ROAD DEVELOPMENT AUTHORITY

TABLE OF CONTENS

I. REPORT FROM THE GENERAL MANAGER

1. Organisational and Financial Performance with respect to Budgetary Provision 1

2. Major Achievements 6

2.1 Upgrading of Pointe aux Sables 7 2.2 Construction of Cap Malheureux Bypass 8 2.3 Reconstruction of Sainte Marie Bridge on B9 at Baie Jacotet 9 2.4 Construction of La Croisette New Link Road 10 2.5 Improvement of Bend at Nouvelle Decouverte 10 2.6 Construction of Flyover at Hillcrest 12 2.7 A1 -A3 Road 13

. 2.8 Mega Projects Under the Road Decongestion Program 14

3. Achievements under Maintenance and Rehabilitation of Roads 17

3.1 Rehabilitation of Joli Bois Bridge at Mare Tabac 18 3.2 Construction of Bus Stands at Jan Palach, Curepipe in Relation to Metro 19 3.3 Construction of Box Culvert at Cottage 20 3.4 The following list some further on-going projects being implemented by

the Authority under the Maintenance Section 21 3.5 Empowering of SMES 21

4. Other Achievements 22

4.1 Collaboration with Other Ministries and Government Bodies 22 4.2 Collaboration between the Public and Private Sectors 23 4.3 Capacity Building and Empowerment 24 4.4 Risk Management 26 4.5 Citizens Oriented Initiatives - Complaints Management 26 4.6 Quality Assurance 26 4.7 Asset Management 30

5. Looking Forward 33

II. CORPORATE GOVERNANCE 37

Ill. FINANCIAL STATEMENTS 57

REPORT FROM GENERAL MANAGER

1. ORGANISATIONAL AND FINANCIAL PERFORMANCE WITH RESPECT TO BUDGETARY PROVISION

" No one can whistle a symphony. It takes a whole orchestra to play it."

H.E. Luccock

The expansion of the road network in the country coupled with its maintenance to the standards of safety and mobility in comfort remain one of the priorities of the Government.

The Government Programme 2020-24, in line with Vision 2030, lays emphasis among others on 'Inclusiveness at the Heart of the Nation' and in this spirit, the Government is investing significantly to further modernise the road network across the counh-y. This time, the construction of a new motorway M4 to link the airport to the Forbach round-about on M2. through the eastern coastline, is one of the mega forthcoming projects amongst so many others, Undoubtedly, these projects go in line with Government vision. Increased road quality and c01mectivity, no doubt, enhance contribution towards economic growth and development while bringing along social benefits to the population.

The Authority has pursued with the materialisation of challenging megaprojects namely the Road Decongestion Project (RDP) which was launched in the preceding years while ensuring the continuation of other major projects. With the coming into use of roads being implemented under the RDP together with other road projects in sh·ategic areas, through the provision of bypasses and quick win action such as slip lanes, the problem of traffic congestion costing billions of rupees to the Mauritian Economy would be resolved significantly. The RDP project together with other measures adopted to address congestion are elaborated further down in the report.

Additionally, roads are being upgraded, rehabilitated and widened to further address traffic congestion under the RDA's maintenance programme for its exisling roads in a view to maintaining the standards of safety, mobility and comfort.

As regard to budgetary prov1s1on for the Financial Year, the RDA was availed a sum of Rs 3,150.7 M with a total sum of Rs 1962.1 M, spent in the implementation of the different projects (including Road Decongestion Programme, NEF Projects and Maintenance & Rehabilitation of existing roads). This amount of money represents about 62% of the amount which was budgeted and the gap in the amount spent was mainly due to the effects of Covid-19 lockdown. Had the country not been affected by Covid, an approximate sum of Rs 2903.3 M, representing around 92% of the total amount budgeted would have been spent, when taking into consideration the trend in which road construction was being undertaken.

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It is also worth noting that a significant amount of the allocated budget was already committed for spending in the following budget periods. Moreover, savings in the overall costs of some projects were made as their supervision were done by in-house technical staff instead of depending on Consultants/Consulting Finns.

The chart below illustrates the Budgetary Expenditure for the last Financial Year.

Comparision of Expenditure Pre and Post Covid 19

3500

3000

2500

2000

1500

1000

500

0 Pre- Covid Post Covid

• Budget Provided • Expenditure

Chart 1: Expenditure for FY 19/20

The Authority is always on the lookout for the implementation of its projects within the required time frame. However due to a number of external factors which are independent of the Authority, some projects are usually delayed. Factors include the following amongst others:

* E::rternnl dependencies: ✓ Land acquisition ✓ Interface with other Meh·o Design ✓ Procurement and/ or Policy Decisions ✓ Reloca ti.on of Services ✓ COVID 19 Confinement

* Chnnge in scope of works: ✓ Unanticipated additional works

* Resource constraints: ✓ Delayed in manning sections through recruihnent

* CoJ11ple::r Geotec/111icn.l Issue ✓ Landslides, caves, marshy land, ground water

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Though the Covid-19 Lockdown period had a profound impact on the activities of the RDA,

all projects which were earmarked in its three-year delivery plan have been initiated and same

were ongoing. These have been enabled through the active and vigorous work initiated during

the lockdown period and immediately after deconfinement. Additiona l details on action taken

to mitigate the effects of Covid 19 are detailed further in part 4 in the report.

The failed embankment on Motorway M3 at Ripailles was successfully repaired and is now

being used safely by public. The repair works of that part of the road was much lengthy

because of the geotechnical complexities of the site, where the assistance of a number of local

and international experts were resorted to in view of providing a permanent and reliable

solution to the stabilisation of the failed embarkment for its successful repairs.

The Authority has also viewed road safety as matter of great concern. Over and above

measures highlighted, it has worked closely with other stakeholders namely Police, TMRSU

and Local Authorities to pursue its action through the road maintenance programme by

improving of geomeh·y of roads, construction of footpaths, provision of reLTo-reflective road

markings, provision of street lighting, installation of handrails and guard rails, use of diamond

grade traffic panels etc. The improvement of the bend at Nouvelle Decouverte, for instance, is

among the other works undertaken by the Authority to address road safety in that particular

region. Additionally, RDA has started the rehabilitation of footbridges with a view to enable

safe use of same by the public. It is also looking forward to have all footbridges rehabilitated

in collaboration with the private sector with a view to further enl1ancing its use by pedestrians.

With a view to mitigating the impacts of recurrent flooding and flash floods, as a result of the

effects of climate change, the Au thority undertook several improvements works including the

upgrading of bridges and culverts, provision of drain, amongst others. In addition to the

routine works made in the maintenance programme for addressing such risks and disaster,

throughout the island, RDA will pursue the implementation of similar works in forthcoming

budgetary periods. Upgrading of a number of bridges along with improvement works related

to flooding are further developed in the report.

As a privileged parh1er and enabler in the development of Smart Cities which aim at extending

the overall road network, the Authority has been collaborating with different stakeholders in

the private sector. The first collaborative work was undertaken with Omnicane with the

development of the smart city in the region around the airport. Similar enabling works have

been continued with the project in the north namely the construction of the La Croisette Link

Road to enable the development of smart city in that area. The consh·uction cost of the La

Croisette Link Road was shared equally by the Government of Mauritius and the Mon Choisy

Smart City Co. Ltd. The Authority will be pursuing with extension of road network to furth er

enable the development of sn1art city in the region of Moka/Cote D'Or & Flic en Flac in the

coming years.

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In addition to numerous works carried out in connection with enabling works for the metro

project, the RDA is also pursuing its collaboration for the metro project and is actively involved

in the implementation of Urban Terminals forming part of the forthcoming integrated multi

model transport system, which is shaping in the counh-y.

The Authority is moving forward to bring ilmovative approaches in road construction. It is on the process of revisii1g its road specifications to include ilmovative solutions and new

techniques. The replacement of guard rails by jersey barriers has proved to be effective il1 many

parts along motorways given that they are maintenance free and less prone to accidents. RDA

is pursuing the implementation of such barriers.

The concept of providil1g bus lanes and bicycle lanes ii1 forthcoming projects is .beil1g

considered to enhance safety and reduce congestion. The RDA is also intending to make use

of vibrating road markings which are more adapted to vibration causil1g less damages and

hence having a longer life span. Moreover, the Authority is progressively movil1g forward to

have round abouts replaced by flyovers to further reduce road congestion.

In line with its asset management strategy and as part of its policy on climate change, resilient

il1frash·ucture and sustainable development, the RDA is envisaging to inh·oduce the use of

recycled asphalt in road mail1tenance works as from January 2021. Additionally, the RDA is

progressively working on guidelil1es ,md regulations to enable the display of ilmovative LED

Digital Screen Advertising to keep abreast with updated teclmology.

