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Annual Report 2017-2018 1

Road Development

Authority

Annual Report 2017/18


TABLE OF CONTENTS

I Report from Officer in Charge …………………………………………………………........................3

1. Organisational and Financial Performance with respect to Budgetary Provision …….........3

2. Progress Report on Projects…….....................................................................................….7

3. Road Decongestion Programme……………………………………………………….............13

4. Repairs of Terre Rouge Verdun Road………………….......................................................17

5. Maintenance and Rehabilitation of Roads…………………...........................................…..19

6. Other Achievements… …………………………..............................................................….24

7. Looking forward and Project Planned over next three years..............................................28

II Corporate Governance Report …………………………………………………...................………..31

III Financial Statement …………………………………………………………………………................51


I. REPORT FROM OFFICER IN CHARGE

1. Organisational and Financial Performance with respect to Budgetary Provision

Consistent with its mission and vision and in line with the Government Programme 2015-2019 and Vision

2030, the Road Development Authority (RDA) endeavoured to implement the ongoing projects and

initiated new projects as per its three year delivery programme, while maintaining the existing roads to

achieve key government objectives during the financial year 2017-2018. The Authority has pursued its

prime objectives aiming to:

• reduce congestion;

• improve transport system, service level, safety and security ;

• obtain value for money; and

• contribute towards economic growth.

For the financial period 2017/2018, a budgetary provision of Rs 3,471.7 M was made out of which Rs

2,431.1 M were spent in the realisation of the different projects (including Road Decongestion

Programme and Maintenance and Rehabilitation of existing roads).

This represents more than 70% of the amount earmarked. However, the balance amount was already

committed to be spent in the following budget periods. In spite of RDA’s best endeavours, the

0.00

500.00

1,000.00

1,500.00

2,000.00

2,500.00

Construction/Upgrading

Maintenance &Rehabilitation

Upgrading ofbridges

Others Total

1,389.70

842.8

47.5151.1

2,431.10

Budget Spent 2017/18


implementation of a few projects got delayed due to conditions independent of the Authority, like

acquisition of lands (a lengthy process involving legal matters by land owners), procurement challenges,

litigations before Independent Review Panel (IRP)/Court, among others. Nevertheless, RDA has

embarked on all planned projects which were earmarked in the budget with its limited resources and

mitigating at the same time impediments of land acquisition and litigation. It is to be highlighted that the

most critical parts of a project involve study, design and procurement processes including acquisition of

lands prior to award. This may take about 40% of the project time. These parts have been, nevertheless,

realised for those projects which got delayed in the financial period but are programmed to be undertaken

as per the three-year delivery plan.

Being aware of such constraints and with a view to successfully realize road projects/programmes, RDA

has come out with a three-year strategic delivery plan so as to be in control of the whole process. The

financial projection is shown hereunder.

0

500

1000

1500

2000

2500

3000

3500

FY 18/19 FY 19/20 FY 20/21

2746.4

3220.2

1508

94.2 142.5 84.5

600 600 600

10.3 10.3 10.3

Ongoing and new Projects Bridges Road Maintenance

Look forward for FY 18/19, 19/20 and 20/21 – RDA (Rs M)

Studies and Surveys


The strategic plan includes a series of projects and measures identified to address road infrastructure

issues with the wider transport challenges:

• Junction improvement and congestion reduction

• Enhancement of road service level

• Environment and sustainability

• Improved connectivity

• Flood and risk management

• Technology and innovation/Research & Development

• Processes and systems improvement

It is acknowledged that traffic congestion is a major concern which is estimated at MUR 4 billion a year. To

alleviate same, RDA has pursued its Road Decongestion Programme which includes harmonization of

roundabouts at Pont Fer, Jumbo and Phoenix (Dowlut); and construction of A1-M1 Bridge to link Coromandel

(A1) to Soreze (M1), amongst others at a budgeted amount of Rs 4527.2 M. In addition to it, RDA has

undertaken construction of a flyover on the M1 at Dechartres for a project value of Rs 377.1 M. This project

is coupled with several traffic measures including installation of an Intelligent Traffic System (ITS) to closely

monitor and control traffic at the entrance of Port Louis. Reducing traffic congestion is not focused at Port

Louis or Phoenix only but also around the island. Several bypasses have been constructed in other parts of

the country for example at St Julien bypass, Arsenal link road etc. Junctions are being improved (which are

undertaken under the Road Maintenance Programme) and traffic measures with the collaboration of Traffic

Management and Road Safety Unit are being implemented.

The “Repair to Embankment on Motorway M3 at Ripailles was a big challenge due to the complex

geotechnical factors with soils of varying geological properties and the topography of the site having an

impact on the stability of the embankment. The road was also subject of frequent landslides. This warranted

further studies and geotechnical tests conducted by foreign experts to provide reliable and permanent

solutions. This caused delay in the repair but new contract has been awarded for the installations of 180

reinforced concrete piles under the supervision of KEC and CEREMA in addition to the initial scope of works

for the TRV embankment repair works.


RDA is not insensitive to road accidents. The various complementary measures highlighted above and those

in the road maintenance programme viz. improvement of geometry, construction of foot paths, road markings,

provision of street lighting etc have been geared towards this objective.

RDA will shortly have a structured Research & Development Department to look into innovative materials to

be introduced in Mauritius in the years to come.

With regards to flooding and flash floods caused by the effects of climate change, RDA undertook several

improvement works. Over and above the provision made in the maintenance programme for addressing such

risks and disaster, a sum of MUR 290M in addition to the budgeted annual sum was injected to alleviate

flooding issues around the island (details on the maintenance programme at page 19). Some works have

already been completed and others are on target as committed.

RDA is a privileged partner in the development of smart cities and other mega projects aiming at extension

of the road network and facilitating collateral developments. RDA is collaborating with the promoters in this

respect. New Access to Airport, for example was constructed in this model whereby the promoters provided

land freely. A cost sharing mechanism is also being considered for other projects as per Government

decision.

The amount of fund injected in the different projects by the RDA and those which are planned to be

undertaken in the next three years is giving a boost to the economy in terms of economic growth and collateral

development around the island. In addition to the above RDA is collaborating actively with metro express and

undertaking enabling works in view of providing an integral transport solution.


2. Progress Report on Projects

During this Financial year, RDA has been implementing ongoing projects as well as embarking on new

projects as earmarked in the budget. Some were completed/substantially completed and others were

either awarded or tenders floated for procurement.

List of completed/Substantially completed projects

Project Name Project Value

Budgeted amount

Amount paid

Project Status / Implementation

Details

Third Lane at Grand Bassin (Traffic Decongestion at Bois Cheri, during Maha Shivratee Pilgrimage)

65.7 56.0 51.7 Works completed.

La Marie- La Brasserie Link (Traffic decongestion at La Marie during Maha Shivratee Pilgrimage)

19.9 19.9 17.9 Works completed

Arsenal Link Road ( Link Arsenal to M3) 22.6 11.8 4.1 Works completed.

New Access Road at SSR Airport (Direct access to airport and upcoming Smart city)


Terre Rouge Verdun Stabilisation Works (Embankment failure prevention)

924.3 115.8 114.3 Works completed

Saint Julien Bypass (Traffic decongestion at St Julien See Part 2.2) 261.6 180.0 153.1 Works Progress: 94%

Flyover at De Caen Street , Port Louis (road decongestion at Port Louis South bound – See part 2.3 )

377.1 150.0 149.7 Works progress: 50%

Ring Road Phase 1 remedial works ( The cost of remedial works were borne by the Contractor under defects liability)


Radier St Martin At Bel Ombre (Addressing flooding problems – See part 2.1 )

75.6 49.0 47.5

Works progress: 87% completed. Expected completion October 2018.

Repair of embankment failure on Terre Rouge Verdun Road (Part of the road following road collapse has been closed. After repair the highway will be fully operational)

326.1 284.4 75.1

Works progress: 39%. Expected completion July 2019.

