REQUEST FOR PROPOSAL

FOR

APPOINTMENT OF DESIGN CONSULTANT

This document is the property of Reserve Bank Information Technology Private

Limited (ReBIT). It may not be copied, distributed or recorded on any medium,

electronic or otherwise, without the ReBIT’s written permission thereof, except for the

purpose of responding to ReBIT for the said purpose. The use of the contents of this

document, even by the authorized personnel / agencies for any purpose other than

the purpose specified herein, is strictly prohibited and shall amount to copyright

violation and thus, shall be punishable under the Indian Law

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Table of Contents

1. About ReBIT .............................................................................................................................. 4

2. Disclaimer & Disclosures ........................................................................................................... 4

3. RFP Requirements ..................................................................................................................... 5

3.1 Minimum Eligibility Criteria ................................................................................................... 6

3.2 Scope of Work ....................................................................................................................... 8

3.3 Design Deliverables/Requirements ........................................................................................ 9

3.4 Proposed Project Milestone ................................................................................................ 10

3.5 Resource Plan ..................................................................................................................... 10

4 RFP Details .............................................................................................................................. 11

4.1 RFP Schedule ...................................................................................................................... 11

4.2 Submission Response Format and Contents ........................................................................ 12

4.3 Submission Terms and Conditions ....................................................................................... 13

4.4 General Submission Requirements ...................................................................................... 15

4.5 Period of Validity of Bids / Responses ................................................................................. 15

4.6 Evaluation Process and Criteria ........................................................................................... 16

4.7 Contract Award and Execution ............................................................................................ 18

4.8 Performance Bank Guarantee ............................................................................................. 18

4.9 Payment Terms ................................................................................................................... 19

4.10 Penalties and Liquidated Damages .................................................................................. 20

4.11 Force Majeure ................................................................................................................ 20

4.12 Arbitration ...................................................................................................................... 21

4.13 Limitation of Liability ...................................................................................................... 21

4.14 Other Terms and Conditions ........................................................................................... 21

4.15 Confidentiality ................................................................................................................ 22

4.16 Ownership of Documents and Data................................................................................. 22

4.17 Contact ........................................................................................................................... 23

5 RFP Technical Bid Form ........................................................................................................... 24

6 RFP Commercial Bid Form ....................................................................................................... 27

7 Design Services Fee ................................................................................................................. 28

8 Scoring Matrix for Technical Evaluation ................................................................................... 31

9 ReBIT’s REQUREMENT/WISH LIST ............................................................................................ 34

9.1 Color code/theme ................................................................................................................. 34

9.2 Interior Fit out Requirement ................................................................................................. 35

10 Abbreviations .......................................................................................................................... 51

ANNEXURE-A SCOPE OF ARCHITECTURAL SERVICES ..................................................................... 52

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ANNEXURE-B SCOPE OF ACCOUSTIC CONSULTANT ...................................................................... 55

ANNEXURE-C SCOPE OF IT CONSULTANCY SERVICES .................................................................... 57

ANNEXURE-D SCOPE OF MEP SERVICES ....................................................................................... 59

ANNEXURE-E ESTIMATED BUDGET SUMMARY (Only Trade Packages) .......................................... 65

ANNEXURE-F PERFORMANCE BANK GUARANTEE......................................................................... 67

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1. About ReBIT

Reserve Bank Information Technology Private Limited (ReBIT) has been set up by the

Reserve Bank of India (RBI), to take care of the IT requirements, including the cyber

security needs of the Reserve Bank and its regulated entities. ReBIT will act as a

catalyst for innovation, big systems and new ideas apart from having the capability

to guide the regulated entities in the IT areas of their operations as also for the RBI’s

IT related functions and initiatives. Given the need for inter-operability and cross-

institutional cooperation, ReBIT will effectively participate in setting up of standards

to strengthen Reserve Bank’s role as regulator. ReBIT is a 100% wholly owned

subsidiary of the RBI.

2. Disclaimer & Disclosures

ReBIT has prepared this document to give background information to the interested

parties for participating in the RFP process for selecting the preferred Consultant,

who will provide ReBIT with Design Consultancy Services for office space in Unit no.

602, 6th

Floor, “Building 1” situated at “Mindspace Juinagar”, Plot Nos. Gen 2/1/D, Gen

2/1/E & Gen 2/1/F, TTC Industrial Area, Juinagar, Navi Mumbai 400706. While ReBIT

has taken due care in the preparation of this RFP document and believe it to be

accurate, neither ReBIT nor any of its authorities or agencies nor any of their

respective officers, employees, agents or advisors give any warranty or make any

representations, express or implied as to the completeness or accuracy of the

information contained in this document or any information which may be provided in

association with it.

The information is not intended to be exhaustive. Interested parties are required to

make their own inquiries and respondents will be required to confirm in writing that

they have done so and they do not rely only on the information provided by ReBIT in

submitting the bid. The information is provided on the basis that it is non–binding

on ReBIT or any of its authorities or agencies or any of their respective officers,

employees, agents or advisors. ReBIT reserves the right to modify the requirements

as well as add or delete, as the case may be to meet ReBIT requirements at any point

of time. ReBIT reserves the right not to proceed with the RFP, to alter the time table

reflected in this document or to change the process or procedure to be applied. It

also reserves the right to decline to discuss the matter further with any party

expressing interest. No reimbursement of cost of any type will be paid to persons or

entities expressing interest. ReBIT reserves the right to accept or reject, in full or in

part, any or all the offers without assigning any reason whatsoever. ReBIT does not

bind itself to accept the lowest or any tender and reserves the right to reject all or

any bid or cancel the tender without assigning any reason whatsoever. ReBIT also has

the right to re-issue the tender without the Bidders having the right to object to such

reissue.

The proposal in response to RFP should be signed and submitted by a person duly

authorized to bind the Bidder to the details submitted in the proposal. The signatory

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should give a declaration and through authenticated documentary evidence establish

that he/she is empowered by the competent authority to sign the necessary

documents and bind the bidding. All pages of the bid documents are to be signed by

the authorized signatory.

This RFP is neither an offer from ReBIT nor does it constitute any binding obligation

or commitment on ReBIT. This RFP is only a document that invites interested parties

to, on a non-exclusive basis, express an interest, with no obligation, commitment or

liability of any manner devolving on ReBIT, either on account of the issue of this RFP

to the interested parties, or upon receipt of any response from the interested parties

thereto, or any meetings or presentations made. All expenses incurred by the

interested parties as a result of responding to, or further to this RFP, are to their own

account and ReBIT will not be liable in this respect whatsoever.

Please note that the information provided in the RFP is strictly confidential and by

accepting this RFP, the interested parties unconditionally undertake, not to, in any

manner use any part or the whole of information, directly or indirectly learnt, for any

other purpose, other than for conducting work under the ambit of the RFP issued by

ReBIT.

3. RFP Requirements

The requirements of ReBIT for the proposed facility are outlined herein below:

ReBIT intends to appoint Design Consultant for Interior Fit-out of an Office Premises

for its operations in Navi Mumbai. The site location for the above mentioned Premises

is Unit no. 602, 6th Floor, “Building 1” situated at “Mindspace Juinagar”, Plot Nos. Gen

2/1/D, Gen 2/1/E & Gen 2/1/F, TTC Industrial Area, Juinagar, Navi Mumbai 400706.

This Office Premises (hereinafter referred to as “Premises” is expected to accommodate

about 150 employees and an office admeasuring a carpet area of 17,531 sqft.

For the purpose of the evaluation and selection of Bidder, a three-stage evaluation

process will be followed. First of all, the Bidder has to comply with the “Minimum

Eligibility Criteria” as detailed earlier in the RFP, to qualify and participate in the

Technical Bid evaluation process. Those bidders who qualify the “Minimum Eligibility

Criteria” will only be eligible to participate in the ‘the Technical Bid’ and ‘the

Commercial Bid’ process.

The prospective Bidder who satisfies the “Minimum Eligibility Criteria” as defined in the

“Minimum Eligibility Criteria” section below is encouraged to respond to this RFP.

The prospective Bidder who satisfies the “Minimum Eligibility Criteria” and plan to

respond to this RFP is required to submit the bid earnest money (refundable after

signing of the contract and furnishing Performance Bank Guarantee (PBG) for

successful bidders and after 30 days of finalizing the selection process for unqualified

bidders) of INR 50,000/- (Indian Rupees Fifty Thousand Only) by way of Demand Draft

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(DD) in favor of Reserve Bank Information Technology Pvt Ltd along with the

technical bid.

The failure or omission to deposit or keep deposited the Earnest Money shall disqualify

the Bidder. No interest shall be payable by ReBIT in respect of such deposited Earnest

Money. The Earnest Money of an unsuccessful Bidder shall be refunded after the final

decision on the Bids or on expiry of the validity period whichever is earlier on

presenting receipt thereof. The Earnest Money Deposit (EMD) may be forfeited:

If a Bidder makes any statement or encloses any form which turns out to

be false/incorrect at any time prior to signing of the contract

If he/she withdraws/revokes his/her offer or modifies/changes the same

during the validity of the Bid

In case of successful Bidder, if the Bidder fails to sign the contract within

the specified date from the date of issuing the Letter of Acceptance

Failure to submit the Performance Bank Guarantee within the stipulated

period makes the EMD liable for forfeiture. In such instance, ReBIT at its

discretion may cancel the contract awarded to the selected Bidder

without giving any notice

Where the Bidder being technically qualified, withdraws the bid before

the entire commercial evaluation process has been completed.

The selected Bidder post the RFP process would support ReBIT with the scope as

defined in the “Scope of Work” section below

The selection process consists of the following three considerations:

I. Minimum Eligibility Criteria (Pre-Qualification)

II. Technical Bid Evaluation

III. Commercial Bid Evaluation (includes Techno-Commercial Ranking)

Other possible criteria to be reviewed include a Consultant’s/Vendor’s references and

any outstanding legal suits or actions. ReBIT does not represent that these are the sole

criteria, and reserves the right to adjust selection criteria at any time until final

Consultant selections are made.

3.1 Minimum Eligibility Criteria

Sr.

No Criteria Minimum Requirement

Compliance

Status

(Yes/No)

1 Registration, Certification’s &

license

The Bidder must be an entity

registered with the

Registrar of Companies under

Indian Company Act, 2013

and must provide the following

details:

a. Registration number

b. GST registration number, as

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applicable

c. ISO certifications

2 Turnover

Audited financial statements of

last five years with a minimum

annual turnover of INR 10 Crores

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Experience – include all

Architectural cum Consultancy

services such as architectural,

structural , Statutory,

engineering , all internal and

external services such as

electrical, plumbing, water

supply, storm water drainage,

firefighting, Acoustic, MEP &

IT Infrastructure(Passive &

Active)

Minimum 10 years’ experience as

an Architect cum Consultant /

Architectural firm as

of May 2018

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Experience in completion of

green buildings

(certified by LEED/GRIHA)

Minimum 3 Projects

5 Work Experience

The Bidder should have a

minimum working experience of at

least 8 years in Mumbai Areas;

Should have completed similar

nature of project designing of

minimum 50,000 Sq.Ft. in Mumbai

over the last 3 years.

And should have completed

design projects of at least

10,00,000 Sq.Ft. within

Mumbai/Maharashtra over the last

5 years

6 Designer Profile

a. The Bidder should not be

currently blacklisted

by Government of India

b. The Bidder must warrant that

there is no legal action being

taken against it for any cause in

any legal jurisdiction. If such an

action exists and the Bidder

considers that it does not affect its

ability to deliver the requirements

as per the Tender, it shall provide

details of the action(s).

Note: The Bidder should submit relevant documentation supporting the above

minimum eligibility qualification criteria. In case of non-compliance with any of the

eligibility criteria mentioned above, the Bidder shall be liable to be disqualified without

any notice and the bids of the Bidder may not be processed further. Any additional /

irrelevant document enclosed with the bid, may lead to disqualification.

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3.2 Scope of Work

The Bidder agrees to use its best efforts to assist ReBIT as a Consultant towards the

aforementioned endeavor. The broad scope of work includes (but is not limited to) the

following:

The scope of work would be as per attached

For Architecture : Annexure A

For Acoustic : Annexure B

For IT Infrastructure (Cabling & setting : Annexure C

up data center including procurement of

Active equipment)

For MEP : Annexure D

Following is the high level scope for the Project and detailed scope is as per attached

Annexures.

Complete Interior Design including preparation of conceptual design, Detailed

Design and construction design documentation. 3D views of key areas for

design approval

Fixed furniture and equipment’s (FF&E) specifications, sample boards

Submission of preliminary Budget

Preparation of Tender drawings, detailed BOQ, Specification, List of Approved

Material and tender Documents including estimates

Coordination with other consultants and incorporation of their design into

Interior design of office & guest areas

Working drawings – GFC’s

Vetting of shop drawings of Contractor’s

Checking of As Built Drawings / handing over documentations submitted by

the Contractors

Quality Audits and Factory Inspections

Complete design works that includes Civil & Interior, Structural, MEP Services,

Fire-fighting, FAPA, HVAC, Lighting, Acoustics, Access Control, CCTV, Building

Management System, Audio Video (AV) and IT Works (Active & Passive).