The Authority has also inh'oduced a performance-based control of its conh·actors under the

new framework agreement for maintenance and minor works. In an initial stage, this control

is beii1g applied to contractors undertaking vegetation control along motorways. The

performance-based control ensures for continued mail1tenance standards.

With the view to pursuing with the construction of new roads, while mai11taining the existing

road networks, the Authority has made a three-year budget forecast in view to enable its

activities. The Authority endeavours to complete the road projects made in its 3 years delivery

plan, which is worth around 10 billion and looks forward towards the support of the Board

and Parent Mi11istry to achieve its objectives.

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2. MAJOR ACHIEVEMENT

During the financial year under review, in line with its delivery plan, the Authority completed a number of projects as listed below. While most of these projects were scheduled to be completed within their expected completion date, some, however got delayed due to the Covid-19 Lockdown.

Project Project Value Completion

(Rs M) Date

De Caen Flyover, Port Louis

Repair of Embankment failure on Terre Rouge Verdun - ---- - - - -

Upgrading of Pointe Aux Sables R~ad at Petit Verger

Repairs to Terre Rouge Verdun D4

Sainte Marie Bridge at Bel Ombre

Jolie Bois Bridge, Mare Tabac

Cap Malheureux Bypass

Improvement of Bend at Nouvelle Decouverte

-

-

Ta ble 1: Project Co 111p leted

Ongoing/Launched Projects

377.0 25/0'2/19

326.1 15/08/19 -

114.6 23/1.'2/19

138.0 18/09/19 ·-

64.2 25/04/20

18.5 30/11/20 -----

207.5 01/03/20

83.2 Substantially Completed

-· -

The construction of roads, depending on its size and complexities, usually spans over more than one financial year. As at 30 June 2020, the following projects were still being pursued. Some of them should have been completed but were delayed as a result of the Covid-19 lockdown period.

Project Project Expected Progress as Value (Rs M) completion at 30 June

as at 30 2020 because June 2020 of Covid 19

Reconstruction of Jumbo Phoenix Roundabout and 4263 75% 50%

A1-M1 Bridge

A1-A3 Link road 294.8 90% 67%

Hillcrest Flyover at Quatre Bornes 318 50% 41%

La Croisette New Link Road 94 100% 99%

Realignment of B15 Road with the Reconstruction of 81 18% 5%

Choisy Bridge at Poste de Flacq

Upgrading of Palmerstone, Vacoas 394 15% 5% -

B28 Road (Lot 3) from deux Freres to Beau Champ - 109 18% 5%

Phase 1

Ta ble 2: 0 11go i11g/La 1111 cl1ed Projects

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2.1 Upgrading of Pointe aux Sables

The upgrading of the Pointe aux Sables Road (B31) at Petit Verger was much required given

that it passes through a highly residential area in the suburbs of Port Louis and there was

pressing need to improve the safety of the public. The road was completed and opened to

public on 23 December 2020.

The upgrading of the road has addressed the following issues amongst others.

(i) Improved geometry and safety through a widened road.

(ii) Street lighting for safety of users.

(iii) Footpath and improved drainage.

Photos of t!,e Pointe aux Sables Upgraded Road wit!, Impro ved Geo111etry and Road Widtl,

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2.2 Construction of Cap Malheureux Bypass

With the construction of the Cap Mallieureux Bypass, which forms part of the Northern Coastal

District, the problem related to road congestion and safety in that part of the island have been

resolved to a major extent.

Additionally, this link road at the stretch of 2.2 km, ideally provides the opportunities for

associated development since it links Chemin Vingt Pieds and Mont Choisy Cap Mallieureux

Road (B13) at Anse La Raie. This new link road link road acts as a multiplying effect to further

expand the tourism industry and property development, amongst others, in this part of the

island, besides providing a fast, comfortable and safe link to the Motorway.

Pl,otos of tl, e Cap M nll,eureux Bypass

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2.3 Recoustructiou of Sainte Marie Bridge 011 B9 at Baie Jacotet

The objective of the reconstruction of the bridge is to mitigate the recurrent flooding problem.

With its reconstruction, the bridge was brought to the rideable standard level of the RDA with

a wider carriageway and improved geometry. Safety has also been enhanced for road users

(both vehicles and pedestrians) with provision of handrails, cat's eyes, footpath and traffic

signs, amongst others.

Photos of the Sai11 te M arie Bridge 0 11 B9 at Baie Jacotct

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2.4 Construction of La Croisette New Liuk Road

The construction of the La Croisette New Link Road is another concrete example of the RDA

for its unflinching support for its contribution to enhance economic growth. Grand Baie being

an area with various tourist attractions and access thereto would be eased through the

construction of a stretch of road of 1.5 km from La Croisette to Grand Baie and joining La

Croisette roundabout on M2 to B13 Road. The construction costs of this new link road were

borne equally by the Government of Mauritius and the Mon Choisy Smart City Co. Ltd as an

example of public- private collaboration. To mark this collaboration, the road will be named

Le Boulevard de Mon Choisy.

In addition to the usual road furniture provided during constructing of roads which include

guardrails, traffic signs, cat's eyes and street lighting amongst others, the RDA has provided a

parkway along the road.

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Photo of the La Croiscttc New Li11k Road

2.5 Improvement of Beud at Nouvelle Decouverte

The primary objective for the improvement of Bend at Nouvelle Decouverte is to address major

safety issue for both vehicles and pedestrians as the bend was too narrow and acute and devoid

of footpath.

The realignment of the dangerous bend, over-stretch of 600 m to a 7.0 wide carriageway with

provision of footpath and drains, was completed by the RDA to increase level of service of the

road and enhance safety of public.

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Plrotos of tire I111pro ve111e11 t Bend at Nou ve lle Deco11verte

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2.6 Construction of Flyover at Hillcrest

Presently the entrance and exit to the region of Quatre Bornes for traffic from North and East

is much difficult during peak time. With the eventual coming into use of the flyover of Hillcrest,

the problem of traffic congestion in the region will be substantially addressed.

Additionally, this flyover will interface with Metro in the region with a view to providing a

proper and efficient transport network.

As at 30 June2020, the project, at the cost of 318 M, reached around 41 % completion and works

were ongoing.

Progress work P!totos of t!te Flyover at Hillcrest

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2. 7 A1 -A3 Road

The A1-A3 Link Road is one of the major projects, amongst others, aiming at road

decongestion. With upcoming development in the region, this link will provide a rapid link

connection between the West and Port Louis/North and vice versa. The road will start from

its intersection with Al Road at Coromandel with tie-in with RDA roundabout thereat, and

will end with a signalised junction on A3 road at Gros Cailloux. With connection of this road

to the A1-M1 bridge, traffic from the west can easily access the motorway Ml, to the east, hence

allowing for enhanced road connectivity.

The A1-A3 Link Road is expected to cross the Metro Express alignment, which has been

designed to run in dedicated mode with no interference with other surrounding

infrastructures. A bridge has been designed and already constructed under the Metro Express

project. The project at the sum of the sum of Rs 256,333,308.00 (VAT excl.) was initiated on 28

December 2018, with expected completion date being 6th June 2020. However, the project got

delayed due to ensuing effects of the Covid-19 pandemic.

Photos of Progressio11 Works alo11g A1-A3 Link Road

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2.8 Mega Projects Under the Road Decougestion Program

As previously highlighted, the problem of road congestion costs billion of rupees annually and

impacts negatively on the overall economy of the country. As part of the overall Road

Decongestion Program, the Authority launched a multibillion mega project in 2018 comprising

two legs of road construction.

• A1-M1 Link The first leg of the RDP involves the construction of an unprecedent bridge at the length of

350m spanning over the Grand River North West Valley, connecting the Motorway Ml at

Soreze to Al Road at Coromandel.

This bridge together with its dual link road is expected to direct traffic from Ml directly to the

western coast and vice-versa. The completion of the Al/Ml leg is now expected to be in April

22 because of the Covid-19 lockdown period.

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Progress works of the Al-Ml Bridge

• Constmctiou of new Flyovers in the regiou of Dowlut/Plweuix/fumbo The second leg comprises the construction of new flyovers in the region of

Dowlut/Phoenix/Jumbo, which would decongest traffic along Motorway Ml in the region

and will be integrated with the Metro Express track to form a multi-model integrated system

for the transport user.

In addition to the above, the new road layout would provide easy access to the Sodnac Link

Road, hence ensuring for further decongestion in the region. It is worth noting that for the first time, spans of 45 metres are being provided at the flyovers at Pont Fer enhancing the

environment at the location.

As at 30 June 2020, works were being pursued. However, that due to the effects of Covid-19 lockdown, the expected completion date which was originally scheduled on 19th November

2020, is now extended till February 2021.

