RISK MANAGEMENT ROUNDTABLE

APCA National Advisor’s Institute 2008

The Jargon

Risk Hazard or danger that could result in accidental injury

or loss

Risk Management The process of Advising organizations of perceived & potential risks Monitoring organization activities Taking proactive steps and corrective actions to minimize

accidental injury or loss

1.) Identification

What risks are present in the structure of the event? Activities that could lead to injury

Group or institution’s reputation

Personal feelings of members or participants

Finances

Property

2.) Evaluation

What are the consequences for the organization, participants, & institution should the risk be realized? Venue

Expected attendance

Advisor presence

Past history

3.) “Treatment”

Eliminate, Manage, or Accept??

4.) Implementation

Document risk management plan Carbon copy of event request referencing handbook

procedures

Agreed upon contract

Design an action plan to follow during the event to monitor risky components Organization members, advisor, and coordinating

offices/departments should have a copy, too!

Review with organization at least 1 month prior to event – then refresh closer to event date.

5.) Assessment

Evaluate what worked and what didn’t .

Document steps taken if risky component presented itself.

Were all steps of action plan followed?

Currently, do you manage risk for…? Traveling in a personal car convoy

Attending a conference

Minors attending events

Outdoor venue events

Advisor presence at event

Dances/Formals

Physical activities

Off campus vs. On campus events

Methods of Management Trainings with organization reps & advisors

Handbook policies

Best/worst case scenarios

Awards

Self-report surveys of past practices to determine future policies

Resources

PANEL MEMBERS Jennifer Blackwell :: blackwje@wesley.edu

Phil Sims :: phil.sims@navarrocollege.edu

John Spranza :: jspranza@highlands.edu

Dennis Koch :: dkoch@tamiu.edu

Campus Legal Counsel / RM Office

NCHERM & FIPG www.ncherm.org/legal.htm (Nat’l Ctr. for Higher Ed.

Risk Mgt.)

www.fipg.org (Fraternal Information & Planning Group)

Events, by nature, involve some sort of risk. It’s up to you to eliminate, manage or accept its presence.