For Autocad drawing of Floor Layout please send a request to

procurement@rebit.org.in.

In order to assist you in developing your response, the details of ReBIT’s requirements

have been more clearly set out and defined in the Technical Bid under the Heading

“RFP Technical Bid Form”

You are requested to fill in the template outlined below in this document ref ‘Technical

Bid Form’ & ‘Commercial Bid Form’. If the responses are conditional in nature or any

portion is left unanswered, ReBIT is entitled to consider the Consultant/vendor’s

unwillingness to participate as explained in the RFP and disqualify the

Consultant/Vendor from further participating in the RFP.

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Period of Design Completion - The Design of the Project shall be completed within 15

days including complete Scope of consultancy services from the date of issue of letter

of intent/ award of work by the ReBIT in a manner in accordance with the schedule laid

down in the Memorandum ("Letter of Intent"/"Award of Work"). Design Consultant

should submit detailed Schedule of deliverables in Technical Bid and shall be included

in Design presentation.

Occupancy Date for fit out – The projected occupancy date for the construction / fit-

out activity to commence is not later than 16th

August 2018.

ReBIT is requesting your proposal for building a premises which is commercially Mid-

range including all finishes and services as mentioned in the Annexure-E.

ReBIT is currently in the selection stage of the evaluation process and would like to

evaluate your project against other alternatives. ReBIT shall review the submitted

tender offers. ReBIT reserves the right to not accept any late responses and is under

no obligation to accept the lowest offer or indeed any offer: ReBIT is free to conduct

the process for a transaction as it determines fit in its sole discretion (including,

without limitation, terminating further participation in the process by any party,

negotiating with any party and entering into an agreement with respect to a

transaction without prior notice to you or any other person) and any procedures

relating to the process or a possible transaction may be changed at any time without

prior notice to you or any other person.

The information attached to this letter is purely intended as a guide and ReBIT does

not make any representation or warranty of any kind, expressed or implied, as to the

accuracy, completeness or reasonableness of the information contained herein or any

other written or oral communication transmitted or made available to you.

All offers that are made in answer to this RFP must follow the Offer Template that is

detailed below in Section 6 and Section 7.

If you have any questions while you are putting your offer together please feel free to

contact via email to procurement@rebit.org.in

3.3 Design Deliverables/Requirements

• Full-fledged design team to be available as required for all the interactions

with Client and Project Agencies.

• Perspectives/ Views as required of major areas (free of cost).

• 04 sets of Preliminary design drawing and design brief.

• 02 sets of tender documents / tender drawings (Hard copy) – each package

including one CD (free of cost)

• 05 Sets of all construction / detail drawings (Good for Construction Drawings)

at free of cost

• Necessary amended / correction of drawings as per Site decisions.

• Two (02) set of As Built Drawings along with soft copy duly checked and

approved to be forwarded to Project Management Consultant or ReBIT to

facilitate handover process after completion

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• The cost of all the design, 3D views, sets of Drawing’s to be issued during

various phases of the project shall be included in your quoted commercial

cost.

3.4 Proposed Project Milestone

Appointment of Design Consultant 10-Jul-2018

Detailed Engineering drawing and Scope finalization 31-Jul-2018

RFP to be floated for Appointment of GC Vendor 07-Aug-2018

Appointment of GC Vendor 12-Sep-2018

Virtual Completion 15-Nov-2018

Premises Handover to Facility team 30-Nov-2018

Design Consultant to follow design deliverables schedule as provided by Project

Manager / client at all times of the project.

Design Consultant may have to sign the relevant Non-Disclosure agreements as &

when required by the clients.

3.5 Resource Plan

The Bidder shall provide detailed plan of the proposed staffing for the successful

completion of the Works specified in the Proposal. Please indicate the number of

proposed staff below and clearly identify personnel, if any, who would be dedicated

for this Project.

All personnel offered for assignment shall be subject to the approval of and shall

need to be retained on the Project until completion of the contract or as released by

ReBIT.

The Bidder shall have full control of all his personnel employed on or about the work,

with power to employ or discharge. The Bidder shall remove or cause to be removed

from the Premises any of his personnel or sub- bidders personnel employed upon the

Work, who, in the judgment of, are detrimental to the progress of the Work.

The Bidder’s offer submission shall include the following information but not limited

to the following and other proof of documents as per scoring matrix:

a) Review and acceptance of the scope of works indicated.

b) Organization structure and company profile.

c) IT & CAD infrastructure.

d) Design team proposed for the project with their CV, percentage involvement

e) Clientele worked for and projects handled. (highlight similar projects)

f) All inclusive professional fee (with breakup of taxes for the same)

g) Professional Indemnity Insurance available with you and their details.

h) Existing jobs in hand.

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i) Turnover

j) Relevant Experience of the last three years

k) Client Contacts for reference check

l) Past experience with the Government PSU’s

4 RFP Details

4.1 RFP Schedule

Activity Date

Issue of RFP on ReBIT website Jun 04, 2018

Last date and time for receipt of written queries for

clarification from bidders

Jun 12, 2018 Before 5:00

PM

Date and Time for Pre-Bid Meeting

Jun 14, 2018 (Time will be

communicated to the

Bidder via email)

Date and Time for Final Submission of Bid in Sealed

Cover (Technical & Commercial) Jun 28, 2018 at 12:00 PM

Technical Bids opening by ReBIT team Jun 28, 2018 at 12:30 PM

Capability and Concept Presentation by the bidders

To be intimated later via

email (tentative Jul 02 –Jul

04)

Commercial Bid opening of Shortlisted bidders To Be intimated via email

to selected Bidder

Award of contract To Be intimated via email

to selected Bidder

Issuing of LOI/LOA to Successful Bidder To Be intimated via email

to selected Bidder

Inquiries and Questions

Inquiries and questions regarding the proposal document, scope of services, response

format/content or the terms and conditions shall be submitted via e-mail to

procurement@rebit.org.in by Jun 12, 2018 before 5:00 PM.

Bidders need to register for the Pre-Bid meeting by emailing the aforementioned

contact with “ReBIT- RFP for Appointment of Design Consultant”– Pre-Bid Meeting

Registration” in the subject line by Jun 12, 2018 before 5:00 PM. Only one

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representative from each Bidder will be allowed to participate in the Pre-Bid meeting.

The Pre-Bid meeting is an in-person meeting. Strictly one person per bidder will be

allowed to attend the Pre-BID meeting. There will be no video or audio conference

bridge for it. All responses from ReBIT to all inquiries shall be sent via email to all

bidders who attend the pre-bid meeting or published in website.

4.2 Submission Response Format and Contents

The response to the RFP would need to be furnished in two parts namely

1) Technical Bid Response and

2) Commercial Bid Response.

The Technical Bid Response would need to cover the following details:

1. Responses and submission of relevant proofs for all the six minimum eligibility

criteria as highlighted earlier (failure to furnish this information will result in the RFP

response being summarily rejected)

2. Company India Overview including Mumbai Capability Statistics

3. Relevant case studies from the recent past with at least three unique client

references for such transactions (Experience of Architect cum Consultancy services

such as architectural, structural, engineering, all internal and external services such as

electrical, plumbing, water supply, storm water drainage, firefighting, Acoustic, MEP &

IT Infrastructure). Name, Designation, Organization Details and contact information

(phone numbers and email ids) are mandatory for client references

4. Relevant case studies from Government or PSU transactions Name, Designation,

Organization Details and contact information (phone numbers and email ids) are

mandatory for client references

5. Proposed Team across the areas in focus namely MEP Consultant, LEED/Structural

Consultant, AV/Lighting/Acoustic Consultant, and IT (Active and Passive) Consultant

for ReBIT with assigned roles and responsibilities. Include detailed CV with relevant

certifications, licenses and relevant differentiators

6. Relevant case studies from IT/ITES projects completed in Mumbai and Navi Mumbai.

Name, Designation, Organization Details and contact information (phone numbers and

email ids) are mandatory for client references.

7. Company portfolio with resume of proposed team working on this project

8. Financial details of the Company.

9. Estimated budget for the proposed Design (Single line cost summary for each package

along with proposed Material Consideration and Specifications to be filled in Annex-E)

The Technical Bid Response envelope will also need to include the Demand Draft

towards the Earnest Money Deposit.

The Commercial Bid Response would need to cover the following details:

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1. Firm Fixed Price/Fee in INR (both figures and words) for Design Consultant (inclusive

of all taxes) for the defined scope in the RFP It is mandatory to mention the total and

split of the various services cost.

The prices quoted by the Bidder shall be in Indian Rupees and no escalation in price is

accepted within the period of 180 days from the date at which the successful Bidder is

declared. Further, subsequent to the orders being placed/agreement executed, the

successful Bidder shall pass on to ReBIT all fiscal benefits arising out of reductions in

Government levies viz. sales tax, excise duty, custom duty, GST etc. Submission

Instructions Response needs to be submitted in a sealed envelope on or before the

date and time mentioned in the above table. Submittals must also be received in the

e-mail box listed below. Submittals sent to any other mailbox will NOT be forwarded

or accepted.

1. Technical bid, must be submitted along with the EMD DD on or before June 28,

2018 up to 12:00 PM IST, clearly marked as:

“Appointment of Design Consultant RFP – Technical Proposal”,

Chief Executive Officer, Reserve Bank Information Technology Pvt Ltd

(ReBIT),

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center,

Sector 30A, Vashi, Navi Mumbai – 400703.

2. A soft copy of the Technical Bid may be emailed to procurement@rebit.org.in

with “ReBIT Office Premises RFP – Technical Proposal” in the subject line, on or

before June 28, 2018 up to 12:00 PM IST.

3. Commercial bid, must be submitted in a sealed envelope, on or before June 28

2018 up to 12:00 PM IST, clearly marked as “

Appointment of Design Consultant – Commercial Proposal”,

Chief Executive Officer, Reserve Bank Information Technology Pvt Ltd

(ReBIT),

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center,

Sector 30A, Vashi, Navi Mumbai – 400703.

Sole responsibility rests with the Bidder to see that their RFP response is received on

time. Any responses received after due date and time are liable to be rejected.

4.3 Submission Terms and Conditions

1. Bidders are expected to examine the specifications, schedule of delivery, and

all instructions. Failure to do so will be at the bidder’s risk

2. Each Bidder shall furnish the information required in the RFP

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3. The Contract/Purchase Order will be awarded to that responsible Bidder whose

submittal, conforming to the Request for Proposal, will be most advantageous

to ReBIT, price and other factors considered

4. ReBIT reserves the right to reject any or all proposals and to waive informalities

and minor irregularities in proposals received, and to accept any portion of or

all items proposed if deemed in the best interest of ReBIT to do so

5. A signed purchase order or contract furnished to the successful Bidder results

in a binding contract without further action by either party.

6. Any interpretation, correction or change of the Proposal Documents will be

made by Addendum. Interpretations, corrections and changes of the Proposal

Documents made in any other manner will not be binding, and Bidder shall not

rely upon such interpretations, corrections and changes. ReBIT will not be

responsible for oral clarification

7. ReBIT may, in its absolute discretion, seek additional information or material

from any of the bidders after the RFP closes and all such information and

material provided must be taken to form part of that Bidder’s response

8. Bidders should provide details of their contact person, telephone, fax, email and

full address(s) to ensure that replies to RFP could be conveyed promptly

9. If ReBIT, in its absolute discretion, deems that the originator of the question will

gain an advantage by a response to a question, then ReBIT reserves the right to

communicate such response to all bidders.

10. ReBIT may, in its absolute discretion, engage in discussion or negotiation with

any Bidder (or simultaneously with more than one Bidder) after the RFP closes

to improve or clarify any response.

11. ReBIT will notify all short-listed bidders in writing or by mail as soon as

practicable about the outcome of their RFP. ReBIT is not obliged to provide any

reasons for any such acceptance or rejection.

12. No payment of any kind will be provided to the Bidder, or parties they represent,

for obtaining any of the information solicited. Procurement of all equipment and

services will be in accordance with subsequent contractual action.

13. All quotes should be submitted initially on the most complete basis and with

the most favorable financial terms available. The selected Bidder’s proposal

may, at ReBIT option, be made part of the final purchase contract and all

representations in the Bidder’s proposal may be considered commitments to

provide the services as described.

14. ReBIT reserves the right to change the schedule or issue amendments to the

RFP at any time. ReBIT also reserves the right to cancel or reissue the RFP at any

time. Amendments or a notice of cancellation will be notified individually to

each participating Bidder.