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Progress work Photos of the Ro1111da/Jo11t at Pout Fer Pl1oe11ix

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3. ACHIVEMENTS LTNDER MAlNTENANCE AND REHABILITATION OF ROADS

Roads are among the most important public assets in a country. They are crucial contributors

to growth and economic development bringing along important social benefits to the

population. While the RDA has embarked on new road projects, its endeavours to maintain its

existing road network. Over the last year, a total amount of around Rs 575 M was spent on the

maintenance and rehabilitation of the road network falling under the purview of the Authority

whilst an initial budget of Rs 600 M was provided.

Over and above the routine and periodic maintenance done through its direct labour, the RDA

has undertaken the following maintenance projects with a view to upgrading and

rehabilitating roads for enhanced usage of same and bridges to mitigate the problem of

flooding, amongst others, under its Framework Agreement for Road Maintenance and Minor

Works. It is worth noting that works carried out by the Maintenance Division usually arise

from the routine inspection of roads, complaints by the public, reques ts from the Ministry of

National Infrash·uchue and other Ministries/Deparhnents and the National Task Force falling

under the aegis of the Prime Minister's Office. The table. below, summarises works carried out

under the maintenance division for the whole island.

SN Routine and Periodic Maintenance Activities Amount of funds spent

(MUR Million)

1. Routine Maintenance 25

2. Periodic Resurfacing and strengthening of 253 Maintenance damaged stretch of main roads

3. (Works Orders) Rehabilitation of Bridges and culverts 70

4. Improvement of Safety and Provision of new safety features (Traffic signs, 55 Guardrails, Road marking etc.)

5. Improvement of existing roads 7

(geometric alignment and shoulders) 6.

Implementation of new traffic schemes 3

7. Construction of footpath and drains 150

8. Construction of retaining walls and 12 construction of new roads

Total 575

Table 3: Works carried out 1111.der Mai11te11a11ce Divisiou

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Completed Joli Bois Bridge at M are Taba c

3.2 Constructiou of Bus Stauds at Jan Palach, Curepipe in Relatiou to Metro

In addition to the maintenance of roads, the RDA is often requested by the Ministry of National

Infrastructure to undertake works along non classifieds roads through its approved contractors

under its Framework Agreement. The Authority completed the construction of bus stands at

Jan Palach, Curepipe in relation to the Metro Express Project. These works comprised the

demolition of existing on-site structures and provision of safety measures such as traffic signs,

line markings, drain works, handrails and street lighting, amongst others.

The project was completed, at a sum of Rs 24,765,484.56 (VAT Incl.), on 31th July 2019.

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Before Co 11structio11 After Co 11struct io11

3.3 Construction of Box Culvert at Cottage

Due to the frequent flooding problems in the village of Cottage, the RDA was requested to construct a box culvert along B42 Road which forms part of a global solution addressing land drainage in the area.

The construction of a twin box culvert was completed on 19 December 2019 to address the problem of flooding in the region.

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3.4 The following list some further 011-going projects being implemented by the Authority under the Maintenance Section.

• Construction of an access road at Monneron St, Port Louis in the context of Victoria Urban Terminal.

• Provision of Jersey Barriers along Motorways. • Construction of bridge at Engrais Martial, Eau-Coulee in the context of Metro. • Construction of Austin Bridge at Floreal in context of Metro. • Construction of Culvert at Riche Terre along B33. • Upgrading of Culvert at Bambous. • Construction and upgrading of drains along main roads. • Resurfacing, Milling and resurfacing of roads along main roads and Motorways.

3.5 Empowering of SMES

In line with Government's objective aiming at boosting their activities and participating

actively in further economic activities, RDA has provided opportunities to SMES to undertake

minor routine works around the island. During the past financial year, RDA has reviewed its

procurement process to further engage SMES through the revamped framework agreement. In a first instance, RDA has been successful in engaging SMEs for Vegetation Control along the central verge of Motorways for the districts of Plaines Wilhems and Grand Port. It is now

looking forward to extend the engagement of SMEs throughout other districts, with a view to undertaking a wider scope of maintenance works throughout the RDA road network.

The new framework is based on a performance basis. This model of contract ensures continued

maintenance standards along the motorways. The performance of contractors is being closely

monitored and should there be repeated poor performance on their behalf, the new framework

allows for such contractors to be excluded from being awarded any further works.

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4. OTHER ACHIEVEMENTS

4.1 Collaboratiou with Other Ministries and Govemment Bodies

❖ Collaboration for Road Construction

When matters come to road construction, the Road Development Authority remains as one of

the most important stakeholders in the country, given that it has the mechanism for

construction of road in a timely and efficient manner taking into account the required

competencies in terms of qualified staff for supervision of road construction in addition to

available contractors to undertake such works.

During the past financial period, the Road Development Authority has undertaken a number

of major maintenance and safety enhancement works on behalf of other stakeholders which

include the Traffic Management and Road Safety Unit, Local Authorities and Central Water

Authority, amongst others. These projects are listed in part 3.4 above.

❖ Provision of Advisorv Services

In line with its primary objective, the Road Development Authority has maintained the

provision of advisory services to different Ministry and Departments with regard to road and

transport issues.

RDA is also a representative on a number of Boards and Committees including Morcellement

Board, EIA Committee, Land Drainage, Traffic Impact Assessment (TIA), Natural Disaster &

Risk Management Committee, amongst others, wherein recommendations in regard to a

number of matters related to road infrastructure are given.

❖ Collaboration with Service Providers

With a view to ease the daily life of citizens, RDA has maintained its full collaboration with

other service providers and undertakers. It has issued a total of 446 wayleaves/ clearances to

utility providers (CWA, CEB, Wastewater Management Authority, Mauritius Telecom etc.) as

part of the overall development of the island. As there were cases of poor reinstatement by

some service providers RDA has taken appropriate measures to address the problem while

collaborating fully with them. Additionally, the provision of dedicated culverts has been

provided in some areas to ease the job of utility providers and at the same time exclude the

unnecessary excavation of road for providing such services.

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❖ Development Clearances

With regards to infrastructural developments mainly morcellements and other property

developments, the RDA has continued its support towards such type of development and has

during the past year examined a number of EIAs and provided clearances to them through the

Morcellement Board. The RDA has also adopted the new methodology for the granting

clearances for morcellement digitally, enabled by the EDB, through the interactive portal of the

Ministry of Housing and Land Use Planning.

The number of permits/clearances issued by RDA during the past Financial Year is

summarised in the table below:

Type of Permit Number Issued/Examined

Building and Land Use Permit (BLUP)

Environment Impact Assessment EIA

Morcellement

Totnl

Table 5: N11111ber of Permits Issued

515

98

365

978

The Road Development Authority has pursued its collaboration in the implementation of the

National Safe-City Project whereby it has provided necessary way leaves in a timely manner

to enable the placing of cameras taking into consideration the existing road infrastructure. It is

worth noting that since the introduction of the project, the RDA has successfully provided a

total of 862 way leaves to enable the implementation of the project.

4.2 Collaboration between the Public and Private Sectors

Undoubtedly, the contribution of the Private Sector in the economic growth of the country is

vital. The Road Development Authority, as the executive arm of the Ministry of National

Infrastructure, has facilitated a considerable number of infrastructural developments

throughout the island in collaboration with private companies through the public-private

partnership.

In 2017, the Government and the private sector initiated the construction of roads for the

development of Smart Cities on the concept of a cost sharing with the first project of such type

being the Omnicane Smart City. The Road Development Authority has pursued its activities

in the same line with the completion of the Grand Baie - La Croisette Link Road.

This new link road is now allowing the development of a Smart City in that region together

with other collateral developments.

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Negotiations, under the Public Private Partnership, are now ongoing for the eventual

construction of roads in the region of Medine for the forthcoming Smart City in the region of

Medine/Flic en Flac.

The Road Development Authority is also going forward with the construction of a flyover in

the region of Ebene to ease congestion in the area and at the same time facilitate the

development of Smart City in the region of Cote D'Or, given that this new flyover and

associated roads will facilitate access to the region.

4.3 Capacity Building and Empowerment

Geuder Policy

The RDA is committed to achieving gender justice as a matter of basic human right and

fundamental principle. The Authority promotes an enabling environment where both men and

women are equally respected and valued.

Adopting and incorporating a gender approach in all developmental issues remain a

prerequisite to attain full human development.

Staffing at R DA

As at June 2020, the RDA had a workforce of 446 employees (395 male and 51 female) on

establishment with all grades inclusive, disseminated into different sections as per the

Organigram. The table below illustrates the detailed staff list of the Authority.

