RFP Template - mts.am Web viewThe electronic version of the proposal to be provided in Word or...

Documentation on Open RFP

April 18, 2012

Purchasing documentation on

Open Request for Proposals for Contract Awarding to Provide Implementation of Information Security Management System (ISMS) based on ISO/IEC

27001:2005 Standard to “K-Telecom” CJSC

Yerevan2012

1


April 18, 2012

Contents

Company Profile...................................................................................................................3

1.General Provisions.........................................................................................................4

1.1. General information on Request for Proposals..........................................................4

1.2. Legal status of procedures and documents...............................................................4

1.3. Appeal........................................................................................................................6

1.4. Other provisions.........................................................................................................6

2.Subject of RFP.................................................................................................................8

2.1. The subject of RFP is as follows:...............................................................................8

3.Order of execution of Request for Proposals.............................................................10

3.1. Preparation of Proposals.........................................................................................10

3.2. Requirements to Applicants. Approval of compliance with the presented requirements............................................................................................................13

3.3. Submission and acceptance of Proposals...............................................................14

3.4. Amendment and call back of Proposals...................................................................16

3.5. Evaluation of Proposals...........................................................................................16

3.6. Decision-making......................................................................................................19

3.7. Agreement conclusion.............................................................................................20

3.8. Rights of the Applicant that provided the best offer for RFP....................................20

3.9. Notification of Applicants about the results of Request for Proposals......................20

4.Samples of standard forms of documents, included in the Annex..........................22

4.1. Letter about offer submission (Form 1)....................................................................22

4.2. Technical/Commercial Proposal on provision of works, goods or services (Form 2).................................................................................................................................24

Applicant’s Questionnaire (Form 3)................................................................................25

Applicant’s Work History Reference List (Form 4)..........................................................27

Technical Specification (Annex 3)..................................................................................28

2


April 18, 2012

Company Profile

“K-Telecom” CJSC (VivaCell-MTS), is Armenia’s leading mobile operator with over 2

million subscribers. Starting its activity on July 1, 2005, VivaCell-MTS spearheaded the

development of the telecommunication sector in Armenia, offered innovative mobile voice

and data products and services, and tailored solutions for different market segments. On

September 14, 2007, the Company became the subsidiary of “Mobile TeleSystems” OJSC

(MTS), one of the world’s largest multinational mobile operators.

VivaCell-MTS has become the choice of remote mountainous villagers, housewives,

youth, middle-class, as well as travelling business people. VivaCell-MTS also paved the

way and leads the partnership with the society through its Corporate Responsibility:

everywhere hand in hand with all Armenians in social, cultural, health, sports, educational

and humanitarian activities.

3


April 18, 2012

1. General Provisions

1.1.General information on Request for Proposals

1.1.1. “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia),

(hereinafter referred to as the Organizer), with the public notification posted on its

website at www.mts.am/procurement on conducting Open Request for Proposals,

has invited legal entities, specialized in Information Security Management System

(ISMS) (hereinafter referred to as the Applicants) for submission of Proposals with

the right to conclude agreement on implementation of the ISMS with “K-Telecom”

CJSC.

1.1.2. For further information, please apply to the Organizer

Contact person: Robert Dashyan

Purchasing Specialist

Administration Services Department

Purchasing Unit

“K-Telecom” CJSC (VivaCell-MTS)

4/1 Argishti Street

Yerevan 0015, Armenia

Tel.: +374 93 298568

Fax: +374 93 298541

E-mail: [email protected]

The complete information on participation in open purchasing process is

posted on the Organizer’s website at www.mts.am/procurement.

1.1.3. The procedures as well as instructions on participation and preparation of

Proposals for open purchasing process are provided in the Section 4.

1.1.4. No fee is foreseen for provision of RFP Documentation.

1.2.Legal status of procedures and documents

1.2.1. The Open Request for Proposals (RFP) is not a tender and the given

procedure of Open RFP is also not considered as a public tender. It is a collection

of respective offers available in the market, as a result of which the best offer might

4

http://www.mts.am/procurement

mailto:[email protected]



April 18, 2012

be accepted. The process of the Request for Proposals is not regulated by the

Articles 463-465, 1043-1044 of RA Civil Code and Law “On Public Auctions”.

1.2.2. Publication of RFP in compliance with point 1.1.1. with its indispensable

annexes is the invitation to submit Proposals and must be considered by the

Applicants as such.