Submission Related Confidential / Proprietary Information Any restrictions on the use

or inspection of material contained within the proposal and any resulting contract shall

be clearly stated in the proposal itself. Confidential/proprietary information must be

readily identified, marked and separated/packaged from the rest of the proposal. Co-

mingling of confidential / proprietary and other information is NOT acceptable.

Neither a proposal, in its entirety, nor proposal price information will be considered

15

confidential / proprietary. Any information that will be included in any resulting

contract cannot be considered confidential.

4.4 General Submission Requirements

I. Contract / Agreement: Submit a copy of any contract / agreement you will

require to be executed at time of award.

II. Non-disclosure Agreements: Submit a copy of any non-disclosure agreements

you would require to be executed as part of the evaluation process.

III. Bidders are not permitted to submit more than one bid. The cost of bidding and

submission of the bids is entirely the responsibility of the bidders, regardless

of the conduct or outcome of the tendering process.

IV. The bids not submitted in the prescribed format with EMD DD or incomplete or

after due date in any sense are liable to be rejected. ReBIT reserves the right to

accept or reject any bids without assigning any reason and ReBIT’ s decision in

this regard will be treated as final.

V. EMD should be the part of technical bid envelope.

VI. Bids shall remain valid for a period of 6 months (180 days) after the date of bid

opening or as may be extended from time to time. ReBIT holds the right to reject

a bid valid for a period shorter than 180 days as non-responsive, without any

correspondence.

VII. The bids shall be submitted in English language.

VIII. All prices shall be expressed in Indian Rupees only.

IX. Bids once submitted will be treated, as final and no further correspondence will

be entertained on this. No bid will be modified after the deadline for submission

of bids.

X. Contacting ReBIT - From the time of bid opening to the time of Contract award,

if any Bidder wishes to contact ReBIT for seeking any clarification in any matter

related to the bid, they should do so in writing by seeking such clarification/s

from an authorized person. Any attempt to contact ReBIT with a view to canvas

for a bid or put any pressure on any official of ReBIT may entail disqualification

of the concerned Bidder or its bid.

4.5 Period of Validity of Bids / Responses

1. Prices and other terms offered by bidders must be firm for an acceptance period

of 180 days from date of closure of this RFP.

2. In exceptional circumstances ReBIT may solicit the bidders consent to an

extension of the period of validity. The request and response thereto shall be

made in writing.

3. ReBIT, however, reserves the right to call for fresh quotes at any time during

the period, if considered necessary.

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All tenderers are requested to submit the tender documents (TECHNICAL BID and

COMMERCIAL BID in separate envelopes) duly filled in with complete and correct

information along with relevant documents at the following address:

“Reserve Bank Information Technology Pvt Ltd (ReBIT)

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center, Sector 30A,

Vashi, Navi Mumbai – 400703”

Tender documents received by ReBIT after due date and time as per outline in

RFP Schedule i.e. Jun 28 2018, 12:00 PM shall not be considered and hence

rejected.

4.6 Evaluation Process and Criteria

The objective of the evaluation process is to evaluate the bids received to select the

best fit solution at a competitive price based on technical and commercial parameters.

The evaluation will be undertaken by a Committee formed for the purpose by ReBIT.

The decision of ReBIT regarding the evaluation and selection of the Bidder would be

final.

For the purpose of the evaluation and selection of Bidder, a three-stage evaluation

process will be followed. First of all, the Bidder has to comply with the “Minimum

Eligibility Criteria” as detailed earlier in the RFP, to qualify and participate in the

Technical Bid evaluation process. Those bidders who qualify the “Minimum Eligibility

Criteria” will only be eligible to participate in the ‘the Technical Bid’ and ‘the

Commercial Bid’ process.

The bidders have to submit ‘the Technical’ and ‘the Commercial’ Bid simultaneously

in separate sealed covers. The Bidder has to submit ‘Technical Bid’ keeping in view the

information / criteria mentioned in this document in a sealed envelope by the date and

time stipulated as in this document.

‘Technical Bid’ will contain the exhaustive and comprehensive technical details. The

Technical Bid shall NOT contain any pricing or commercial information at all and if the

Technical Bid contains any price related information, then that Technical Bid would be

disqualified and would NOT be processed further.

The selection process consists of the following three considerations:

1. Minimum Eligibility Criteria (Pre-Qualification)

2. Technical Bid Evaluation

3. Commercial Bid Evaluation (includes Techno-Commercial Ranking)

Other possible criteria to be reviewed include a Consultant’s/Vendor’s references and

any outstanding legal suits or actions. ReBIT does not represent that these are the

sole criteria, and reserves the right to adjust selection criteria at any time until final

Consultant/Vendor selections are made.

The Technical Bid will be evaluated basis the parameters provided in the Scoring Matrix

Section. The Bidder scoring the highest technical score will be ranked as THIGH. . The top

17

five (5) ranked bidders based on the technical score will qualify to the next (third)

stage. The Procurement Committee may prescribe a minimum cut‐off technical score

of at least 75% to ensure the technical quality of bids and also reserves the right to

relax any of the parameters if the need arises.

In the third stage of evaluation, the commercial bid submitted by the bidders who have

qualified in the Technical evaluation process will be opened and thereafter, the Bidder

with the lowest commercial bid will be ranked as CLOW.

During the ‘Techno-Commercial’ evaluation, the ‘Technical Bid’ score carries a weight

of 70 percent, the ‘Commercial Bid’ score carries a weight of 30 percent. The ‘Techno‐

Commercial’ scores (70:30) will be arrived at for each qualified Bidder. The technical‐

commercial score shall be calculated (with appropriate rounding off to a whole number

in case of decimals) as follows:

Total Score = (T / THIGH)*0.7 + (CLOW / C)*0.3

Here, T and C are the technical and commercial scores of the respective bidders.

The Bidder with the highest total score will be selected as the successful Bidder. In

case of a tie of Total Score between two or more bidders, the Bid with higher technical

score would be chosen as the successful Bidder. In case of non-acceptance of the offer,

it will be given to next successful Bidder and so on.

Post selection of the Bidder, ReBIT shall return the Earnest Money Deposit (EMD) to the

unsuccessful bidders within 30 days of formal declaration of results.

ReBIT may call for any clarifications / additional particulars required, if any, on the

minimum eligibility criteria / technical / commercial bids submitted. The Bidder has to

submit the clarifications / additional particulars in writing within 2 working days. The

Bidder’s offer may be disqualified, if the clarifications / additional particulars sought

are not submitted within the specified date and time.

Commercial bid valuation shall be considered as below in case of any kind of

discrepancy:

If there is a discrepancy between words and figures, the amount in words shall

prevail,

If there is discrepancy between unit price and total price, the unit price shall

prevail,

If there is a discrepancy in the total, the correct total shall be arrived at by ReBIT.

In case the Bidder does not accept the correction of the errors as stated above, the bid

shall be rejected.

ReBIT reserves the right to re-negotiate any terms (Price / Technical) further with the

successful Bidder.

18

4.7 Contract Award and Execution

1. ReBIT reserves the right to make an award without further discussion of the

proposal submitted. Therefore, the proposal should be initially submitted on

the most favorable terms the bidders can offer. It is understood that the

proposal will become a part of the official file on this matter without obligation

to ReBIT.

2. The general conditions and specifications of the RFP and the successful

Bidder’s response, as amended by agreement between ReBIT and the Bidder,

will become part of the contract documents. Additionally, ReBIT will verify

Bidder representations that appear in the proposal. Failure of the Bidder to

meet the mandatory requirements or criteria may result in elimination of the

Bidder from competition or in contract cancellation or termination.

3. Failure of the successful Bidder to comply with the above requirement, shall

constitute sufficient grounds, among others, if any, for the annulment of the

award of the contract.

4. The Bidder selected as the apparently successful Bidder will be expected to

enter into a contract with ReBIT. If the selected Bidder fails to sign and return

the contract within fifteen (15) business days of delivery of the final contract,

ReBIT may elect to cancel the award and award the contract to the next-highest-

ranked Bidder.

5. No cost chargeable to the proposed contract may be incurred before the Bidder

has received a fully executed contract

6. ReBIT will not reimburse the Bidder for non-business hour work (weekends and

evenings), travel, lodging, meals or other business costs. Bidder needs to

ensure that these costs are included in their RFP response.

4.8 Performance Bank Guarantee

1. The successful Bidder shall at his own expense deposit with the “Reserve Bank

Information Technology Pvt Ltd” 18th Floor, CyberOne, Opposite CIDCO

Exhibition Center, Sector 30, Vashi, Navi Mumbai 400703 within thirty (30)

working days of the date of notice of award of the bid, a Performance Bank

Guarantee from a scheduled commercial bank, payable on demand in terms of

relevant Annexure-F Performance Bank Guarantee format, for an amount

equivalent to ten percent (10%) of the contract price for the due performance

and fulfilment of the contract by the Bidder.

2. Without prejudice to the other rights of the Purchaser under the Contract in

the matter, the proceeds of the performance bank guarantee shall be payable

to ReBIT as compensation for any loss resulting from the Bidder’s failure to

complete its obligations under the Contract. ReBIT shall notify the Bidder in

writing of the invocation of its right to receive such compensation, indicating

the contractual obligation(s) for which the Bidder is in default.

3. The Performance Bank Guarantee may be discharged upon being satisfied that

there has been due performance of the obligations of the Bidder under the

19

contract. The Performance Bank Guarantee shall be valid till the end of the

contract.

4. The Performance Bank Guarantee shall be returned after satisfactory

performance post 180 days of rollout.

5. The Performance Bank guarantee shall be denominated in Indian Rupees (INR)

and shall be by bank guarantee.

6. The Performance Bank Guarantee will be valid till the end of the contract.

Failure of the successful Bidder to comply with the above requirement, or

failure of the Bidder to enter into a contract within 15 working days from the

issue of the purchase order or within such extended period, as may be

specified by ReBIT shall constitute sufficient grounds, among others.

7. In case of breach, there shall be a cure period of 5 calendar days. In case, if

the issues are not resolved, the Performance Bank Guarantee would be invoked

anytime thereafter as per the discretion of ReBIT.

4.9 Payment Terms

a. Schedule of Payment

SL. NO. DESCRIPTION PERCENTAGE

FEE PER

STAGE

CUMULATIVE

1.1 Release of payment on launch of General

Contractor (GC) Vendor RFP containing

detailed drawings and specifications

approved by ReBIT

20% 20%

1.2 Release of payment on approval of shop

drawings submitted by General Contractor

to ReBIT

30% 50%

1.3 Release of Payment on completion of

carpet installation

15% 65%

1.4 Virtual completion and Application for

LEED certification to USGBC

20% 85%

1.5 Submission of handing over documents to

FM team and inputs, if any, to the final

closeout Report prepared by JLL

15%

100%

Total 100%

1. Selected Bidder would raise invoice as per the milestones defined above

2. The Bidder additionally recognizes that all payments to the Bidder under this

RFP and subsequent agreement are linked to and dependent on successful

implementation and acceptance of all milestones/ deliverables/ activities set

out in the Project Plan and therefore any delay in achievement of such

20

milestones/ deliverables/ activities shall automatically result in delay of

payment.

3. After ReBIT has received a valid invoice, ReBIT agrees to remit payment within

thirty (30) days from the date the invoice was received unless valid reasons for

withholding are in effect. Penalties if applicable will be adjusted accordingly

during payment

4. Taxes and Duties: Prices should be inclusive of all taxes, duties, charges and

levies of State or Central Governments as applicable, VAT/Sales Tax, service

taxes, GST etc. Octroi, if any, shall be reimbursed to supplier by ReBIT at actual

on production of original receipt. The benefits realized by Bidder due to lower

rates of taxes, duties, charges and levies shall be passed on by the Bidder to

ReBIT.

4.10 Penalties and Liquidated Damages

The liquidated damages is an estimate of the loss or damage that ReBIT may have

suffered due to delay in performance or non-performance of any or all the

obligations (under the terms and conditions of the contract), of the solution by the

Bidder and the Bidder shall be liable to pay ReBIT a fixed amount for each day of

delay / nonperformance of the obligations by way of liquidated damages, details of

which will be specified in the contract. Without any prejudice to ReBIT’s other rights

under the law, ReBIT shall recover the liquidated damages, if any, accruing to ReBIT,

as above, from any amount payable to the Bidder either as per the contract,

executed between the parties or under any other agreement/ contract, ReBIT may

have executed / shall be executing with the Bidder.

Liquidated Damages is not applicable for reasons attributable to ReBIT and Force

Majeure. However, it is the responsibility/onus of the Bidder to prove that the delay

is attributed to ReBIT and Force Majeure. The Bidder shall submit the proof

authenticated by the Bidder and ReBIT’s official that the delay is attributed to ReBIT

and Force Majeure along with the bills requesting payment.