List of Projects Launched

Project Name Project Value

Budgeted amount

Amount Spent

Project Status / Implementation

Details

Reconstruction of Jumbo Phoenix Roundabout and A1-M1 Bridge (It forms part of the overall road decongestion programme)

4527.2 630 640.6

Work progress 6%. Expected completion August 2020.

Third lane from Jin-Fei to Port (Dedicated lane for heavy vehicles from Port to Jin Fei)

330.5 90.0 64.0 Works progress 32%

Design and Construction of Fort William-Port Road (to ease access to the Port)

75.1 50.0 10.6 Works progress : 14%


Upgrading of Pointe aux Sable Road at Petit Verger 114.6 20.0 0.0

Project delayed due to land acquisition procedures which is in progress. Expected completion November 2019.

Design and Construction of a bypass at Cap Malheureux (Traffic decongestion in the area and to bypass Grand Baie area)

200.0 0.0 0.0 Land Acquisition procedures in progress

La Vigie - La Brasserie - Beaux Songes Link Road (Phase 1) 683.0 1.0 0.1 Land Acquisition procedures in progress

Improvement of bend at Nouvelle Decouverte 75.0 10.0 0 Land Acquisition procedures in progress

Reprofilling of L’Amaury Road 40.0 4.0 0.8 Land Acquisition procedures in progress

Upgrading of B28 (Lot 3) from Deux Freres to Bel Air 212.0 30.0 0 Land Acquisition procedures in progress

Reconstruction of B104 (Baie du Cap-Chamarel Case Noyale) road at Chamarel

100.0 40.0 2.5 Land Acquisition procedures in progress

A1-A3 Link Road 296.0 34.0 0 Land Acquisition procedures in progress

Construction of Glen Park Robinson Link Road 43.8 20.0 0 Land Acquisition procedures in progress

Repairs of Terre Rouge Verdun Road D4 Section 126.0 0.0 0 Bidding documents at CPB

St Denis Bridge Chamarel 52.5 25.0 0 Land Acquisition procedures in progress

Pont Bruniquel 60.0 30.0 0 Land Acquisition procedures in progress

Ste Marie Bridge Bel Ombre 83.0 10.0 0 Land Acquisition procedures in progress

Joli Bois Bridge Mare Tabac 27.0 4.0 0 Land Acquisition procedures in progress

Choisy bridge Poste La Fayette 87.0 5.0 0 Land Acquisition procedures in progress


2.1 Upgrading of Radier St Martin

▪ The Radier St Martin Project consists of the upgrading of an existing radier of an approximate length

of 90m along B9 road at Bel Ombre. The aim of the project is to provide a new bridge of higher

hydraulic capacity across River Saint Martin as the existing radier is frequently flooded during

downpours, thereby rendering the road impracticable and unsafe during adverse weather conditions.

The project is being undertaken as Design and Build basis by the Contractor, Gamma Construction

Ltd, for a sum of Rs 75,570,726.83 (VAT Incl.). It started in July 2017 and is expected to be completed

by October 2018.

Radier St Martin (before construction)


Progress Work


2.2 Construction of St Julien Bypass

The contract for the construction of the St Julien Bypass was awarded to Transinvest Construction Ltd

for a sum of MUR 227, 435, 850.00 (exclusive of VAT) on 17th April 2017 with completion date expected

on 3rd August 2018. The road starts with a roundabout along Higginson (B24) Road St Julien d’Hotman,

bypasses the village over a total stretch of 3.5km and ends with a T-Junction along B24 Road. By 30

June 2018, 98 % of the project was already achieved.


2.3 Construction of Grade Separated Junction at M1- Deschartres Street (Decaen Project)

This project forms part of the road decongestion programme aiming alleviating traffic congestion at the

entrance of Port Louis Centre. RDA has awarded a contract to TCL-GCC Junction M1-Deschartres JV for a

sum of MUR 320,999,250 (exclusive of VAT) on a design/build and turn-key basis. It involves the construction

of a Fly-Over along Motorway M1 (Southbound) to connect the Northbound traffic to the City Centre via De

Caen Street and eliminating of the existing traffic lights at Place d’Armes. An Intelligent Transport System

(ITS) will be implemented to harmonise several traffic lights from a single control room to ease traffic flow

and improve traffic management.

The above measures will enable northbound traffic to enter the city without any interruption and at the same

time allow both Northbound and Southbound traffic to move freely at Place D’Armes. The project started on

13th October 2017 and is expected to be completed by 19th December 2018.


3. Road Decongestion Programme

The Road Decongestion Programme (RDP) initiated under the New National Transport Network Strategy

has been pursued by RDA with the followings project amongst others:

• construction of roundabouts at Pont Fer, Jumbo and Phoenix (Dowlut); and

• construction of A1-M1 Bridge to link Coromandel (A1) to Soreze (M1).

The Motorway M1 is subject to severe traffic congestions at several locations during peak time which

affect significantly traffic flow along Motorway M1 in the lower Plaines Wilhems area. Moreover, the

aforesaid roundabouts have reached low level of service due to the traffic generated by several road

projects which have been recently completed in the vicinity, such as the Phoenix Beau-Songes Link

Road, widening of the Motorway M1 from Phoenix to St Jean and the Verdun-Ebène Link Road. The first

leg of the project, the construction of Grade Separated Junctions at Pont Fer/Jumbo/Dowlut

Roundabouts will reduce considerably traffic congestion at these locations. This mainly consists of the

construction of 3.5 km long road, mostly in dual carriageway, 3 viaducts over existing Pont Fer (315m),

Jumbo (180m) and Dowlut (420m) Roundabouts. The Jumbo roundabout will be replaced with a

signalized T-Junction.


Concurrently, the second leg of the project , the construction of A1-M1 Link Road will reduce traffic

congestions to a significant level along A1 Road, M1 Motorway and at locations such as Reduit and

Ebène.This projech involves construction of 1 km long road of dual carriageway linking Soreze to Chebel,

erection of an extra dosed 350 m long bridge over the Grand River North West valley linking Coromandel

to Sorèze, a flyover at Chebel (490 m) and a grade separated interchange at Soreze (650 m).

The award of this mega project was made on 23rd February 2018 for the contract sum of Rs

3,551,619,140.16 (excluding VAT). Works started on 6th April 2018 under the joint supervision of the

Korea Expressway Corporation (KEC) and RDA. The project completion date is expected by November

2020.

The RDP project was expected to start in May 2017 but actually started in April 2018 due to some factors

independent of RDA as highlighted below:

• Delay in Approval of Procurement Strategy

Since FEED-Based-Bidding was new procurement concept in Mauritius, clarifications, explanations,

assessment and acceptance of the procurement strategy caused a delay of approximately 3 months

(April to July 2017).However, the procurement strategy which was subsequently followed by a detailed


engineering process (prior to submission of the bid) proved to be rewarding. This resulted in lower bid

price than expected by about MUR 1 billion.

• Extension of the Bid Submission Date

After invitation for bid, there were continuous requests from the bidders for extension of deadline for bid

submission to allow them for proper preparation and for detailed design for better pricing. Consequently,

the RDA provided the detailed design documents to all bidders in view to obtain competitive offers and

the Bid submission date was extended by additional delay of 2 months.

• Challenge and Independent Review Panel Process

Following evaluation exercise, there was a challenge from an aggrieved bidder which was referred to the

Independent Review Panel (IRP). This process caused further delay of another 2 months (Dec 2017 to

Feb 2018).

These projects will lay the foundation of a high quality modern public infrastructure and transportation system,

and create the necessary additional capacity in terms of road traffic, transportation and economic

development needs for the next 10 years and beyond. The full benefit of the road decongestion programme

will be more felt upon extension of the Ring Road to connect to Motorway M2 through Champ de Mars and

Construction of A3-A1 Link Road which will link Port- Louis St Jean Road (A1) at Chebel to Black River Road

(A3) at Gros Cailloux . The extension of Ring Road is under consideration while the A3-A1 will be

implemented in the financial year 2018-2019

Progress photos of the A1-M1 Bridge

Extra dosed bridge site


Site clearance at Soreze

Erection of billboard next to Indian Oil along M1 Motorway Southbound


4. Repairs of the Terre Rouge-Verdun Road

The contract for the “Repair to Embankment on Motorway M3 at Ripailles” project was awarded to

Transinvest Construction Ltd (TCL) for MUR 283,556,663.00 (Exclusive of VAT). Road Development

Authority is undertaking the project management and supervision under the technical assistance of KEC.

