RFP 17-003 - RFP For DCSD IP Security and Surveillance ... 17-003 - RFP For DCSD IP Security and...

RFP 17-003 - RFP For DCSD IP Security and Surveillance Camera System

Decorah Community School District

Request for ProposalsIP SECURITY AND SURVEILLANCE CAMERA SYSTEM

RFP 17-003

Due Date: Wednesday, March 1, 2017 at 12:00 p.m.

17-003 DCSD IP Security and Surveillance Camera System Page � of 271 27-Jan-2017


Decorah Community School DistrictRequest for Proposal – IP Security and Surveillance Camera System

SECTION 1 - GENERAL INFORMATION

1.1. Introduction. The Decorah Community School District, (the “District”), is requesting proposals (“Proposals” or “Responses”) from qualified proposers in good standing (“Proposers”) to provide proposals on the upgrade and or replacement of the District’s Security and Surveillance camera system along with a proposal of equipment and installation costs (the “Services”)

1.1.1. Intent. It is the intent of this Request for Proposals (this “Request”) to set forth the minimum acceptable requirements for Responses to this Request.

1.2. Background and Detailed Description of Services. The District currently has a security camera system that is in need of upgrading and expansion. It will be the responsibility of each proposer to inspect the District’s current camera system and determine to most cost effective approach to upgrading or replacing the system, and the integration of additional cameras to the security and surveillance system. Locations of cameras and details of the requirements are described throughout this RFP and in Appendix A and accompanying building maps.

1.3. Proposal Requirements. One (1) unbound original copy, and a searchable electronic pdf copy of the Response are required to be submitted to Kurt MJ DeVore, at the address listed below, no later than 12:00 p.m. on Wednesday, March 1, 2017. Guidelines for Responses are described throughout this RFP. Any response, modification, or amendment received after the due date and time is late. No late response, modification, or amendment will be accepted. Proposals must be submitted in a sealed envelope and must be signed by an authorized representative of the Proposer and include the following:

1.3.1. Introductory Letter. An introductory letter expressing an interest in providing the Services should be included. The introductory letter should be addressed to:

Kurt MJ DeVoreDirector of Information, Systems, & Instructional Technology

Central Administration OfficeDecorah Community School District

510 Winnebago StreetDecorah, IA 52101

Include an e-mail address for the primary contact of the Proposer.



1.3.2. Qualifications. Describe, in sufficient detail, the Proposer’s key personnel (including a brief resume) and Proposer’s experience, qualifications and technical support that are relevant to the Services detailed in this Request.

1.3.3. Hardware Features and Configuration. Describe in detail the proposers assessment of the equipment and camera system currently being deployed by the District; and the proposed upgrade and hardware expansion features and configuration of the security/surveillance camera systems.

1.3.4. Full Service. Describe, in sufficient detail, all the Services proposed to be provided, making specific reference to any Services not included in the Proposal, and Services proposed to be provided by subcontractors and/or any additional services proposed to be provided and the cost of such additional services, if any.

1.3.4. Cost and Installation Schedule. Detail the proposed installation schedule and all-inclusive cost, including fully loaded hourly cost of labor, equipment, materials for the Services, and subcontractors’ markup, which includes a commitment and an affirmative statement that all the proposals made in the Responses shall remain valid for a period of 120 days after the due date of the Responses.

1.3.5. References. Include the name, address, and contact person of at least three government agencies with which the Proposer has provided similar type Services. It is the intent of the District to contact such references to assess the level of satisfaction with the equipment and services rendered to the listed references. List all lawsuits and complaints filed against Proposer within the past three years.

1.3.6. Dates. A list of important dates and times is described in Appendix B.

1.4. Identification of Anticipated Potential Problems. Proposals should identify and describe any potential problems with respect to providing the Equipment and Services to the District.

1.5. Evaluation Criteria and Scoring Process. A Review Panel (referred to hereinafter as “Review Panel”) will review all Proposals received. Each of the evaluation criterion has been listed below. The criteria are as follows and the scoring rubric is located in Appendix C:

• Bidder's total proposed price • Quality of previous work done for the District.• Bidder's support/service • Bidder's warranty/maintenance • Bidder's qualifications/experience



1.6. Selection. Interviews may be conducted with Proposers determined by the District to be reasonably susceptible of being selected for the award. In addition, one or more Proposers may be invited to make presentations. However, Proposals may be accepted without discussion or interview. It is the intent of the District to use the above criteria in the evaluation of all proposals, however, the District reserves the right to modify the above criteria as deemed appropriate by the Review Panel. If such modification occurs, each Proposer being interviewed will be notified at least twenty-four (24) hours prior to the interview of the revised criteria. Based on the results of discussions, if any, interviews, if any, and proposal scoring, the Proposers will be rated by the Review Panel.

