED UNSEALED ROADWAY GRADING UNSEALED ROADS

Unsealed road is unsafe with inadequate depth of surface material.

Corrugation or other distress > 50% of area of formation with: Potholes, scouring or roughness > 50 mm depth measured with 1.2 m straightedge; or Continuous corrugations over 25 m > 25 mm in depth

D 2 L 90 D 1 L 180

Distress > 75% of area of formation with: Potholes, scouring or roughness > 100 mm; or Continuous corrugations over 50 m > 50 mm in depth

D 1 L 180

Distress 100% of area of formation with: Potholes, scouring or roughness > 150 mm; or Continuous corrugations over 75 m > 75 mm in depth

E 1 L 360 E 1 L 360 E 1 L 360




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UNSEALED SHOULDER GRADING UNSEALED ROADS

Shoulders have incorrect pavement drop off, rutting, or build up of shoulder material.

Edge of seal drop off > 75 mm for a length of:

20 m; or

> 10% of segment length.

Build up of shoulder material causes water to pond on traffic lane for width > 0.5 m.

C 2 M 45 D 2 L 90 D 2 L 90 E 1 L 360 E 1 L 360 E 1 L 360

UNSEALED SHOULDER RESHEETING UNSEALED SHOULDERS

Insufficient material is available on-site to maintain correct crossfall.

Any segment with average shoulder crossfall > 15%. D 2 L 90 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360 E 1 L 360

UNFORMED ROADS REPAIR ROAD

Unformed road becomes untrafficable Road becomes untrafficable for vehicles and pedestrians due to surface condition, vegetation, drainage etc

D 2 L 90 D 2 L 90 D 2 L 90




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DRAINAGE CULVERT, STORMWATER DRAIN AND PIT CLEANING

Accumulation of debris in culverts, stormwater drains or pits that restricts flow of water.

Waterway area restricted by > 50%. D 3 M 45 D 2 L 90 D 2 L 90 E 1 L 360 E 1 L 360 E 1 L 360

DRAINAGE CULVERT, STORMWATER DRAIN AND PIT REPAIR

Damaged culverts, short sections of drain, pits, surrounds, grates, lids or lintels and endwalls.

Culvert, drain or pit becomes non-functional. D 2 L 90 D 2 L 90 D 2 L 90 D 2 L 90 E 2 L 360 D 2 L 90

Missing pit lid or grate. A 3 E 5 A 3 E 5 A 3 E 5 A 3 E 5 A 3 E 5 A 3 E 5

ROADSIDE LOCAL SCOUR REPAIR

Scouring on batters, shoulders, drains and adjacent to inlets or outlets to drainage structures.

Less than 10 cub. m and within a length of 100 m.

Any scour length > 10 m with mean scour depth > 300 mm.

D 2 L 90 D 2 L 90 D 2 L 90 E 2 L 90 E 2 L 90 E 2 L 90




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ROADSIDE CLEAR OPEN DRAINS

Obstruction of unlined open drains, catch drains, spoon drains, table drains and waterways that contribute to the structural integrity of the roadway.

Drain cross sectional area reduced by > 50% or drainage diverted out of drain path.

D 2 L 90 D 2 L 90 D 2 L 90 E 2 L 90 E 2 L 90 E 2 L 90

ROADSIDE TRAFFIC ISLAND MAINTENANCE

Damaged kerbing and defects that could be a safety hazard to vehicles or pedestrians.

Defect identified as a hazard to vehicles or pedestrians.

D 2 L 90 D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360




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ROAD FURNITURE REGULATORY AND WARNING SIGNS

Regulatory and Warning signs (includes Stop, Give Way, Warning (yellow and black), Chevrons). Signs affected by loss of reflectivity, accident damage, vandalism or inadequate support posts.

Missing or otherwise damaged beyond legibility; B 3 H 5 B 2 H 15 B 2 H 15 C 2 M 45 D 2 L 90 C 2 M 45

Post > 10 degrees off vertical;

Reflectivity is reduced by > 50% due to accumulation of dirt;

D 3 M 45 D 2 L 90 D 2 L 90 D 2 L 90 E 2 L 180 E 2 L 180

ROAD FURNITURE PARKING AND GUIDE SIGNS

Guide signs including street name, advanced direction, direction, reassurance, tourist and other specialised signs affected by loss of reflectivity, accident damage, vandalism or inadequate support posts.


