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Synopsis Discussion / Procurement Information

Jim GipsProjects Procurement Office / JSC

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Agenda

Procurement Schedule Responses to Verbal Questions RFI: Topics for Comment One-on-One Communications with Industry

Acceptable Topics Unacceptable Topics Location for Discussions

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Procurement Schedule

The Government intends to issue a Draft RFP coincident with the Constellation EVA SRR (1st quarter of CY07) After the Draft RFP is released, a Pre-Proposal Conference will

be held which will provide industry an opportunity to ask questions specific to the Draft RFP

Following the release of the Draft RFP, Industry will have an opportunity to submit anonymous questions in writing so that the Government may officially respond

The Government intends to issue a Final RFP coincident with the Constellation Space Suit System SRR (2nd quarter of CY07)

Contract Award could be as early as December 2007 A more detailed procurement schedule will be posted to the

procurement website as soon as it is available Schedule updates will be posted as they become available

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Responses to Verbal Questions

Verbal questions will be answered during Industry Day. Responses to verbal questions will not be considered official. The Government expects that verbal questions received from Industry will be followed up in writing. Questions submitted in writing will be answered and posted to the procurement website. Answers to written questions posted on the website will be official responses. If a difference exists between verbal and written responses to questions, the written responses shall govern.

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Topics for CommentWe are soliciting Industry’s ideas to help develop a contract

strategy that will promote competition and provide right incentives for the contractor to meet stated objectives

The pre-solicitation synopsis requested comments from Industry on the following topics:

1) Responder’s technical capability to design, develop, certify, produce, and sustain a space suit system to provide the multiple capabilities needed to support the Constellation Program.

2) The technical feasibility and challenges in meeting the objectives for the space suit system.

3) The recommended approach to developing and initially delivering at minimum the LEA and zero-gravity EVA and lunar sortie EVA capabilities.

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Topics for Comment (cont’d)

4) Comments and recommendations on the strategy to maintain system commonality including thoughts on elements of the system which might be common between the capabilities and comments on a strategy for certification of an evolving system.

5) Comments on approach to maturing and infusing technologies needed to meet program objectives.

6) Suggestions on the optimal contract structure, including fee structure and optimal period of performance.

7) Suggestions on how the capabilities resident in the Government would be utilized.

8) Suggestions on how to implement the Government owned drawings and processes plan.

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Topics for Comment (cont’d) 9) Suggest a schedule that would provide the required

suit capabilities to meet the planned ISS missions and lunar sortie missions, including interim milestone dates (i.e. CDR, certification, unit delivery, etc.). Include discussion of the feasibility and risk assessment of accelerating the schedule to meet the Government goal dates (including comments on how early a lunar sortie capability meeting the program objective could be delivered),

10) Contractor owned physical assets and facilities that could be used to meet the objectives.

11) Comments regarding geographical location of Contractor products and services, and how you would interface with the project office and user located at JSC Houston, Texas during sustaining and processing project timeframe.

12) Comments on general approach, cost savings, schedule, and risks associated with delivery of ISS based zero-gravity EVA suit system).

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One-on-One Communications with Industry

To facilitate open communications with industry, JSC would like to invite interested parties to meet with the Constellation EVA Systems Project Manager and the PDT

Interested parties or teams of interested parties are allowed two meetings (The Government hopes Industry will avail itself of the opportunity to meet both early and late in the process)

No more than four individuals may represent any party or team of parties

Meetings will not exceed one hour in length Appointment times will be contingent on the

availability of the Constellation EVA Systems Project Manager and the PDT

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One-on-One Communications with Industry (cont’d)

The first set of meetings will be held between August 24, 2006 and September 18, 2006

The second set of meetings will begin after the Draft RFP has been released and will end prior to the release of the Final RFP These dates will be announced closer to the release

of the Draft RFP

Formal presentations are not permitted Recording devices are not permitted

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One-on-One Communications with Industry (cont’d)

To request a meeting, contact Jim Gips or Julie Karr at jsc-csss-seb@mail.nasa.gov

Please annotate in the subject line “CSSS One-on-One Communications with Industry”

Provide point of contact (with the company you represent)

Point of contact’s phone number Point of contact’s email address The names and positions of all persons

attending the meeting and the company they represent

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Acceptable Topics for Communications with Industry

The general purpose of the contemplated procurement

Any information about the Constellation Program that NASA has already made accessible to the public or is otherwise being made available to all potential offerors

Historical information about the general nature or scope of prior similar contracts whose requirements may be similarly addressed in whole or in part under the contemplated procurement

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Acceptable Topics for Communications with Industry (cont’d)

Information that describes the federal procurement process as defined in the Federal Acquisition Regulations (FAR), NASA FAR Supplement (NFS) or other published procurement policy documents

Procurement specific information already published such as information contained in the acquisition forecast, Statement of Work (SOW), and pre-solicitation synopses

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Unacceptable Topics for Communications with Industry

Proprietary or confidential business information of contractor(s) or other business entities performing similar ongoing efforts

Privacy Act protected information such as existing contractor employees’ personal data

Trade Secrets Act protected information Speculation on what the Government

might be looking for in proposals Different technical and management

approaches

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Unacceptable Topics for Communications with Industry (cont’d)

Technical efficiencies Any particular Government emphasis Performance of contractors providing

similar requirements that could become competitors

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Location of Communications with Industry

Communications with Industry between the Government and Industry held August 24th and 25th will be held at the Gilruth Center

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Location of Communications with Industry

All other Communications with Industry between the Government and Industry will be held in JSC’s Building 111 Conference Room

Directions to Building 111: As you are heading South on I-45, turn Left on Bay Area Blvd. Proceed approximately 2 miles on Bay Area Blvd until you reach Saturn. Turn Right on Saturn. Turn Left into JSC at Gate 1. Buildings 110 and 111 are immediately to the Right of the Guard Station. Turn Right into the parking lot at the Guard Station. Building 111 is the building at the East end of the parking lot.