1.7. General Information. The District reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable Federal, State, and local laws and regulations. Except for written responses provided by the contact person described below, the District has not authorized anyone to make any representations regarding the subject matter of this Request. All requests for clarification or additional information regarding this Request must be submitted in writing to the contact person described below no later than February 15, 2017 for clarification or additional information, and if the contact person deems, in his sole and absolute discretion, that such response is of general applicability, his response, if any, will be posted on the District’s website at http://www.decorah.k12.ia.us/district_info/rfp (which constitutes a written response). Entities responding to this Request are encouraged to review this website frequently. The District anticipates selecting one of the responding Proposers, but there is no guaranty that any responding Proposer will be selected. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Iowa Code 2017, Section 22. All materials submitted in response to this Request will become the property of the District and will be managed in accordance with Iowa Code. A mandatory pre-proposal conference will be held on Monday, February 6, 2017 at 10:00 a.m. in the Board Room of the District, 510 Winnebago Street, Decorah, IA 52101.

1.8. Special Matters. All Services performed pursuant to this Proposal shall comply with all applicable laws, ordinance, rules, regulations, and applicable standards of performance, including, but not limited to, status verification system requirement for contractors of the State of Iowa.

1.9. Terms of Contract. The successful Proposer will be required to enter into a written agreement with the District to provide the Services. If the selected Proposer and the District are unable to negotiate an acceptable agreement, then another Proposer(s) may be selected and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed.



1.10. Contact Person. For further information contact Kurt MJ DeVore, Director of Information, Systems, & Instructional Technology, Central Administration Office, 510 Winnebago Street, Decorah, IA 52101, (563) 382-4208, [email protected].

SECTION 2 - TECHNICAL REQUIREMENTS

General Requirements

The proposed solution will:

2.1. Camera Coverage. Provide full camera coverage of all areas as designated on attached Maps. Note that camera locations in the attachment are [NOT] meant to designate individual camera locations but to serve as a guide. Walkthroughs are required so that proposals adequately provide cameras to match the school’s needs. Specific camera/types ie. Degree of angle, should be suggested by the Proposer based on the location to be covered if different than that listed below.

2.2. Cabling. Include the necessary Berk-Tek LANMark 1000 or better specified cabling to connect the IP cameras back to the appropriate MDF or IDF closet, not to exceed industry standard length. The IP cameras will be integrated into the existing network. All cameras need to be positioned with owner during installation for proper coverage areas. If additional cameras are needed to provide adequate coverage as described in the RFP they will be added at cost. Deviation from Berk-Tek LANMark 1000 cable, without prior written consent from the Director of Technology of the District, will result in all cable being removed and replaced at NO expense to the District.

2.3. Warranty. Include 3-year parts/labor warranty or better on cameras and 20-25 years parts/labor warranty on the cabling inclusive of the manufacturer warranty once cable tests are submitted. Also provide as an alternate, the extension to a 5 year warranty if available for the cameras.

2.4. Camera Specifications. All Interior IP Cameras shall be Axis P3364-LV and Exterior IP Cameras shall be ArecontVision-AV12176DN-28 or P3364-LVE if noted on the plans. There are additional interior cameras which shall be Interior ArecontVision-AV12176DN-28.

2.5. Network Switches. All network switches shall be Brocade with 2 stacking cables and dual power supplies. Any Proposer providing the proposed switch(es) must be able to program them with specifications provided by the District. This may be an unnecessary item and determined at the time of the

2.6. Network Video Storage. The District will provide the appropriate Network video recorder and storage solution and shall not be considered as part of this Proposal.



Network requirements

2.7. Network Design. The submitted design should avoid any single points of failure in order for the IP camera’s to perform at an optimal level. All TIA/EIA 568 standards shall be followed. The District shall be consulted prior to installation and a final walk through shall be performed with District Director of Technology. Any changes shall be mutually agreed upon.

2.8. Number and Location of Cameras. The purpose of this RFP is to provide the District with full camera coverage. The vendor will perform a site survey to verify the ideal locations for cameras and to insure that all necessary coverage is provided for in the Proposal. General locations for cameras are specified in Attachment A.