2 Technical/ Surveying/ Draughtsmanship/ Lab 49

3 Inspectorate Cadre 39

4 Administrative/ Finance/ HR/ Audit/ Procurement 69

5 Worksmen Group 263

Total 446

Ta ble 6: Labour Force a s at 30 J1111 e 2020

During the year, the RDA recruited 14 new employees on establishment and promoted 3

employees to higher posts. On the other hand, 7 employees left the organization on grounds

of retirement and other opportunities.

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It is to be noted that under the Youth Employment Programme, RDA recruited 5 unemployed

youth to obtain training/ placement for an initial period of one year with the possibility of

renewal. Moreover, to enhance the employability of unemployed graduates by providing them with

skills matching the requirements of the public sector, 13 graduates were recruited under the Trainee

Engineer Scheme.

It is noted that there is a significant disparity in the number of male and female staff at the

Authority. The reason for having a higher number of male staff is mainly attributed to the

nature of work at the RDA comprising road construction and repairs. However, the RDA has

not remained insensitive to gender equality and it has recruited more female employees (60%)

during the last financial year as displayed in Chart below.

Recruitment of Male & Female Staff

• Male • Female

Chart 3: Co 111pariso11 for recruit 111 e11 t of Ma le & Female Staff

Capacity Building

The RDA is fully committed to building the necessary expertise, devising and executing

strategies, processes, systems and practices in the various functional areas. The authority

believes in the notion of continuous learning. During the year under review, 19 staff members

have had the opportunity to undergo in-house training and 4 staff members were sent abroad

in fields related to their duties. The fields in which training was provided to staff were namely:

• Training on leadership, • Urban risk reduction and making cities resilient, • Strengthening comprehensive cooperation in infrastructure and urban development, • Interactive tool to assess hazard perception skills of drivers in Mauritius, • Asbestos for Safety and Health Officers, • Disaster Information Management System, • Enhancing resilience to climate change, • Health and Socio-economic impact of road traffic injuries, • Data protection • Managing performance in the Public Sector

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RDA intends to optimize on the existing skills and expertise of its personnel and develop creativity at work and sustainability. Hence, these training programmes are designed to

improve leadership skills, boost motivation and develop proactiveness of staff.

4.4 Risk Management

With a view to providing assistance in identifying, analysing, assessing, treating, monitoring

and communicating top strategic risks, the Risk Management Team has maintained a top risk

register which is regularly updated with mitigating actions implemented. The strategic risks

are assessed through a risk matrix, where risks are calculated on the basis of their respective

severity and likelihood. The high rated risks are dealt with in priority so that they are reduced

to a insignificant and acceptable level.

Moreover, policies, procedures and practices to the tasks have been reviewed to effectively

manage the risks. Additionally, an Audit and Risk Committee which is a subcommittee of the

Board, independently reviews the corporate risks and mitigations.

Furthermore, Management Team regularly brainstorms on lessons learned from both - project

failures and successful ones to review its processes and systems and capture lessons for future

improvement. Besides, a Safety and Health Committee has also been maintained regularly to

identify, assess and prioritise safety related risks and hazards to ensure a safe working

environment and positive actions being taken.

4.5 Citizens Oriented Initiatives - Complaiuts Managemeut

Citizens Oriented Initia tives

• Complaiuts Ma 11agellle11t

Since its introduction in 2017, the RDA pursued its online Complaint Management System

with a view to attending complaints and queries from the public. Additionally, a hotline

was introduced to register complaints and to take applicable measures for quality service

to the public. Upon the launching of the Online Citizen Support Portal, administered by the

Customer Support Unit (CSU), Prime Minister's Office, further complaints were received and dealt accordingly

The complaint management system distributes the complaints received, through the above-

mentioned sources, to the different districts for effective management thereof. The

complaints are being monitored and followed up regularly without delay. For the past FY, around 772 complaints were received out of which more than 52% have been resolved in

the shortest delay. Most of the complaints which have not been resolved so far have been

included in future maintenance works and/ or forthcoming projects and approval for funds are being sought for implementation.

26 I P age

- ' . '~0~ I..',:· ... • 1,fo-J:1_· ·-~~~~ v ;-.,_ __ , t

~l"'l~l ,,l:/ _,\._ ... \...: .. l.) !}_~ 1_~~1 2~ u~.: .. ' ~; - j .. _.

,. .. . F~s'-"'-=l'.\'Z.:-.i · . : i_;,JC.~8..'-4' . • Black River- Port Louis Roads 66 54

Flacq Roads

Grand Port Roads

MokaRoads

Pamplemousses Roads

Plaine Wilhems Roads

Riviere du Rempart Roads

Savanne Roads

Total

180

160

140

120

100

80

60

40

20

0

-

74 48

144 102

110 59

68 34

156 28 - -

82 38

72 42 - - -- -

772 405

Table 7: S11111111t1ry 011 Complai11ts

Complaints M anagement

o" o" o" o'li o'li o'li ~

• Special Supporting Division

The Special Support Division of the Authority was set up with the main objective to provide

support to all the other divisions and oversee the implementation of the RDP project. Additionally, it is responsible to deal with problems related to billboards and sponsorship

of roundabouts and complaints received through the CSU. , Advertisemeuts

o Control of advertisements ( directional panel, billboard and totem and indicative

panel) along Motorway and main roads across the island;

o Tracking of illegal advertisements and issue notices for compliance or removal of

same;

o Regulate advertising structures as per the RDA guidelines, policy, regulations and

the Roads Act;

o Work in collaboration with other stakeholders, including the MRA for registration

of the advertising structures.

, Lis t of Advertisers

For the financial year under review, the Authority has closely monitored this field.

Owners of billboards who are not in compliance with guidelines and regulations were required to alter them with a view to having them compliant, or otherwise, illegal ones

were removed. The Authority is progressively working to further track illegal

billboards. The table below highlights on the status of billboards throughout the island.

28 I Pa g e

Billboards Quantity

I , I I I I I , I I • • I

No of Billboards Surveyed by for Compliance

No of Illegal Billboards Identified

No. of Illegal Advertising Structures Removal/ Alteration

Table 8: S11 111111t1ry 011 Billboards

1078

895

206

175

,- Spo1Lsorship of Ro111ldabouts alld E1nba11k11te11ts

Enhancement of the environment has remained a challenge for the Authority. In this connection, it has successfully reviewed its policy with sponsors as follows:

o Liaison with the private sector for sponsoring the embellishment, landscaping and

maintenance of the roundabout;

o Regulating the number & type of decorative plants, flowers and grassing;

o Selecting sponsor for the maintenance of the traffic islands associated with

roundabout and regulating the frequency of maintenance works;

o Collaboration with the Ministry of Environment and Ministry of National

Infrastructure for the proposed landscaping design of roundabouts.

29 I Page

,- LED Digital Screen Advertisillg

As the digital world is speedily taking over and representing an alternative mode for advertising structure, the RDA is progressively working on guidelines and regulations

for enabling the innovative Digital Screen Advertising.

,- Footbridges

Footbridges, provided mainly on motorways, are essential safety features for allowing

safe crossing of pedestrians. With a view to allow good maintenance thereof, the RDA

is intending to have these structures sponsored.

The Authority is presently working on guidelines for the maintenance with the view to

launching expressions of interest for inviting interested parties for sponsoring of

footbridges .

4.6 Quality Assurance

The RDA has maintained its quality assurance for the development projects and maintenance of road. Its Materials Testing Laboratory, fully equipped with required tools and equipment

together with skilled and competent staff, has during the financial year under review conducted a total number of 2793 tests which include various types of soil tests, asphalt cores

tests, asphalt tests, bitumen tests and tests for aggregates.

The total revenue generated for conducting materials testing amounted to Rs 2,082,755/-,

carried out for all RDA projects and for minor projects under the routine and periodical

maintenance.

4. 7 Asset Ma11age1nent Strategy

During the precedent year, the Authority initiated a Management Policy and Strategy for Asset

Management with a view to

(i) Improve the delivery potential of the RDA to ensure" a road user-driven level of services"

for the present and future generations.

(ii) To best sustain economic development

(iii) Ensure minimisation of costs over the life of the asset for providing, maintaining and

operating assets to support service and program delivery at specified standards.

30 I Page

Presently, the Authority has under its purview a total road asset amounting to about MUR 70

billion representing more than 1300 Km of classified roads, 175 bridges, road signages and road

furniture amongst others. These assets are programmed to increase over the coming years with

new road under construction and other already earmarked for construction.

The Maintenance Division is undertaking routine maintenance through direct labour and

framework contractors. However, with such a huge asset, the introduction of a proper asset

management strategy is much warranted for its effective maintenance. An operation plan has

already been initiated and works have started.