1.2.3. Applicant’s Proposal has legal status of offer, which should include all the

essential terms of the given contract and shall be considered by the Organizer in

compliance with this Document. The Organizer reserves the right to determine

Applicants’ Proposals, as firm offers, which are not subject to further changes

except for the cases foreseen by this Document.

1.2.4. The Agreement concluded on the basis of RFP Process results, stipulates all

agreements reached by the Parties.

1.2.5. In the course of determination of Agreement terms with the Applicant that

submitted the best offer the following documents are used with the strict order of the

indicated hierarchy (in case of their controversy):

a) Notification about conducting Open RFP and this Documentation on Open

RFP for all the executed stages including all the addenda and

clarifications;

b) Applicant’s Proposal with all the attachments and clarifications in

compliance with Requirements of the Organizer.

1.2.6. Other documents of the Organizer and the Applicants do not define the

rights and obligations of the parties with regard to the current Open RFP.

1.2.7. In all other cases, which are not regulated by the Notification about

conducting the Open RFP and current Documentation on Open RFP, parties are

governed by the legislation of the Republic of Armenia (RA).

1.2.8. Upon the authority of submitting Proposal and in case of waving the right to

call them back according to the procedure stipulated by the given Document and

RFP, the Applicants shall agree with the procedures and provisions prescribed by

the given Document and RFP.

5


April 18, 2012

1.3.Appeal

1.3.1. All disputes and disagreements, arising as a result of conducting the RFP,

including the one, concerning execution of obligations by Organizer and Applicants,

should be resolved through negotiations. When one of the parties receives a claim,

it shall send the response to the other party within 10 working days from the

moment of its receipt. In case disputes are not regulated after 30 days of their

commencement, they should be regulated according to the rules and procedures of

RA legislation.

1.4.Other provisions

1.4.1. The Applicants independently incur the expenses with regard to the

preparation and submission of the Proposal, whereas the Organizer is not

responsible for those expenses and has no obligations regardless of the course and

results of the purchasing process.

1.4.2. The Organizer provides reasonable confidentiality regarding all the

information received from the Applicants, including the one described in the

Proposal. This information may be provided to other Applicants or to a Third Party

only in cases directly stipulated by the existing legislation of RA or the given RFP

Documentation.

1.4.3. The Organizer reserves the right to reject the Proposal if he/she ascertains

that the Applicant expressly or by implication gave, agreed to give or offered the

Organizer’s employee reward in any form: job, service, any value as a stimulus that

can influence the decision-making to define the best offer.

1.4.4. The Organizer has the right to reject the Proposals of the Applicants, which

came to an agreement with each other on the determination of best offer or for the

purpose of having impact on that process.

1.4.5. The Organizer reserves the right to cancel the purchasing process on

conducting an Open RFP at least 3 days prior to the closing date of this Open RFP

(as specified in item 3.3.4.), respectively notifying about it the Applicants via posting

of this information on www.mts.am/procurement webpage. The Organizer bears no

6



April 18, 2012

responsibility for the expenses incurred by the Applicants or Third Parties as a

result of such cancellation.

7


April 18, 2012

2. Subject of RFP

2.1.The subject of RFP is as follows:Implementation of Information Security Management System (ISMS) by the

international consultancy Company, aiming to protect and manage information,

based on a systematic business risk approach, to establish, implement, operate,

monitor, review, maintain and improve information security.

For detailed technical specification please refer to Annex 3.

2.1.1. Technical part

Please refer to Annex 3 for the technical specifications.

Bidder should provide the draft project schedule plan

Applicant should provide detailed information on:

Experience of implementing ISMS in a large company (more than 500 employees) preferably in the Republic of Armenia.

International experience in the field of telecommunication.

The involved consultants should have similar work experience both in Armenia and abroad.

Applicant should provide detailed Information about Company profile: presence in the world by its client’s base, offices in countries and staff number.

2.1.2. Commercial part

Applicant shall provide Commercial Proposal, including:

Prices for the services with detailed breakdown (and also other expenses if applicable).

Applicant registered in RA should submit proposals in AMD, VAT excluded. Whether the Applicant is not VAT Payer Company, then proposed prices should include all expenses and taxes.

Applicant registered outside of RA should specify price in USD (Including all taxes applicable based on tax legislation of the country where the Applicant is registered. At the same time specify the Non-resident income tax if applicable).