Due to the complex geotechnical factors in the region of Ripailles where the failure occurred, further studies

were carried out by Dr. Kim, a geotechnical expert from KEC and Prof. Magnan, (Head of the Geotechnical

Engineering, Environmental and Risk Department of the French Institute of Science and Technology for

Transport, Deployment and Networks). Both Dr Kim and Prof Magnan consider that the site is of a very

complex nature, with soils of varying geological properties and that the topography of the site has an impact

on the stability of the embankment. Both experts recommended the use of piles to stabilize active landslides.

RDA enlisted the services of CEREMA (Centre d'Etudes et d'expertise sur les Risques, l'Environnement, la

Mobilité et l'Aménagement), a French Public Body specialized in such types of works, to undertake the

reinforcement designs. The final solution to the problem of instability is the installations of 180 Reinforced

concrete piles of 1 m diameter to an average depth of 25 metres. Works are ongoing at the site and the road

is expected to be completed by July 2019.

Progress Photos at embankment repairs


5. Maintenance and Rehabilitation of Roads

Roads are among the most important public assets in a country. They are crucial contributors to growth and

economic development and also bring along important social benefits to the population and the Government

has invested massively in the construction of new roads since several years. However, for continuous

benefits all roads require to be followed by a maintenance programme.

During this financial year, the RDA spent approximately MUR 1170 million on maintenance and rehabilitation

activities on main roads around the island. An amount of Rs 842.8M was disbursed for such works while

Rs327.2M were committed for works orders issued during the financial year and some are still ongoing.

The different categories of routine and periodic maintenance are hereby summarised in the Table below in

terms of funds allocated to those items for the whole island.

SN Routine and Periodic Maintenance Activities Amount of funds allocated (MUR)

1 Routine Maintenance 20 m

2 Periodic Maintenance

Resurfacing and strengthening of damaged stretch of main roads 663 m

Rehabilitation of bridges and culverts 16 m

Improvement of safety and provision of new safety features (Traffic Signs, Guard Rails etc)

80 m

Improvement of existing roads(geometric alignment and shoulders) 94m

Implementation of new traffic schemes 18 m

Construction of footpath and drains 250 m

Construction of retaining walls and construction of new roads.

29 m

Total 1170 m

Works were spread around the island as follows:


DISTRICTS

RIVIERE DU

REMPART

PAMPLEMOUS

SE MOKA FLACQ

GRAND PORT

SAVANNE

PORT LOUIS

BLACK RIVER

P/ WILHE

M TOTAL

Footpath/m 1,890 1,030 3,000 2,200 1,900 1,500 680 1,200 2,100 15,500

Road Marking/ m

20,000 20,000 18,000 20,000 10,000 9,000 14,000 28,350 19,000 158,350

Resurfacing/ m 28,900 35,600 11,000 14,000 9,000 6,300 2,400 5,000 19,000 131,200

Handrails/ m 560 250 - - 400 100 - - 450 1,760

Traffic Signs/ m2

- - 100 40 40 40 - - 20 240

Guardrails/ Jersey Barrier/

m - 815 700 - 100 700 300 - 2,100 4,715

Junctions Improved/ No

- - 1 - - - - - 1 2

Bridges/ No - - - - - - - - 1 1

5.1 National Road Safety Strategy

The National Road Safety Strategy provides for the implementation of measures with regards to road

safety. These works are usually undertaken in collaboration with the TMRSU. For the past year, a total

budget of 248M has been used for the following:

• construction of pavements and drains across the island;

• rehabilitation works for hard shoulder;

• fixing up of handrails;

• review and extend road markings and signage;

• repairing lighting along motorways;

• managing flood and risk management/ Drainage cleaning program in case of emergency.

5.2 Rapid Response Team

The Rapid Response Team established to address immediate road issues and to supplement the

Complaint Management System has continued its operation and has contributed towards addressing

public complaints on road maintenance work. In view to offer a timely service, RDA has increased its

resources and improved its processes.


The Rapid Response Team (RRT) is required to work during week-ends and public holidays in view to

provide timely remedial action for any minor maintenance works and to tract any unsolicited works by

any service provider.

5.3 Empowering of SMES

In line with Government’s objective to boost their activities and participate actively in further economic

activities, RDA has provided opportunities to SMES to undertake minor routine works around the island.

For enhanced collaboration, RDA has reviewed its procurement process to further engage SMES through

the revamped framework agreement. The ceiling for SMES for bidding which is actually a maximum of

MUR 5M will be broadened soon. This step would therefore allow SMES to undertake a wider scope of

maintenance works throughout the RDA road network.

5.4 Way leaves and utility interfaces

RDA has maintained its full collaboration with other service providers and undertakers. It has issued

more than 1,500 wayleaves/clearances to utility providers (CWA, CEB, Wastewater Management

Authority, Mauritius Telecom etc.) as part of the overall development of the island. As there were cases

of poor reinstatement by some service providers RDA has taken appropriate measures to address the

problem. Moreover, to further curtail the issue of poor reinstatement, a memorandum of understanding

was signed with CWA in this respect.

5.5 Complaints Management System

The Complaints Management System introduced in 2017 with the main objective to attend to complaints

and queries from the public. In addition to an online Complaint Management System, a hotline has been

provided to the public. The system takes into account complaints made through the Online Citizen

Support Portal administered by the Customer Support Unit (CSU), Prime Minister’s Office and directly

through the RDA hotline.

In view to further efficiently deal with complaints, RDA has enhanced the complaints management system

on a district wise basis where the public can channel their complaints in a timely manner.


The complaints are being monitored and followed up regularly without delay. Around 972 complaints

were received out of which more than 60% have been resolved in the shortest delay. Most of the

complaints which have not been resolved so far have been included in future maintenance works and/or

forthcoming projects and approval for funds are being sought for implementation.

Summary as from July 2017 to June 2018 on Complaint Management System Database

Sub Office

No. of complaints

received

No. of complaints

for RDA

No. of complaints

completed

Black River Roads 61 45 37

Flacq Roads 138 121 17

Grand Port Roads 118 83 52

Moka Roads 255 211 118

Pamplemousses Roads 144 113 59

Plaine Wilhems Roads 276 192 146

Port Louis Roads 98 68 46

Riviere du Rempart Roads 83 65 42

Savanne Roads 91 74 29

Total 1264 972 546

0

50

100

150

200

250Complaints - RDA

No. of complaint for RDA

No. of complaint completed


Going forward, the maintenance section of the RDA is currently working on a new concept of whole life

asset management which when implemented in the near future will further integrate asset management

and maintenance and performance-based contracts. This will ensure synergies of strategies and action

in regards to maintenance of roads and infrastructure assets. This will be a step further and will be in line

with the practice in developed countries and what is recommended by funding agencies.


6. Other Achievements

6.1 Collaboration with Private Sector

The Private sector is investing in many infrastructural developments mainly in morcellements and other

property developments. RDA has continued its support towards such type of development and has during

the past year examined a number of EIAs and provided clearances to them through the Morcellement

Board.

RDA has always been actively involved in the contribution of economic growth of the country. It is now

working with other stakeholders for realisation of smart cities. As announced in the budget a public-

private collaboration is underway for Mon Choisy Smart City at Grand Bay La Croisette and a few others

are under consideration.

6.2 Collaboration with other Ministries and Government Bodies

One of the objectives of RDA is to provide advisory services to different Ministries and Departments with

regards to road and transport issues. RDA has maintained its role and has also undertaken major

maintenance and safety improvement works on behalf of other stakeholders namely Traffic Management

Road Safety Unit, Local Government, and CWA. These improvement works include road repairs,

resurfacing, markings, lighting enhancement, drainage works, handrails etc. Another project of national

interest being implemented by the Government is the Safe City Project. RDA has been actively involved

in this project through the delivery of way leaves on fast tract. This is enabling the Mauritius Telecom and

the Mauritius Police Force to timely implement the project.