2.9. Cabling. All cameras shall be POE and shall be wired to the most convenient MDF or IDF as outlined on Attachment A.

2.9.1. Installation. Cables shall not be tie wrapped or routed along electrical or gas conduit. Horizontal cable run in hallways above a suspended ceiling shall be in J hooks or cable tray. Once in work areas it may be secured to the wall directly above the suspended ceiling or to the concrete ceiling structure every three feet by cable hangers. Cable ties must be trimmed off cleanly at a locking hole. Cables shall be secured at every corner. Cables shall be run in a uniform fashion and shall not be woven among other utilities. Existing cable pathways shall be utilized or created with the consultation of the District Director of Technology.

2.9.1.2. Terminations. Field terminations shall be enclosed in a TracJack® Surface Mount Box, 2-Port, Fog White. Ortronics field jacks shall be Clarity 6 TracJack® FogWhite and the MDF & IDF jacks shall be Clarity 6 Panel Jack®, Rear Load, T568A/B, BLACK. Ortronics angled Patch Panels are required when necessary. Verify with the District during Pre-proposal meeting.

2.9.1.2. Service Loops. Service loops of fifty four (54) inches shall be placed above each ceiling at the field cable location and a minimum of ten (10) feet or more at each MDF or IDF. Existing service loop pathways shall be followed. Any cable without the above specified service loop will be required to be replaced and installed correctly. Deviation from this will result is the cable being removed and replaced.

2.9.2. ANSI/EIA/TIA. All internal building network infrastructures shall adhere to ANSI/EIA/TIA 568B (Commercial Building Telecommunications Cabling



Standards), ANSI/EIA/TIA 569 (Commercial Building Standard for Telecommunications Pathways and Spaces), and National Electric Code standards.

2.9.3. Penetrations. Penetrations through floor and fire-rated walls shall utilize intermediate metallic conduit (IMC) or galvanized rigid conduit (GRC) sleeves and shall be fire-stopped after installation and testing, utilizing a fire-stopping assembly approved for that application.

2.9.4. Labeling. Labeling shall conform to ANSI/TIA/EIA-606 standards. In addition, provide the following:

2.9.4.1. Outlet labeling. Label each outlet with permanent self-adhesive label with minimum 3/16 in. high characters. Labeling shall also conform with the District labeling schema.

2.9.4.2. Cable Labeling. Labeling shall also conform with the District labeling schema. Label each cable with permanent self-adhesive label with minimum 1/8 in. high characters in the following locations:

2.9.4.2.1. Field End Labeling. Inside receptacle box at the work area.

2.9.4.2.2. MDF/IDF Labeling. Behind the communication closet patch panel or punch block.

2.9.4.3. Use labels on face of data patch panels. Provide facility assignment records in a protective cover at each telecommunications closet location that is specific to the facilities terminated therein.

2.9.4.4. The labeling for data drops should include the IDF letter, then the patch panel number and the two or three digit number of the port on the patch panel.

2.9.4.5. Camera Labeling. All interior cameras shall be affixed with the corresponding manufacturer identification sticker and a permanent self-adhesive label with minimum 3/4 in. high characters conforming to the district labeling schema. Please verify labels and locations on camera housing with the District Director of Technology.

Example: Interior camera 1 label: 17-01 & A107 (17 = Year, 1 = Camera) (A = Closet, 107 = Patch Panel number)

2.9.5. Testing. Testing shall conform to TIA/EIA TSB-67 Transmission Performance Specifications for Field.



2.9.6. Testing UTP. Testing of Unshielded Twisted Cabling Systems as well as ANSI/TIA/EIA-568-A-1 Propagation.

2.9.7. Delay and Delay Skew Specification. Delay and Delay Skew Specification for 100 ohm 4-pair cable. Testing shall be accomplished using level II field testers.

2.9.8. Testing Failures. Test each pair and shield of each cable for opens, shorts, grounds, and pair reversal. Correct grounded and reversed pairs. Examine open and shorted pairs to determine if problem is caused by improper termination. If termination is proper, tag bad pairs at both ends and note on termination sheets.

2.9.9. Cable Replacement. Perform testing of copper cables with tester meeting TIA/EIA TSB-67 and ANSI/TIA/EIA- 568-A-1 requirements. If copper cables contain any bad pairs, remove and replace the entire cable.