Reflectivity is reduced by > 50% due to accumulation of dirt;

Damage renders sign ineffective;

Wording or graphics are illegible; or missing.

D 2 L 90 D 2 L 90 D 1 L 180 D 1 L 180 D 1 L 180 D 1 L 180




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ROAD FURNITURE GUARDFENCE

Deformed rails, loose fittings, misaligned damaged or unstable posts, damaged terminal sections.

Defective guardrail, posts or hardware that jeopardises performance.

D 3 M 45 D 3 M 45 E 2 L 180 E 2 L 180 E 2 L 180 E 2 L 180

ROAD FURNITURE GUIDEPOSTS AND DELINEATORS

Guideposts, guidepost delineators, safety/rumble bars, raised pavement markers (reflective and non-reflective), flaps and guardfence delineators and width markers on bridges and culverts that are not readily visible in daylight, wrongly positioned, non-reflective, damaged, or missing.

> 30% of delineator installations per segment missing or defective to original installation and design standards.

D 2 L 90 D 2 L 90 E 2 L 180 E 2 L 180 E 2 L 180 E 2 L 180

ROAD FURNITURE STREET LIGHTING

Council managed lighting affected by faulty globes or lanterns, accident damage, vandalism or inadequate support posts.


Damage that affects functionality of lighting; or

Lamps or lanterns not working.

D 2 L 90 D 2 L 90 E 2 L 180 E 2 L 180 E 2 L 180 E 2 L 180




TRUNK COLLECTOR


ACCESS PLACE


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ROAD FURNITURE LINEMARKING

Worn line markings including longitudinal lines, intersection markings, arrows, Statcon markings, school crossings, pedestrian crossings, rail crossings, special legends.

> 50% of linemarking worn through. D 2 L 90 D 2 L 90 E 2 L 180 E 1 L 360 E 1 L 360 E 1 L 360

VEGETATION GRASS MOWING

Grass growth along the roadside, shoulders, verges, outer separators, or medians impeding safe sight distances or obstructing surface drainage.

Grass growing across kerbs to maintain drainage and appearance.

Length of growth: Medians, outer separators and verges > 300 mm; Roadside > 500 mm.

Growth 100 mm forward of back of kerb.

D 2 L 90 D 2 L 90 D 2 L 90 E 2 L 180 E 2 L 180 E 2 L 180




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VEGETATION WEED TREATMENT

Weeds growing at the lip and joints of kerb & channel, traffic islands, on the road pavement, on paving, around road furniture (eg guardfence, fences, signs and guideposts), adjacent to culverts, bridge abutments and along fences for which the Council is responsible.

Maintain weed length to the maximum permitted in grass mowing by cutting or providing a vegetation free surface.

Maintain all beaching, paved areas and joints in pavement and kerb & channel, vegetation free.

Occurrence of noxious weeds or growth covering 20% of area.

D 1 L 180 D 1 L 180 E 1 L 360 E 1 L 360 E 1 L 360 E 1 L 360

VEGETATION STREET LANDSCAPING MAINTENANCE

Presence of overgrown, damaged or dead trees and shrubs, weeds, pests, rubbish and spent annual plants in landscaped areas located in roundabouts, islands, thresholds, road closures.

Overgrowth of area interfering with road sight distance. B 2 H 15 B 2 H 15 C 2 M 45 C 2 M 45 C 1 L 90 C 1 L 90




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STRUCTURES BRIDGE MAINTENANCE

Bridge components showing:

(a) accumulation of debris on deck, footway, expansion joints, scuppers and downpipes;

(b) accumulation of dirt on superstructure and substructure and vegetation growing in and around bridge;

(c) minor defects including deteriorating paint, spalled posts and parapets, and loose railings

(a) Clear and clean when any accumulation of material causes interruption to the escape of drainage water, or the operation of expansion joints.