6.3 Enabling works for Metro

RDA has continued its support and facilitation works for the landmark Metro Express Project. In addition

to demolition works of buildings effected during the last financial year, an estimate of MUR 50M has been

earmarked for this financial year to further enable works for the Metro project.

RDA is also fully collaborating with all stakeholders to smoothen processes with regards to utilities

relocation and traffic management for continuity of the project.

Furthermore, RDA will be enhancing traffic fluidity and connectivity, road safety and interface with metro

through the construction of a fly over at Hillcrest Avenue Quatre Bornes.


Construction of a Fly-Over across Motorway M1 at Hillcrest

6.4 Capacity Building and Empowerment

RDA views its staff as an important asset which contributes directly in meeting the future challenges and

Government policy objectives. It is also on the lookout for exploring new ways of doing things and

improving employee engagement and empowerment. RDA extends its support in the application of

policies and procedures guiding staff management, employment conditions and manpower planning. As

at June 2018, the RDA had a workforce of 443 employees (331 male and 47 female) on establishment

with all grades inclusive, posted into different sections as per the Organigram.

During the year, RDA recruited 74 new employees (71 on establishment and 3 on contract basis) and

promoted 104 employees to higher posts. On the other hand, 8 employees left the organization (retirement

and resignation).

RDA is fully committed to building the necessary expertise, devising and executing strategies, processes,

systems and practices in its various functional areas. The Authority believes in the notion of continuous

learning. During the year under review, 83 staff members have had the opportunity to undergo in-house

training while 15 staff members were sent on training abroad in fields related to their duties. Training was

provided in the following main fields:


• Training and Capacity Building for Microsoft Project, FIDIC and Bridge Design Software, Road

Safety Audit by SweRoad.

• Landslide Management.

• Maintenance of Infrastructure for developing countries, Rail Integration and Transport Planning

(Innovation in Delivery of Transportation Infrastructure).

• Infrastructure construction Investment and Financing under the Belt and Road Initiative,

• Training on leadership.

• Occupational Safety and Health for Employers/Employees for parastatal Organisations.

RDA intends to optimize on the existing skills and expertise of its personnel and develop creativity at work

and sustainability. These training programmes are designed to improve leadership skills and boost

motivation of staff.

Attendance Management is an important aspect within every company and the workforce is a primary

asset that impacts on growth and productivity. With the aim to manage employee time and computerize

the traditional way of record attendance, an electronic attendance system was implemented in the different

sections of the Authority.

6.5 Risk Management

In view to providing assistance in identifying, analysing, assessing, treating, monitoring and

communicating top strategic risks, the Risk Management Team has maintained a top risk register which

is regularly updated with mitigating actions implemented. Moreover, policies, procedures and practices

to the tasks have been reviewed to effectively manage the risks. Additionally, an Audit and Risk

Committee which is a subcommittee of the Board, independently reviews the corporate risks and

mitigations.

Furthermore, Management Team regularly brainstorms on lessons learned from both - project failures

and successful ones to review its processes and systems and capture lessons for future improvement.

Besides, a Safety and Health Committee has also been maintained regularly to identify, assess and

prioritise safety related risks and hazards to ensure a safe working environment and positive actions

being taken.


6.6 National Road Safety Campaign

Road Safety has become one of the top priorities of the present Government. RDA has shown its

contribution through placing of banners throughout the island and participating in other activities to mark

the National Road Safety week held in February 2018.

RDA is one of the signatories of the National Road Safety Charter. As an employer, the RDA is

discharging its responsibility towards ensuring safety of its personnel on roads. A Committee has been

set up within the Authority to implement the requirements of the Road Safety Charter. RDA is currently

investigating into the road risks to which staff are exposed in collaboration with the MPI.

6.7 Improvement and Enhancement

As previously spelt out, RDA has continued its improvement actions. It is introducing the red coloured

asphalt in one of three lanes at the Jinfei project. This new concept of coloured road will be dedicated for

use by heavy vehicles only serving as a two-fold process to reduce congestion and enhance safety for

road users.

As another innovative measure, RDA is adopting Intelligent Transport System (ITS) to control several

traffic lights from a single control room to reduce congestion and improve traffic management. This is

being implemented in the project for the construction of a grade separated junction on M1 at Deschartres

street (Decaen Flyover Project).

RDA is also pursuing improvements in road construction whilst taking into consideration safety,

sustainability and environment such as elimination of black spots, reviewing and improving accident-

prone areas; improving the road geometry etc. Moreover improved road furniture such as jersey barriers

are now being placed instead of metal guardrails. RDA is further considering implementation of diamond

grade traffic junctions.

Furthermore a whole life infrastructure asset management has been initiated. Should such a system be

implemented it would integrate asset management and maintenance & performance based contracts.


7. Looking Forward & Project Planned over the next three years

In an endeavour to further enhance the road network while ensuring for safety, road decongestion and

improved connectivity, the following new projects were identified, conceptualized and approved for

implementation. Most of these projects are included in the three-year delivery plan.

RDA is looking forward to implement these projects as per its approved three-year delivery plan to meet

the following objectives:

• to further provide mobility in comfort and safety for the Mauritian population;

• to support economic growth through enhanced road connectivity;

• to reduce road congestion and economic losses linked thereto.

Project planned for next three years

DESCRIPTION Planned 2018/19

Rs M

Planned 2019/20

Rs M

Planned 2020/21

Rs M

Studies and Surveys 10.3 10.3 10.3

Saint Julien Bypass 59.4 7.0 0.0

De Caen Fly over, Port Louis 201.1 18.0 0.0

Repair of embankment failure on Terre Rouge Verdun Road 169.0 16.8 0.0

Reconstruction of Jumbo Phoenix Roundabout and A1-M1 Bridge -Consultancy 70.0 70.0 50.0

Reconstruction of Jumbo Phoenix Roundabout and A1-M1 Bridge - Works 1000.0 1630.0 1043.6

La Vigie La Brasserie Link Road -Works 200.0 300.0 74.0

Third lane from Jin-Fei to Port 200.0 55.5 0.0

Fort William Link Road 66.0 1.7 0.0

Upgrading of Pointe aux Sable Road at Petit Verger 70.0 41.6 3.0

Upgrading of Ebene Flyover 100.0 135.0 15.0



Rs M

Planned 2019/20

Rs M

Planned 2020/21

Rs M

Improvement of bend at Nouvelle Decouverte 60.0 8.0 2.0

Reprofiling of L'Amaury Road 20.0 19.0 1.0

Upgrading of B28 Road (Lot 1) from Cavendish Bridge to Anse Jonchee 0.0 0.0 150.0

Upgrading of B28 Road (Lot 3) from Deux Freres to Bel Air 50.0 156.6 5.4

Enabling works for Metro & Road Interface at Palmerstone 50.0 100.0 100.0

Reconstruction of B104 (Baie du Cap- Chamarel-Case Noyale) Road 10.0 85.0 5.0

A1-A3 Link Road 50.0 120.0 30.0

Cap Malheureux bypass 75.0 120.0 5.0

Hillcrest Flyover, Quatres Bornes 75.0 145.0 24.0

Landslide at Chamarel 30.0 180.0 0.0

Repairs to Terre Rouge Verdun Road - D 4 Section 138.0 11.0 0.0

La Croisette New Link Road (RDA Contribution) 50.0 0.0 0.0

Radier St Martin At Bel Ombre 34.2 2.5 0.0

Pont Bruniquel 0.0 50.0 8.5

St Denis Bridge Chamarel 0.0 30.0 15.0

Ste Marie Bridge, Bel Ombre 40.0 23.0 2.0

Joli Bois Bridge, Mare Tabac 20.0 7.0 0.0

Choisy Bridge, Poste Lafayette 0.0 20.0 10.0



Rs M

Planned 2019/20

Rs M

Planned 2020/21

Rs M

Rehabilitation of L'Avenir Bridge 0.0 10.0 49.0

Roads and Bridges 450.0 450.0 450.0

Footpaths 75.0 75.0 75.0

Road Marking and Signage 75.0 75.0 75.0

GRAND TOTAL 3450.9 3973.0 2202.8

Conclusion

To sum up, I can say that RDA being a committed organization has strived as usual in achieving its objectives

despite limited resources, procurement impediments and litigation. RDA has not only committed to look after

problems but also at social, economic and environmental areas, like emerging climate change and disaster,

managing traffic congestion and value engineering. It has endeavoured to meet the various challenges

associated with road projects and to deliver in the interest of the wide public. RDA ensured that they are

completed in time and within budget while maintaining the quality. RDA is looking forward for a more

integrated approach of road connectivity to meet future demand and to preserve its existing road network

from a total asset management perspective.