SECTION 3 - ADDITIONAL REQUIREMENTS


3.1. Financial. Provide quotes detailing your solution for the District. The quote should include all necessary hardware, cabling, and software needed to complete a full installation. The vendor is responsible for due diligence and a site survey before submitting a Proposal. If additional information is needed to figure this amount, please contact the Director of Technology.

3.4. Warranty. Warranty terms on the camera hardware and any associated software should be clearly defined and must include a parts warranty to cover all components for a minimum of 3 years.

3.5. Delivery and Installation. Any delivery and installation charges should be clearly defined as separate line items.

3.6. Documentation. ALL test results shall be submitted as electronic and hard copy to the District.

3.6.1. Cable Documentation. All cable test results shall be submitted to the manufacturer for cable warranty as well as to the District once the warranty is received from the cabling manufacturer. A 50% retention on cable and cabling labor shall be withheld until such time as manufacturer warranty documents are received by the District.



3.6.2. CAD. All structured cabling documentation shall be provided to the district in a CAD format and 18” x 24” paper copies. All cable locations shall be denoted on the As-Built drawings using the District labeling. All Cameras will be indicated on the drawings with corresponding number in conjunction with field labeling.

3.6.3. Additional Documentation. Please see Appendix D for camera inventory documentation to be submitted to the District in electronic (Microsoft Excel; .xlsx) and on 11” x 17” paper format.

3.6.4. Final Documentation and Submissions. Documentation shall be submitted to the District in an organized and professional fashion. Electronic submissions shall be contained and organized on a single flash drive and submitted to the district. Paper copies shall be contained and organized in labeled three ring binders and submitted to the District. As-Built prints shall be stapled and bound and submitted to the District.

Section 4 - Proposal Process


4.1. Proposal Evaluation. The proposals will be evaluated by the District. The District, at its sole discretion, will determine whether to hold discussions with the Proposers who are in a “competitive range” or to recommend the Contract be awarded without discussion on the basis of the proposal submitted. The evaluation criterion include the following:

• Bidder's total proposed price • Quality of previous work done for the District.• Bidder's support/service • Bidder's warranty/maintenance • Bidder's qualifications/experience

4.2. Proper Submission of Proposal. The proposal must be submitted and received by the District by (Noon) 12:00 P.M. Wednesday, March 1, 2017. It is the responsibility of the proposer to ensure proper and timely delivery of all required material. Faxed, e-mailed or late submissions will not be considered.

4.3. Comprehensiveness of Scope of Services Provided. The District’s evaluation of the overall capabilities of the proposer to meet the required service levels described in this RFP.

4.4. Overall Project Costs and Fees for Equipment Procurement. The amount of the standard charges and overall proposed contract pricing will be a determining factor in award of the agreement. All equipment, hardware, parts, and accessories



in the proposal MUST be itemized line by line, part by part. Failure to complete this task will result is the Proposal being disqualified. Change orders are not expected and are should not be expected to be approved by the District due to errors or omissions on the part of the Proposer. Inflation of the Proposal to cover errors and omissions on the part of the Proposer shall not score favorable in the scoring rubric Appendix C. The Project Cost and Fees Submission Example is in Appendix E.

4.5. Service Enhancements. The firm or organization’s efforts to understand the District’s needs and goals.

4.6. Other Factors. Any other factors the District believes would be in the best interest of the District to consider, which were not previously described.

Section 5 - Final Comments

5.1. The District reserves the right to reject any and all proposals, cancel all or part of this RFP, and waive any minor irregularities and to request additional information from proposing firms or organizations. By requesting proposals, the District is in no way obligated to award a contract or pay expenses of the proposing firms or organizations in connection with the preparation or submission of a proposal.

5.2. The District’s decision to award a contract will be based on many factors including but not limited to service, cost, equipment specifications, system design and innovation. No single factor, such as cost, will determine the final decision to award.

5.3. The successful Proposer will be required to secure and maintain appropriate insurance coverage acceptable to the District. Proof of such coverage, in the form of a broker-issued certificate, must be received by the District prior to the beginning contract date.

5.4. The District truly appreciates the effort all the firms, organizations and proposers and their respective staffs have put forth in responding to the IP Security and Surveillance Camera System Request for Proposal.

5.5. The successful Proposer shall comply with all applicable laws, rules, regulations and policies in performing the work outlined in this proposal.