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MITIGATING THE COVID-19 PANDEMIC

Millim al Business Co11tiu11ity

The Covid-19 pandemic is causing an unprecedented health crisis and.a human tragedy on an

international scale while also causing significant economic implications never witnessed

before. With the imposing of a national lockdown from 20 March to end of May 2020 and in

line with the policy of the Government to operate with a minimum continuity, RDA continued

its activities albeit on a reduced rate. Through the commitment, solidarity and devotion of its

staff, RDA, as the national highway authority, strived to fulfil its obligation towards the

Government and road users.

It has ensured the payment to all contractors for claims received so that employees may in term

get their salaries to face the lockdown period.

It has ensured that all road infrastructure, including carriageways, footpaths, drains and safety

furniture under its purview were minimally maintained during the lockdown. Additionally,

the RDA has also teamed up with other Ministries/ departments to facilitate the conveyance of

medical supplies to hospitals, food supplies for vulnerable people and marking at

supermarkets/ shops for social distancing of public, amongst others.

Co 11t rol of Fi11a11cia l Loss d11ri11g the Lockdow11 Period

With a view to palliate any financial loss associated with extension of time for contractual works, RDA issued the following notices to all contractors:

(i) Notice of suspension of works;

(ii) Notice of force majeure sent to all contractors as the phenomenon of Covid -19 had no precedence and was beyond the control of the employer.

Since physical contact was not recommended during the lockdown period, most processes

were enabled through digitalisation. The RDA is now making use of digital means for enabling

its activities and putting into practice lessons learnt during the lockdown period with a view

to make the organisation more efficient.

For ensuring the safety of its staff, the required Work Access Permits were provided to staff together with required safety equipment in line with established sanitary protocols and close

supervision of safety and sanitary matters were made at all level.

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5. LOOKlNG FORWARD

The RDA is aware of the trust and responsibility placed by the Government to further enhance

the road network which is directly linked with economic growth while ensuring for safety,

road decongestion and improved connectivity for the benefit of the nation. The Authority is

looking forward to implement the following new projects in line with its three-year delivery

plan. These projects have aheady been conceptualised and approved for implementation.

The table below provides the estimated budget for Financial Year 2020 / 21 and the budget forecast for the next three years for which RDA has aheady been planned for implementation.

Description

Ongoing projects

Studies

Capital Projects

Bridges

Maintenance

Sub Total - ongoing projects

New Capital projects:

Consultancy for Bridges

Construction and Upgrading of Roads

National Environment Fund - Landslide Management

National Environment Fund- new bridges

COVID 19 -Project Development Fund

Sub Total - new projects

Grand Total

Estimates FY 2020/21

RsM

7.3

1887.5

4.6

800.0

2699.4

15.0

29.0

297.0

7.0

537.0

885.0

3584.4

Ta ble 9: S11111111ary of Budget Estimates FY20/ 21

33 I Page

The percentage of the estimated budget for FY 20/21 is illustrated in the chart as hereunder

and Rehabilitat ion, 800.0, 22%

Chart 5: Perceutage of tile estimated budget for FY 20/ 21

The Budget Forecast for the next three years is shown as hereunder. ·

.,// /

375c, ,,..

/ .,, li'OO

,,.

3 (~5,0 /

/

'60 /

/ /

HSO

350,::,

Cha.rt 5: Three Yea r Budget Forecnst

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Im10vative A pproaches

The Authority is moving forward to bring innovative approaches in road construction. It is on

the process of revising its road specifications to include innovative approaches and new

teclmiques. The replacement of guard rails by jersey barriers has proved to effec tive in many

parts along motorways given that they are maintenance free and less prone to accidents. RDA

is pursuing the implementation of such barriers.

The concept of providing bus lanes and bicycle lanes in forthcoming projects is being

considered to enhance safety and reduce congestion. The RDA is also intending to make use

of vibrating road markings which are more adapted to vibration causing less damages and

hence having a longer life span. Moreover, the Authority is progressively moving forward to

have roundabouts replaced by flyovers to further reduce road congestion.

The counh-y, being a small island, is highly vulnerable to climate change and its subsequent

effects. To this effect, adverse cli1natic conditions, namely severe cyclones and torrential

rainfall, cause much damages to roads, drains, bridges and amongst other infrastructure.

Additionally, there is an increased cost of maintenance and repairs of infrastructure. Road

Development Authority, as the national highway authority, has initiated a strategy focusing

on the adaptation to climate change and construction of resilient infrastructure for the

forthcoming years in the context of sustainable development of Mauritius . The adaptation

strategy is part of the overall asset management strategy of the Authority

In line with this adaptation strategy, the Authority intends to take proactive measures to

mitigate the regular effects of climate change by building resilient and sustainable

infrash·ucture. As a first measure to implement its adaptative strategy, the Road Development

Authority is introducing the use of recycled asphalt in road maintenance works under its new

Framework Agreement which will be effective as from January 2021.

With a view to ensuring quality and value for money, the Authority has initiated a

performance-based control of contractors. There is now close monitoring of the performance

of contractors. '11 case of repeated poor performance, the new framework allows for such

conh·actors to be excluded from being awarded any further works.

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Conclusion

It is an undeniable fact that like many other organisations, RDA was struck by the unprecedent

COVID 19 pandemic which put the whole nation to a complete Iockdown for a given period

of time. Nonetheless, with the support of its dedicated staff and the Minish·y, the Authority

was able to ensure a minimum continuity of its business and used its best endeavours to

mitigate the adverse socio-economic effects of Covid 19.

Gradually, with the phased resumption of activities, the Management together with the new

Board successfully developed and implemented its strategy to adapt to the new normal. The

Authority is confidently moving towards a recovery of the economy through enhanced

construction activities.

The Authority adheres to its principle of paving the way to success by implementing

government decisions through passion, collaboration and innovation.

- -....!--------- -------, Mr. N. Mowlabacc s

General Manager

36 I Page

CORPORAfEGOVERNANCEREPORT

IntToduction

The Road Development Authority (RDA), a body corporate established by Act No. 6 of 1998, operates under the aegis of the Minish·y of National Infrash·ucture and Community Develop1nent. It is established to carry out duties as per Road Act and RDA Act. RDA is also a representative on the iviorcellement Board, EIA Committee and other committees including Land Drainage, TIA etc, wherein recommendations in regard to access on classified roads and motorways are given.

The RDA is required to comply with the National Code of Corporate Governance for

Mauritius, 2016 (the 'Code') by virtue of the provisions of the Financial Reporting Act 2004.

This Corporate Governance Report highlights how the RDA has implemented the

recommendations of the Code.

Principle ONE - GOVERNANCE STRUCTURE

Board Structure

The RDA has an effective Board which leads and controls the organization. It has the following

main functions:

• To approve, monitor, review and evaluate the implementation of sh·ategies, policies and

business plans;

• To prepare a statement of corporate objectives;

• To ensure that the RDA complies with the highest standards of governance and that it has

an effective system of control in place so that risks can be properly assessed and managed;

• To ensure that communication of all material information to the stakeholders be made in a h·ansparent way.

Vision

The RDA aims to provide a reliable road network to support the main economic activities of the country through the effective movement of people and goods.

Mission

The mission of Road Development Authority is to provide a cost-efficient mobility in comfort

and safety for the Mauritian population and its economic operators to all parts of the island,

by developing, preserving and maintaining a high standard classified road network through

the judicious use of human, material, financial, and technological resources.

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Organizational Chart

The Road Development Authority has an approved organisation chart (by the Board) spelling out the senior governance position and their respective major accountabilities with respect to the functions devolved on the authority.

Objectives of the Authority

As per the RDA Act, the Authority is responsible for the construction, care, maintenance and improvement of motorways and main roads.

Duties and Functions

Duties and Functions of the authority are:

a) To plan, design and supervise the consh·uction of roads, intended to be classified as

motorways and main roads;

b) To carry out or cause to be carried out the upgrading of motorways and main roads and

their routine and periodic maintenance;

c) To maintain existing bridges, tunnels and associated works on motorways and main roads;

d) To plan, design and supervise the construction and reconstruction of bridges, tmmels and

associated works on motorways and main roads;

e) To advise the Minister on the formulation of a road development policy;

f) To advise the Minister on the management policy of roads; g) To prepare and implement road development schemes;

h) To conduct and coordinate research and investigation on materials required for road

cons true tion;

i) To conh·ol the display of advertisements along or visible from motorways and main roads;

j) To regulate undertakers' works in relation to motorways and main roads

Main Services Provided

Chart 6: Serv ices Provided /Jy RDA

38 I P age

The main services provided by the Authority are:

• • • • • • •

• •

Providing new roads as an integral part of national development.

Maintaining the classified road network in a safe and ride able quality .