The Applicant should clearly present payment terms. The following payment terms are proposed: Payment terms: 100% within 15 banking days after delivery, submission of final invoice and signing of acceptance act. However, payment can

8


April 18, 2012

also be made by installments based on actually delivered goods, performed works or rendered services.

The commercial part may contain conditions that are critical for the given Purchasing activity. In this case, the participants of the purchasing procedure have to specify their consent/disagreement with those conditions.

2.2. The Applicants’ Proposals should be elaborated in accordance with Forms in

Section 4

Matrix of compliance with technical and commercial terms shall be submitted by the

Applicants in the table format in Annex 4. If the provided proposal is not compliant or

partially compliant to the terms mentioned above, it should be commented accordingly.

9


April 18, 2012

3. Order of execution of Request for Proposals

3.1.Preparation of Proposals

3.1.1. General requirements to Proposal

The Applicant who wishes to respond to the RFP must prepare a Proposal,

which shall include:

3.1.1.1. Letter about offer submission in the form and according to

instructions, stipulated in this Documentation (Form № 1 );

3.1.1.2. Technical/Commercial Proposal for provision of goods, works or

services in the form and in accordance with instructions, stipulated

in this RFP (Form № 2);

3.1.1.3. Price proposal in accordance with instructions indicated in this

RFP;

3.1.1.4. The draft Agreement in accordance with instructions stipulated in

this RFP;

3.1.1.5. Documents, which prove the Applicant’s compliance with

requirements of this RFP (subpoint 3.2.).

3.1.1.6. The CSR (Corporative Social Responsibility) policy of the applicant

and the list of the CSR activities realized during the last two year.

3.1.2. The Applicant shall submit all documents in hard copies. The Applicant shall

also submit electronic version of the proposal to [email protected] e-mail

address before RFP submission deadline. The electronic version of the file shall be

protected by password of at least 12 characters combined of letters, numbers,

symbols etc. The electronic version of the proposal to be provided in Word or Excel

format with copy/paste option. The proposal should be prepared in Armenian

(Armenian Unicode font to be used) and/or English The size of the one e-mail is

limited and cannot be more than 6 MB. The password of the proposal shall be

enclosed in the envelope of the hard copy of the Proposal submitted to Organizer.

The Applicant bears responsibility for non-compliance to this request.

10



April 18, 2012

3.1.3. The Applicant is entitled to submit only one Proposal. In case of violation of

this rule, all Proposals of this Applicant are rejected without consideration of their

merits.

3.1.4. If there are multiple lots, the Participant prepares an individual Proposal for

each lot applied. All Proposals shall be filled in according to this purchasing

Documentation and have to be placed in different envelopes and shall be sealed

with the stamp of the Applicant. The lot numbers have to be specified on the

envelopes. Afterwards the envelopes have to be inserted into the envelope of the

Applicant.

3.1.5. Each document, included in the Annex, should be signed by the person who,

pursuant to RA legislation, is entitled to act on behalf of the Applicant without power

of attorney, or the person duly authorized by the Applicant on the basis of notarized

power of attorney. In the second case, the original of the power of attorney shall be

fixed as an Attachment.

3.1.6. Each document, enclosed in Applicant’s Proposal, must be sealed with

Applicant’s seal.

3.1.7. Documents (sheets or informational envelopes), included in Proposal,

should be fixed or packed in a way that would prevent documents or informational

envelopes from accidental loss or replacement.

3.1.8. Applicant shall prepare one original and one copy of Proposal in each

language (if multiple languages are applied), on which the words “original” and

“copy” should respectively be indicated.

3.1.9. Neither of corrections in the Proposal text has legal force, except for the

cases, when these corrections are authorized by handwritten script “corrections are

verified” and personal signature of the authorized person is indicated next to each

correction.

3.1.10.Requirements to the language of Proposal

3.1.10.1.All the documents, included in the Proposal, should be prepared in

Armenian or English with the exception of the following:

The documents original copies of which were presented to the

Applicant by Third Parties in another language, may be presented

11


April 18, 2012

in the original language, with attached translation of these

documents into Armenian or English (in specially envisaged cases

the translation must be apostilled), for authentication of which the

Applicant is responsible. In case of revealing discrepancies

between the translation and the original of the document, the

Organizer makes a decision on the basis of the translation.

