RFP NO: TCTA 021-041

CONSULTANCY SERVICES FOR BERG RIVER VOËLVLEI

AUGMENTATION SCHEME

(BRVAS)

TENDER BRIEFING

13 FEBRUARY 2018

Welcome, Introduction and Purpose Mandla Sibanyoni

Objective/s of the Pre-Tender Briefing &

Plant Site Inspection

Mandla Sibanyoni

Procurement & Transformation Mandla Sibanyoni

Scope of work and technical requirements Tsepo Matekane

Discussion, Questions & Answers All

Closing Remarks Mandla Sibanyoni

1. CONDITION OF AWARD

Anyone awarded this Contract will not be allowed to participate in the

subsequent Plant and Design Build Contract.

2. PROCUREMENT PROCESS

2.1 Two envelope tender process

Functional evaluation (Technical and Transformation)

Price and BBBEE

2.2 Tender submission

Two separate envelopes and clearly marked

No Financial Information in envelope A

2.3 Tender evaluation

Preferential Procurement Regulations, 2017

First stage: Functional evaluation

Transformation, 50 points, minimum 28 points. Points scored above

minimum requirements

Technical, 100 points, minimum 53 points and minimum points for key

personnel as per minimums stipulated in Table 2Financial Standing,

Second stage: Price and BBBEE status level

2.4 Compliance submission

Mandatory documents / non mandatory

2.5 Disqualification Criteria

Failing to achieve the following minimum scores:

28 (of 50) points for Functional Transformation.

53 (of 100) points for Functional Technical.

for personnel as per minimums stipulated in Table 2.

The Tenderer that does not attend the compulsory briefing meeting

2. COMMUNICATION

All clarifications must be sent to tenders@tcta.co.za

3. CLOSING DATE

06 April 2018 at 14:00hrs at 265 West Avenue, Tuinhof Building, Stinkhout

Wing, Ground floor, CENTURION, 0157

4. REGISTRATION ON THE NATIONAL TREASURY’S CSD

Must be registered prior submission of tender. Members of Joint Ventures must

also be registered prior submission of tender.

5. TENDER VALIDITY PERIOD

180 days from the closing date.

6. FRONTING

Zero tolerance

7. JOINT VENTURES OR CONSORTIUM

Right to review the joint venture or consortium agreement or Memorandum Of

Understanding

1. TRANSFORMATION REQUIREMENTS

1.1 OWNERSHIP: PARTICIPATION OF BLACK OWNED ENTERPRISE

(BOE)

Minimum 45% participation of BOE

1.2 EMPLOYMENT

Minimum

30% participation of BPP in MANCO Person-months.

40% participation of BPP in the Specialist Person-months

45% participation of BPP in the Environmental Person-months

50% participation of BPP in the Engineering Person-months

50% participation of BPP in the Project Management Person-months

1.3 SKILLS DEVELOPMENT

Minimum requirement

Two bursaries bursaries

Project overview

The Western Cape Water

Supply System serves

the City of Cape Town and

Surrounding smaller towns

And irrigators.

The system consist of infrastructure

Components owned and operated

By both CCT & DWS.

This particular tender is however only

Restricted to taking water from

The Berg River through pipeline into

the Voelvlei Dam (Refer to sketch)

The project involves the transfer of 23 million m3/ a from the Berg River to existing Voelvlei Dam from 2021

It entails construction of a weir and abstraction works

Construction of the water transfer system at a discharge rate of approx. 4 m3/s (i.e. pump station and a 1.7mᴓ pipeline of about 6.3km long; 35m dynamic head), including off-take to the existing SwartlandWater Treatment Works to facilitate summer releases into the Berg River for environmental water requirements, thus eliminating the need to utilise the existing canal from which water losses occur

Construction of appurtenant works – fishway, canoe chute, roads, etc.

Project also entails the decommissioning of the existing canal that will be redundant due to the construction of the above

Electricity supply and associated installations to energise

the pump station

Implementation of measures to mitigate the impact of the

project on the environment, in accordance with the EA (June

2017) and EMPr (not yet in place)

The Employers procurement strategy is based on the FIDIC

Plant Design and Build Contract to implement this project.

We therefore require Professional Service Provider (PSP) to

provide the following services

Task 1: Tender Review

Task 2: Design Review

Task 3: Construction Monitoring

Task 4: Post Construction Monitoring

Task 5: Project Management

Task 1 : Tender Documentation Review

The employer (TCTA) has prepared the draft tender document for the Plant and Design Build Contract (FIDIC yellow book). The Consultant shall critically review the Tender document

The Consultant shall study all the existing information and provide the following services

Review of preliminary design, Consultant shall review previous designs, assess all relevant information and establish whether or not any additional information is required

The review and assessment will cover the following:

• Review the DWS feasibility study reports covering the planning and design of BRVAS to confirm the decisions and to determine where additional studies will be required to supplement available data

• Review the cost analysis of the system

• Review of position and layout of the infrastructure

• Review the operation rule/philosophy of the scheme

• We will expect the Consultant to identify gaps, discrepancies, errors or omissions and give recommendations

Tender Evaluation and Award of the Plant & Design Build

Contract

The Consultant shall assist TCTA with the tendering process and establishment of the Plant and Design Build Contract

In conjunction with TCTA, Consultant will organize a site inspection and meetings for Tenderers as well as assist in providing clarifications during the Tender

Participate in contract negotiations between TCTA and the preferred Tenderer

Participate in the preparation of the Memorandum of Understanding (MOU)

Environment (Natural and Social)

The Consultant will be expected to review and make inputs

into the Environmental Management Programme for

construction as required to be submitted to Department of

Environmental Affairs

Consultant shall also highlight specific areas where

environmental and social requirements may impose

particular conditions or create operational restraints on the

project

Land Acquisition

Consultant shall provide ongoing support prior to commencement of the Plant and Design Build Contract to ensure that contractors will be given access to site timeously

Health and Safety

Consultant shall ensure compliance with OHS act and the Construction Regulations 2014

These are the tasks under Task 1

Task 2: Design Review

Consultant will review and/or approve documents submitted

by the Contractor

Documents such as field investigation reports, studies and

surveys, designs, schedules and drawings

Environmental (Natural and Social) documents from the

Contractor will be reviewed by Consultant as well.

Task 3: Construction Monitoring

The Consultant shall provide suitably qualified personnel to monitor and administer the Plant and Design Build Contract

Task 4: Post Construction Monitoring

The objective of this task is to monitor completed infrastructure during the defects liability/notification period

Task 5: Project management

Project management section covers all the tasks required to fulfil Project Management requirements. This task is applicable to all the tasks above:

Full details of this task outlined explicitly in the tender document

Telephone: (012) 683 1200

Website: http://www.tcta.co.za