Ensuring that bridges on classified roads are safe and to standard .

Giving clearance for access on classified roads .

Controlling advertisement on classified roads .

Controlling undertaker's works on classified roads .

Providing advice on road development policies .

Providing services for material testing .

Processing applications/ giving reconunendations for EIA and Morcellement and giving

clearances at technical Committees.

In addition to the above normal activities, RDA provides collaboration to Private Sector in

several developments of private projects including Smart Cities.

RDA also provides advisory services to different Minish·ies and Deparhnents with regards to

road and transport issues; and undertakes som.e conh·aclual works on behalf of Traffic

Management Road Safety Unit, Local Government, CW A including road surfacing, drainage

works, handrails etc.

Key Governance Responsibilities and Accountabilities

The Board ensures that proper standards of Corporate Governance are applied and maintained

throughout the organisation. The following key governance positions are critical in enabling

the Board to fulfil its mission, vision and objectives:

1. Chairman of the Board

The Chairman is non-executive and is appointed by Minister in compliance with the RDA Act

1988.

2. General Manager

The General Manager is the Chief Executive Officer of the Authority and is appointed by the

Board with the approval of the Minister in accordance to the RDA Act.

The General Manager is responsible for the implementation of the policies of the Board, for

achieving the financial operating goals and objectives and ensuring proper management and

monitoring of the day-to-day affairs of the organization. In the performance of his duty, the General Manager is assisted by two Deputy General Managers.

39 I Page

3. Management Team

Every employee of the Authority shall be under the administrative control of the General

Manager. The Board may make provision, in such form as it may determine, to govern the

conditions of service of the employees of the Authority and, in particular, for -

(a) the appointment, dismissal, discipline, pay and leave of the employees of the Authority;

(b) appeals by officers against dismissal and other disciplinary measures.

The RD A is basically a technical organisation headed by professional Engineers and supported

by administrative personnel. The main challenge of the Authority is, therefore, to manage

efficiently its limited resources to further achieve its main objectives.

The activities of the RDA are organised under two executive arms, namely, Administration

and Technical. The Administration arm encompasses Secretariat and Finance while the

Technical arm comprises the Planning Division, Development Division Implementation

Division and the Maintenance Division with each division headed by a Divisional Manager.

The Secretariat is under the administrative control of an Administrative Manager who is also

responsible for the Stores Section. The Financial Controller is the head of the Finance Section.

Principle TWO - THE STRUCTURE OF THE BOARD AND ITS SUB-COMMITTEES

Structure

The structure, composition and size of the Board have been established in accordance with

Section 7 of the RDA Act. The Act provides for the Authority to be administered and controlled

by the Road Development Authority Board.

Composition

The Board of RDA consists of nine Directors who are all non-executive and independent ones.

They come from diverse business and academic backgrounds and possess the necessary

knowledge, skills, objectivity, integrity, experience and cornmihnent to make sound Corporate

Governance. The Chairperson is independent from the Parent Ministry.

The composition of the Board of RDA as at 30 th June 2020 was as follows:

Chairperson

Mr Claude Emmanuel Wong So - OSK

Mrs. Dalida Allagapen

Mr. Louis Joel Yves Patron

40 I P ag e

Up to 18 February 2020

From 19 February to 19 May 2020

As from 20 May 2020

Board Members

Board Members Name Designation and Qualification

Representative of Ministry Mrs D.Allagapen Permanent Secretary of Public Infrastructure (as from 26.10.18) BA Hons English; Post Graduate in Business, Masters in and Land (Public Economic; Diplomacy and International Trade Infrastructure Division)

Representative of Ministry Mr. Saeed Mahmad Director, of Public Infrastructure and Jewon (as from Traffic Management and Road Safety Unit Land Transport (Land 17.04.2015) MSc Civil Engineering, CILT (Level 5) Logistics Transport Division) and Transport

Representative of the Prime Mr. Varun Krishn Assistant Permanent Secretary Minister's Office Munoosingh BSc. Finance & Economics, MA Economics

(As from April 2018)

Representative of the Mr. Ajay Ramdhany Lead Analyst Ministry of Finance and (as from 24 May 2016) MBA (with Financial Risk Management), FCCA Economic Development

Representative of Mr. Vijaycurnar Dawon Superintendent of Police, Police Head Quarters Commissioner of (as from 14 July 2017) SC. GCE 'A' Police Appointed Member Mr. Beejaye Somai SC, Three diploma from International Labour Organisation.

(as from 2 March 2018) Certificates of attendance in various workshops Appointed Member Mr. Al Jameel Mohamad Registered Professional Engineer

Bassawon (as from 20 May B.Eng (Hons) Electrical & Electronics Engineering 2020) MSc Project Management

Appointed Member Mr. Juswansing BA (Hons) Hindi & History Aubeeluck (as from 20 Post Graduate Certificate in Education May2020) MA Philosophy

General Manager, RDA Mr. N Mowlabaccus Registered Civil Engineer -Master of Science in Civil Engineering, Associate Member of the Institute of Infrastructure Asset Management, Malaysia (Asia Region) Post Graduate Certificate in Airport Design & Construction and Airport Maintenance from Civil Aviation Academy of Singapore Certificate in Infrash·ucture Asset Management from Institute for Infrastructure Asset Management

Secretary, RDA Mr. Kedurnath Administrative Manager -Ramphul (up to 11 June Master in Laws incorporating Common Professional 2020) Examinations;

MSc Quality Management; BSc Management; Diploma in Public Administration Management; Certificate in Computer Science and Programming.

Mr. Nisha! Teeluck (as Administrative Officer

from 11 June 2020) MBA in Human Resource & Knowledge Management BSc (Hons) Occupational Safety & Health Management

Tnble 10: Co111positio11 of the Boarrl

Board and Sub Committees

The Board, under the powers conferred by the Act, has set up three Sub Committees of the

Board, as a mechanism to assist the Board in giving de tailed attention to specific areas.

Witlz the reco11stitutio11 of the Board ou 20 Ma11 2020, tlze Subcommittees were also reviewed

41 I P a g e

Compositio11 of Board Committees

The Board Committees for the period were as follows:

1. Human Resource Committee 2. Audit and Risk Committee

3. Fiuauce Committee

Members Human Audit and Risk Finance Resource

Chairman -

Representative of Ministry of National ✓ - ✓ Infrastructure and Community Development Chairman (Public Infrastructure Division)

Representative of Ministry of Transport and ✓ - ✓ Light Rail (Land Transport Division)

Representative of the Ministry of Finance, - - ✓ Economic Planning & Development Chairman

Representative of Prime Minister's Office ✓ ✓ Chairman

Representative of Commissioner of Police ✓ ✓ -

Appointed Members - Mr. B. Somai ✓ - -

Appointed Members - Mr. A.J. M. Bassawon - ✓ -

Appointed Members - Mr. J. Aubeeluck - ✓ -Tab le 11: Co111positio11 of S11b Co111111ittees

The terms of reference of each subcommittee are formally approved by the Board as further

detailed.

Human Resource Committee

The Human Resource Committee considers and makes recommendations to the Board on

matters relating to, inter-alia:

• • • • • •

Human Resource Strategies;

Selection and Appoinhnent;

Remuneration and Performance Management;

Training and Development;

Conditions of services;

Disciplinary and industrial dispute

The General Manager and the Human Resources Management Officer are in attendance.

42 I P age

The Human Resource Committee is normally the Selection Board which conducts interviews,

carries out selection exercises and makes recommendations for recruitment and promotion to

the Board. Besides, the Board co-opts other Members in the selection Panel depending upon

the posts. With a view to bringing more objectivity in the selection exercise and to ensure that

the Authority hires the best candidate for key positions, the Board/Selection Panel carries a

second round of reiteration sessions with the shortlisted candidates. The Selection Board

including the reiteration sessions met on 06 occasions.

SecretanJ

The Adminish·ative Manager was designated as Secre tary by Management till 11th July 2020.

With the reconstitution of the Board, the Administrative Officer was assigned the duties of

Secretary.