3.1.11.Clarification of Documentation on Request for Proposals

3.1.11.1.Applicants are entitled to apply to the Organizer for clarification of

this RFP. The requests for clarification of RFP should be submitted

in the written form with the signature of the head of the organization

or another responsible person authorized by the Applicant.

3.1.11.2.Organizer, within reasonable period, should provide an answer to

any question received not later than 2 days prior to the deadline of

Proposal receipt (point 3.3.4.). If, in Organizer’s opinion, the given

question is of interest to all the Applicants, the answer copy

(without indication of the question source) should be announced to

all the Applicants via the same communication means used for

posting this announcement.

3.1.12.Amending Documentation on Request for Proposals

3.1.12.1.The Organizer is entitled to amend this Documentation on Request

for Proposals before the deadline for submission of the Proposals

but not later than 3 days prior to the submission deadline, except

for the cases when these amendments do not change the

significant conditions indicated in RFP.

3.1.12.2.All Applicants shall be immediately notified on the matter of such

amendments via the same communication means used for posting

this announcement.

3.1.13.Prolongation of the deadline of Proposals acceptance

3.1.13.1. If necessary, Organizer has the right to prolong the deadline of

Proposals acceptance, stipulated in subpoint 3.3.4. with notification

to all Applicants in compliance with the procedure, stipulated in

3.1.12.1.

12


April 18, 2012

3.2.Requirements to Applicants. Approval of compliance with the presented requirements

3.2.1. Requirements to Applicants

3.2.1.1. Any legal entity has the right to submit Proposals in accordance

with the rules and procedures prescribed in this Documentation. In

order to qualify for the best offer and for the right to conclude

Agreement, Applicant should comply with the following

requirements at the moment of the Proposal submission in

compliance with this Documentation on Request for Proposals:

a) Work experience in the current field not less than 5 years;b)Organization should not be filed for bankruptcy, liquidation or reorganization; its property should not be arrested;

3.2.2. Requirements to documents, which prove the compliance of the Applicant

with the presented ones

3.2.2.1. Applicant should include in the Proposal Documentation the

following documents certifying its compliance with the above

mentioned requirements:

a) copies of constituent documents;b)copies of state and tax registration and certificates;c) reference about payment of the charter capital, signed by the organization head and chief accountant;d) reference certifying absence of court procedures in connection with liquidation or reorganization or arrest of its property signed by the head of organization;

3.2.2.2. Special requirements:

a) Reference about the Applicant's regional network (list of Applicant’s branches and agencies on the regions, with indication of their addresses and authorizations);b)Other documents, which, in Applicant’s opinion, certify his compliance with the set requirements, with the respective comments, elucidating on the purpose of submission of this documentation;

13


April 18, 2012

c) Applicant’s Work History Reference List - the list of companies and contact persons that can provide information/reference (Form № 4).

3.2.2.3. All the indicated documents shall be attached to the Proposal by

the Applicant.

3.2.2.4. In case, when for some reasons, Applicant cannot present the

required documents, Applicant should propose a reference

elaborated in a free form, which explains the reason why the

required document are missing, as well as gives warranties to

Organizer about Applicant’s compliance with the given

requirements.

3.3.Submission and acceptance of Proposals

3.3.1. Prior to submission, the original Proposal and its copy should be properly

sealed in the envelopes (packages, boxes, etc.). The Proposal should be enclosed

in a sealed envelope with “Original Proposal” indication. Copy of the Proposal

should be sealed in envelope, indicated with words “Copy of Proposal”. The

following information should be indicated on each envelop:

“K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia);

Full business name of the Applicant and its mail address;

Full name of the RFP or the lot for which the Proposal is submitted.

It is advised to submit Proposals and other related documents and envelopes made of recycled paper.

3.3.2. Sealed envelopes with the Proposal and its copy are enclosed in one

external envelope, which should be sealed as well. The following information should

be indicated on the external document:

14


April 18, 2012

“K-Telecom” CJSC

4/1 Argishti str., Yerevan, Armenia

Original/Copy of the Proposal

Do not open before 17:00 o’clock (Yerevan time) May 10th 2012. It can be opened only at the Purchasing Committee meeting.