C 3 H 15 C 2 M 45 D 2 L 90 D 2 L 90 D 2 L 90 D 2 L 90

(b) and (c) Other defects as defined in the VicRoads Bridge Inspection Manual, Section 2.6.2 “Site Inspection”.

D 2 L 90 D 2 L 90 D 2 L 90 D 2 L 90 D 2 L 90 D 2 L 90

STRUCTURES BRIDGE REHABILITATION

Bridge components require maintenance or repair treatments.

Defects identified in Level 2 Bridge Condition Inspections or Level 3 Detailed Engineering Inspections as described in VicRoads Bridge Inspection Manual, Section 3.5.2 “Site Inspection” or Section 3.5 “Inspection Procedure”, that cannot be rectified by routine maintenance.

Refer to Capital Works Program




TRUNK COLLECTOR


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OPERATIONAL SERVICING EMERGENCY RESPONSE

Emergency incidents including flooding, fires, storms, traffic accidents, defects, where the safety of the public or protection of the asset is in immediate jeopardy.

Event is detected or made known. A 5 E 4hr A 5 E 4hr A 5 E 4hr A 5 H 4hr B 5 E 1 B 5 E 1

OPERATIONAL SERVICING LITTER COLLECTION

Road and roadside litter or debris (including dead animals).

Debris or litter is a safety or health hazard B 3 H 5 B 3 H 5 B 3 H 5 B 3 H 5 B 3 H 5 B 3 H 5

OPERATIONAL SERVICING ELECTRICAL HARDWARE

Damage to traffic signals, street lighting, or any other electrical devices.

Damage is detected or made known. B 3 H 10 C 3 H 20 C 3 H 20 C 2 M 45 D 2 L 90 C 2 M 45

Damage results in exposed electrical cable capable of causing electrocution

A 5 E 4hr A 5 E 4hr A 5 E 4hr A 5 E 4hr A 5 E 4hr A 5 E 4hr



PATHWAY INFRASTRUCTURE


PRIMARY SHOPPING

AREA

LOCAL SHOPPING

AREA & HIGH USAGE AREA

OTHER PATHWAY

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PATHWAY SEALED PATHWAY

Defective paved areas that are a hazard to pedestrians.

Level difference between slabs > 15 mm. B 2 H 15 C 2 M 45

Level difference between slabs > 20 mm. D 2 L 90

Cracks > 10 mm wide and > 1 m long;

Mounding or depressions are >80 mm under a 1.2 m straightedge

B 2 H 15 C 2 M 45 D 2 L 90

Where Pathway Condition Rating is 7; or

Defective pathway area is > 10 sqm

Refer to Capital Works Program.




PRIMARY SHOPPING

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LOCAL SHOPPING


OTHER PATHWAY

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PATHWAY UNSEALED PATHWAY

Defective paved areas. Distress > 50% of footway area with:

Potholes, scouring or roughness > 100 mm depth measured with 1.2 m straightedge

D 2 L 90 D 2 L 90 D 2 L 90

PATHWAY PEDESTRIAN FURNITURE

Defective or vandalised pedestrian furniture including median and pedestrian fences and handrails, street seats and bus shelters.

Inspection reveals repair is required. B 1 M 45 C 1 L 90 D 1 L 180

VEGETATION WEED TREATMENT

Weeds growing on paving, and around road furniture (eg guardfence, fences, signs and guideposts).

Weed growth appears. C 2 M 45

Weed growth detracts from appearance of pathway. C 2 M 45

Weed growth creates a tripping point > 20 mm in height or by other means becomes a hazard to pedestrians.

C 1 L 90




PRIMARY SHOPPING

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LOCAL SHOPPING


OTHER PATHWAY

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VEGETATION TREE AND SHRUB MANAGEMENT

Trees and shrubs over footpaths present a danger.

Growth impacting on pedestrian movement C 1 L 90 D 1 L 180 E 1 L 360

VEGETATION STREET LANDSCAPING MAINTENANCE

Presence of overgrown, damaged or dead trees and shrubs, weeds, pests, rubbish and spent annual plants in landscaped areas located on pathways.

Overgrowth of area interfering with pedestrians, or adjacent paved areas.

