RFLDC Progress Report 8, 2011

8/4/2019 RFLDC Progress Report 8, 2011

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Agriculture Sector Programme Support II(ASPS II)

Regional Fisheries and Livestock Development Projects,Barisal and Noakhali Components

PROGRESS REPORTNo 8

January2010- December2010

and

WORK PLAN

Fi i l Y 2011

Government of DenmarkMinistry of Foreign AffairsDanida

Government of BangladeshMinistry of Fisheries and LivestockDepartment of FisheriesDepartment of Livestock Services


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ASPS II Progress Report No 8: Regional Fisheries and Livestock Development Component February 2011

RFLDC Barisal TSU, Brief

Country : BangladeshProgramme Title : Agriculture Sector Programme Support, Phase IITitle, DANIDA: Regional Fisheries & Livestock Component Barisal TSUProject Title, GoB/DPP: Regional Fisheries and Livestock Development, Barisal ComponentNational Agency: Ministry of Fisheries and Livestock, Department of FisheriesStarting Date : 1 st October 2006Completion Date: 30 June 2012 (Danida support will end 30 September 2013)

Overall Budget*: BDT 1,247.10 million/DKK 99.87 millionDanida Contribution : BDT 1,154.82 million/DKK 90.06 million*GOB Contribution: BDT 92.28 million/DKK 9.81 million

Key outcome and VPA indicators and progress of targets:

Key outcome: Improved and sustainable productivity of and returns from fisheries and livestock systems of resource-poor households.

VPA indicator: Number of households with access to improved extension services and participation in farmers field schools and community-based organizations at village level.

Progress of key targets (output 1, 2 and 4 are called Golden Indicators):

VPA: Target: 323,500 HH, Achieved: 35,000 HH (2006/7) + 52,934 HH (2008) + 81,066 HH (2009) + 108,000HH (Jan-Dec 2010)= 277,000 HH (2006 to December 2010)

O t t 1Target:

303 600 HH (i 7 500 FFS) b fi i i t i dAchieved:

5 647 FFS d b t 125 204 HH


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ASPS II/RFLDC Barisal TSU, COMPONENT MANAGEMENT SHEET Reporting Period 01 January 2010 31 December 2010

1. Financial progress, total and in the reporting periodBudget &

Exp. FY 2010-11 January-Dec. 2010 Overall Financial Status

RFLDC-Barisal

Budget Expenditure(Jul.-Dec. 2010)

Budget Expenditure Tot.Budget

Tot. Exp.

DanidaContribution

150. 00 76.50 51.00% 231.20 186.22 80.5% 1,154.82 559.11 48.42%

GoBContribution

13.40 1.12 8.36% 44.40 23.52 52.97% 92.28 39.85 43.18%

Total 163.40 77.62 47.50 275.60 209.74 76.10% 1,247.10 598.96 48.03%

2. Achievements in Objective/Impact/Outcome Indicator Targets

Impact and Outcome Indicator 5-yearTargetIndications/

Achieved Comments

1. ASPS II Impact: % Indicative for RFLDC-Barisalcontribution

2. ASPS II Impact % Indicative for RFLDC-Barisalcontribution

RFLDC (Outcome):

Number of HHs with a t least 100% increased yield fromfisheries & livestock

323,500 23,371 Internal FFS evaluation based on2811 FFS

Percentage of HH income from fisheries and livestock by atleast 20%

20% 29% External Mid-term ImpactEvaluation

3. Achievements in Golden Output Indicator Targets (max 4)

d d

Million BDT


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1. PSC should discuss strategies for assuring in-time approvals of RDPP's and decide on advisesfor a smoother approval process of RDPPs.

2. RFLDC proposes PSC to advise that the MoFL makes contact with MoL to facilitate thehandover of Jalmohals.

3. The TSU proposes discussions for securing that actual field staff of MoFL in RFLDCsupported areas (direct contributors to RFLDC field programmes), are prioritized for trainingsand fellowships provided through the component.

4. The TSU is asking for a permission to expand the implementation into more Unions, withinthe new Upazilas in Barisal and Jhalokati/ Pirojpur Districts (as proposed in the RDPP). Thisrequest is due to strong demands from local GoB staff and local communities.