This result could not have been possible without the cooperation of all RDA staff and with the unflinching

support of the RDA BOARD and the Ministry of Public Infrastructure and Land Transport. We all endeavour

to continue to improve further and to achieve the step change needed so as to materialize the overall vision

of Government.


II. CORPORATE GOVERNANCE REPORT

Introduction

The Road Development Authority (RDA), a body corporate established by Act No. 6 of 1998, operates under

the aegis of the Ministry of Public Infrastructure, Land Transport and Shipping. RDA is also a representative

on the Morcellement Board, EIA Committee and other committees including Land Drainage, TIA etc, wherein

recommendations in regard to access on classified roads and motorways are given.

Vision

The RDA aims to provide a reliable road network to support the main economic activities of the country

through the effective movement of people and goods.

Mission

The mission of Road Development Authority is to provide a cost efficient mobility in comfort and safety for

the Mauritian population and its economic operators to all parts of the island, by developing, preserving and

maintaining a high standard classified road network through the judicious use of human, material, financial,

and technological resources.

Objectives of the Authority

The Authority is responsible for the construction, care, maintenance and improvement of motorways

and main roads.

Duties and Functions

a) To plan, design and supervise the construction of roads, intended to be classified as motorways and

main roads;

b) To carry out or cause to be carried out the upgrading of motorways and main roads and their routine

and periodic maintenance;

c) To maintain existing bridges, tunnels and associated works on motorways and main roads;

d) To plan, design and supervise the construction and reconstruction of bridges, tunnels and associated

works on motorways and main roads;

e) To advise the Minister on the formulation of a road development policy;

f) To advise the Minister on the management policy of roads;

g) To prepare and implement road development schemes;


h) To conduct and coordinate research and investigation on materials required for road construction;

i) To control the display of advertisements along or visible from motorways and main roads;

j) To regulate undertakers’ works in relation to motorways and main roads.

Management of RDA

The Road Development Authority is administered by a Board and is headed by the Officer in Charge who is

responsible for the implementation of the policies of the Board, for achieving the financial operating goals

and objectives and ensuring proper management and monitoring of the day-to-day affairs of the organization..

Main Services Provided

• Providing new roads as an integral part of national development.

• Maintaining the classified road network in a safe and ride able quality.

• Ensuring that bridges on classified roads are safe and to standard.

• Giving clearance for access on classified roads.

• Controlling advertisement on classified roads.

• Controlling undertaker’s works on classified roads.

• Providing advice on road development policies.

• Providing services for material testing.

• Processing applications/giving recommendations for EIA and Morcellement and giving clearances at

technical Committees.

In addition to the above normal activities, RDA provides collaboration to Private Sector in several

developments of private projects including Smart Cities.

RDA also provides advisory services to different Ministries and Departments with regards to road and

transport issues; and undertakes some contractual works on behalf of Traffic Management Road Safety Unit,

Local Government, CWA including road surfacing, drainage works, handrails etc.


Directors’ Responsibility for the Financial Statements

The Authority’s Directors are responsible for the preparation and fair presentation of the financial statements

in accordance with International Accounting Standards and in compliance with the requirements of prevailing

statutes.

Responsibilities of the Board of Directors

The fundamental statutory responsibilities of the Board of Directors are to lay down the overall policies

regulating the various business/activities of the Authority; it oversees the Authority’s strategic direction and

its organisational structure. The Board discharges the above responsibilities either directly or through Board

Committees for more in-depth analysis and review of various issues while retaining its responsibility for all

policy matters. The Chairman of each Committee periodically places reports of its proceedings before the

Board for approval/information, as may be relevant. The Board promotes openness, integrity and

accountability to improve corporate behaviour, strengthens control systems over business and reviews

management performance on a regular basis. In addition, the Board is committed to ensure as far as

reasonably possible, and in accordance with legislation in force, the safety and welfare of its staff. To fulfil

their responsibilities, Board members have access to accurate and relevant information periodically and as

and when required.

Role and Function of the Board

Structure

The structure, composition, size and the manner of appointment have been established in accordance with

Section 7 of the RDA Act. The Act provides for the Authority to be administered and controlled by the Road

Development Authority Board. In accordance with the statutory provisions, the Board meets at least once per

month.

Composition

The Board of RDA consists of nine Directors who are all non-executive directors. They come from diverse

business and academic backgrounds and possess the necessary knowledge, skills, objectivity, integrity,

experience and commitment to make sound judgments on various key issues relevant to the business of

RDA independent of Management. The composition of the Board was reviewed with effect from 2 March

2018.


The composition of the Board as at 30th June 2018 was as follows:

Chairman

Mr Claude Emmanuel Wong So – OSK

Chairman Qualifications: Bsc Civil Engineering, University of Nairobi, Kenya; Msc Occupational Hygiene, University of Newcastle Upon Tyne, England Professional Affiliation: Registered Professional Engineer; Fellow of Institution of Engineers (Mauritius); Fellow of Institution of Occupational Safety & Health Management(Mauritius); Chairman, Airport of Rodrigues Ltd; Director, Central Electricity Board, Director, Rodrigues Duty Free Paradise Co.Ltd; Vice President, Council of Registered Professional Engineer (Mauritius); Past President, Institution of Engineers (Mauritius)

Board Members

Board Members Name Designation and Qualification

Representative of the Ministry of Public Infrastructure, and Land Transport (Public Infrastructure Division)

Mr. Swaminathan Ragen ( as from 03.03.2017)

Permanent Secretary Master in Public Sector Management, M.Com, B.Com, P.G.C.E, Diploma in Public Administration

Representative of the Ministry of Public Infrastructure, and Land Transport (Land Transport Division)

Mr. Saeed Mahmad Jewon (as from 17.04.2015)

Director, Traffic Management and Road Safety Unit MSC Civil Engineering, CILT (Level 5) Logistics and Transport

Representative of the Prime Minister’s Office

Miss B.Kamulsingh ( From 15 May 2017 18 Dec 2017)

Assistant Permanent Secretary BA (Hons) English, Msc International Business and Management (ongoing)

Mr. Varun Krishn Munoosingh (19 Dec 2017 and reconstituted in April 2018)

Assistant Permanent Secretary

Representative of the Ministry of Finance and Economic Development

Mr. Ajay Ramdhany ( as from 24 May 2016)

Lead Analyst MBA (with Financial Risk Management), FCCA

Representative of Commissioner of Police

Mr. R. I Beekun (from 10 June 2016 to 13 July 2017) Mr. Vijaycumar Dawon As from 14 July 2017

Superintendent of Police, Traffic Branch School Certificate Deputy Commissioner of Police Superintendent of Police, Police Head Quarters SC.GCE ‘A’

Appointed Member Mr. Jimmy Mayotte With effect from 2 March 2018

Master en Genie Civil


Tenure of Office

The Chairman is appointed by the Minister on such terms and conditions as he may decide as per section

7(3) of the Act. The present tenure of office of the Chairman is for 2 years and is eligible for re-appointment.

He was first appointed on 2nd March 2015 and his appointment was renewed.