In the event of delay in stage wise execution of work, specified in this Contract /

furnishing deliverables due to negligence or in-efficiency attributable to the selected

bidder, the selected bidder shall be liable to a penalty up to a maximum of 10% (ten

percent) of the contract value.

4.11 Force Majeure

The Bidder or ReBIT shall not be responsible for delays or non-performance of any or

all contractual obligations, caused by war, revolution, insurrection, civil commotion,

riots, mobilizations, strikes, blockade, acts of God, Plague or other epidemics, fire,

flood, obstructions of navigation by ice of Port of dispatch, acts of government or

public enemy or any other event beyond the control of either party, which directly,

materially and adversely affect the performance of any or all such contractual

obligations.

21

If a Force Majeure situation arises, the Bidder shall promptly notify ReBIT in writing

of such conditions and any change thereof. Unless otherwise directed by ReBIT in

writing, the Bidder shall continue to perform his obligations under the contract as far

as possible, and shall seek all means for performance of all other obligations, not

prevented by the Force Majeure event.

4.12 Arbitration

In the event of any dispute or differences between the parties relating to the “Contract

or LOI (Letter of Invitation) whichever is issued later” the same shall be referred to

arbitration to be conducted in accordance with the Arbitration and Conciliation Act,

1996 and the venue of arbitration shall be at Mumbai, India.

In the event of failure to resolve the differences through arbitration, either of the

parties shall be free to undertake necessary further legal course with the Courts of

Law in Mumbai who shall have jurisdiction for preventive, interlocutory and other

incidental relief applied for by any party under or in relation to Agreement.

4.13 Limitation of Liability

Neither party shall, in any event, regardless of the form of claim, be liable for any

indirect. Special, punitive, exemplary, speculative or consequential damages,

including, but not limited to any loss of data, business interruption, and loss of

income or profits, irrespective of whether it had an advance notice of the possibility

of any such damages. Subject to the above and notwithstanding anything to the

contrary elsewhere contained herein, the maximum liability, of selected Bidder

(Consultant) and purchaser (ReBIT) shall be, regardless of the form of claim, restricted

to the total of bill of material received by Consultant/vendor from ReBIT for the event

that gave rise to such liability, as of the date such liability arose, during contract

period.

4.14 Other Terms and Conditions

1. All the proposals / declarations / assertions made by Bidder should be on their

letter head.

2. The successful Bidder and ReBIT will have to bear their respective legal charges

at the time of signing Agreement(s).

3. Bidder should be willing to accept payment through Electronic Payment System

(RTGS or NEFT).

4. ReBIT reserves the right to accept or reject any bid or scrap the RFP/Tender

without assigning any reason thereof and ReBIT’ s decision in this regard will

be treated as final.

5. Ownership of this RFP: The content of this RFP is a copyright material of ReBIT.

No part or material of this RFP document should be published in paper or

electronic media without prior written permission from ReBIT.

22

6. Neither the contract nor any rights granted under the contract may be assigned

or otherwise transferred, in whole or in part, by the Bidder without advance

written consent of ReBIT and any such assignment or transfer otherwise made

by the Bidder shall be void and of no effect.

7. Bidder is not authorized to assign the RFP to any other entity without ReBIT’s

prior written approval. Sub-Contractor, if any, must be clearly identified in

technical proposal bid grid.

8. Bidder is not authorized to float the RFP for appointment of General Contractor

for execution of work or to any other entity without ReBIT’s prior written

approval.

9. Bidder is not authorized to participate in any manner directly/indirectly in the

RFP of Appointment of General Contractor for execution of work.

4.15 Confidentiality

1. The Bidder shall treat all documents, information, data and communication of

and with ReBIT as privileged and confidential and shall be bound by the terms

and conditions of the Non-Disclosure Agreement, if applicable.

2. The Bidder shall not, without ReBIT’ s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, sample or

information or data or drawings / designs furnished by or on behalf of ReBIT

in connection therewith, to any person other than a person employed by the

Bidder in the performance of the Contract. Disclosure to any such employed

person shall be made in utmost confidence and shall extend only so far as may

be necessary and relevant for purpose of such performance and shall be

subject to the terms and conditions of the Non-Disclosure Agreement (if

applicable)

3. The Bidder shall not, without ReBIT’ s prior written consent, make use of any

document, data or information etc., enumerated in this Bid Documents save

and except for due performance and observance of the Contract

4. Any document, other than the Contract itself, enumerated in this Bid

Documents shall remain the property of ReBIT and shall be returned (in all

copies) to ReBIT on completion of the Bidder’s performance under and in

accordance with the Contract, if so required by ReBIT.

4.16 Ownership of Documents and Data

1. ReBIT shall own the documents, prepared by or for the Bidder arising out of or

in connection with this Contract.

2. Forthwith upon expiry or earlier termination of this Contract and at any other

time on demand by ReBIT, the Bidder shall deliver to ReBIT all documents

provided by or originating from ReBIT and all documents produced by or from

or for the Bidder in the course of performing the Services, unless otherwise

directed in writing by ReBIT at no additional cost

3. The Bidder shall not, without the prior written consent of ReBIT, store, copy,

distribute or retain any such documents.

23

4.17 Contact

Recipients are required to direct all communications related to this RFP, through the

below nominated point of contact only:

Email: procurement@rebit.org.in

24

5 RFP Technical Bid Form

RESERVE BANK INFORMATION TECHNOLOGY PVT LTD (ReBIT)

APPOINTMENT OF DESIGN CONSULTANT FOR OFFICE PREMISES AT MINDSPACE

JUINAGAR, BUILDING-1, UNIT NO 602, 6TH FLOOR, JUINAGAR, NAVI MUMBAI

(TO BE SUBMITTED WITH TECHNICAL BID IN ENVELOPE)

The RFP consists of two parts viz. Technical Bid and Commercial Bid. Separate technical

and commercial bids are to be submitted by each bidder. The technical bid and

commercial bid shall be kept separate in sealed envelopes super scribed with

“Technical Bid” (Envelope I) and “Commercial Bid” (Envelope II) and both of them to be

in turn placed in a single envelope super scribing with the legend “REBIT Offers for

Techno-Commercial Bid” (Envelope III)

1 The terms and conditions which shall form part of the tender/RFP must be

submitted by the tenderers.

2 Proposal/sealed Bid received by ReBIT after due date and time i.e. Jun 28,

2018, 12:00 PM shall not be considered and hence rejected.

3 All tenderers are requested to submit the tender/RFP documents (TECHNICAL

BID and COMMERCIAL BID) duly filled in with complete and correct information

along with relevant documents at the following address:

“Reserve Bank Information Technology Pvt Ltd (ReBIT)

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center, Sector 30A,

Vashi, Navi Mumbai – 400703”

ORIENTAL REBIT OF COMMERCE

Cluster Monitoring Head (Services)-navi Mumbai

India

Amman Chambers,1st Floor

Veer Sarkar Marg,Prabhadevi

Mumbai-400025

CONTACT PERSON: Atul Saini-Chief Manager - Office Tel-022-4343 4614

4 All columns of the RFP must be suitably filled in and no column should be left

blank. All the pages of the tender documents are to be signed by the

authorized signatory of the tenderer. ReBIT reserves the right to reject the

incomplete tender.

5 In case the space in the tender document is found insufficient, the tenderers

may attach separate sheets duly signed.

6 There will be a Pre Bid Meeting conducted on Jun 14, 2018, to answer any

queries relating to the tender to likely bidders at the following address:-

Reserve Bank Information Technology Pvt Ltd (ReBIT)

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center, Sector 30A,

Vashi, Navi Mumbai – 400703

7 The offer shall remain valid at least for a period of 6 months (180 days) to be

reckoned from the last date of submission of offer.

25

8 The technical bid alone will be opened at Jun 28, 2018, 12:30 PM in the

presence of procurement committee constituted for the purpose. The details

of tender notice/RFP will be available on site

https://www.rebit.org.in/procurement.html

9 ReBIT reserves the right to accept or reject any or all the tenders without

assigning any reason whatsoever thereof.

10 Tenderer should submit soft copy of technical/design details includes

Capability presentation, Concept design, Floor layouts/drawings, Material

Specifications, Consultant List, in DVD/Pen drive shall be part of Technical bid

envelope.

11 The bids will be evaluated on a Techno-Commercial basis on the following

parameters viz. giving weightage to the qualitative aspects in various

parameters as mentioned in the Scoring Matrix attached below.

ReBIT will open the commercial bids of up to 5 offers which qualify in Technical

Bids in Technical Evaluation, depending upon the responses received to the

offer.

After going through technical bid response and Design presentation, ReBIT will

proceed to score each bidder against the criteria as outlined in the Scoring

matrix (Clause-23). To qualify in Commercial bid evaluation, bidder should

score Min. 75% in Technical Bid evaluation. However ReBIT reserves the right

to relax any of the parameters if need arise.

Having established the technical competency of up to 5 bidders, ReBIT will

evaluate the total scores as mentioned in the Scoring & Evaluation

Criteria section (Clause-8) and award the bid to the bidder with the highest

score.

12 The prospective Bidder who plans to respond to this RFP is required to submit

the bid earnest money (refundable after 30 days of signing of the contract with

the successful bidder against submission of Performance guarantee to the

following):

Chief Executive Officer, Reserve Bank Information Technology Pvt Ltd (ReBIT)

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center, Sector 30A,

Vashi, Navi Mumbai – 400703

Earnest Deposit Money (EMD) of INR 50,000/- (Indian Rupees Fifty Thousand

Only) by way of Demand Draft (DD) is to be submitted along with the technical

bid. The failure or omission to deposit or keep deposited the Earnest Money

shall disqualify the Bidder. No interest shall be payable by ReBIT in respect of

such deposited Earnest Money. The Earnest Money of an unsuccessful Bidder

shall be refunded within 30 days after the final decision on the Bids.

26

ReBIT may call for any clarifications / additional particulars required, if any, on the

minimum eligibility criteria / technical / commercial bids submitted. The Bidder’s offer

may be disqualified, if the clarifications / additional particulars sought are not

submitted within the specified date and time.

I/We hereby state that the above information is true and we have gone through the

Tender Document and we undertake that we have understood all the terms and

conditions.

-------------------------------------- (Signature and name of authorized person for the Bidder)

Place:

Date: Signatory and seal of the company

6 RFP Commercial Bid Form

PROPOSAL FORM DATED: _____________________

Name of Bidder: ___________________________________________________

Which Bidder is an (Individual; partnership ;.) registered in the State of

___________ and whose principal place of business is: ___________________

________________________________________________________________

Telephone No. ________________________________

Fax No. __________________________________________________

Email address_________________________________

Website ___________________________

The above named Bidder affirms and declares:

a. That the Bidder has carefully read the instructions to Bidders herewith in this RFP

document and accepts all the provisions thereof.

b. That this bid is made without any connection with any other person, firm or

making a bid for the same work and is in all respects fair and without collusion or

fraud.

c. That the Bidder has carefully examined the Scope of Services and all other bid

material furnished to him and will execute all requirements thereof for in

accordance with the following fees/charges:

<Mention total fees/charges in figures and words including applicable taxes >

Commercial bid valuation shall be considered as below in case of any kind of

discrepancy:

If there is a discrepancy between words and figures, the amount in words shall

prevail,

If there is discrepancy between unit price and total price, the unit price shall

prevail,

If there is a discrepancy in the total, the correct total shall be arrived at by ReBIT.

In case the Bidder does not accept the correction of the errors as stated above, the bid

shall be rejected.

ReBIT reserves the right to renegotiate any terms (Price / Technical) further with the

successful Bidder.

<Include Design Services Fee (Clause 7 below as part of the Commercial Bid Form)>

28

7 Design Services Fee

This offer is valid for the period of Six months from the date of submission of this

bid .

The Bidder proposes to provide Design Services including space planning, Acoustics

services, structural consultancy for slab strengthening in heavy load area, Cafeteria

Services (Kitchen Consultancy), with all M&E services such as Electrical, HVAC

Lighting, Security systems, BMS, Plumbing ,Fire Fighting services, IT Infrastructure

(Both Active & Passive), Testing & commissioning with separate proposal for LEED

consultancy for the proposed facility as described in this document & including

overhead [office expenses] and profit as outlined in this attached documents for a

guaranteed fee (excluding all statutory taxes) of:

<Mention total fees/charges in figures and words >

The fee should be provided as per following scope:

I. FEE PROPOSAL COST

A-Fee Breakdown For Basic Scope of Services:

Preconstruction Stage including Detail designing and

Procurement

Programming/Site Survey INR 0.00

Concept Design Finalization ( including initial

site theodolite Survey, Space Planning, Test

fits, Layouts, acoustic survey, acoustic

recommendations for designing, MEP Design

& document for client approval and tendering

and 3D views preparation & Approvals from

Client.