5.6. All proposals become the property of the District and will not be returned to the Proposer. At the conclusion of the selection process, the contents of the Proposals will be placed in the public domain and be open for inspection by interested parties. Trade secrets or proprietary information that are recognized as such and are protected by law may be withheld upon the written request of Proposer.



Appendix A(ALL positions to be verified with the District prior to final placement.)


No. Floor Location Camera IP Address

Carrie Lee Elementary

1 1 Gym P3364-LV (6mm) 10.3.22.52

2 1 Gym P3364-LV (6mm) 10.3.22.53

3 1 Gym P3364-LV (6mm) 10.3.22.54

4 1 Gym P3364-LV (6mm) 10.3.22.55

5 1 Gym Outside Entrance P3364-LVE (6mm) 10.3.22.56

6 1 Gym East Entrance P3364-LV (6mm) 10.3.22.57

7 1 Paper Room Hall P3364-LV (6mm) 10.3.22.58

8 1 Kitchen Serving Hall P3364-LV (6mm) 10.3.22.28

9 1 Kitchen Serving Hall P3364-LV (6mm) 10.3.22.60

10 1 East Stairwell Lower Landing P3364-LV (6mm) 10.3.22.32

11 1 East Stairwell Ground Landing P3364-LV (6mm) 10.3.22.61

12 1 Lunch Room 1 P3364-LV (6mm) 10.3.22.62

13 1 Lunch Room 2 P3364-LV (6mm) 10.3.22.63

14 1 Aud Entrance Hallway 1 P3364-LV (6mm) 10.3.22.64

15 1 Aud Entrance Hallway 2 P3364-LV (6mm) 10.3.22.65

16 1 Center Hall by Office 1 P3364-LV (6mm) 10.3.22.66

17 1 Center Hall by Office 2 P3364-LV (6mm) 10.3.22.67

18 1 Center Stairwell Lower Landing P3364-LV (6mm) 10.3.22.31

19 1 Center Stairwell Elevator Landing P3364-LV (6mm) 10.3.22.69

20 1 Center Stairwell Ground Landing P3364-LV (6mm) 10.3.22.70

21 1 1st Hallway P3364-LV (6mm) 10.3.22.71

22 1 Arts Hallway 2 P3364-LV (6mm) 10.3.22.72

23 1 West Stairwell Lower Landing P3364-LV (6mm) 10.3.22.30

24 1 West Stairwell Ground Landing P3364-LV (6mm) 10.3.22.74

25 1 Center Restroom Hall 1 P3364-LV (6mm) 10.3.22.75

26 1 Center Restroom Hall 2 P3364-LV (6mm) 10.3.22.76





27 1 Boiler Room Entrance P3364-LV (6mm) 10.3.22.29

28 1 Gym West Foyer 2 P3364-LV (6mm) 10.3.22.77

29 1 Gym West Entrance P3364-LV (6mm) 10.3.22.78

30 1 Garden Entrance P3364-LV (6mm) 10.3.22.79

31 1 Office Main Entrance P3364-LVE (6mm) 10.3.22.80

32 1 Office Hallway P3364-LV (6mm) 10.3.22.81

33 1 Office Principal Hallway P3364-LV (6mm) 10.3.22.82

34 Exterior OUT-Garden Area P3364-LV (6mm) 10.3.22.83

35 Exterior OUT-Trash Area P3364-LV (6mm) 10.3.22.84

36 Exterior OUT-SE Corner P3364-LV (6mm) 10.3.22.85

37 Exterior OUT-SW Corner P3364-LV (6mm) 10.3.22.86

38 1 Elevator P3364-LV (6mm) 10.3.22.111

39 Exterior OUT-Alcove (on DMS Print) Arecont 10.3.22.87

40 2 2nd West Stairwell 1 P3364-LV (6mm) 10.3.22.88

41 2 2nd West Stairwell 2 P3364-LV (6mm) 10.3.22.89

42 2 Library Hall 1 P3364-LV (6mm) 10.3.22.90

43 2 Library Hall 2 P3364-LV (6mm) 10.3.22.91

44 2 2nd Center Hall 1 P3364-LV (6mm) 10.3.22.92

45 2 2nd Center Hall 2 P3364-LV (6mm) 10.3.22.93

46 2 2nd Custodial Closet P3364-LV (6mm) 10.3.22.94

47 2 2nd Center Stairwell 1 P3364-LV (6mm) 10.3.22.95

48 2 2nd Center Stairwell 2 P3364-LV (6mm) 10.3.22.96

49 2 Auditorium Balcony Hall 1 P3364-LV (6mm) 10.3.22.97

50 2 Auditorium Balcony Hall 2 P3364-LV (6mm) 10.3.22.98

