Risk Management Programme (RMP) UK & Ireland electronic...
Transcript of Risk Management Programme (RMP) UK & Ireland electronic...
UK-MM130072 – date of prep April 2014
Risk Management Programme
(RMP) UK & Ireland –
electronic Prescription
Authorisation Form (ePAF)
User Guide
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Head Pharmacist Self-registering in the ePAF system
1. RMP UK & Ireland - ePAF
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You will need to
register to use the
ePAF system.
• Browse to the ePAF
UK website
• https://ermp-
ukire.celgene.com
• On the login screen
click Register to start
the self-registration
process
1.1 Starting self-registration process
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• Select Head Pharmacist from the
User type drop-down box then click
next.
• Select relevant country from the
Country drop-down box then click
next
• Fill in your Contact Information
• A Validate button will appear when
you have entered all of your details
including GPhC /PSNI number.
Please note 4 digit PSNI number
needs to be preceded by Q000.
This performs a check with a third-
party provider and is optional at this
point. The validation will be done
automatically when you click register
at the end of the registration process.
• Click Next to continue
1.2 Self-registration
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• Click the Add button to
open the Pharmacy
creation pop-up
• Fill in Pharmacy
information
• Choose apropriate
Logistical Service
Provider
• Click the Choose button
to open Institutions List
and select institutions
that are associated with
this Pharmacy
• Select Celgene
Products that the
Pharmacy handles
1.3 Self-registration – Pharmacy creation
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• After completion of
adding pharmacies click
the Register button to
finalise process
• Check your email
account inbox for an
email containing a
temporary password
• Navigate to login page
1.4 Self-registration
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Additional Pharmacist Self-registering in the ePAF system
2. RMP UK & Ireland - ePAF
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You will need to
register to use the
ePAF system.
• Browse to the
ePAF UK website
• https://ermp-
ukire.celgene.com
• On the login screen
click Register to
start the self-
registration process
2.1 Starting self-registration process
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• Select Additional Pharmacist from the User
type drop-down box then click next
• Select relevant country from the Country
drop-down box and click next
• Fill in your Contact Information
• A Validate button will appear when you have
entered all your details including GPhC/
PSNI number. Please note 4 digit PSNI
number needs to be preceded by Q000
number. This performs a check with a third-
party provider and is optional at this point.
The validation will be done automatically
when you click register
• Click the Choose button to open Pharmacy
selection pop up
• Choose Pharmacies you are working for
• Review Celgene Products list for selected
Pharmacies
• Proceed by clicking Register
2.2 Self-registration
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• After completion of adding
pharmacies click Register
to finalise process
• Check your email account
inbox for an email
containing temporary
password
• The email will include
‘Celgene ePAF’ in the
subject line and the sender
will be
• Navigate to login page
2.3 Self-registration
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Head Pharmacist, Additional Pharmacist First time login
3. RMP UK & Ireland - ePAF
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• Enter your email
address and
temporary
password to login
for the first time
3.1 First time login
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• After logging in
for the first time
you will be
promted to
change your
password and
select a security
question and
answer.
3.2 First time login - Security settings
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• Once the password is changed
you will be prompted to
download and accept the
Pregnancy Prevention
Programme (PPP) documents
• The documents you are
prompted to download are
dependent on the products
handles at the selected
pharmacy.
• This prompt will be also
displayed if new versions of the
PPP documents are available in
the system
• You will also be prompted to
download and accept the PPP
documents after 2 years as per
the PPP regulations
3.3 Confirm PPP documents
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• Once the PPP
documents have
been accepted, a
pop-up window is
displayed to choose
current Pharmacy
• Every further action
in the system will be
executed in the
context of selected
Pharmacy
3.4 Select current Pharmacy
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Head Pharmacist, Additional Pharmacist Accessing the ePAF system
4. RMP UK & Ireland - ePAF
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• You can access the
ePAF system using any
of the following
browsers
– Internet Explorer
versions 7 and newer
– Firefox
– Chrome
– Safari
• Access to the ePAF
system is secured by
HTTPS protocol
4.1 Accessing the ePAF System
Use the URL https://ermp-ukire.celgene.com. Then enter your email address and
password to access the system
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Head Pharmacist, Additional Pharmacist Landing Page
5. RMP UK & Ireland - ePAF
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•On the navigation tab there
are links to available pages:
– Home (landing page)
– Account Approval
(visible only for Head
Pharmacist)
– Manage ePAFs (for
prescriptions managment)
– Stock Replenishment
5.1 Landing Page overview
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Head Pharmacist Additional Pharmacist - Account Approval
6. RMP UK & Ireland - ePAF
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• From the landing page
select ’Account Approval’
top navigation link
• The list contains newly
registered and not yet
approved Additional
Pharmacist accounts, as
well as previously
rejected accounts
• Status column indicates
the status of a request
(pending or rejected)
• Actions column allows
you to view account
detail and perform an
action
• Column headers allow
you to filter and sort data
6.1 Account Approval list
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• Page contains account
details
• Close button redirects
user to Account Approval
list