Finance Committee

The Finance is a standing committee of the RDA Board. This Committee, which was previously termed as the Finance and Sh·ategic Committee, was reviewed with the reconstitution of the Board on 20 May 2020. Apart from finance issues, the Committee is called upon to look after most economic and efficient design, procurement and implementation of projec ts. The Committee conducts independent and objective review of financial and procurement policies and processes and performance issues. The Committee's main responsibilities include the following, amongst others:

• To ensure that there is an effective and consistent framework of financial and procurement

regulations and procedures, and that they are regularly and comprehensively approved;

• To recommend the medium-term budget in line with the Strategic Plan and the RDA's

prioritised objectives for approval by the Board;

• To review progress reports on the delivery and improvement plans with regard to all

aspects of programme(s) implementation, including financial and non-financial

parameters;

• To monitor performance against agreed performance indicators in relation to programme

and project implementation;

• To develop, monitor and review the Procurement Strategy and the Capital lnveshnent

Programme and make recommendations to the Board;

• To review and recommend contract and financial matters which arise in between meetings

of the Board and make decisions including approval of contracts for onward approval of

the Board;

• To recommend and keep under review, on behalf of the Board, the RDA procurement plan;

• To ensure that procurement of goods and services is carried out in line with established

legal framework;

• To determine corrective actions necessary to address any adverse trends and report to the

Board on any serious service delivery failures or concerns;

• To review and recommend the final accounts of the RDA for approval by the Board; and

• To undertake any other such du ties as may be direc ted by the Board.

The Committee met on 2 occasions during the financial period under review. The General 43 I Page

Manager, the Deputy General Manager and the Financial Manager are in attendance.

SecretanJ

The Administrative Manager was designated as Secretary by Management till 11th June 2020.

With the reconstihition of the Board, the Adminish·ative Officer was assigned as Secretary .

Audit and Risk Committee

In line with the National Code of Corporate Governance for Mauritius (2016), the roles and

responsibilities of the Committee are to review and report to the Board on significant financial

reporting issues and judgments which financial statements of the RDA contain having regard

to matters communicated to the Committee by the Internal Auditor.

Its responsibilities are also to:

• Review the adequacy and security of RDA' s arrangements for its employees and Conh·actors

to raise concerns, in confidence, about possible wrongdoing in financial reporting or other

matters;

• Review RDA's procedures for detecting fraud;

• Review RDA' s systems and controls for the prevention of bribery and receive reports on

non-compliance;

• Review regular reports from the Internal Auditor and keep under review the adequacy and

effectiveness of RDA' s compliance functions and control systems;

• Review significant transactions not directly related to RDA's normal business as the

Committee might deem appropriate; and

• Review significant cases of employee conflicts of interest, misconduct or fraud, or any other

unethical activity by employees or the organisation.

SecretanJ

The Administrative Manager was designated as Secretary by Management till 11111 June 2020.

With the reconstih1tion of the Board, the Administrative Officer was assigned the duties of

Secretary.

Management of RDA

The Road Development Authority is headed by the General Manager who is responsible for

the implementation of the policies of the Board, for achieving the financial operating goals and

objectives and ensuring proper management and monitoring of the day-to-day affairs of the

organisation.

Management Profile as at 30 June 2020

Chief Executive - Mr. Nazeer Mowlabaccus

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Registered Civil Engineer -Master of Science in Civil Engineering, Associate Member of the Institute of for Infrastructure Asset Management, Malaysia (Asia Region)

Post Graduate Certificate in Airport Construction and Airport Maintenance Aviation Academy of Singapore

Design & from Civil

Certificate in Infrastructure Asset Management from Institute for Infrastructure Asset Management

Senior Management Team (as at 30th June 2020)

Name Designation Q11alificatio11s

Ms Zulaikl,a Bai A li111ohamed Deputy General Manage Registered Civil Ellgilleer -

Mr. Dlrnr111i11der M1111gra/z

(011 Leave without Pay)

Mr. S/zalltara111 Ja11kee

Mr. Ali Asraf J/111111/ca

Mr. Ris/zi/ces/z fugoo

Mr. C/zar,sraj P11clwoa

Mr. Ma/ze11 Httrree

Mr. Adia 1/Jra/zim

Mr. S1111yasi Dlrnr111ell

Mr. Na/Jee/Jux As/zraf Ally

Mr. Bee/carry Oo111es/z

45 I Page

Divisional Manager

Divisional Manager

Divisional Manager

Divisional Manager

Divisional Manager

Ag. Divisional Manager

Assistant Divisional Manager

Assistant Divisional Manager

Assistant Divisional Manager

Assistant Divisional

B Tech (Hous) in Civil Ellgi11eerillg,

Certificate i11 Computer Sciellce alld Progra111111i11g

Registered Civil E11gilleer - MSc Project Ma11agrn1e11t,

BTec/1 (Ho11s) ill Civil Ellgi11eeri11g

Registered Civil E11gi11eer,

Msc ill Quality Mallage111ellt,

Degree of Bac/zelor of Civil E11gi11eeri11g

Registered Civil E11gi11eer,

Master of B11si11ess Ad111i11istratio11, BTec/z (Ho11s) ill Civil E11gi11eeri11g

Registered Civil E11gi11eer,

Msc ill Quality Ma11age111e11t,

BTec/1 (Ho11s) i11 Civil E11gi11eeriug

Registered Civil E11gi11ee1~

BTec/1 (Ho11s) i11 Civil E11gillceri11g

Master of Tra11sport f\!la11age111e11t

C/zartered Me111/Jer of the Clrartered l11stitute of Logistic aud Tra11sport

Registered Civil E11gi11eer,

BTec/1 (Ho11s) i11 Civil E11gi11eeri11g

B. Eug Civil E11gilleeriug,

MSC Project Ma11age111e11t

Master Droit Eco110111ie Gestioll Spccialite: f\!laitrise d'Ouvrage P11/Jliq11e et Privee (MOPP) offcrte par A.F.D.

B. E11g Civil E11gi11eerillg

B. E11g Civil E11gi11eeri11g

Master itr /1~fon11atioll Tec/111ology

B. E11g Civi I E11gi11eeri11g

Mr. A111111dlall Baboolall

Mr. Kedumnt/z Ra111p/111l

46 I Page

Manager

Financial Manager

Administrative Manager

Fellow Certified C/zartered Acco1mta11t

Master ill Laws i11corporati11g Co111mo11 Professio11al E:xa111i11atio11s;

MSc Quality Ma11age111e11t; BSc Ma11ageme11t;

Diplo111n i11 Public Ad111inistratio11 Ma11age111ent; Certificate in Co111p11ter Science a11d Progra111111i11g.

Table 12: Senior Management Team

Principle THREE - APPOINTMENT OF MEMBERS

1. The Board is appointed by the Minister of the parent Ministry as per Section 7 of the RDA Act. The Chairman is appointed by the Minister on such terms and conditions as he may decide as per section 7(3) of the Act. Five of the Board Members are ex-officio - representatives of different Ministries and three are appointed Members having experience in road construction, traffic management, road transport, scientific or administrative matters.

2. Tenure of Office

The present tenure of office of members is for 2 years and are eligible for re-appointment. Mr. Wong So was initially appointed as Chairman on 2nd March 2015 and his appointment was renewed till 18 February 2020. The Board was reconstituted on 20 May 2020 with Mr. J. Patron as the new Chairman. However, from 19 February 2020 till 15 May 2020, Mrs. D. Allagapen, Permanent Secretary of the MNICD acted as Chairperson of the Board.

3. Conflict of Interests

Any member of the Board who acquires any :interest in any civil engineering undertaking or consultancy has to resign from the Board as stipulated in the Act. Additionally, all Board members and officials of RDA are required to disclose their interest as soon as the relevant facts come to their knowledge and do not participate in any deliberation or any decision with respect to the matter.

Principle . FOUR - REMUNERATION, DUTIES AND PERFORMANCE OF MEMBERS

Role, Function and Powers of the Board

The role, function and powers of the Board are determined by the RDA Act. The Board

is the focal part of the Corporate Governance System and is ultimately accountable and

responsible for the performance and affairs of the Authority. Its main responsibility is

to determine the Authority's strategies and policies for the implementation of the

objectives of the Authority as defined in the Act. It ensures performance in accordance

with the objects of the RDA, performance-based budgeting; and compliance m

accordance with relevant laws, regulations, codes of best business practices.

47 I Pa ge

Directors' Responsibility for the Financial Statements

The Authority's Directors are responsible for the preparation and fair presentation of

the financial statements in accordance with International Accounting Standards and in

compliance with the requirements of prevailing statutes.

Responsibilities of the Board of Directors

The fundamental statutory responsibilities of the Board of Directors are to lay down the

overall policies regulating the various business/ activities of the Authority; it oversees

the Authority's strategic direction and its organisational structure. The Board

discharges the above responsibilities either directly or through Board Committees for

more in-depth analysis and review of various issues while retaining its responsibility

for all policy matters. The Chairman of each Com1nittee periodically places reports of

its proceedings before the Board for approval/information, as may be relevant.

The Board promotes ope1mess, integrity and accountability to improve corporate

behaviour, strengthens control systems over business and reviews management

performance on a regular basis. In addition, the Board is committed to ensure as far as

reasonably possible, and in accordance with legislation in force, the safely and welfare

of its staff. To fulfil their responsibilities, Board members have access to accurate and

relevant information periodically and as and when required.