51 2 2nd East Stairwell 1 P3364-LV (6mm) 10.3.22.99

52 2 2nd East Stairwell 2 P3364-LV (6mm) 10.3.22.100

53 3 3rd West Stairwell P3364-LV (6mm) 10.3.22.101

54 3 3rd West Hall 1 P3364-LV (6mm) 10.3.22.102

55 3 3rd West Hall 2 P3364-LV (6mm) 10.3.22.103





56 3 3rd Center Hall 1 P3364-LV (6mm) 10.3.22.104

57 3 3rd Center Hall 2 P3364-LV (6mm) 10.3.22.105

58 3 3rd Custodial Closet P3364-LV (6mm) 10.3.22.106

59 3 3rd Center Stairwell P3364-LV (6mm) 10.3.22.107

60 3 3rd East Hall 1 P3364-LV (6mm) 10.3.22.108

61 3 3rd East Hall 2 P3364-LV (6mm) 10.3.22.109

62 3 3rd East Stairwell P3364-LV (6mm) 10.3.22.110

Decorah Middle School

63 Exterior OUT-NW Food Service Corner Arecont 10.11.22.98

64 Exterior OUT-Cafeteria Bridge Arecont 10.11.22.99

65 Exterior OUT-DMS CLE Alcove Arecont 10.11.22.100

66 Exterior OUT-Boiler Room Arecont 10.11.22.101

67 Exterior OUT-Spare Arecont 10.3.22.111

68 2 2nd Floor Library Entrance N P3364-LV (6mm) 10.11.22.103

69 2 2nd Floor Library Entrance S P3364-LV (6mm) 10.11.22.104

70 2 2nd Floor Copy Room Hall P3364-LV (6mm) 10.11.22.105

71 3 3rd Floor Bridge Entrance N P3364-LV (6mm) 10.11.22.106

72 3 3rd Floor Bridge Entrance S P3364-LV (6mm) 10.11.22.107

73 3 3rd Floor Copy Room Hall P3364-LV (6mm) 10.11.22.108

74 1 1st Floor Elevator P3364-LV (6mm) 10.11.22.109

75 2 2nd Floor Elevator P3364-LV (6mm) 10.11.22.110

76 3 3rd Floor Elevator P3364-LV (6mm) 10.11.22.111

77 3 3rd Floor Data Room P3364-LV (6mm) 10.11.22.112

78 1 Elevator P3364-LV (6mm) 10.11.22.113






79 2 Library Bikes P3364-LV (6mm) 10.11.22.113

80 2 Library Common 1 Arecont Interior 10.11.22.114

81 2 Library Common 2 Arecont Interior 10.11.22.115

82 2 Library Bridge Hall 1 P3364-LV (6mm) 10.11.22.116

83 2 Library Bridge Hall 2 P3364-LV (6mm) 10.11.22.117

Central Administration Office

84 Exterior OUT-NE Corner Arecont 10.5.22.25

85 Exterior OUT-SW Corner Arecont 10.5.22.26

Relocate Playground 3 from DMS 10.5.22.27

Relocate Playground 4 from DMS 10.5.22.28

?? Relocate Playground 5 from DMS 10.5.22.29

?? Relocate Playground 6 from DMS 10.5.22.30

85 Licences 85 Single IP Camera exacqVision


Appendix B

Important Dates and Times:

Monday, February 6, 10:00 AM - Mandatory Pre-Proposal Meeting.



Wednesday, February 15, 2017 12:00 PM - All requests for clarification or additional information due.

Wednesday, March 1, 2017 at 12:00 p.m - One (1) unbound original copy, and a searchable electronic pdf copy of the Response are required to be submitted to:

Kurt MJ DeVoreDirector of Information, Systems, & Instructional Technology



Include an e-mail address for the primary contact of the Proposer.

Wednesday, May 31, 2017 - Currently the final day of classes for the District. The District expects work on the project to begin on June 1 or the day following the last day of school if additional days are added to the end of the calendar. There is an expectation by the District of flexibility and communication to determine the start date for this project.

Friday, June 30, 2017 - The end date should be no later than June 30, 2017 unless written consent is obtained form the Director of Technology of the District.