INR 0.00

Detailed Design Development including

finalization and release of tender documents

(Drawings & BOQs)

INR 0.00

B-Other Consultancy Services:

Branding & Signage’s Consultancy

29

Kitchen Consultancy for Cafeteria & Pantry

Services

Acoustic Consultancy

Structural Consultancy (only for slab

strengthening for client specific Heavy

loading requirements)

IT Consultant (Both Active and Passive)

C- Fee Breakdown For Basic Scope of Services:

Construction Stage

Construction Documentation - Architectural INR 0.00

Construction Documentation MEP Engineering Services INR 0.00

Construction Documentation acoustic Services INR 0.00

Construction Documentation IT Services INR 0.00

D- Project Close-out Phase (documents handover, Technical

Handover and Commercial Closer ) INR 0.00

Total Base Fee: A+B+C+D INR 0.00

Taxes INR 0.00

Grand Total INR 0.00

E-Fee Breakdown For Additional/Optional Scope of Services:

LEED Consultancy including submission and

certification to IGBC with all related

coordination & documentation shall also

inclusive of Lighting & T&C as per LEED

requirements

INR 0.00

Design Walkthrough INR 0.00

IT Active and passive Networking consultancy INR 0.00

F-Statutory Approval (Local Authority)-

Building permits & Statutory Approvals for obtaining NOC for

commencement of fit-out works & Completion Certificate

INR 0.00

(ADD CATEGORIES AND AMOUNTS AS REQUIRED)

Total Fee for Additional/Optional Services: INR 0.00

Total (Base + Additional) Fees:

A+B+C+D+E+F

(include all additional categories beyond F if applicable)

INR 0.00

Taxes INR 0.00

Grand Total INR 0.00

<Mention grant total fees/charges in figures and words >

30

I/We hereby state that the above information is true and we have gone through the

Tender Document and we undertake that we have understood all the terms and

conditions.

-------------------------------------- (Signature and name of authorized person for the Bidder)

Place:

Date: Signatory and seal of the company

31

8 Scoring Matrix for Technical Evaluation

Sr.

No Parameter Scoring Logic

Max.

Weightage

1 Presentation 35

A

Quality of Presentation-

Based on Content: Capability, Project

Understanding, Design Concept

layout, Space utilization, Area

statement, Look & Feel, 3D views,

Brief of Consultants involved in

project, Case study of past Executed

IT/ITES project.

1= Poor, 2= Ave, 3 = Good, 4=

Excellent, 5= Outstanding 5

B

Approach to Space planning &

adjacencies-

Based on proposed Layouts, Project

Understanding, Space utilization, Area

statement, Look & Feel, 3D views,

Material Specification, Requirement

fulfilment, Design thought process

Clarity of approach 1= Poor, 2= Ave, 3 = Good, 4=

Excellent, 5= Outstanding 5

Look & Feel ,3D Views 1= Poor, 2= Ave, 3 = Good, 4=

Excellent, 5= Outstanding 5

Multifunction use of Space 1= Poor, 2= Ave, 3 = Good, 4=

Excellent, 5= Outstanding 5

Achieved Number of Headcount &

Requirement Fulfillment

Design for 160 Headcounts- 5

Design for 159-150

Headcounts- 3

Less than 150 Headcounts- 1

5

C Example of Innovative Design-

Capturing all the Requirement with

Innovative Ideas/Design,

Automation, IT infra, Services

design Calculation's

1= Poor, 3= Ave, 5 = Good,

8= Excellent, 10=

Outstanding

10

2 Proposed Design Team 25

A Design Consultant's team Experience

(CV should be submitted)

More than 15 Years’

experience- 5

Experience between 11-15

Years Exp. -3

Less Than 10 Years-1

5

B Associated Consultant

MEP Consultant (Mechanical /

Electrical / Plumbing) (CV should be

submitted)

More than 12 Years’

experience- 5

Experience between 11-12

Years-3

Experience Less Than 10

Years-1

5

LEED/Structural Consultant (CV

should be submitted)

More than 12 Years’

experience- 5

Experience between 11-12

Years-3

5

32

Experience Less Than 10

Years-1

AV/Lighting/Acoustic Consultant (CV

should be submitted)

More than 12 Years’

experience- 5

Experience between 11-12

Years-3

Experience Less Than 10

Years-1

5

IT (Active and Passive) Consultant ( CV

should be submitted)

More than 12 Years’

experience- 5

Experience between 11-12

Years-3

Experience Less Than 10

Years-1

5

3 Previous projects

Aesthetics capturing all the

design parameters of

previous executed projects

20

Aesthetics & Efficiency of design 1= Poor, 2= Ave, 3 = Good, 4=

Excellent, 5= Outstanding 5

Client references (Bidder should

provide contact details of concern

person for all the completed projects.)

1= Poor, 2= Ave, 3 = Good, 4=

Excellent, 5= Outstanding 5

Experience of Architect cum

Consultancy services such as

architectural, structural, engineering,

all internal and external services such

as electrical, plumbing, water supply,

storm water drainage, firefighting,

Acoustic, MEP & IT Infrastructure

(Passive & Active)in Government,

PSU's sectors

Completed 5 projects- 5

Completed 3 projects- 3

Completed 1 projects- 1

5

Previous completed project with

IT/ITES Companies in Navi

Mumbai/Mumbai Area.

Executed More Than 7

projects- 5

Executed 7 projects- 4

Executed 6-5 Projects- 3

Executed 4-3 Projects- 2

Executed Less than 3 Projects-

1

5

4 Resources with the firm

Firm more than 80nos.

Employees- 5

Firm Between 80- 50nos.

Employees- 3

Firm Less than 50

Employees- 1

5

5 Estimated Budget for proposed

design (Mid-Range Project)

(Single line cost summary for each

package along with proposed Material

Consideration and Specifications to be

filled in Annex-F)

1= Poor, 3= Ave, 5 = Good, 8=

Excellent, 10= Outstanding 10

33

6 Financial Stability

Annual Turnover more than

15 cr.- 5

Annual Turnover Between

15-12 cr.- 3

Annual Turnover Between

12-10 cr.- 1

5

TOTAL 100

Note- All the bidder should submit relevant documents as proof of the fulfilment of above

parameters.

34

9 ReBIT’s REQUREMENT/WISH LIST

9.1 Color code/theme

35

9.2 Interior Fit out Requirement

Sr. No SPACES / ITEMS REQUIRED

Revisions In

the

Requirement

Nos /

Client

Comments

1 General

1 Splitting of spaces (on floor / between floors)

2 Functions & requirement of all spaces

3 Grouping of various spaces - Spaces that

need to be clubbed together

4 Spaces that need to be accessed directly

from Lift lobby & reception

5 Areas that require spill out spaces in front

6 Areas that require special treatment (if any)

7 Area per Seat (if any) 60- 80 Sq.

Ft.

8 Total Headcount (with hierarchy matrix) 150 no.

9 Ratio of male: female 60%:40%

2 Norms

1 Any specific norms to be followed (Local bye

laws, NBC, NFPA etc)

As per Fire

Norms/NBC

2 Aisle distance between two rows of

workstation

As per Fire

Norms/NBC

3 All Passage widths As per Fire

Norms/NBC

4 Fire exit passage widths - passage leading to

fire exit staircases or fire exits

As per Fire

Norms/NBC

5 Travel distance from any point to the nearest

Fire exit or fire exit staircases as per norms

As per Fire

Norms/NBC

3 Corporate standards

1 Net space per person As per

standard

36

2 Workstation sizes As per

standard

3 Cabin sizes As per

standard

4 Color scheme

Blue &

Green

(Corporate

Standard)

5 Internal signage Yes

6 External signage No

7 Branding requirement Yes

4 Entrance

1 Lobby 0

2 Reception 1

3 Waiting 6-8 no’s

4 Toilets

Common

Visitor’s

toilet

available

5 Security personnel room 1

5 Area adjacent to reception

1 Meeting rooms 2no -6

seaters

2 Executive lounge

A warm and

welcoming

lounge with

cozy

furniture

and smell of

coffee: D

3 Dispatch/mail room NA

4 Area for tel. operator NA

5 Security access to office Yes

6 Work Stations

1 Overall Size As per

standard

2 Type - Bench Type / Cubicle type Mix match

of linear

37

and

90degree

w/s.

3 Storage units in Workstation area Yes

4 Overhead storage units Yes for

cabins

5 Printer bays in Workstation area YES

6 Printer bays in cabin area No

7 Discussion Tables in Workstation area

(2 to 3 seaters) Yes

8 Monitor size and no. per work station

provision

for both

Monitor &

Laptops for

150

headcounts

9 Type of Monitor (Conventional / TFT/ LCD) LCD

10 Keyboard YES

11 CPU trolley NA

12 Pin up soft board yes

13 White board yes

14 Nature of files used. BOX & FLAT

FILES

15 Height of partitions Standard

16 No. of ups power points 2 for each

17 No. of raw power points 2 for each

18 No. of data / voice points 2 data point

each

19 Task lighting NA

7 Executive cabins

1 Overall size

5 for

vertical

heads & 1

for CEO.

CEO cabin

should have

VC facility.

2 Rear credenza Yes

38

3 Storage facility Yes 2 no’s

4 Front partition materials

Opaque

Glass

partition

5 Type of furniture required (Modular /

Custom made)

Modular

furniture

6 Type of visitor seating required (formal seat

/ casual sofa) Formal seat

8 Board Room

1 Size

20 seaters

(Convertible

to training

rooms)

2 Board Room Table (Modular or Customized) Modular

3 Projection Facilities Yes

4 Separate Servery counter required? Yes

5 Separate Waiting Area NA

9 Meeting / Interview Rooms / Conference

Room

1 Number of meeting rooms required.

2 Capacity

A 4 Seated Meeting Room

2-4 (All the

rooms

should be

clubbed and

converted to

bigger

rooms)

Good to have

at the

Reception

B 6 Seated Meeting Room 3

C 8 Seated Meeting Room 3

D 10 Seated Meeting Room 0

E 12 Seated Meeting Room 0

F 14 Seated Meeting Room 0

3 Interview Rooms 0

4 Training Rooms

Board room

can be

converted

39

into training

room

5 Projection facilities (for each) YES

6 Location Preference

Center/near

to executive

cabins

7 Prayer/yoga room Yes - 1no

8 Rest/doctors room Yes -1 no

9 Toll/telephone booths 3-4 nos.

10 Toilets

1 Visitors Toilets

Available in

common

area

2 Ladies Toilet Provided by

Base builder

3 Gents Toilet Provided by

Base builder

4 Handicap Access Toilet Provided by

Base builder

5 Is Buzzer required in Handicap toilet? No

6 Toilet (Conventional / Modular) Partitions Provided by

Base builder

11 Utilities Room

1 Server Room

A Size of Room 250 Sqt Ft

B Location preference

adjacent

wall not

exposed to

neighboring

tenant

C EPABX (Part of server room / separate) no

D Whether separate panel room required for

network admin? no

E Security Requirement yes

F Number of industrial socket per rack As per

design

2 UPS room Yes

40

3 Hub Room No

4 PAC Room Yes

5 Add if any

BMS/CCTV

monitoring

room

12 Cafeteria & Pantry Room

1 Cafeteria 1

A Size of Cafeteria

For min. 40

no’s

seating’s

with

bainmarie

facility.

B Details of equipment proposed

yes Vending

machine,

snack

vending

machine,

toaster, 2

Microwaves,

refrigerator,

Induction

cooktop

C Kitchen Store Yes

D Plate Disposal Yes

E Greece Trap Yes

F Hand wash Yes

G Cash Counter NA

2 Pantry

Inside

cafeteria.

Apart from

that builder

has

provided a

space for

pantry.

A Size of pantry Refer above

B Details of equipment proposed

Tea and

Coffee

maker,

Water

dispenser/fr

eezer and

RO as well.

41

C Seating

Not

required.

Already

provided in

Cafeteria.

13 Other spaces

1 Library

Only

Shelving

and 1 table

2 Telepresence room NA

3 Compactor room NA

4 Electrical / Panel room Provided by

builder

5 Repro / Photocopying Yes in

central area

6 Communication Room NA

7 First Aid/Medical Room

Doctors

room as

mentioned

above

8 Store room A small one

A Numbers 1

B Size Small

C Any specific Requirement

9 Lockers Yes

A Numbers 2

B Size 4 ft X 4Ft

C Any specific Requirement

10 Recreation Space

Indoor

games room

and

gymnasium(

including

Shower &

changing

room)

11 Passages As per

standard

42

12 Display area for products NA

13 Stores for components

14 Printers 2 no. (MFD)

15 Repairing and servicing facility NA

14 Additional Information

1 Departments to occupy space

Open office

concept

preferable

2 Details of proximity of departments to each

other

3 Departments interacting with visitors

4 Strength of each department

5 Hierarchy of staff (if any) to be maintained

6

If any workspace if regarded as non

dedicated (in case of occupants with field

activities)

7 Open office concept preferable or closed

cabins for staff required

Open office

concept

preferable

8 Town hall requirement

Yes in

Cafeteria or

if possible a

small am

phi Theatre

9 If any landscaping/ structural work to be

done.

provision to

be made

10 Preferences if any for finishing materials and

surfaces.