C 1 L 90 D 1 L 180 E 1 L 360



APPENDIX 2 INSPECTION FREQUENCY Inspection frequencies for Council managed road assets are listed below:

ASSET TYPE INSPECTION INTERVAL

CONDITION ROUTINE MAINTENANCE

Road Pavement - Trunk Collector At least every 4 years At least 2 monthly (Day-time)

At least 12 monthly (Night-time)

Road Pavement - Collector Road At least every 4 years At least 4 monthly (Day-time)

At least 12 monthly (Night-time)

Road Pavement - Access Street At least every 4 years At least annually

Road Pavement - Access Place At least every 4 years At least annually

Road Pavement - Access Lane At least every 4 years At least annually

Kerb & Channel At least every 4 years At least annually

Night Inspections – Trunk Collector, Collector

At least annually

Bridges – Level 1 At least every 5 years At least annually

Bridges – Level 2 As required from Level 1 Reports As required from Level 1 Reports

Footpaths – Primary Shopping Area At least every 4 years At least quarterly

Footpaths – High Usage Area At least every 4 years At least annually

Footpaths – Other Pathways At least every 4 years At least every 2 years

Street Furniture At least every 4 years At least annually

Road Drainage – Trunk Collector / Collector. (includes low point pits / known problem areas)

At least annually

Road Drainage – Other (includes low point pits / known problem areas)

At least 2 yearly



APPENDIX 3 - ASSET INSPECTION DETAILS

Inspection Type

Purpose Reporting Requirements

Routine (Defect) Inspection

Inspection undertaken in accordance with a formal inspection schedule to identify defects and to determine if the road asset complies with the levels of service specified in Appendix 1.

A record of each street/road is to be completed detailing the name of the inspector, the inspection date and street/road name and a description of the defects found that have reached the specified intervention levels defined in Appendix 1

Record any street/road inspected where no defect was found following the inspection.

Reactive (Safety) Inspection

Emergency

Inspection undertaken in response to a customer request or field staff to determine (a) whether the asset is the responsibility of Council (b) whether the defect exists and (c) whether it has reached the levels of service specified in Appendix 1.

Request indicates that the defect presents and immediate threat of personal injury or property damage to members of the public.

Record specific defect, time first reported, date inspected, inspector name, subsequent action, and completion time.

Incident Inspection

Carried out to comply with the requirements of the Road Management Act (Division 5 – Claims Procedure, Clause 116);

Incident condition report for potential use in future legal proceedings

Formal Incident Condition Report required, as described.

Condition Inspection

Inspection undertaken to determine the condition of the road and footpath network.

Condition Inspection considers structural integrity and remaining life of the asset and used to prioritise / program longer term maintenance, renewal and reconstruction works.

For condition inspections the inspection sheet details include a general condition rating for the asset based on a 0 (New)- 10 (Unuseable) rating.

Required for asset management recording and reporting



APPENDIX 4 – BOUNDARY ROADS

BOUNDARY ROAD SECTION ADJOINING MUNICIPALITY

Charman Rd Beach Rd to Melbourne-Frankston railway City of Bayside Learmonth Rd Thompson Rd to Wadsley Rd City of Frankston Wadsley Rd Learmonth Rd to Mornington Peninsula

Freeway City of Frankston

Eel Race Rd Valetta St to Nepean Hwy City of Frankston Tootal Rd Heatherton Rd to proposed Dingley

Freeway reservation City of Greater Dandenong

APPENDIX 5 - ROAD MANAGEMENT AGREEMENTS

Frankston City Letter confirming arrangements, dated 30 June 2004. (TRIM 04/40318) City of Bayside Letter confirming arrangements, dated 30 June 2004. (TRIM 04/40362) City of Greater Dandenong No formal arrangement VicRoads Draft Agreement, dated 1 July 2004. (TRIM 04/41121)

ROAD MANAGEMENT PLAN - City of Kingston · 2016. 10. 14. · ROAD MANAGEMENT PLAN 2009 Final draft...

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Transcript of ROAD MANAGEMENT PLAN - City of Kingston · 2016. 10. 14. · ROAD MANAGEMENT PLAN 2009 Final draft...