RMU Nursing iPad Initiative

Ravi Dontha Malik Segeer

David Lloyd Mazen Alnashwan

Project Topics

• Project Background• Project Scope• Project Risks• Advantages/Dis-Advantages• Goals and Strategies• Cost Estimate• Project Failures• Support Hardware/Software• Work Break Structure• Lessons Learned• Conclusions and Recommendations

Project Background

There were difference pro’s behind Laptop initiatives such as: • Universities or schools felt that the technology improved

students engagement in classes.• Enhancing the teaching and the learning by using this

technology.• Faster and easier access to the materials and course related

things at any time.• Reduction in withdraws and higher GPA. • Increase students’ skills for website creation, databases,

spreadsheets, using digital images and videos, blogging and networking.

Project Background

Example of : successful laptop initiative is North Carolina University.

Example of : failed laptop initiative was Carnegie Mellon University

Present RMU students learn best when they are actively engaged and start using technology, so the university decided to utilize 21st century technology to implement the IPad initiative for all full-time students (undergraduate / graduate ) and faculties in the Nursing department, Because the IPad had many of apps that will support the students in their studies.

Project Overview

• To utilize technology by implementing IPad Initiative to all nursing students

• Purpose:• To enhance the ability for nursing students to learn at

Robert Morris University.• There are educational apps that can be used as an

additional tool in their effort to learn

Project Scope

• Implementation planning on IPad initiative project• Enhanced RMU wireless network adapt the new IPad initiative• Assemble IPad support and security team• Installation begins on sitting up a protected wireless network for

nursing students• Procure IPad devices from Apple Company• Develop and conduct training for nursing students• Select 5 nursing students for pilot project

• Evaluation on the pilot project

• Rollout project to the remaining nursing students• Evaluation of the rollout project.

• Establish support and maintenance structure for the new initiative

• Measure the IPad initiative project success.

Why IPad?

• Apps for Education • Productivity • iBook's • Notes • Video Mirroring

Technology Equipment Consideration

Pro’s and Con’s

• Pro’s• Include mobility, size, price, ease of use, battery life, graphics

capabilities, classroom integration, diversity, processing speed, availability of educational apps, wireless capability, tech support, and security.

• Con’s• Storage size and no keyboard

Educational impact

• Improve writing skills and depth of students’ research.• Increase student interest in learning and ownership of the

learning process.• Improvement in student and staff attendance.• Reductions in student behavior problems.• Increase parental interest in school activities.• Improve student and staff morale.• Reductions in lecture/presentation instruction and an

increase in project based learning activities.

Goals and Strategies

• Goal: Technology Infrastructure and Equipment• Strategy: Improve student access to internet via IPad

• Goal: Technology Integration, Usage, and Availability• Strategy: Research and develop a 1 to 1 IPad initiative for the Robert

Morris University• Strategy: Improve student technology skills• Strategy: Technology integration into the classrooms

• Goal: Increased Enrollment

Project Cost Estimate

Assumptions  

• Includes the processes required to ensure that the project is completed within an approved budget.

• The total cost estimate is calculated for the 130 ipads.

•  The Estimation is done by WBS and Expert Opinion.

•  All amounts are in US dollars.

• All Nursing apps and software tools are approved and licensed . 

Project Cost Estimate Cont…

Cost Estimate

           

Description # Units/Hrs. Cost/Unit/Hr. SubTotals WBS Level 1 % of Total

           

Management       $8,400 3% IPad Initiative Proposal SignOff 40 $60 $2,400    

Research Nursing Apps 80 $75 $6,000    

Hardware       $82,400 30%

Ipad Device Cost 130 $600 $78,000    

Icould (App/Blackboard synch) 80 $55 $4,400    

Software/Support       $113,600 41%

Licensed Software/Apps 130 $800 $104,000    

Help desk Support 160 $60 $9,600    

Testing/Pilot Training (10% of total H/S costs)     $19,600 $19,600 7%

Training and Support       $4,400 2%

Trainee cost 80 $55 $4,400    

Survey 80 $50      

Reserves (20% of total estimate)     $45,680 $45,680 17%

Total Project Cost Estimate       $274,080  

Project Cost Estimate Cont…

$8,400

$82,400

$113,600

$19,600

$4,400

Co

st E

stimate

Management

Hardware

Software/Support

Testing

Training

Project Failures

• Some of the course that are thought in nursing may not have IPad apps, therefore required to attend the class/alternate course material when and then required by the course schedule.