Role, Function and Powers of the Board

The role, function and powers of the Board are determined by the RDA Act. The Board is the focal part of the

Corporate Governance System and is ultimately accountable and responsible for the performance and affairs

of the authority. Its main responsibility is to determine the Authority’s strategies and policies for the

Appointed Member Mr. Shah Nawaz A R Paraouty With effect from 2 March 2018

MBA (Management Consultancy) – Wales BSC in financial services – UK Advance Diploma in business Administration

Appointed Member Mr. Beejaye Somai With effect from 2 March 2018

SC Three diploma from ILO Certificates of attendance in various workshops

Appointed Member Mr. Ramen Bahadoor (as from 17.04.2015 up to 9 Feb 2018)

Executive Director, Construction Industry Development Board , BSC Honours in Civil Engineering, M.B.A., Post Graduate Diploma in International Commercial Arbitration with specialization in Construction contracts

Officer in Charge, RDA Dr Das Mootanah From 17.10.2016 up 15 July 2018

Director and Registered Professional Civil Engineer, B.Tech - Civil Engineering; MSC Civil Engineering UK; PhD Project Management UK Professional Affiliations: Fellow of the Institution of Civil Engineers, UK (F.I.C.E.); Fellow of the Association for Project Management UK (F.A.P.M); Registered Civil Engineer (CRPE -Mauritius)

Mr. N Mowlabaccus (as from 16 July 2018)

Registered Civil Engineer – Master of Science in Civil Engineering, Associate Member of the Institute of for Infrastruture Asset Management, Malaysia (Asia Region) Post Graduate Certificate in Airport Design & Construction and Airport Maintenance from Civil Aviation Academy of Singapore Certificate in Infrastructure Asset Management from Institute for Infrastructure Asset Management

Secretary Mr. Kedurnath Ramphul Administrative Manager, RDA – Master in Laws incorporating Common Professional Examinations; MSc Quality Management; BSc Management; Diploma in Public Administration Management; Certificate in Computer Science and Programming.


implementation of the objectives of the Authority as defined in the Act. It ensures performance in accordance

with the objects of the RDA, performance-based budgeting; and compliance in accordance with relevant

laws, regulations, codes of best business practices.

Conflict of Interests

Any member of the Board who acquires any interest in any civil engineering undertaking or consultancy has

to resign from the Board as stipulated in the Act. Additionally, all Board members and officials of RDA are

required to disclose their interest as soon as the relevant facts come to their knowledge and do not participate

in any deliberation or any decision with respect to the matter.

Attendance to Board Meetings and of its Sub Committees

The Road Development Board met on 12 occasions during the financial period. Most of the Board Members

or their alternate attended the Board meeting as scheduled.

Related Party Transactions

The particulars in respect of Related Party Transactions have been disclosed in the Financial Statements.

NAME Board (12)

Human Resource

(7)

Audit & Risk (3)

Finance & Strategic

(4)

Chairman 12 - - -

Representative of Ministry of Public Infrastructure and Land (Public Infrastructure Division)

12 7 2 4

Representative of Ministry of Public Infrastructure and Land Transport (Land Transport Division)

10 7 - 4

Representative of Prime Minister’s Office 7 - 2 -

Representative of Ministry of Finance and Economic Development 9 - - 3

Representative of Commissioner of Police 12 6 1 -

Appointed member – Mr. Shah Nawaz A R Paraouty 6 - 1 2

Appointed member - Mr. Ramen Bahadoor 6 - 2 1

Appointed member - Mr. Beejaye Somai 6 -

Appointed member - Mr. J Mayotte 6 - 1 1


Remuneration of Board Members

The Chairperson is remunerated in accordance with Section 7 (3) (a) of RDA Act and the members of the

Board and other Sub-Committees are remunerated in accordance with the provisions of the Pay Research

Bureau Report. Fees paid to members amounted to Rs 1,080,325 during the 12 months period as follows:-

Members Name Board Allowance RS

Chairman Mr C.E. Wong So OSK 900,000

Representative of the Ministry of Public Infrastructure and Land

Transport (Public Infrastructure Division)

Mr S. Ragen 49,360

Mr G Bundhooa* 4,380

Representative of the Ministry of Public Infrastructure and Land

Transport (Land Transport Division)

Mr S. Jewon 39,655

Mr D. Nathoo* 890

Representative of Prime Minister’s Office Miss B.Kamulsingh 6,615

Mr V Munoosingh 3,945

Representative of the Ministry of Finance and Economic

Development Mr A. Ramdhany 14,790

Representative of Commissioner of Police

Mr V K Dawon 17,535

Mr B.Rambhursy* 1,630

Appointed Members

Mr J Mayotte 8,350

Mr S N A R Paraouty 9,700

Mr B Somai 10,670

Mr Ramen Bahadoor 12,805

*Members were alternate to their colleagues in each of the groups and attended the meeting in the absence of the substantive member.

Management Profile as at 30 September 2018

Chief Executive

Mr. Nazeer Mowlabaccus

Registered Civil Engineer – Master of Science in Civil Engineering, Associate Member of the Institute of for Infrastructure Asset Management, Malaysia (Asia Region) Post Graduate Certificate in Airport Design & Construction and Airport Maintenance from Civil Aviation Academy of Singapore Certificate in Infrastructure Asset Management from Institute for Infrastructure Asset Management With effect from 16 July 2018


Senior Management Team (as at 30th June 2018)

Name Designation Qualifications

Mr. Hasam Gorah Nubheebucus

Ag Deputy General Manager

Registered Civil Engineer –

MS Zulaikha Bai Alimohamed

Ag Deputy General Manager

Registered Civil Engineer – B Tech (Hons) in Civil Engineering, Certificate in Computer Science and Programming

Mr. Dharminder Mungrah

Divisional Manager Registered Civil Engineer, MSc Project Management, BTech (Hons) in Civil Engineering

Mr. Shantaram Jankee Divisional Manager Ag. Divisional Manager

Registered Civil Engineer, Msc in Quality Management, Degree of Bachelor of Civil Engineering

Mr. Ali Asraf Jhumka Ag. Divisional Manager

Registered Civil Engineer, Master of Business Administration, BTech (Hons) in Civil Engineering

Mr. Rishikesh Jugoo Ag. Divisional Manager

Registered Civil Engineer, Msc in Quality Management, BTech (Hons) in Civil Engineering

Mr. Chansraj Puchooa

Ag. Divisional Manager

Registered Civil Engineer, Master of Transport Management Chartered Member of the Chartered Institute of Logistic and Transport BTech (Hons) in Civil Engineering

Mr. Mahen Hurree Assistant Divisional Manager

Registered Civil Engineer, BTech (Hons) in Civil Engineering

Mr. Adia Ibrahim Ag Assistant Divisional Manager

B. Eng Civil Engineering MSC Project Management Master Droit Economie Gestion Specialité: Maitrise d’Ouvrage Publique et Privée (MOPP) offerte par A.F.D.

Mr. Sunyasi Dharmen Ag. Assistant Divisional Manager

B. Eng Civil Engineering

Mr. Nabeebux Ashraf Ally

Ag. Assistant Divisional Manager

B. Eng Civil Engineering Master in Information Technology

Mr. Beekarry Oomesh Ag. Assistant Divisional Manager

B. Eng Civil Engineering

Mr. Anandlall Baboolall Financial Manager Fellow Certified Chartered Accountant

Mr. Kedurnath Ramphul

Administrative Manager Master in Laws incorporating Common Professional Examinations; MSc Quality Management; BSc Management; Diploma in Public Administration Management; Certificate in Computer Science and Programming.


Board and Sub Committees

The under mentioned three Sub Committees of the Board have been set up by the Board, under the powers

conferred by the Act, as a mechanism to assist the Board in giving detailed attention to specific areas.