Carpet floor

for office

area, Hard

flooring for

café and

reception.

15 Interiors

1 Partitions

A Type of partitions required for various

spaces

Gypsum

partitions

(with proper

acoustic)

43

B Glass partitions

Yes.

Modular

with proper

acoustical

property.

C Fire rated partitions (fire rating Hours) - for

which spaces

All critical

areas

should be

fire

rated/block

masonry.

D Acoustically treated partitions for which

spaces

Yes. All

enclosed

areas

should have

acoustic

treatment.

E Modular partitions

2 Flooring

A False Flooring required for entire floor plate

(or) only for specific areas

Only office

area. Café

and

reception

should be

hard

flooring.

Server

room/UPS

room/etc.

should have

antistatic

false floor.

B Height of false flooring required

150mm in

office area.

400 to

450mm in

critical

rooms.

C Handicap access required - in areas with

false flooring - ramps etc. Yes

D

In all spaces is carpet required over false

flooring - for areas such as server room -

carpet not required over false flooring

Only Office

area should

have carpet

3 Stepped Flooring

A Is stepped flooring required for any spaces

such as Training room etc. No

44

4 False ceiling

A Any specific Acoustic value required by

Client

5 Doors

A Revolving doors - required only at lift lobby

& reception - Areas to be confirmed No

B Requirement of Fire rated doors for which

spaces

Critical

rooms only

C Labs - Double leaf doors - required? For

movement of equipment

D Glass door for which spaces

6 Furniture

A Office Chair (any special requirement)

Indigenous

(for min.

lead time)

B Workstation/Meeting Tables

Indigenous

(for min.

lead time)

C Cafeteria Furniture

Indigenous

(for min.

lead time)

D Pantry Furniture Not

required

E Reception / lobby furniture Sofa seating

F Lab Furniture (Tables etc.) Not

required.

7 Strengthening of slab

A

Area with heavy loads - spaces with details of

equipment load required - to cross check the

slab load carrying capacity - if equipment

load is beyond the slab load - then slab

needs to be strengthened

UPS room if

battery load

exceed the

load bearing

capacity of

slab.

16 Air Conditioning (HVAC) Requirements

1 Required Temperature & RH value at various

spaces / End conditions

A Office Area As per

standard

45

B Cafeteria As per

standard

C Server Room 24X7

2 Rack/equipment details of all lab required to

work out heat loads

3 Spaces which require 24 x 7 AC supply Server room

4 Back up air conditioning requirement (for

areas such as Server Room) Standby

5 VAV System Yes

6 Dust Control Filters Yes

7 All labs require PAC units - any exceptions Yes in

Server room

8 Specialized Requirements

9 Corporate Standards

10 High Side (Chiller / AHU) Provided by

base builder

17 Electrical

1 Incoming Capacity As per

design

2 Generators Base Builder

to provide

3 Dual source of power supply required for

which areas

4 UPS configuration - Separate for Server &

Workstations? (N+N or N+1)

5 Labs require any separate UPS supply or will

it be served from Common UPS bank

6 Server room load

7 UPS input load

8 Piped music system

9 Fire detection system

10 Fire Suppression System

11 Standard pc power requirement

12 Electrical (UPS & Raw power Socket

requirement) of various spaces

A Meeting rooms

46

B Training rooms

C Hub rooms, Server rooms etc. Yes

D Labs etc.

13 Lighting Requirement

A

Lights with dimmable ballast - with dimmer

control - required for which spaces? (Board

room, Video conferencing rooms etc.)

Yes

B Requirement of emergency lights for various

spaces with switch control or not Yes

C Any other specialized lights required - any

specific requirement from Client

D Separate UPS for emergency Lights Yes

18 AV

1 AV requirement of various spaces (brief to be

confirmed by Client)

A Training rooms yes

B Town Hall Room yes

C Video conferencing rooms All Meeting

Rooms

D Meeting rooms (Room Wizard System) Every room

E Labs (if any)

2 Plasma requirement Yes

3 Projector requirement (Manual or motorized) Yes.

4 Screen (Manual or motorized) Motorized

screen

5 Audio Conferencing requirement yes

6 Video conferencing requirement All Meeting

Rooms

19 Sprinkler

1 As per Builder's requirement & as per local

Bye-laws Ok

20 Public Address System

1 Any specific requirement from Client

47

2 PA - only announcement in case of fire Yes

3 Is PA required for playing music also Yes

21 Fire Detection & Alarm System

1 Any specific requirement from Client As per

norms

2 Provision of detectors, hooters, response

indicators etc. as per norms?

Yes. VESDA

also to be

added.

22 Access Control

1 Any specific requirement from Client

2 Access control required for which spaces

Server room

, entrance,

lab

3 Is access control required for main doors -

leading into workstation area

Access

control to

workstation

areas

4 Type of access control required for server

room

Biometric/C

ard reader

5 Type of access control required for fire doors as per

standard

6 Type of access control required for labs,

other spaces

Biometric/C

ard reader

7 Any specific area with restricted access

23 CCTV

1 Any specific requirement from Client

2 CCTV required for which spaces

Workstation

area, server

room,

common

area,

entrance

lobby

3 Conventional / IP based? IP based

system

48

4 No. of days of recording required

30 days

recording at

a minimum

24 Acoustic Treatment

1 Acoustic treatment required for which spaces Yes

2 Level of DBs to be achieved As per

Norms

25 BMS Requirement Yes

26 Green Building Requirement Yes

Notes

Any comments / requirement from Client side facility team to be recorded at this stage

EMPLOYEE WISH LIST

Category Wish / Idea

Must-

have /

Nice-to-

have

REMARK

Décor A blue and green theme reflecting the ReBIT

brand

Must to

have Ok

Décor Books plants and photos to add character Nice-to-

have Ok

Décor

An employee corner / wall where employees

can put up their 'creations' - art / posters /

graffiti – Anything

Nice-to-

have OK

Design Games area like : Jenga, carom, chess, foosball,

dartboard etc

Must-

have

Indoor Games

Room.

Design Agile workspaces Must-

have Ok

Design

Some TV screens in common areas as display

boards (for day-to-day activities, policy

awareness, events etc.)

Must-

have

Cafeteria & Games

room will have

provision of TV

Screens

Design A stand up meeting room (high tables) with

timer set to 15 minutes!

Must-

have

This design should

be considered as

we are thinking of

having an agile

workplace

49

Design Lab for Forensics team;

A dedicated lab for malware analysis

Must-

have

Requirement to be

discussed with

Forensic team, a

separate workspace

will be allocated to

each team

Design

Office design to have consideration for

differently abled persons - for example, slope

in addition to steps, lift number by audio

(indicative examples)

Must-

have ok

Design

Individual sittings on their desk should get

metallic cover on their office table which block

view to adjacent users to ensure focus of work.

Must-

have

Work desk will be

designed in such a

manner that there

will be a partition

between adjacent

user

Design Adding a Library with 'no talking' rule Nice-to-

have Ok

Facilities 3 X6 Size board for tracking (Kanban Board) for

tracking the Maintenance & Operate room

Must-

have Ok

Facilities Training room / conference room that can seat

large numbers

Must-

have

As discussed,

Board room can be

converted into

Training room

Facilities

white boards / glass boards (many would agree

on this) as this brings creativity even to regular

discussions

Must-

have

All Meeting rooms

should have a

white board

Facilities Office should have a place to keep blazers Must-

have Required

Facilities Good to have lockers for guys who are always

on the go for work like System Audit team.

Must-

have Required

Facilities TV/Projectors with HDMI cable in all meeting

rooms. Chromecast even better.

Must-

have Ok

Facilities

Video conferencing facility in most meeting

rooms

Conference room with audio bridge such as

polycom in case of video facility is not

available.

Must-

have ok

Facilities

Switch on-off of lights can be automated. If

there is no movement, the lights are switched

off and switch on again once it notices

movement. This is a new trend to save

electricity

Nice-to-

have Considered

Furniture A warm and welcoming lounge with cozy

furniture and smell of coffee

Must-

have At reception

Furniture A wooden tree stand near the lobby for

umbrellas - given its Mumbai!

Must-

have Required

Furniture Drawers / lockers near desks as well as a few

lockers in common areas

Must-

have

Work stations,

Cabins with lock n

key storage and

Storage in common

areas and nearby

work stations

50

Furniture We could also have Blue and green color sofas

at the reception / meeting rooms

Nice-to-

have Ok

Work desk Extra screens on workstations - helps a lot

while presenting our work and discussing.

Must-

have

All desk should

have a provision of

attaching an extra

screen

Work desk VOIP / landline phones Must-

have Required

Work desk

Office chairs should be comfortable to ensure

the posture is managed while working on

laptop

Must-

have Ok

Work desk

Office table height and chair height should be

selected in a way employees should be able to

maintain the good posture while working on

laptop

Must-

have Ok

51

10 Abbreviations

RFP- Request for Proposal

BOQ- Bill Of Quantities

FF&E- Fixed furniture and equipment’s

AV- Audio & Video System

HVAC- Heat Ventilation Air-conditioning System

FAPA- Fire Alarm & Public Addressable system

MEP- Mechanical, Electrical & Plumbing Package

BMS- Building Management System

GFC Drawing- Good for Construction Drawing

GC- General Contract

52

ANNEXURE-A SCOPE OF ARCHITECTURAL SERVICES

The Interior Design Consultancy including Space planning, Acoustics services,

structural consultancy for slab strengthening in heavy load area, Cafeteria

Services (Kitchen Consultancy), with all M&E services such as Electrical, HVAC

Lighting, Security systems (ACS-CCTV), BMS, Plumbing, Fire Fighting services, IT

Infrastructure (Active and passive both), FA-PA, AV (if require) and Testing &

commissioning and LEED consultancy from initial stage till obtaining LEED

certificate shall be executed as a single window from the Architectural firm & the

overall responsibility & accountability of the total project design including all

services shall be with the Architectural firm. The Architect shall include competent

Consultants as part of the Design Consultant team, who shall be specialists in

their respective disciplines where required & shall provide the services as

mentioned in the document

THIS STAGE OF WORK SHALL INCLUDE FOLLOWS;

1. PRELIMINARY PROPOSAL STAGE:

• Review, study and analyze the brief & design concept for Architectural and

M&E Services as provided by Project Managers / Client.

• Study the status of Base Building and the services installed/proposed by the

Developer / Base Builder & recommend the design as per requirement.

• Study location in depth to facilitate integration of the requirements of Client.

• Prepare preliminary report with spatial planning, allocation of all

infrastructure support with cost benefit analysis including budgeted cost.

• Proposing any unique innovative idea.

• Value Engineering for the project.

2. SCHEMATIC DESIGN STAGE:

• Develop alternative proposals on spatial planning based on feedback and

input from the Client.

• Prepare project Schedule preliminaries for Clients approvals.

• Prepare Alternatives in Budget Proposals for Clients approval.

• Submit Project Coordination chart.

• Advice Project Manager/Client on long-lead purchase items and create action

plan.

• Advice Project Managers/Client on Governmental and statutory requirements.

• Finalization of Concept Designs & 3D views. (3D views need to be generated

till acceptance of the client)

• Prepare and present 3D Walkthroughs of the layouts and space planning.

53

• Create a comparative statement on product specifications and recommended

makes.

• Advising in short listing of Vendors to Project Manager/client and help in

Technical negotiating process.

• Preparation of Bill of Quantities and Tender Schedules and good for

construction Drawings schedules.

• Delivery schedule of good for construction drawings.

• Attend, as appropriate, regular Client and design team meetings

• Liaise, as appropriate, with the Operator’s design team

• Appoint a Single point of Contact- Project Coordinator to represent your team

3. TENDER STAGE AND FINALIZATION OF CONTRACT:

• Prepare and assess Vendor Contract documentation formats.

• Short list and create capability reports of Vendors for consideration including

preferred Vendor proposed by Project Manager.

• Prepare, assess and advice on detailed Tender documentation with all Tender

Drawings, Estimation and Specification for Floating Commercial Tenders

for Bids from Vendors.

• Co-ordinate with LEED consultant who will be working under him to vet the

specification which should be in line with LEED requirements.

• Provide all documentation and reports as requested by Project Manager based

on predetermined formats and time schedules.

• Prepare & assess the comparatives bids received from the vendors with

recommendation & evaluation of the rates.

4. CONSTRUCTION STAGE:

• Review & issue 6 sets (not less than A1 size) of each detailed construction

drawings for the execution of work at site.

