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![Page 1: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/1.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
OR
How it gets from Out There to In Here
DSpace Ingest Workflow
![Page 2: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/2.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
What we’re talking about
• What is DSpace?• Submitting Items• Post-Submission Workflow• Case Study: Theses Submission to the
Edinburgh Research Archive• Future Development
![Page 3: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/3.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Who Pays for DSpace?
• Initialised under HP-MIT Alliance• Open-Source, Community Developed• Code Committers and Contributors from
around the globe:
![Page 4: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/4.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
(Nearly) 101 Things to do with DSpace
• Capture, Store, Index, Preserve, Redistribute
• Metadata/Files• Institutional web
interface: Search/Browse• OAI-PMH (Open Archives
Initiative – Protocol for Metadata Harvesting)
![Page 5: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/5.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Archiving Research
• Choose target collection
• Select submission options
![Page 6: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/6.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Archiving Research
• Fill in descriptive metadata
• Add keywords, abstract + other info
![Page 7: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/7.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Archiving Research
• Attach files to the submission
• Verify Submission
• Agree to the Licensing
![Page 8: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/8.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Aside: Optional Creative Commons Licence
The current version of DSpace supports the optional attachment of a Creative Commons licence to the item using an embedded CC licence selector.
![Page 9: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/9.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Post-Submissi
on Workflow
![Page 10: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/10.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Using MyDSpace for Task Management
Items in the post-submission workflow are available in each workflow stage group’s MyDSpace page for ease of management
![Page 11: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/11.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Performing Assigned Tasks
On accepting a task from the task pool, a number of options become available
![Page 12: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/12.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
And then what happens?
![Page 13: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/13.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Case Study
The Edinburgh Research Archive (ERA)
Theses Alive Plugin for Institutional Repositories
Theses and Dissertations ingest workflow: from the final version to the
access copy.
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Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Case Study:
MetadataCaptureSubmit a Thesis or Dissertation
Main Metadata Page
Abstract & Keywords
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Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Case Study: Multi-Part Licensing
![Page 16: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/16.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Case Study: Post-Submission Workflow
Final Thesis
Print Copy
Workflow 2:- Cataloguing- Metadata Validation
Workflow 3:-ERA Administrators-Restrictions-Copyright
Workflow 1:- Print copy/copies- Check payment
ERA
MARC21Record
OAI-PMHWeb
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Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
What about the Future?
• HP Labs: Extending the DSpace information model for preservation‒ http://wiki.dspace.org/index.php/HpPositionPaper
• DSpace@Cambridge: digital preservation tools and strategies‒ http://www.lib.cam.ac.uk/dspace/
• MIT: DSpace Submission Form Customisation• + much much more…
‒ http://wiki.dspace.org/index.php/DspaceProjects
The general objective is to produce a more advanced modular architecture for DSpace 2.x which will allow modules, including submission and workflow modules to be easily pluggable.
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Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
DSpace Submission Form Customisation
Support the customisation of metadata submission forms on a per collection basis by means of an XML configuration file
<input-forms><form-maps>
maps collection id to unique names of form-definitions</form-maps>
<form-definitions>define the fields for the default form set
</form-definitions>
<form-value-pairs>the default dropdown lists, and any custom dropdownlists (e.g. languages; types of items submitted; etc.)
</form-value-pairs></input-forms>
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Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Archival Information Packages (AIPs)
Provide packages for digital preservation that encapsulate all the files of an item along with its metadata
RDBM File System
AIPs
![Page 20: Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004.](https://reader035.fdocuments.us/reader035/viewer/2022062619/5515c849550346c6278b46a6/html5/thumbnails/20.jpg)
Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Some References
• DSpace Home Page:‒ www.dspace.org
• DSpace on SourceForge:‒ sourceforge.net/projects/dspace
• The DSpace Wiki‒ wiki.dspace.org
• The Edinburgh Research Archive‒ www.era.lib.ed.ac.uk
• Theses Alive! project home page:‒ www.thesesalive.ac.uk
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Richard Jones, Systems Developer, Edinburgh University Library
DSpace Ingest Workflows
http://www.dspace.org/ ERPANET Workshop 13th – 15th October 2004
Thanks for Listening
Richard Jones
[email protected]://www.thesesalive.ac.uk/
DSpacehttp://www.dspace.org/
This presentation:http://www.thesesalive.ac.uk/archive/ERPANETWorkshop.ppt
This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License.