RFP for Teesta Theme Township Project no 4065/HIDCO/Plng/656(A)/2016 dt 5/10/2016

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Contents DISCLAIMER ........................................................................................................................................................... 4

DEFINITION AND INTERPRETATION ........................................................................................................................ 6

SUMMARY OF PROJECT STRUCTURE .................................................................................................................... 12

SECTION-1: INTRODUCTION ............................................................................................................................ 27

1.1 Background & Project Introduction ..................................................................................................... 27

1.2 Schedule of Bidding Process ................................................................................................................ 32

1.3 Contact Details ..................................................................................................................................... 32

SECTION-2: INSTRUCTIONS TO BIDDERS ............................................................................................................. 34

2.1 General Terms of Bidding ..................................................................................................................... 34

2.2 Eligibility of Bidders ............................................................................................................................. 38

2.3 Additional requirements for Proposals submitted by a Consortium .................................................... 39

2.4 Minimum Equity Requirement ............................................................................................................. 42

2.5 Change in Composition of the bidder .................................................................................................. 42

2.6 Bid Preparation Cost ............................................................................................................................ 43

2.7 Contents of RFP .................................................................................................................................... 43

2.8 Clarifications ........................................................................................................................................ 43

2.9 Amendment of RFP .............................................................................................................................. 44

2.10 Right to accept and to reject any or all bids ........................................................................................ 44

2.11 Site Visit and verification of information ............................................................................................. 45

2.12 Registration .......................................................................................................................................... 47

2.13 Bidding Methodology ........................................................................................................................... 48

SECTION-3: PREPARATION AND SUBMISSION OF TECHNICAL BIDS .............................................................. 51

3.1 Language of the Bid ............................................................................................................................. 51

3.2 Format and Signing of the bid .............................................................................................................. 51

3.3 Submission of the Technical Bid .......................................................................................................... 51

3.4 Currency of the bids ............................................................................................................................. 53

3.5 Due Date .............................................................................................................................................. 53

3.6 Bid Validity and Extension .................................................................................................................... 53

3.7 Bid Security .......................................................................................................................................... 54

3.8. Forfeiture of EMD ................................................................................................................................ 56

SECTION-4: EVALUATION OF BIDS ....................................................................................................................... 57

4.1 Opening and Evaluation of Bids ........................................................................................................... 57

4.2 Overview of Bidding Process ................................................................................................................ 58

RFP for Teesta Theme Township Project no 4065/HIDCO/Plng/656(A)/2016 dt 5/10/2016

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4.3 Non-Discriminatory and Transparent Bidding Proceedings ................................................................. 58

4.5 Tests of Responsiveness ....................................................................................................................... 58

4.6 Proprietary Data .................................................................................................................................. 59

4.7 Contacts during Bid Evaluation ............................................................................................................ 59

SECTION-5: CRITERIA FOR EVALUATION .............................................................................................................. 61

5.1 Evaluation Parameters ......................................................................................................................... 61

5.2 Technical Criteria for purposes of evaluation ...................................................................................... 61

5.3 Financial Criteria for the purpose of evaluation .......................................................................... 63

5.4. Evaluation of Bids ......................................................................................................................... 63

5.5. Selection of the Selected Bidder .......................................................................................................... 64

5.6 Submission of Performance Security ................................................................................................... 65

5.7 Validity of Bid: ...................................................................................................................................... 66

5.8 Force Majeure: ..................................................................................................................................... 66

5.9 Dispute resolution ................................................................................................................................ 67

SECTION-6: CORRUPT OR FRAUDULENT PRACTICES ........................................................................................... 68

SECTION-7: PRE-BID MEETING ............................................................................................................................. 70

SECTION-8: MISCELLANEOUS .............................................................................................................................. 71

Annexure A1 ........................................................................................................................................................ 72

Format for Covering Letter .............................................................................................................................. 72

Annexure A2 ........................................................................................................................................................ 76

FORMAT FOR POWER OF ATTORNEY FOR THE BID SIGNATORY (SINGLE BIDDER) .......................................... 76

Annexure A3 ........................................................................................................................................................ 78

FORMAT FOR CONSORTIUM AGREEMENT ....................................................................................................... 78

Annexure A4 ........................................................................................................................................................ 82

POWER OF ATTORNEY FOR THE LEAD MEMBER OF THE CONSORTIUM .......................................................... 82

Annexure A5 ........................................................................................................................................................ 85

ANTI-COLLUSION CERTIFICATE ......................................................................................................................... 85

Annexure A6 ........................................................................................................................................................ 87

FORMAT FOR LETTER OF UNDERTAKING ......................................................................................................... 87