• Attend site meetings and all coordination meeting with all Vendors and

consultants, chaired by Project Manager. The principal designer and M&E

consultants must attend all site meetings.

• Carry out frequent quality assurance checks & submit the reports to the

Project managers.

• Monitor & approve quality of Materials coming at site and Works being

executed.

• To witness & approve the testing & commissioning of the services required

the different stages of the project.

• To monitor & control the project cost & track the budget as per the approved

drawings & Provide Budget tracking statements to the project manager on

regular basis.

54

• Co-ordinate & Cooperate fully with Project Manager (PMC) for timely

completion of the Project & recommend mitigation plans to expedite works if

required.

• Co-ordinate with LEED Consultant who will be working under him for

completing the documentation pertaining to LEED certification and submit the

application to USGBC.

• Assist the Project Managers to interact with Building Owner to understand,

integrate and link the services to the Building services.

• Provision of dedicated Project location-based Design Consultant and M&E

representatives to provide all necessary clarification required on design,

coordination, changes etc., throughout the construction stage.

5. POST CONSTRUCTION STAGE:

• Witness of testing & commissioning of all design, services & utilities and

approve the same.

• Prepare ‘As-Built drawings’ for interior and architectural services & review ‘As-

built drawings’ for MEP services & detailed project reports in coordination

with the respective Agencies and ensure correctness.

• Check and approve completion of Works in consultation with the Project

Managers.

• Provide proper Justifications, review and approve rate analysis for all extra

items and all Variations from the Tender BOQs to enable review and approval

by Client.

• Prepare Snag Lists with help of Project Manager & review/approve after

rectifications by the vendor.

• Help Project Managers to negotiate on A.M.C. Contracts, retention periods

and guarantee time frame, if required.

• Architect will be responsible for co-ordination with LEED Consultant for

obtaining the LEED Certificate on behalf of ReBIT and submit the same to

ReBIT.

55

ANNEXURE-B SCOPE OF ACCOUSTIC CONSULTANT

Acoustics consultancy service comprising of followings: -

Deliverables: -

1. Acoustical Study, Review and Design Management

2. Preparation of Concept Design Report & Design presentation of Acoustic

isolation design and consultation against airborne sound / noise disturbances –

ambient noise, traffic, etc.

3. Providing Acoustic general consultancy for sound / noise isolation,

transmission and absorption as required in the building with review of

architectural plans

4. Preparation Coordinated Concept Design Drawings

5. Providing inputs for all critical equipment’s and same shall be incorporated in

the M & E specifications documents or the interior specification documents.

6. Site coordination with vendor and project team as required

Scope: -

1. Public Area & Room Interior Acoustics Specifications

2. Noise Control / Separation Specifications

3. Recommendations, material specification.

4. Vetting of CAD concept drawings.

5. Review of Acoustical measurable before and after treatment of area’s in scope

6. Interaction and coordination with the concerned authorities and consultants

7. Update design criteria as per Architectural design intents

MINIMUM DOCUMENTATION REQUIREMENTS

Based on the approved concept design and drawings, you shall prepare bill of

quantities and updated cost estimate. You shall provide complete tender

documents along with the specification of all items as specified in the approved

plans and drawings.

The Final drawings will be issued to you in appropriate time. The line items shall

be detailed in an item schedule, with manufacturer reference, Item description,

accessories where applicable, quantity, unit price and total budgetary amount.

Generic specifications shall be provided for all line items and manufacturer

reference for the Client approval. The information provided on the line items

schedules and specification shall enable the tenderers to offer alternative

equivalents.

PROJECT SERVICES

The Services in the above areas shall be executed as a single window from Bidder

and shall include external consultants as part of the Design Consultant team, who

shall be Specialists in their respective disciplines where required.

56

The stages of work shall include.

• Review, study and analyze the brief concept provided by Project Manager /

Client.

• Study location in depth to facilitate integration of the requirements of

Client

• Preparation of design brief and concept presentation.

• Provide detailed BOQ for all AV & Acoustic related works with estimated

cost.

• Co-ordinate with Project Manager for timely completion of the Project.

• Provision of a Project representative to provide all necessary clarification

required on quantities, coordination, changes etc., throughout the time

lines.

Please note the following:

• ReBIT Standards and requirements should be incorporated in to the design

and all design approvals as set down by ReBIT standards should be taken

from ReBIT Technical services team keeping in loop the Project Managers

• The Acoustic Consultant must work with all the Project Participants – Client,

Project Manager, Architect and Client’s other Design Consultants to arrive

at an Integrated Design.

• Working drawings and details should be provided for the above mentioned

items

• Design Consultant has to provide all information as laid down in the

Operator’s brand standards in terms of reports, approvals, drawing

requirements etc. at frequency and stages of construction

Design Consultant to follow design deliverables schedule as provided by Project

Manager / client at all times of the project.

Design Consultant may have to sign the relevant Non-Disclosure agreements as

& when required by the clients.

57

ANNEXURE-C SCOPE OF IT CONSULTANCY SERVICES

Scope of consulting for this engagement is as below

Understanding of overall premises IT requirements from ReBIT IT team

Complete IT Infra Design including both active and passive components

Technical Specification Creation for tender

Technical Solution & Vendor Evaluation

Methodology

Phase 1 – In consulting phase, they create the complete IT Infrastructure solution

design to suite customer’s requirement from the long term perspective (typical IT

lifecycle 5-7 years) post which convert the design into a RFP for various system

integrators to quote.

Phase 2 – In Vendor evaluation phase, go through system integrators proposed

solutions, identify their solutions positives and negatives, identify system

integrators capability and help customer in choosing the right system integrator

for their requirement.

Phase 3 – After buying best solution getting it implemented up to

products/solution capability and ReBIT requirement is important aspect. In

Technical project management phase, control and monitor entire project from

technology side to get best deployment done by vendor of procured solution as

per ReBIT needs.

Deliverables

Phase 1 - Consulting deliverables

Description Activity List Deliverables

Understanding of

overall Premises

IT requirements

Discussions with various stake

holders to understand the detail

requirements

• Current IT Team

• Admin/HR team

• Management team

Requirement

Document

Overall IT Infra

Design

Create Network Architecture /

Design in conjunction with ReBIT IT

team

• Local Area Network – LAN

• Wide Area Network – WAN

• Wireless Network - WLAN

• Structured cabling for Data,

Voice & Video

• IP Telephony Design

• IT Security Infra Design

• Distance Education Infra design

• Server Infra Design

• High Level

Architecture design

• Low level design

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• IP Addressing planning

• Protocol selection

Technical

Specification Translate design in to technical

specifications

Tender - Technical

Specification

Document

Phase 2 - Vendor Evaluation Deliverables

Description Activity List Deliverables

Technical

Solution &

Vendor

Evaluation

• vendors Solution evaluation

• Vendors implementation

capability evaluation

• Vendors Support capability

evaluation

• Solution Matrix

• Vendor capability

matrix

Phase 3 – Technical Project Management

Description Activity List Deliverables

Technical Project

Management

• Understand ReBIT’s deployment

requirement and provide to

vendor

• Provide list of features and

functionalities to be enabled

• Validate Technical deployment

design

• Validate implementation done

by vendor

• Deployment

Requirement

Document

• Validation of

deployment design

• Validation of

Implementation as

per requirement.

59

ANNEXURE-D SCOPE OF MEP SERVICES

The Scope of services shall consist of MEP Mechanical, Electrical and Plumbing

including Fire safety and security system design consultancy for the ReBIT’s Navi

Mumbai office

THE MEP SCOPE OF WORK TO INCLUDE THE FOLLOWING:

The MEP consultant as the Engineering Design Consultant for all the services and

his scope of works shall be to study in details, the project requirements including

Client’s operational requirements, preparation of economical proposal

considering optimum utilization of space available with the Client and in terms of

initial and running cost, Preparation of design data/calculations, Schematic &

detailed layouts/sections for obtaining approval from Central/State Government

Authorities or any other statuary authorities.

Preparation of detailed technical specification/BOQ/Tender Document,

Preparation of list of specialized agencies, Issue of tender documents to the

Client’s approved agencies, Technical Evaluation of Bids and integrated drawings

showing all distances/levels etc, Scrutiny of Shop Drawings and its approval,

Periodic supervision of execution of works at site as and when required, Scrutiny

and approval of “As Built” drawings/operation & maintenance manuals etc,

random check and quality report then certify the satisfactory completion of the

supply and erection of all items required for the said work, for the above

mentioned project.

SCOPE OF SERVICES:

• Electrical Works:

i. Internal and External Electrical System (HT/LT)

• Review & Advice of base-building Sub-Station, DG Sets and Power

Distribution

• Review & Advice of building Main Panel, Sub-Panels and Electrical

Distribution Network

• Review & Advice of Bus Duct, Rising mains and associated cabling

Network

• Designing Earthing System and Lightening Protection

• Lighting, Utilities and Common Area including conduit and wiring in

slab if required as per design

• Necessary Cabling Network and Feeder Pillars UPS System for

Different requirement, Misc, Administration requirements and

Critical Lighting System

• Facilitation of Electrical System for Kitchen and other operational

equipment’s

ii. Low voltage Engineering System

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• Fire alarm System including Conduit & Wiring in slab if required as

per design

• Public Address System including Conduit & Wiring in slab if required

as per design

• TV and Music System including Conduit & Wiring in slab if required

as per design

• Access Control, BMS, Security Systems and CCTV System including

Conduit &

Wiring in slab if required as per design

iii. Communication Systems

• Networking and structured cabling (Passive Components) for Voice,

Data System including video conferencing system, Satellite TV

integration with AV, Town hall setup etc.

• Mechanical Works:

• Complete Plumbing System including Water Supply, Hot Water

Supply, Treatment, Storage and Distribution for all wet area

including normal sink to complete café and toilet areas, dry pantry

etc.

• Internal and External Sewerage System including the territory

Sewage Treatment Plant

• Complete wet fire protection system (Fire Hydrants, External Ring

main, Sprinkler System) etc.

• Heating, Ventilation and Air-Conditioning System

Evaluation of Budget & cost of the work

• When the project requirements have been sufficiently identified, the

MEP consultant shall prepare a preliminary estimate of the cost of the

work. This estimate may be based on current area, volume or similar

conceptual estimating techniques.

• If at any time the MEP Consultants estimate of the cost of the work or

the quantities (not more than +/- 5%) exceeds the Client’s Budget, the

MEP Consultant shall make appropriate recommendations to the Client

to adjust the project size, quality or Budget and the Client shall

cooperate the MEP Consultant in making such adjustments if felt

essential.

The MEP Consultant, without additional compensation, shall modify the

documents until project closeout stage, for which the MEP Consultant is

responsible under this Agreement as necessary to comply with the budget for

the cost of the work. The modification of such document shall be the limit of

the MEP Consultants responsibility.

Concept Design Stage

Obtain the Client’s / Operator’s / Project Manager’s requirements and project

timelines.

61

Review, study and analyze the brief & design concept provided by Project

Manager / Client / Operator.

Review operator’s brand standards and incorporate the same into design at all

stages.

Prepare and organize minimum 3 design concept presentations for Client

review.

Coordinate preparation of master program from concept to completion to

record principal activities, identify critical dates and adhere to the same.

Provide Consultants’ programs for production of detailed design information.

Advise the Client on outline base building design concepts, space plans for

selected site. Prepare layouts to determine the suitability of building as per

client’s requirements, both functionally and technically.

Study location in depth to facilitate integration of the requirements of Client

Coordinate preparation of master program from concept to completion to

record principal activities, identify critical dates and adhere to the same.

Provide Consultants’ programs for production of detailed design information.

Prepare preliminary report with spatial planning, allocation of all infrastructure

support.

Incorporate design inputs from the client/ project managers / operator in the

drawing option.

Alternative proposals on spatial planning, layouts including perspectives etc.

to the effect of getting a final signoff on the scheme.

Coordinate on preparation of Design Intent Memorandum

Design & Execution Stage

Develop and finalize alternative proposals on spatial planning based on

feedback and input from the Client and on the basis of the concept design.

Deliverables to include perspectives, proposed material sample etc.

Project Schedule preliminaries.

Alternatives in Budget Proposals

Project Coordination chart

Advice Project Manager on long-lead purchase items and create action plan.

Advice Project Manager on Governmental and statutory requirements.

Create a comparative statement on product specifications and processing of

Vendors to Project Manager.

Coordinate on preparation of Design Intent Memorandum

Tender Stage & Finalization of Contract

Provide Vendor Contract documentation formats for review to Project Manager

to facilitate integration of the general conditions of Contract and Project

Objectives of Client

Short list and create capability reports of Vendors for consideration including

preferred Vendor proposed by Project Manager / Client.