The Board Committees for the period were as follows:

1. Human Resource Committee

2. Audit & Risk Committee

3. Finance and Strategic Committees

Composition of Board Committees

NAME Human

Resource

Audit & Risk Finance &

Strategic

Representative of Ministry of Public Infrastructure and Land

Transport (Public Infrastructure Division)

√

Chairperson √ √

Representative of Ministry of Public Infrastructure and Land

Transport (Land Transport Division) √ - √

Representative of Prime Minister’s Office - √ -

Representative of Ministry of Finance and Economic Development - - √

Chairperson

Representative of Commissioner Police √ √ -

Appointed member - Mr J Mayotte - √ √

Appointed member - Mr S N A R Paraouty - √

Chairperson √

Appointed member - Mr B Somai √ - -

Appointed member - Mr Ramen Bahadoor - √ √


Human Resource Committee

The Human Resource Committee considers and makes recommendations to the Board on matters relating

to, inter-alia:

• Human Resource Strategies;

• Selection and Appointment;

• Remuneration and Performance Management;

• Training and Development;

• Conditions of services;

• Disciplinary and industrial dispute

The Officer in Charge and the Human Resources Management Officer are co-opted members. The

Administrative Manager was designated as Secretary by the Management. The Human Resource Committee

met on 7 occasions including Selection Boards.

The Human Resource Committee is normally the Selection Board which conducts interviews, carries out

selection exercises and makes recommendations for recruitment and promotion to the Board. Besides, the

Board co-opts other Members in the selection Panel depending upon the posts. With a view to bring more

objectivity in the selection exercise and to ensure that the Authority hires the best candidate for key positions,

the Board/Selection Panel carries a second round of reiteration sessions the shortlisted candidates. The

Selection Board including the reiteration sessions met on 12 occasions.

Finance and Strategic Committee

It is a standing committee of the RDA Board. Apart from finance issues, the Committee is called upon to look

after most economic and efficient design, procurement and implementation of projects. The Committee

conducts independent and objective review of financial and procurement policies and processes and

performance issues. The Committee's main responsibilities include the following, amongst others:

• To review and evaluate impact of strategic proposals on the financial, budget and planning priorities

and on resources and capital allocations;

• To ensure that there is an effective and consistent framework of financial and procurement regulations

and procedures, and that they are regularly and comprehensively approval;

• To recommend the medium-term budget in line with the Strategic Plan and the RDA’s prioritised

objectives for approval by the Board;


• To review progress reports on the delivery and improvement plans with regard to all aspects of

programme(s) implementation, including financial and non-financial parameters;

• To monitor performance against agreed performance indicators in relation to programme and project

implementation;

• To develop, monitor and review the Procurement Strategy and the Capital Investment Programme,

and make recommendations to the Board;

• To review and recommend contract and financial matters which arise in between meetings of the Board

and make decisions including approval of contracts for onward approval of the Board;

• To recommend and keep under review, on behalf of the Board, the RDA procurement plan;

• To ensure that procurement of goods and services is carried out in line with established legal

framework;

• To determine corrective actions necessary to address any adverse trends and report to the Board on

any serious service delivery failures or concerns;

• To review and recommend the final accounts of the RDA for approval by the Board; and

• To undertake any other such duties as may be directed by the Board.

The Committee met on 4 occasions. The Officer in Charge, the Deputy General Manager and the Financial

Manager are co-opted members. The Administrative Manager was designated as Secretary by the

Management.

Audit and Risk Committee

The Audit and Risk Committee was reconstituted by the Board. As per the National Code of Corporate

Governance for Mauritius (2016), the roles and responsibilities of the Committee shall review and report to

the Board on significant financial reporting issues and judgments which financial statements of the RDA

contain having regard to matters communicated to the Committee by the Internal Auditor.

Its responsibilities are also to:

• Review the adequacy and security of RDA’s arrangements for its employees and Contractors to raise

concerns, in confidence, about possible wrongdoing in financial reporting or other matters;

• Review RDA’s procedures for detecting fraud;

• Review RDA’s systems and controls for the prevention of bribery and receive reports on non-

compliance;

• Review regular reports from the Internal Auditor and keep under review the adequacy and

effectiveness of RDA’s compliance functions and control systems;

• Review significant transactions not directly related to RDA’s normal business as the Committee might

deem appropriate; and


• Review significant cases of employee conflicts of interest, misconduct or fraud, or any other unethical

activity by employees or the Organisation.

During the year 2018, the Audit and Risk Committee was reconstituted by the Board on the 10th May 2018.

Members representing the Committee were as follows:

• One representative of the Prime Minister’s Office

• One representative of the Commissioner of Police

• Two appointed members

• The Internal Auditor is in attendance.

During the financial year 2017-2018, three (03) Audit and Risk Committees were held.

Secretary

The Administrative Manager of the Authority acts as the Secretary to the Board and its Sub Committees.

Procurement Committee

The Procurement Committee is an internal committee of the Management which reviews and makes

recommendations to the Board through the General Manager on matters relating to procurement, bids

evaluation and award of contracts in accordance with the Public Procurement Act.

The Deputy General Manager or his representative, one Divisional Manager, the Financial Manager and the

Principal Procurement and Supply Officer form part of the Committee. An Office Management Assistant is

designated as Secretary. The Committee meets regularly and during the period it met on 100 occasions.

Control on variation in cost in project

With a view to strengthening the procurement mechanism and to reduce variations in project, the Board had

put in place a control mechanism with the following measures:-

(i) The internal Procurement Committee was strengthened and take due diligence in its evaluation and

recommendations of bids to the General Manager and/or to the Board;

(ii) An officer from the Finance Section is co-opted in the Bid Evaluation Committee to ensure financial

efficiency.

(iii) With a view to minimising unfavourable fluctuations in exchange rate, RDA has been instructed to

favour local currency to foreign one, to consider payment in local currency for local inputs and not to

put local contractors in a disadvantage position.


(iv) Good project management practices and proper planning and design have been institutionalized;

(v) Negotiation on variations between the contractor and the Project Engineer from RDA or Consultancy

Firm are kept transparent. Negotiation and decision on variation are taken by a negotiation panel

(comprising of at least 3 officers one of whom to be from Finance) designated and validated by the

General Manager/Board depending on case to case basis;

(vi) Quantities are monitored closely even those certified and recommended by Consultant or Resident

Engineer in order to avoid any possible collusion and to deter malpractices.

Project Review and Assurance Process

A project review process has been put in place to ensure value for money. An independent team not involved

in the project reviews independently the project and its findings are brainstormed with Management Team to

ensure value for money.

Minor Works under Road Maintenance Project

The Board has put in place a procurement procedure to outsource minor works which were normally

undertaken by major contractors under Road Maintenance Framework Agreement to small

contractors/SME’s region wise It has two fold objectives:- to reduce cost and secondly to create more

employment. The framework for SME has been further extended for higher ceiling. The Procurement process

was on the way.

Risk Management, Internal Control and Internal Audit

Risk Management

Risk Management Team has been set up to assist in identifying, analysing, assessing, treating, monitoring

and communicating top strategic risks. To this effect, a top risk register has been put in place which is

regularly updated mitigating actions implemented. Policies, procedures and practices to the tasks have been

reviewed to manage the risks. Additionally an Audit and Risk Committee, a subcommittee of the Board,

independently have a close look to them. More so, the Management Team regularly brainstorms on lessons

learned from both - project failures and successful ones to review its processes and systems and take

corrective actions. Besides a Health and Safety Committee has also been maintained regularly to identify,

assess and prioritise safety related risks and hazards to ensure a safe working environment and positive

actions being taken.


Internal Control System

The Board is primarily responsible for the effectiveness and efficiency of the system of internal control, while

the design, implementation and monitoring of the system devolves on management. Each unit in the

Organisation has its own internal control procedures and mechanism to ensure that operations are carried

out accordingly and Internal Audit Unit is present to ascertain that rules and regulations are followed and

adhered to. Any breach of internal control mechanism set up by management or any unethical/irregular

behaviour concerning the organisation is reported to Management and ultimately to the Board through the

Internal Audit and Risk Committee.