__________________________________________________________________________

(Complete name of the RFP, which the Proposal is submitted)

__________________________________________________________________________

(Number or Complete name of the Lot, which the Proposal is submitted)

______________________________________

______________________________________

(Full business name of the Applicant and its mail address)

3.3.3. The Applicant shall submit all documents in hard copies either to the

Organizer’s location: “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan,

Armenia) or to the Courier Service before the deadline stipulated by item 3.3.4. of

this RFP. In case of delivering the hard copy of the Proposal by Courier Service,

the Applicant should send the delivery related details (the Courier Company’s

name, the Airway bill Number, or Tracking Number) to the [email protected] e-

mail.

3.3.4. Organizer stops accepting Proposals at 17:00 o’clock (Yerevan time) May

10th 2012. Anyway the Applicant should pass the hard copy to the Organizer or

Courier Service before the set deadline. Proposals, received by the Organizer or

passed to the Courier Service later than the term indicated above, will be rejected

by the Organizer without consideration of their essence.

3.3.5. Organizer submits the reference to the person, who delivers the envelope,

about its receipt with indication of receipt time.

15



April 18, 2012

3.4.Amendment and call back of Proposals

3.4.1. The Applicant is entitled to change or call back already submitted Proposal

provided that a respective written application is received by the Organizer three

days prior to the deadline for Proposals submission (item 3.3.4.). The changing of

the Proposal is carried out in accordance with the procedure stipulated by this

Documentation on Proposal submission. The applications for changing of the

Proposals received after the deadline, set forth by the given item, would not be

considered and the Proposals will be considered by Organizer with their initial

content.

3.4.2. In the case of change of the Proposal, the Applicant has to prepare and

submit the following documents:

Application to the Organizer with the request to change the Proposal,

which has to be provided on the letterhead of the Applicant;

List of changes to be made in the Proposal specifying the documents of

the original Proposal, which are affected by the change;

New versions of the documents that are to be changed.

3.4.3. In the case of call back of the Proposal, the Applicant has to submit a

respective request to the Organizer on the letterhead of the Applicant.

3.4.4. The request on alteration or call back of the Proposal together with all the

documents that are to be attached shall be sealed in the envelopes, executed in

accordance with the items 3.3.1. – 3.3.2. The envelope shall additionally be marked

“Alteration of the Proposal” or “Call back of the Proposal”.

3.5.Evaluation of Proposals

3.5.1. General provisions

3.5.1.1. Evaluation of Proposals is executed by the Committee created by

the Organizer and other authorized persons (Purchasing Unit,

Working Group, experts and specialists), involved by the Organizer.

3.5.1.2. Evaluation of Proposals includes screening stage, negotiations (if

necessary), and evaluation stage.

16


April 18, 2012

3.5.2. Screening stage

3.5.2.1. Within the framework of the screening stage the Organizer verifies:

Accuracy of Proposals elaboration and their compliance with

essential requirements of this RFP Documentation and RA

legislation;

Compliance of Applicants with requirements of this

Documentation;

Compliance of Commercial and Technical Proposal with

requirements of this Documentation.

In case of Agreement submission, the compliance of the

Agreement provisions with the RA legislation and requirements of

the Organizer.

3.5.2.2. Within the framework of the screening stage, Organizer may

request Applicants for clarifications or additions to their Proposals,

including submission of the absent documents that do not affect the

terms of the Proposal.

3.5.2.3. During the review of Proposal execution accuracy, the Organizer

has the right to ignore minor drawbacks and mistakes, which do not

affect the essence of the Proposal, which refer to the due execution

of the Proposal. The Organizer, upon the written consent of the

Applicant, is also entitled to correct the apparent arithmetic or

grammar errors.

3.5.2.4. Based on the results of screening stage the Organizer has the right

to reject Proposals, which:

Significantly do not comply with requirements to the elaboration

of this Documentation;

Are submitted by the Applicants, that do not comply with

requirements of this Documentation;

Contain provisions, which do not essentially comply with

technical, commercial or contractual requirements of this

Documentation;

Contain obvious arithmetic and grammar errors, with corrections

of which Applicant did not agree;

17


April 18, 2012

Do not comply with the RFP requirements;

Do not comply with the requirements of RA legislation.

The Organizer is entitled to reject Proposal at any stage, if it becomes

evident that the Applicant had provided false data, and all Proposals, if none

of them meets the requirements set forth in relation to the Applicants or

execution of the Proposal.

3.5.3. Conducting negotiations

3.5.3.1. After the consideration and evaluation of Proposals, the Organizer

is entitled to conduct negotiations with any Applicant on any

provision of this Proposal.