Create detailed Tender documentation with all Tender Drawings, Estimation

and

Specification for Floating Commercial Tenders for Bids from Vendors.

62

Support Project Managers to hold Vendor interaction meeting and ensure a

`Bid Walk’.

Analyze and articulate the received bids to facilitate a fair and even negotiation

platform.

Compile technical & cost comparatives and recommendations based on the

tender negotiations.

Provide all documentation and reports as requested by Project Manager based

on predetermined formats and time schedules.

Adhere to specifications and documentation process formats of Project

Manager, Statutory and process formats specified through Client of any audit

or licensing bodies.

Construction Stage

Provide detailed construction drawings for execution of work at site.

Construction drawings to have all coordinated drawings (location and routing)

and all vendors to have clear demarcated responsibility.

Attend site meetings and all coordination meeting with all vendors and

consultants, chaired by Project Manager.

Carry out Quality assurance checks and adhere to maintain site – Change

Management report.

Co-ordinate with Project Manager for timely completion of the Project.

Ensure completion of Job, Quality expectations, within Cost outlay of the

Project.

Interact & liaise with client to understand, integrate and link the services to

the Building services.

Provide detail justification for necessity of changes in terms of design,

qualities, change order etc.

Provision of a Project Location based representative to provide all necessary

clarification required on design, coordination, changes etc., throughout the

construction stage.

Post Construction Stage

Witness testing & commissioning of all utilities and certify the same.

Arrange to furnish, certify & approve ‘As -built drawings’

Co-ordinate with vendors/contractors/operator and arrange for user manuals

and training to Client’s representatives.

Create Snag lists with Project Managers and follow up action plan.

Help client / Project Manager to negotiate on A.M.C. Contracts, retention

periods and guarantee time frame, if required.

Issue Completion certificates upon completion of all works for respective

packages

Energy system verification to ensure stability and performance as per owner,

project requirement, design and project completion.

Please note that the MEP Design Consultant will be responsible for co-ordination

with all consultants at all stages of the project.

63

Coordination of Appointment:

• MEP Design Consultant will work in close cooperation with the Project

management / Architect other Consultants and assist in the speedy execution

of the project.

• MEP Design Consultant will prepare all drawings required to the project

management and to any other authority whose approval is necessary.

• Any dispute between the Project management and the Consultant shall be

settled as per Indian Arbitration Act.

• Client or Consultant may for any reason terminate this Agreement by giving 1

months’ notice on either side.

Drawings & Documents:

• MEP Design Consultant will be required to submit 6 sets of all drawings and

documents for approval by the Client / for submission to Sanctioning

Authorities (along with soft copies of all drawings – in the form of CDs).

• MEP Design Consultant shall supply 6 sets of final drawings and documents

for our use and execution of work at site (along with soft copies of all drawings

– in the form of CDs).

• MEP Design consultants shall supply required number of drawings / tender

documents for award of works / making agreement with executing agencies /

contractors (along with soft copies of all drawings – in the form of CDs).

• MEP Design Consultant shall make a system exclusively for this project to

ensure timely supply of quality drawings. Timely supply of drawings will be

the essence of this Agreement.

• MEP Design Consultant shall attend regular site meetings held at site to get

firsthand knowledge about status of the project and its requirements in terms

of drawings, decisions etc.

Concept design

Spatial Planning report along with infrastructure support required.

Prepare and organize design concept presentation as per design brief for

Client review.

Presentation Design drawings, perspectives, slides and material board to fully

explain the design intent of different alternatives as may be required.

Action Plan/Flow chart on coordination/integration of client’s requirement

into concept design stages.

Submission of Complete Design & Technical Report

Design and Execution Stage

Full-fledged design team along with Service Consultants to be available as

required for all the interactions with Client and Project Agencies

Minimum 3 design options with necessary presentations § 02 sets of

Preliminary design drawing and design brief.

04 sets of Submission drawings (Blue Print) for approval from Authorities.

02 sets of tender documents / tender drawings (hard copy) – each package

including one CD (free of cost)

64

05 Sets of all construction / detail drawings (Architectural / Structural /

Electrical & other Services). “Good For Construction Drawings) at free of cost

Necessary amended / correction of drawings as per Site decisions.

Two (02) set of As Built Drawings along with soft copy duly checked and

approved to be forwarded to Project manager to facilitate handover process

after completion.

Exclusion:

• Actual purchase of materials for building, placing of indents inspection and,

• Conducting any tests, preparation of maintenance / operational manuals and

attending day to day maintenance problems during the operation of the

system

• Obtaining municipal authorities permission for various utilities and obtaining

actual connection. All technical assistance will however be provided by us.

• Day to day supervision, verification suppliers or contractor’s bill or

certification of payment.

65

ANNEXURE-E ESTIMATED BUDGET SUMMARY (Only Trade

Packages)

SL

NO DESCRIPTION COST/SFT(INR)

1 CIVIL & INTERIOR

Considerations:

1. Glass partition (specify single glazed or double

glazed)

2. Gypsum partition (specify thickness)

3. Doors (specify type)

4. Vitrified tile (specify make)

5. Modular grid ceiling (specify make)

6. Blinds (specify type and make)

7. Marble (specify if used)

8. Custom made storages.

9. Lockers (mention make)

10. False floor (Mention make)

11. Any special items (add items if missed in above list)

12. Wooden flooring (specify make)

13. toilet soap dispenser & paper holder, etc.

2 Carpet

Considered: Specify make (Consider Indian make and

not Imported)

3 Electrical

Specify technical aspects considered

4 HVAC

Specify system considered (VAV/VRV/VRF), Hi-

wall/Cassette units, etc. (specify make)

5 Sprinkler and FA-PA

Rodent repellent, gas suppression system, VESDA, WLD,

etc.

6 Security System

Specify systems considered with makes for CCTV,

Biometric system and access card and intruder alarm

system

7 UPS

Specify configuration for workstation and server

room(considering 30min back up)

8

Modular furniture (workstation including few height

adjustable workstations/pedestals/meeting room

furniture/low ht storages)

Considered: Specify make (Consider Indian make and

not Imported)

9 Chair

Considered: Specify make (Consider Indian make and

not Imported)

10 AV (TV/VC system)

66

Considered: Specify make

11 Loose furniture

Considered: Specify make (Consider Indian make and

not Imported)

12

Graphics & Signage (Logo, workstation no/meeting room

name, etc.)

13 PAC/CARC unit

Specify make and capacity tentative

14 Gym equipment and indoor games

15 IT Active

(Procurement and installation of rack, switch, routers,

wi-fi and all technical aspects for active IT setup

including necessary licenses)

16 IT passive

cabling (specify make and type)

17

White goods (cafeteria equipment, MFD printers/copier

machines)

TOTAL PROJECT ESTIMATE

67

ANNEXURE-F PERFORMANCE BANK GUARANTEE

Strictly Private and Confidential

Chief Executive Officer,

Reserve Bank Information Technology Pvt Ltd (ReBIT),

18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Center,

Sector 30A, Vashi, Navi Mumbai - 400703

Dear Sir,

PERFORMANCE BANK GUARANTEE – Appointment Of Design Consultant for

ReBIT

WHEREAS

M/s. (name of Bidder), a company registered under the Companies Act, 1956,

having its registered and corporate office at (address of the Bidder), (hereinafter

referred to as “our constituent”, which expression, unless excluded or repugnant

to the context or meaning thereof, includes its successors and assigns), entered

into an Agreement dated …….. (Hereinafter, referred to as “the said Agreement”)

with you (ReBIT) for Real Estate Advisory, Project Management Consultancy and

Facility Management Services as detailed in the scope given in the RFP document,

as detailed in the said Agreement.

We are aware of the fact that in terms of sub-para (…), Section (…), Chapter (…)

of the said Agreement, our constituent is required to furnish a Bank Guarantee

for an amount Rs…….. (in words and figures), being 10% of the Contract Price

(TCO) of Rs. … (in words and figures), as per the said Agreement, as security

against breach/default of the said Agreement by our Constituent.

In consideration of the fact that our constituent is our valued customer and the

fact that he has entered into the said Agreement with you, we, (name and address

of the bank), have agreed to issue this Performance Bank Guarantee.

Therefore, we (name and address of the bank) hereby unconditionally and

irrevocably guarantee you as under:

1 In the event of our constituent committing any breach/default of the said

Agreement, which breach/default has not been rectified within a period of

thirty (30) days after receipt of written notice from you, we hereby agree to

pay you forthwith on demand such sum/s not exceeding the sum of Rs……

(in words and figures) without any demur.

2 Notwithstanding anything to the contrary, as contained in the said Agreement,

we agree that your decision as to whether our constituent has made any such

68

default/s / breach/es, as afore-said and the amount or amounts to which you

are entitled by reasons thereof, subject to the terms and conditions of the

said Agreement, will be binding on us and we shall not be entitled to ask you

to establish your claim or claims under this Performance Bank Guarantee, but

will pay the same forthwith on your demand without any protest or demur.

3 This Performance Bank Guarantee shall continue and hold good for thirty (30)

days after the completion of the contract period i.e. (date), subject to the

terms and conditions in the said Agreement.

4 We bind ourselves to pay the above said amount at any point of time

commencing from the date of the said Agreement until thirty (30) days after

the completion of the contract period for the Total Solution as per said

Agreement.

5 We further agree that the termination of the said Agreement, for reasons

solely attributable to our constituent, virtually empowers you to demand for

the payment of the above said amount under this guarantee and we have an

obligation to honor the same without demur.

6 In order to give full effect to the guarantee contained herein, we (name and

address of the bank), agree that you shall be entitled to act as if we were your

principal debtors in respect of your claims against our constituent. We hereby

expressly waive all our rights of suretyship and other rights, if any, which are

in any way inconsistent with any of the provisions of this Performance Bank

Guarantee.

7 We confirm that this Performance Bank Guarantee will cover your claim/s

against our constituent made in accordance with this Guarantee from time to

time, arising out of or in relation to the said Agreement and in respect of

which your claim is lodged with us on or before the date of expiry of this

Performance Guarantee, irrespective of your entitlement to other claims,

charges, rights and reliefs, as provided in the said Agreement.

8 Any notice by way of demand or otherwise hereunder may be sent by special

courier, telex, fax, registered post or other electronic media to our address,

as aforesaid and if sent by post, it shall be deemed to have been given to us

after the expiry of 48 hours when the same has been posted.

9 If it is necessary to extend this guarantee on account of any reason

whatsoever, we undertake to extend the period of this guarantee on the

request of our constituent under intimation to you (ReBIT).

69

10 This Performance Bank Guarantee shall not be affected by any change in the

constitution of our constituent nor shall it be affected by any change in our

constitution or by any amalgamation or absorption thereof or therewith or

reconstruction or winding up, but will ensure to the benefit of you and be

available to and be enforceable by you.

11 Notwithstanding anything contained hereinabove, our liability under this

Performance Guarantee is restricted to Rs…… (in words and figures) and shall

continue to exist, subject to the terms and conditions contained herein, unless

a written claim is lodged on us on or before the afore-said date of expiry of

this guarantee.

12 We hereby confirm that we have the power/s to issue this Guarantee in your

favor under the Memorandum and Articles of Association/ Constitution of our

bank and the undersigned is/are the recipient of authority by express

delegation of power/s and has/have full power/s to execute this guarantee

under the Power of Attorney issued by the bank in his/their favor.

We further agree that the exercise of any of your rights against our constituent

to enforce or forbear to enforce or any other indulgence or facility, extended to

our constituent to carry out the contractual obligations as per the said

Agreement, would not release our liability under this guarantee and that your

right against us shall remain in full force and effect, notwithstanding any

arrangement that may be entered into between you and our constituent, during

the entire currency of this guarantee.

Notwithstanding anything contained herein:

• Our liability under this Performance Bank Guarantee shall not exceed Rs. ….

(in words and figure) ;

• This Performance Bank Guarantee shall be valid only up to …….. (date, i.e.,

thirty (30) days after completion of the contract period) ; and

• We are liable to pay the guaranteed amount or part thereof under this

Performance Bank Guarantee only and only if we receive a written claim or

demand on or before …. (date i.e. thirty (30) days after completion of the

contract period).

• This Performance Bank Guarantee must be returned to the bank upon its

expiry. If the Performance Bank Guarantee is not received by the bank within

the abovementioned period, subject to the terms and conditions contained

herein, it shall be deemed to be automatically cancelled.

Dated ……………………. this ……….. day …………. 2018.

70

Yours faithfully,

For and on behalf of the …………… Bank,

(Signature)

Designation

(Address of the Bank)

Note: This guarantee will attract stamp duty as a security bond under Article 54(b)

of the Mumbai Stamp Act, 1958. A duly certified copy of the requisite authority

conferred on the official/s to execute the guarantee on behalf of the bank should

be annexed to this guarantee for verification and retention thereof as

documentary evidence in the matter.