Appendix C

Scoring Rubric


Factor Points Available Vendor 1 Vendor 2 Vendor 3 Vendor 4

Bidder's total proposed price 30

Quality of previous work done for the District. 25

Bidder's support/service 20

Bidder's warranty/maintenance 15

Bidder's qualifications/experience 10

Total 100

Appendix D

Camera Inventory Documentation Example


EXAMPLE

EXAMPLE

Appendix E

Example Pricing Submission

ALL ITEMS ARE TO BE DELINEATED ON THE PRICING SUBMITTAL

FAILURE TO ITEMIZE WILL RESULT IN DISQUALIFICATION OF THE PROPOSAL

Provide as an alternate, the extension on cameras to a 5 year warranty if available.


Quantity Part Number Description Unit Price Extended Price

99 Axis P3364-LV 6MM

Axis AXIS P3364-LV Network Camera - Superb, vandal-resistant HDTV fixed dome with IR illumination, remote focus and zoom, 1MP or HDTV 720p quality, Multiple H.264 video streams, Built-in high-efficiency, long-life LED’s for IR illumination, Vandal-resistant design, day - night, light finder technology $295.69 $29,273.31

99 LANMark 1000 Category 6 - LANMark 6 1000 Plenum rated cable $150.37 $14,886.63

99 Ortronics Cat 6 Clarity Panel Jack $3.67 $363.33

99 Labor per hour charge $35.00 $3,465.00

*** CONTINUE TO ADD LINES AS NEEDED *** $0.00

$0.00

2 Warranty Extension Alternate, the extension to a 5 year warranty (if available). $2.00 $4.00

Total $47,992.27EXAMPLE


First Floor

38 - Cameras

39 - Cat 6 linesFootages

39 Switch Ports AllocationsYes or No

1+ - Brocade Switch

Termination LocationMDF - Boiler Room

Second Floor

13 - Cameras



Termination LocationIDF - Library

Third Floor

10 - Cameras



Termination LocationIDF - Library



AS BUILTS01/04/08

First Floor

37 - Cameras


37 Switch Ports Allocations

Yes or No

Termination Location - MDF

23

46 5

7

8

9

10

1415

13

16

18

19

20

172122

23

24

25

26

27

29 28

11

30

12

1

37 36

35

34

New Camera Location

Existing Camera Location

New Exterior Camera Location

All Camera locations to be verified with owner on walkthrough!

31

32

33


38


AS BUILTS01/04/08

Cameras - 13

Cabling - All

Termination - IDF


39 40

4142

43

45

46 47

4448

49

50 51



AS BUILTS01/04/08

Cameras - 10

Cabling - All

Termination - IDF


52

5354

55

57

58

5659

60

61




First Floor Plan


Cameras - 2

Cabling - All

Termination - FOTS Room

1

2



Second Floor Plan


Cameras - 9

Cabling - All(5 & 6 are possibly there!)

Termination - MDF3

7

4

5

6

89

10

11



Third Floor Plan


Cameras - 5

Cabling - All

Termination - MDF on 2nd Floor. Penetration point is directly above from 3rd Floor IDF.

12

15

14

13

16


Decorah Middle School Exterior Plan

Carrie Lee Elementary Gym Vestibule


17

18

19

20

Cameras - 4

Cabling - All

Termination - Varies


updown

3

2

4

1

2

1

4 2 2

2 2

2

2

2

2

2

22

2

2

6

TV

TV

TV

TV

TV

TV

TV

TVTV

1

1

1

1

1

3, 4, 5 1, 2

2

6

7, 8

9, 1011, 12

27, 28

25, 2649

35, 36

37, 38

39, 40

41, 42

43, 4445, 46

23, 24 21, 22

19, 2017, 18 48

13, 1415, 16

50 33, 34

47

31, 32

29, 30

Decorah Community School DistrictCentral Administration Office

510 Winnebago StreetDecorah, Iowa

54

55

57, 58, 59

62, 63

60, 61

53

Central Administration Office


Relocated from DMS Boiler Room Location

1

2

3 4

Cameras - 2

Relocations - 2, 3, or 4

Cabling - All

Termination - MDF

RFP 17-003 - RFP For DCSD IP Security and Surveillance ... 17-003 - RFP For DCSD IP Security and...

Documents

Transcript of RFP 17-003 - RFP For DCSD IP Security and Surveillance ... 17-003 - RFP For DCSD IP Security and...