• Reject button rejects
account approval request
to curently selected
Pharmacy – Rejection will be prompted
for confirmation and
explanation
• Approve button approves
account request to
currently selected
Pharmacy – Approval will be prompted
for your confirmation
6.2 Account Approval - details
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• Previously rejected
request’s can be
approved
• Approval will be
prompted for
confirmation
• System will send
notfication email to
user’s email address
for both the approve or
reject action
6.3 Account Approval – for already rejected
account
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Head Pharmacist, Additional Pharmacist Landing Page
7. RMP UK & Ireland - ePAF
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7.1 Landing Page elements •Prescriptions list
(Waiting ePAFs)
– Scoped to the current
Pharmacy
– Status column indicates
ePAFs only in ‘Waiting
Approval’ status
– Actions column allows
you to view prescription
details
– Column headers allows
you to filter and sort data
– If the user is a home care
pharmacist, then the list
of PAFs will only display
those PAFs that are
flagged with “Allow Home
Dispensing”
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• Replenish Stock top
navigation link starts the
process of creating new
Replenishment Stock
order
• Account Approval top
navigation link will redirect
you to a page containing
list of new pharmacists
accounts scoped to the
current Pharmacy
• Manage ePAFs top
navigation link will redirect
you to a page containing
the ePAF list scoped to the
current Pharmacy
• Stock Replenishment top
navigation link will redirect
you to a page for creating
new replenishment stock
order
7.2 Landing Page elements
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• Footer links will take
you to selected content
page
• Pages available: – Contact Us
– Privacy Policy
– Terms of User
– Help
7.3 Landing Page elements
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Head Pharmacist, Additional Pharmacist Managing ePAFs
8. RMP UK & Ireland - ePAF
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• On the landing page
select Manage ePAFs
from the top navigation
menu
• On the Manage ePAFs
page use the left hand
filter menu to narrow
the results by PAF
status
• Use the clickable
headers to additionally
filter and sort PAFs
• Use Actions buttons to
view ePAF details
8.1 Displaying ePAF list
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• On the Manage ePAFs
page use Magnifying
Glass icon to navigate
to the PAF details page
8.2 Viewing ePAF details
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• Approval process can be
only performed on
prescription with ‘Submitted’
status
• If the currently logged on
Pharmacist is allowed to
handle product prescribed on
prescription, buttons for
approve and reject on the
bottom will be available (in
other case only ‘Close’
button)
8.3 View ePAF
Details and
approval
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• Confirmation for prescription
approval is prompted when
button is clicked
• Observe that the Pharmacist
is redirected to the landing
page with a notification
visible at the top of the page
8.4 View ePAF Details
and approval
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• The Rejection process can
be only performed on
prescription with ‘Submitted’
status
• If the currently logged on
Pharmacist is allowed to
handle product prescribed
on prescription ‘Reject’
button will be available
• The Pharmacist can reject
the PAF due to invalid
information
8.5 View ePAF
Details and
rejection
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• Confirmation for prescription
rejection and reason is
prompted when button is
clicked
• Observe that the Pharmacist is
redirected to the landing page
with a notification visible at the
top of the page
8.6 View ePAF Details
and rejection
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8.7 View ePAF
Details and
dispense
• Dispense process can be
only performed on
prescription with Approved’
status
• If the currently logged on
Pharmacist is allowed to
handle product prescribed on
prescription, buttons for
Dispense and Stock
Replenishment on the bottom
will be available (in other
case only ’Close’ button)
• The Pharmacist is informed
that by clicking ‘Dispense’
they confirm stock availability
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8.8 View ePAF Details
and dispense
• The Dispense date popup window
appears on button click
• Confirmation for prescription dispense
is prompted when button is clicked
• Observe that Pharmacist is redirected
to the landing page with a notification
visible at the top of the page
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Head Pharmacist, Additional Pharmacist Password Management
9. RMP UK & Ireland - ePAF
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• From the login page click
Forgot Password to start
password reset process
• Provide email address and
click Submit
• On the next screen provide an
answer to security question
and click Submit
• You will receive email from
[email protected] , subject
‘Celgene ePAF: Your
password has been reset’, with
a temporary password and be
prompted to change this in the
same way as your first time
login
9.1 Forgotten Password
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• Use the drop down
menu from the right top
corner
• Select Change
Password
• Provide current
application password
• Set a new password
that differs from the
current one
• Submit data
9.2 Change Password
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Head Pharmacist, Additional Pharmacist Reporting Adverse Event
10. RMP UK & Ireland - ePAF
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• Adverse Event Report
feature is accessible from:
– PAF details page
available from Manage
ePAFs tab
10.1 Accessing Adverse Event Report
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• On the Adverse Event pop-up
window click the link to
download the PDF document
• Open PDF document
• Fill in required fields
• Print it
• Send the report to Celgene via
10.2 Adverse Event Report
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Head Pharmacist, Additional Pharmacist Updated PPP Document
11. RMP UK & Ireland - ePAF
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• Whenever a new
version of the PPP
document is introduced
the Head Pharmacist
will be notified.
• You can download the
new version of the
document
11.1 PPP due soon notification