3.5.3.2. Negotiations are held in one or several stages. The succession

order of negotiations is defined by the Organizer. While conducting

negotiations, the Organizer should avoid disclosing any information

on the content of the received Proposals, as well as the process

and content of the negotiations to other Applicants, except for the

cases when such Proposals have status of public offer.

3.5.3.3. Any negotiation between the Organizer and the Applicant is

deemed to be confidential.

3.5.3.4. None of the Parties, without consent of the other Party, shall

disclose any technical, price or other marketing information, which

relates to those negotiations to any other person.

3.5.3.5. As a result of the negotiations, the Organizer may propose:

- To any Applicant, to act as a general executor and involve as a

co-executor another Applicant, or an external organization;

- To particular Applicants to join in a collective Proposal.

3.5.3.6. Each Applicant has the right to refuse this Proposal without any

consequences and participate in the further procedure of RFP

independently in case of Proposal execution prescribed by the item

3.5.3.5.

18


April 18, 2012

3.5.4. Evaluation stage

Within the framework of evaluation stage the Organizer evaluates and

compares Proposals (the evaluation of each lot is conducted separately, if

there are multiple lots), and ranges them according to the degree of

preference for Organizer, on the basis of the Financial-Commercial (52.5%)

and Technical Criteria (22.5%).

The 25% of the Evaluation Criteria will be given to the Participant’s CSR

(Corporative Social Responsibility) activities.

3.6.Decision-making

3.6.1. At the closed executive session the Tender Committee established for RFP

processes makes a decision on conducting additional stages, or on determination of

the best offer and Agreement conclusion, or about closing the given procedure of

RFP without determination of any Winner, if none of the Applicants meets the

requirements of this procedure and/or RA legislation.

3.6.2. In case, the Proposal of any of Applicants appears significantly better than

other Applicants’ Proposals, and this Proposal completely complies with the

Organizer’s requirements, Organizer determines this Applicant as the best offer

provider and signs an Agreement with this Applicant.

3.6.3. If, in the opinion of the Tender Committee, no opportunities for improvement

of Applicants’ Proposals are envisaged and conducting further stages is pointless,

the Tender Committee is entitled to make a decision about closing the RFP

procedure.

3.6.4. Decision of the Tender Committee is documented by the Protocol based on

the minutes of the Tender Committee Session.

3.7.Agreement conclusion

3.7.1. Agreement between Organizer and Applicant that provided best offer is

concluded within 30 days after the end of RFP procedures and the execution of the

Protocol on its results, or within other time limits defined in RFP or within the period

specified by the Organizer.

19


April 18, 2012

3.7.2. Terms of Agreement are defined in accordance with RFP and requirements

set forth by legislation.

3.8.Rights of the Applicant that provided the best offer for RFP

3.8.1. The Applicant that provided the best offer of the RFP process is granted with

the right to conclude agreements for provision of works, goods or services specified

in the lots (Section 2). The agreements for provision of works, goods or services are

concluded for the period of 1 (one) year or other timeline agreed by both parties

with extension possibility, within the terms stipulated by the Organizer or the given

Documentation.

3.8.2. The Applicant that provided the best offer before the date of conclusion of

agreement on provision of specified works, goods, or services has to submit to the

Organizer a confirmation letter of contract conclusion.

3.8.3. In the case the Applicant that provided the best offer due to whatever reason

refuses to conclude the contract, he forfeits his right and is obliged to reimburse the

damages caused to the Organizer as a result of avoiding the Agreement conclusion.

In case all Applicants that provided the best offer refuse to conclude the contracts,

the Organizer may repeat RFP procedure within 45 days or cancel the RFP

procedure.

3.9.Notification of Applicants about the results of Request for Proposals

3.9.1. Organizer within five working days following the determination of the best

offer publishes the information about RFP results on its website which indicates:

a) Title of the Applicant that provided the best offer;

b) Brief description of the subject, place, date and number of protocol of the

Tender Committee.

20


April 18, 2012

4. Samples of standard forms of documents, included in the Annex

4.1.Letter about offer submission (Form 1)

4.1.1. Form of letter about offer submission

B e g i n n i n g o f f o r m

«_____»_______________№________________________

Dear Sirs!