• By product of poor management practice and that can be prevented by team co-ordination

• Key issue is fostering communication and collaboration between business stakeholders (IPad approvals from university committee) and IT Department.

• Team members do not have the information of nursing apps and online course information (Nursing specialties pediatrics, geriatrics, emergency care, surgical) they need when then need it, causing delays.

 • Do not have enough people to maintain the devices or apps, the right skillets, or the team is

not committed to the project.

• Failure to set and manage expectations for installation of IPad apps and synchronize with the nursing courses.

 

Support /Hardware/Software

The nursing course instructor for each given class would specify Software/Apps necessary for educational purposes. The cost would be endured by the student for any apps or e-books as required for the given course.

Support Support will be essential for the deployment of I-Pads. I-Pads are fragile

electronics and therefore will need support of how to utilize the warranty on these devices. Support can also consist of sending updates to all devices to correct any issues or software bugs in prior software releases.

 

Apple will provide initial support for 2 years on complex issues (damaged device, software errors, etc.). A Help Desk will be maintained and technical support will be provided on simple issues. Staff will primarily be used for setting up new I-pads and app support. Any issues the staff cannot handle will be directed back to Apple for additional support.

 

Apple will provide initial support for 2 years on complex issues, after that time staff will support 1 additional year. After this time the I-Pad will be outdated and no longer supported.

 

Support /Hardware/Software Contd..

Software / Hardware

•Dual-core Apple A5X•Internet access6•Mac : OS X v10.5.8 or later•PC : Windows 7; Windows Vista; or Windows XP Home or

Professional with Service Pack 3 or later.•Storage : 64GB•Icloud setup

 

Major Risks

• Faculty and Student Risk:• The faculty does not utilizing the iPad technology.• Students do not use the IPad for their study.

• Device Risks:• Device may suffer from loading documents over the air and

viewing more than one text at a time.• IPad may stole or lost.• New technology shows up.

• Schedule Risks: • Wrong time estimation,• Failure to identify complex functionalities and time required to

develop those functionalities.

Major Risks

• Operational Risks:• Risks of loss due to improper process implementation.• Failure to resolve the responsibilities• Insufficient resources• No proper subject/Apps training• No resource planning/No communication in team.

• Budget Risk:• Wrong budget estimation.• Cost overruns.

Project Schedules

Project Schedules

Milestone NameBeginning

DateCompletion

DateNetwork Assessment 3/19/12 3/26/12

Network and infrastructure installation (wireless printers / internet )

3/23/12 3/30/12

Partnership with Apple Company 4/2/12 4/4/12

Phase 1 iPad deployment for graduate nursing students

4/4/12 4/23/12

Evaluation of Phase 1 test pilot. 4/23/12 4/27/12

Phase 2 iPad deployment for undergraduate nursing students

5/14/12 5/23/12

Evaluation of overall deployment 5/23/12 5/28/12

Project Milestones for the RMU Nursing iPad initiative Project:

Lessons Learned

Planning 

• Align the laptop initiative with your goals - Ex. access to Internet from home.

Training & Professional Development

• Provide training and professional development for teachers and administrators mainly on curriculum integration, not only on technical skills. Ex. Provide necessary technical training on how to use the device

Hardware & Software 

• Build and maintain the necessary network infrastructure

Ex.The university may require significant network infrastructure modifications 

• Make technology support available onsite as well as offsite 

Managing Change 

• Allow sufficient time for change and make it gradual

Ex. Allow time for professors to become comfortable with the IPad before expecting

them to use it for instruction 

Monitoring & Evaluation 

• Make monitoring ongoing Ex. Some challenges may be foreseen and addressed during the planning stage but others emerge

as implementation takes place. Ongoing monitoring helps identify obstacles at an early stage.

Conclusions and Recommendations

Recommendations

The Nursing IPad Initiative could essentially act as a “test pilot” for the university. This could essential be beneficial to learn the benefits and risks of the project and if it needs to be limited to specific majors. This if successful could be implemented university wide a crossed all majors.

 

Conclusions

The Nursing IPad Initiative will be essentially beneficially to the university as well as the students. To keep the university competitive it needs to continue its growth with technology. This will help enrollment, which will essentially help fund future projects. As a university you need to give your students all the available tools to continue their education and to help put Robert Morris University on the map on a national level.

QUESTIONS ?