Internal Audit

The Internal Audit function is considered vital to the Authority and plays and independent assurance and

monitoring role, providing independent opinion on the effectiveness or otherwise of the system of Internal

Control. The Internal Audit Unit at the Road Development Authority which is under the responsibility of the

Internal Auditor, is responsible to plan and carry audit work annually. The Board, through the Internal Audit,

which assists both Management and the Board by monitoring, examining, evaluating, reporting on and

recommending improvement to the adequacy and effectiveness of the Authority risk management processes,

derives assurance that the risk management process are in place and effective. Regular reports from the

Internal Audit Division are sent to the Audit and Risk Committee and to the Board.

Technical Audit

Given the core function of RDA being mostly construction/care of roads and project Management, the Board

has emphasized on carrying Technical Audit as well to ensure technical control before, within and after the

implementation of projects. To this effect an officer from the engineering/technical cadre is posted on a

rotation basis in the internal control department. Additionally, some of the staff has been provided with training

in project auditing in China.

Investigative Committee

The Board has also set up an Independent Investigative Committee to enquire on any irregularity with respect

to major road infrastructure projects contracted since January 2010 to December 2014 including Terre Rouge

Verdun. As at 30th June 2018, the report of the Committee was still awaited.


Auditing and Accounting

Accounting

The Board is responsible for the preparation of accounts which fairly presents the state of affairs of the

Authority and the results of its operations and which had to be complied with International Accounting

Standards. In this context, the Board is responsible for adequate accounting records, maintenance of an

effective system of internal control, and choice of accounting policies supported by reasonable prudent

judgment.

External Audit and Observation from National audit Office

The RDA Act provides that the Auditor to be appointed shall be the Director of Audit. This ensures the

independency of the system. Every year the National Audit Office sends officers to carry out Audit and

Financial Statement of the RDA and to report thereon. All weakness and their findings are reported to

Management through a Report. The External Auditor’s Report is reviewed by the Internal Auditor and

presented in the Audit and Risk Committee. The External Auditor’s Report together with the

recommendations of the Audit and Risk Committee are presented to the Board.

Financial Statements for eighteen months ending June 2017 had been audited by the External Auditors of

the National Audit Office and a report on the Management Letter submitted by the Director of the National

Audit Office was submitted at the 29th Audit and Risk Committee by the Internal Auditor. The report

mentioned the major issues highlighted by the External Auditors and how these were addressed by

Management. All recommendations were taken into account and necessary amendments were made and

measure adopted some of which are highlighted hereunder:

• Financial Statements of 2017-2018

As per the Amendments to Statutory Bodies (Accounts and Audit) Act and Financial Reporting Act made in

Finance (Miscellaneous Provisions) Act 2017, Financial Statements for the financial year 2017-2018 have

been prepared under accrual IPSAS (International Public Sector Accounting Standards) to ensure

consistency in the application of accounting standard in the Public Sector and in line with Government reform

to develop a modern accounting and reporting framework.


• Payment Vouchers:

Several layers of controls have been established regarding payment vouchers. From preparation to issue of

cheques, there is a segregation of duties that has been set up in the Finance Section. These control

procedures are followed for the payments of recurrent as well as capital expenditures.

• Asset Management:

To avoid delays and overpayments in the procurement exercise for specialised machineries or mechanical

equipment, management has recourse to the expertise of the Mechanical Division of Ministry of Public

Infrastructure (MPI). An expert from the MPI is warranted and sought from the outset of the evaluation

process. All procurement procedures (preparation, launching and evaluation of bids) are followed as laid

down in the PPA 2016.

• Major Capital Projects:

Major weaknesses were highlighted by External Auditors such as: project not properly designed, change in

factor of safety leading to cost overrun in projects mainly due to incomplete design, extension of time with

associated costs and works outside the scope of the project.

Henceforth, Management has decided that all geotechnical tests should be carried out before design stage.

This will eliminate to a great extent the construction risk and also cost overrun in the sense that unforeseen

site conditions will come to light before design and implementation stage.

Examples of projects where geotechnical tests have been carried out are: The construction of Grade

Separated Junctions at Pont Fer/Jumbo/Dowlut Roundabouts and A1-M1 Link Road. Another example where

geophysical investigation was carried out was ‘’Realignment of the Bois Jacquot Road (B160) at L’Amaury’’.

According to the report submitted by the Consultant, the GPR survey conducted for this study showed

anomalies that could be associated with the presence of voids/lava tubes/tunnels. Based on this study,

therefore, Management has decided not to go ahead with the project and instead look for other alternatives.

According to the External Auditors, RDA should set up a Technical Committee to review the designs

according to best practices prior to invitations of bids and this has been done in two projects, mainly; La Vigie

–La Brasserie Link Road and Realignment of Road at Nouvelle Decouverte.


• Budget estimates and Actual Expenditure:

Management has taken every measure possible to minimise under-spending which occurred for period

ending 30 June 2018. Some major projects that were earmarked during the year were not undertaken due to

various reasons. Management has therefore, come up with various strategies to counter this problem.

• The survey office starts its land acquisition procedures well before bids are prepared and launched.

The acquisition schedule is monitored constantly and meetings are held with stakeholders such as

the MPI and the Ministry of Housing and Lands to clear bottlenecks and speed up matters.

• Interface is held with major stakeholders such as the CEB, CWA, TMRSU etc...A stakeholder map

has been designed by Management. Follow-up meetings are held whenever the need be.

• Following the re-engineering of the RDA, a 3-year plan has been prepared by Management and

additional posts such as Deputy General Manager and Divisional Managers have also been created

to achieve targets and objectives set.

• All bidding documents are scrutinised thoroughly before same is sent to the CPB so that green light

to proceed further with the procurement is given by the CPB without too much delays.

• Unanticipated works are also being eliminated as far as possible being given that more detailed

technical designs are now a requisite for the start of any major project. The design is also reviewed

by another independent technical team for each individual project. Management has made provision

in the 2018-2019 Budget for a sum of Rs 252,000.00 for the construction of a design office with

dedicated computers and specialised software. These facilities will be put to the service of Engineers

to improve efficiency in project implementation.

Integrated Sustainability Reporting

RDA has developed and implemented social, safety, health and environmental policies and practices that in

all material respects comply with existing legislative and regulatory frameworks.

Code of Ethics

The RDA is committed to the highest standards of integrity and ethical conduct in dealing with all its

shareholders and Staff at all levels. To this effect a code of ethics has been developed and circulated among

staff. Adequate grievances and disciplinary procedures are in place to enable enforcement of the Code of

Ethics.


Anti Corruption Policy

With a view to preventing fraud and corruption at the RDA and to ensuring Good Corporate Governance

practices, the Board has put in place various control mechanisms. This is monitored by and reported at the

Audit and Risk Committee. RDA has also adopted policies and procedures in relation to anti-corruption, gift,

conflict of interest which are applicable at all levels from Board Members to minor grades.

Environmental

Sustainable development and environmental issues are taken into consideration in the design and

implementation of project.

Safety and Health

The RDA has complied with the Occupational Safety & Health (OSH) Act and other regulations and

legislations regarding safety and health issues. Policies and procedures have been established and updated

in this respect for continual improvement. An OSH management system is implemented for systematically

and periodically assess risks, devise and implement control measures to eliminate and minimize risks

assuring for the safety & health of employees. The RDA Safety & Health Committee established as per the

OSHA, as an essential component of the OSH Management System meets on a regular basis to oversee

OSH matters throughout the Authority.

Social issues

With a view to promote exchanging of information, undertaking research RDA has provided training facilities

to students/trainees from University of Mauritius and other institutions as a corporate social action.

Additionally, it has enlisted a number of young graduates under Youth Employment Programme and Trainee

Engineers to provide them with skills, competence and opportunities for registration.

Funding

Political Donations

During the period under review, no political donations were made.

Charitable Donations

During the period under review, no charitable donations were made.


Conclusion

The Board is conscious of the need to further improve its governance processes to ensure that they are in

line with best practices and to meet the new and increasing complex corporate governance challenges.


FINANCIAL STATEMENTS FOR THE

FINANCIAL YEAR 2017 TO 2018

ROAD DEVELOPMENT AUTHORITY

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