RMS Research Management System
Transcript of RMS Research Management System
RMS Research Management SystemRMS is a new online system to collaboratively manage and connect research project activities, including application approvals, IRISS ethics certificate status, PeopleSoft project set-up, and publication management, leveraging and interfacing with existing UCalgary systems. RMS is designed to enhance the researcher experience and increase operational efficiencies for the research community.
More research, less managementR M Sucalgary.ca/research/rms
= 10-20% Time Savings
Streamlining processes & automation Increased
Visibilityinto application status
Automated
Interfacesacross systems
Manual InputFill out paper formGather signatures
Online InputOnline formAutomated approvals, online signatures
Manual TrackingPhone calls, in-person, emails
Several people involved, location unknown
Workflow TransparencyApplication status trackingAutomatic notifications as it moves through approvals
Manual Data Entry and Re-EntryEmail, fill out forms
Personally keep track of data for publications/$
Connect (Interfaced)Link to specific ethics certificatesLink publications to grant funding
Manual ProcessPhone calls, in-person, email
Manually send info
CustomizableAdd and remove delegates and approversNotifications based on status
Manual Project Set-upSlow
Automated Project Set-upFast project # = access funds faster
Disparate System ViewCheck files, find emails
Time consuming, no linkage
Consolidated ViewOne-stop shop for applicationsSee full history: closed, open, pending, not awarded
NOW FUTURE
Grants: Donations & Gifts, Prizes & Awards, and amendments PS Grants module
Contracts: industry and non-Industry Intellectual property
Sub-awards FAR: ARO/APR (OADM)
Internal awards Peer review process
Admin review – Academic Approval Researcher collaboration tools
Link to early release of funds Clinical trial management system – EDGE, NacTrc, MERGE
Interface: PeopleSoft (project set-up) Entering into H&S Systems
Interface to IRISS (ethic certificates) Entering ethics
Interface to Funding Calendar(s) Automated linkages to 3rd party Grant submission systems
Institutional reporting Literature review
Operational Analytics: cycle time CCV automation
Interface: DSpace Institutional Repository
IN SCOPE OUT OF SCOPE
PILOTS:
•
RSO and RA training prior to In-faculty
MORE INFORMATION
Visit: ucalgary.ca/research/rms
Email: [email protected]
12 April 2018
April ‘18 May ‘18 June ‘18 July ‘18 Aug ‘18 Sept ‘18 Oct ‘18 Nov ‘18 Dec ‘18 Jan ‘19 Q1 2019
VPR Communication
Understanding RMS
Functional Testing
User Acceptance Tes�ng
“Test Drive” Post-Award
User & RF Learning Path
Pilots
In-faculty training
Go-live Contracts & Publica�ons
Training Types:• Classroom for Super Users & RFs• Online• “Test drive” Practice
2019+
“Test Drive” Pre-Award
Faculty RMS Roadshows
RSO / RA training