Having studied the Notification on holding the Request for Proposals processes, which has

been published in K-Telecom CJSC website at www.mts.am/procurement on dd/mm/yyyy

and Documentation on the Request for Proposals on (Subject of RFP)___________, and

accepting the requirements of Request for Proposals stipulated by them,

_______________________________________________________________________,(Applicant’s full name with indication of organizational-legal form)

Registered at

_______________________________________________________________________,(Applicant’s legal address)

Wishes to participate in the RFP process with a Proposal to conclude an Agreement on provision the following works, goods or services:

________________________________________________________________________(Brief description)

In accordance with Technical/Commercial Proposal, Schedule on provision the works, goods or services, Cost Estimate, which are the integral parts of this letter and which jointly with this letter constitute the Proposal for the total amount of

For organizations registered in RA (Applicant is VAT Payer Company) : Bottom-line price of Proposal in AMD, excluding VAT

________________________________

For organizations registered in RA (Applicant is not VAT Payer Company): Bottom-line price of Proposal in AMD, including all expenses and taxes

________________________________

For organizations registered outside RA: Price for product/service ________________________________

21



April 18, 2012

Taxes if applied ________________________________Costs for delivery and other costs if available ________________________________Discounts, if applied ________________________________Total price in USD ________________________________

This Proposal has legal status of offer and is valid at least 3 months from the date of its submission.

This Proposal is complimented with the following documents, including the integral annexes:

1. Technical/Commercial Proposal for provision of works, goods and services (Form 2)- on ____ sheets;

2. The draft Agreement - on ____ sheets;3. Documents, which prove Applicant’s compliance with the established

requirements - on____ sheets;4. Password of the electronic version of the documents submitted.

____________________________________(Signature, stamp)

____________________________________(Full name and position of the Signatory)

E n d o f f o r m

4.1.2. Instructions for filling in the form:

The letter should be executed on Applicant’s official letterhead form. The date and number

should be indicated by the Applicant in the letter in accordance with the rules of document

flow established in its organization.

Applicant should indicate its full title (with indication of organizational-legal form) and legal

address.

Applicant should indicate the cost on provision of the works, goods or services in figures

and words, in AMD (Applicants registered in RA if Applicant is VAT Payer Company

without VAT, if Applicant is not VAT Payer Company - including all expenses and taxes)

and US dollars (Applicants registered outside of the RA).

The letter should be signed and sealed according to requirements of sub points 3.1.5.

22


April 18, 2012

4.2.Technical/Commercial Proposal on provision of works, goods or services (Form 2)

4.2.1. Form of Technical/Commercial Proposal on provision of the works, goods or

services (Form 2)


Annex 1 to the letter about offer submissiondated “____”_____________ city, №__________

Technical/Commercial Proposal on provision of the works, goods or services

Applicant’s title and address: _________________________________

(Here Applicant in free form describes its Technical/Commercial Proposal on provision of the works, goods or services in accordance with requirements of Section 2)

____________________________________(Signature, seal)

____________________________________(Full name and position of the Signatory)

E n d o f f o r m


Date and number of Proposal should be indicated by the Applicant in accordance with the

letter about offer submission. Applicant indicates its business name (including

organizational-legal form) and its address.

Technical/Commercial Proposal describes all points of Section 2. Applicant has the right to

indicate, that it agrees with the draft Technical specification, indicated in Section 2.

23


April 18, 2012

Applicant’s Questionnaire (Form 3)

4.2.3. Applicant’s Questionnaire form


Attachment 2 to the letter about offer submissiondated “____”_____________ city, №__________

Questionnaire for Applicants

Applicant’s title and address _________________________________

№ Title Applicant information1. Applicant’s organizational-legal form and

business name 2. Founders and Shareholders (specify the

names and the organizational-legal form or the full name of all the shareholders whose share in charter capital exceeds 10%)

3. Certificate of registration in the Uniform State Register of Legal Entities(date and number, issued by)

4. Applicant’s tax code5. Legal address6. Postal address7. Branches: name all the branches and their

e-mail addresses8. Bank details (name and address of the

bank, number of the Applicant’s bank account, bank telephones, other bank details)

9. Applicant’s phone numbers(with the indication of the city code)

10. Applicant’s fax number(with the indication of the city code)

11. Applicant’s e-mail address

24

http://www.multitran.ru/c/m.exe?t=3880901_1_2

http://www.multitran.ru/c/m.exe?t=3880901_1_2


April 18, 2012

№ Title Applicant information12. Full name of the Applicant’s head who is

entitled to sign pursuant to the Applicant’s constituent document, with the indication of the position and contact telephone

13. Full name of the Applicant’s Chief Accountant

14. Full name of the Applicant’s responsible person with the indication of the position and contact telephone

____________________________________(Signature, stamp)

____________________________________(Full name, position of the signatory)

E n d o f f o r m


Date and number of Proposal are indicated by the Applicant in accordance with the letter

about offer submission.