Attendance to Board Meetings and of its Sub Committees

In accordance with the statutory provisions, the Board meets at least once per month.

The Road Development Board met on 14 occasions during the period under review.

Most of the Board Members or their alternate attended the Board meeting as scheduled.

Chairperson- Mr. C. Wong So - OSK 10

Mrs. D. Allagapen 03

Mr. J. Patron 01

Representative of Ministry of National 14 6 2 Infrastructure and Community Development (Public Infrastructure Division)

Representative of Ministry of Land Transport and Light Rail (Land Transport Division) 12 4

Representative of Prime Minister's Office 12 2

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3

2

Representative of Ministry of Finance, Economic 14 - -Planning and Development

Representative of Commissioner of Police 13 3 2

Appointed member - Mr. Beejaye Somai 11 2 -

Appointed member - Mr. Al Jameel Mohamad 1 - -Bassawon

Appointed member - Mr. Juswansing Aubeeluck 1 - -

Ta/Jlc 13: Attc11da11cc to Board 1111d S11/J Co111111ittces

Remuneration of Board Members

The Chairperson is remunerated in accordance with Section 7 (3) (a) of RDA Act and

the members of the Board and other Sub-Committees are remunerated in accordance

with the provisions of the Pay Research Bureau Report. Fees paid to members

amounted to Rs 961,146.92 during the 12 months period, detailed as follow: -

Chairman

Representative of the Ministry of National

Infrastructure and Community Development

(National Infrastructure Division)

Representative of the Ministry of Land Transport

and Light Rail (Land Transport Division)

Representative of the Ministry of Finance,

Economic Planning and Development

Representative of the Prime Minister's Office

Representative of Commissioner of Police

Appointed Members

Mr C.E. Wong So OSK

Mr. J. Patron Mrs Allagapen

Mr S. Jewon

Mr A. Ramdhany

Mr V. Munoosingh

MrV K Dawon

Mr B Somai

Mr A.J. M. Bassawon Mr. J. Aubeeluck

Table 14: Re1111111cratio11 of Board Members

49 I Pa ge

571,55'1 .72

104,032.26

189,577.94

23,525.00

'19,825.00

"12,310.00

2'1,615.00

'16,470.00

1,120.00

1,120.00

3

-

-

-

-

Principle FIVE -RISK GOVERNANCE and INTERNAL CONTROL

Risk Governance and Management

The Board of the Road Development Authority is responsible for the total process of

risk management and ensures that the Organisation develops and executes a

comprehensive and robust system of risk management. The process of risk

management includes the systematic and continuous identification and evaluation of

risks as they pertain to the different units / sections of the organisation. Strategies are

then developed to eliminate, transfer or mitigate each risk as and when they are

identified and evaluated.

The Board has put in place several mechanisms and committees both at the Board level and at Management level in its risk management initiatives (some of which have been highlighted below).

• Internal Audit

At the Road Development Authority, Internal Auditing is an objective assurance and

consulting activity designed by management to add value and improve the

organisation's operations. It helps the organization to achieve its strategic objectives by

bringing a systematic, disciplined approach to evaluating and improving the

effectiveness of risk management, control and governance processes.

Internal Audit exercise is carried out in this perspective. The Ammal Audit Plai1 is a

risk-geared audit plan which is reviewed by Management as well as the Audit and Risk

Committee of the Road Development Authority. It is consequently approved by the Board.

• Technical Audit

Management has also set up a Technical Audit Team, consisting of experienced

Principal Technical Officers and headed by the DGM, whose mandate is to carry out

inspections on on-going capital projects and report upon any irregularities that they

come through. These reports and the corrective measures taken to address problems

reported thereon, are subsequently passed on to the Audit and Risk Committee. This

task can be considered as a consulting activity which can also help to reduce or mitigate

certain risks that can be encountered during project implementation.

• Risk Management and Quality Audit Team

With a view to providing assistance in identifying, analysing, assessing, treating,

monitoring and communicating top strategic risks, the Risk Management Team has

maintained a top risk register which is regularly updated with mjtigating actions

50 I Pag e

implemented. Moreover, policies, procedures and practices to the tasks have been

reviewed to effectively manage the risks. Additionally, the Audit and Risk Committee

which is a subcommittee of the Board, independently reviews the corporate risks and

mitigations.

Furthermore, Management Team regularly brainstorms on lessons learned from both -

project failures and successful ones to review its processes and systems and caphue

lessons for future improvement. Besides, a Safety and Health Committee has also been

maintained regularly to identify, assess and prioritise safety related risks and hazards

to ensure a safe working environment and positive actions being taken.

• Procurement Committee

The Procurement Committee 1s an internal committee of the Management which

reviews and makes recommendations to the Board through the General Manager on

matters relating to procurement, bids evaluation and award of contracts in accordance

with the Public Procurement Act. The Deputy General Manager or his representative,

one Divisional Manager, the Financial Manager and the Principal Procurement and

Supply Officer form part of the Committee. An Office Management Assistant is

designated as Secretary. The Committee meets regularly and during the period under

review, it met on 43 occasions.

• Control on variation in cost in project

With a view to strengthening the procurement mechanism and to reduce variations in

project, the Board had put in place a control mechanism with the following measures: -

(i) The internal Procurement Committee was sh·engthened and take due diligence in

its evaluation and recommendations of bids to the General Manager and/ or to the

Board;

(ii) An officer from the Finance Section is co-opted in the Bid Evaluation Committee to

ensure financial efficiency.

(iii) With a view to minimising unfavourable fluchrntions in exchange rate, RDA has

been instructed to favour local currency to foreign one, to consider payment in local

currency for local inputs and not to put local contractors in a disadvantage position.

(iv) Good project management practices and proper planning and design have been

ins tih1 tionalized.

(v) Negotiation on variations between the contractor and the Project Engineer from

RDA or Consultancy Firm are kept transparent and in line with Public Procurement

Act Regulations and Directives. Negoliation and decision on variation are taken by

a negotiation panel (comprising of at least 3 officers, one of whom to be from

Finance) designated and validated by the General Manager/Board depending on

case to case basis. The outcome of any negotiation on variations is brought to the

51 I Page

Board after being analysed by the Finance Committee.

(vi) Quantities are monitored closely even those certified and recommended by

Consultant or Resident Engineer in order to avoid any possible collusion and to

deter malpractices.

• Project Review and Assurance Process

A project review process has been maintained to ensure value for money. An

independent team not involved in the project reviews independently the project and its

findings are brainstormed with Management Team to ensure value for money.

• Minor Works Under Road Maintenance Project

The procurement procedure has been maintained to outsource minor works which were

normally undertaken by major conh·actors under Road Maintenance Framework

Agreement to small contractors/SME's region wise It has two-fold objectives; to reduce

cost and secondly to create more employment. The framework for SME has been further

extended for higher ceiling. This was applied during the financial year and has been

extended for vegetation conh·ol as well.

• Investigative Committee

An independent Investigative Committee was set up by the Board to enquire on any

irregularity with respect to major road infrastructure projects contracted from January

2010 to December 2014 including Terre Rouge Verdun. In November 2018 a report was

submitted by the Committee which laid particular attention on one project, Terre Rouge

Verdun Project. The Committee recommended for "further action" in connection with

the road collapse. Through the advice tendered by the State Law Office, upon the

request made by RDA, on the potential legal actions (recovery of cost/which could be

contemplated with regards to the performance of the Consultant and the Conh·actor

under the project or otherwise) an international law firm specialisied in construction

law matters to examine the whole issue from a legal perspective needed to be hired.

The RDA has further requested the State Law Office to assist in identifying such

international law firms and in drafting the terms of reference for hiring such firms. As

at 30th June, the reply from the State Law Office was still awaited.

52 I Pag e

Principle SIX - REPORTING WITH INTEGRITY

Submission of Annual Report

The Arnmal report incorporating the Financial State1nent of the Road Development

Authority is prepared according to International Public Sector Accounting Standard

(IPSAS) and submitted to the National Audit Office within the prescribed submission

date after duly approved by the Board. After the Annual report is audited by the

National Audit Office it is posted in the website of RDA and filed/ tabled with all the

relevant authorities as per statutory requirements.

Further to submission of the Annual Report Financial Year ending 30 June 2019, same

was received from the National Audit Office and the Director of the National Audit

Office stated in the Report that the Financial Statements gave a b·ue and fair view of the

financial position of the Road Development Authority as at 30 June 2019, and of its

financial performance and its cash flows for the year ended in accordance with

International Public Sector Accounting Standard (IPSAS).

Integrated Sustainability Reporting

RDA has developed and implemented social, safety, health and environmental policies

and practices that in all material respect