Applicant indicates its business name (including its organizational-legal form) and address.

Applicants must fill in the above mentioned table in all positions. In case of absence of any

data, indicate the word “none”.

In row 8 “Bank details…” are indicated the details, which will be used during Agreement conclusion.

25


April 18, 2012

Applicant’s Work History Reference List (Form 4)

4.2.5. Applicant’s Work History Reference List


Attachment 3 to the letter about offer submissiondated “____”_____________ city, №__________

Reference List

Applicant’s title and address _________________________________

Work History Reference Table

N Company Name

Project Name/Type

Project Start Date

Project End Date

Contact Person Name

& Phone Number

1 2 3 4 5 6 7 8 9

____________________________________(Signature, stamp)

____________________________________(Full name, position of the signatory)

E n d o f f o r m

26


April 18, 2012

Technical Specification (Annex 3)The key activities to be performed as part of the professional consultancy engagement are as follows:

1. Conduct a diagnostic audit (gap analysis) vis-a-vis ISO/IEC 27001:2005 standard. The audit should be conducted in accordance with ISO/IEC 19011:2011 “Guidelines for quality and/or environmental management systems auditing” standard requirements.

2. Define the scope and boundaries of the ISMS and develop the ISMS Scope Document;

3. Define an ISMS policy;

4. Based on ISO/IEC 27001:2005 and ISO/IEC 27002:2005 standards requirements and the results of the diagnostic audit (gap analysis), as well as the defined scope of implementation, develop a comprehensive action plan for ISO/IEC 27001:2005 -compliant documented ISMS implementation at VivaCell-MTS.

5. Implement a Risk Management System at VivaCell-MTS in accordance with ISO/IEC 27001:2005 standard requirements and based on ISO/IEC 27005:2008 standard. This includes, in particular, the following activities:

Conduct a detailed risk assessment; Develop criteria for accepting risks and identify the acceptable levels of risk; Formulate a detailed Risk Treatment Plan (RTP) for the control weaknesses

observed vis-a-vis technology setup, network architecture and information security and other controls.

6. Implement a Business Continuity Management System (BCMS) at VivaCell-MTS based on BS 25999-2:2007 “Business continuity management. Specification” standard.

7. Perform VivaCell-MTS IT systems and ISMS penetration testing (PEN TEST), to assess the existing level of protection against both internal and external attacks, and address the identified vulnerabilities and faults during the implementation.

8. Assist in the design and development of a complete set of ISMS documentation, required by the ISO/IEC 27001:2005 standard.

9. Develop a Computer Based Training for Information Security Awareness.

10.Conduct training and awareness sessions on ISMS and the ISO/IEC 27001:2005 standard for VivaCell-MTS senior and middle management, with emphasis on business benefits associated with the ISMS. Conduct training and awareness sessions on the ISMS for VivaCell-MTS staff. Conduct necessary Train-the-Trainer

27


April 18, 2012

sessions on Information Security & Internal Audit each for a set of VivaCell-MTS employees.

11.Perform a pre-certification audit.

12.Provide assistance in closure of gaps to ensure full preparedness of VivaCell-MTS’ ISMS for the ISO/IEC 27001:2005 certification audit.

28


April 18, 2012

Compliance Matrix (Annex 4)

№ RequirementCompliance/ Partial Compliance/ Non-

Compliance1Comments2

1. Presence of the draft project schedule plan.

2.

Experience of implementing ISMS in a large company (more than 500 employees) preferably in the Republic of Armenia. Provision of detailed information.

3.

International experience in the field of telecommunication. Provision of detailed information.

4.

Detailed Information about Company profile: presence in the world by its client’s base, offices in countries and staff. Provision of detailed information.

5.

Prices for the proposed services with detailed breakdown (and also other expenses if applicable).

6. The Applicant should clearly present payment terms.

1 One of the options shall be filled in.2 The Comments column shall be filled in for all points

29

RFP Template - mts.am Web viewThe electronic version of the proposal to be provided in Word or...

Documents

Transcript of RFP Template - mts.am Web viewThe electronic version of the proposal to be provided in Word or...