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PROJECT BRIEF: NOAKHALI

Country : BangladeshProgramme Title : Agriculture Sector Programme Support, Phase IIProject Title: Regional Fisheries and Livestock Development Project, Noakhali

Component

National Agency: Ministry of Fisheries and Livestock, Department of Livestock ServicesStarting Date : 1 st October 2006Completion Date: 30 September 2011

Overall Budget: BDT 967.21 million/DKK 74.804 million (approximate)Danida Contribution: BDT 862.73 million/DKK 66.739 millionGOB Contribution: BDT 104.48 million/DKK 8.065 million (approximate)

Key outcome and VPA indicators and progress of targets:Key Outcome:At least 212,500 resource poor households will have increased their yields and/or returns from fisheriesand livestock enterprises by at least 100% by the end of the RFLDC period.

VPA Indicator:Number of households with access to improved extension services and participation in FFS and CBOs atvillage level2007: 33,210 2009: 65,0002008: 50,000

Project Director : Dr. Md. Abdus SobhanTelephone No. 0321-61820, 0321-61213 Ext 12Email: [email protected]


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ASPS II COMPONENT MANAGEMENT SHEET

Component: RFLDC, Noakhali TSUReporting Period: 1 July 2009 30June 2010Million BDT

Funding (total) Total Expenditure as per June30, 2010

Percentage

Danida Contribution 862.7 377.97 43.81%GoB Contribution 104.5 8.81 12.39%Total 967.2 289.76 37.58%

Funding (this period only July2009- June 2010)

Total Budget, RADP Expenditure as per June30, 2010

Percentage

Danida Contribution 170.00 165.60 97.4%GoB Contribution 6.5 (2009-10) 9.76 25.89%Total 176.5 * %

Achievements in Immediate Objective/Impact Indicators:Indicator Target (by

end 2011)Achieved (byDecember 2009)

Percentageachievement

Total target TotalAchievement

(1) Number of hh withat least 100%increased yield

(2) Percentage of hh

i f fi h i

No specifictarget

20%

i

In Cycles 1 and 2 of FFS, averageincrease of over100% in poultryholdings, yields of vegetables and fishand income from allsub-sectors

Data awaiting mid-

i

N.A.

-

212,500households

20% increase

On target


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Major Issues Affecting Component Progress (max 4): Delay in approval of RDPP (from June 2009 to March 2010) thus affecting (a) Recruitment of extra Technical Assistance Staff (b) Procurement of new inventory and expenditures in some areas Misuse of funds in ULO/UFO making it impossible to involve many offices in Project activitis

Major Decisions to be Taken by CSC (max 4): Revision of Annual Work Plan and Budget for 2010-11 following delay in DPP approval and changes in

Danida funding availability Appropriate action in relation to findings of Internal Audit


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TABLE OF CONTENTS

PROJECT BRIEF, BARISAL TSU iiCOMPONENT MANAGEMENT SHEET, BARISAL TSU iii

PROJECT BRIEF, NOAKHALI TSU vCOMPONENT MANAGEMENT SHEET, NOAKHALI TSU viTABLE OF CONTENTS viii

LIST OF ABBREVIATIONS ix EXECUTIVE SUMMARY 1 ANNUAL PROGRESS REPORT AND WORK PLAN 31. INTRODUCTION

2. BACKGROUND AND CONTEXT

2.1 Component Description 2.2 National Context

2.3 Key Related Stakeholders

3. PROGRESS

3.1 Contribution in reaching revised Program level indicators

3.2 Status of Immediate Objectives and Outputs

3.3 Activities and DPP Status Summary Financial Status: Danida and GOB Contributions


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LIST OF ABBREVIATIONSACF

(R)ADPAECASPS IIBGBLRICBFMCBOCDCDSP-IIICD-VATCSCCVASUDAEDANIDADCADGDKKDLSDoFDPPDTA

ECRRPEODEUFAOFLBGFFPFFSFTGNAECGNAEPGOB

Action Contre La Faim

(Revised) Annual Development ProgrammeAgriculture Extension ComponentAgricultural Sector Programme Support, Phase IIBlock GrantBangladesh Livestock Research InstituteCommunity-based Fisheries ManagementCommunity-based OrganizationComponent DescriptionChar Development and Settlement Project, Phase IIICustoms Duty Value Added TaxComponent Steering CommitteeChittagong Veterinary and Animal Sciences UniversityDepartment of Agricultural ExtensionDanish International Development AssistanceDistrict CBO AssociationDirector-GeneralDanish KroneDepartment of Livestock ServicesDepartment of FisheriesDevelopment Project ProformaDanish Technical Assistance

Emergency 2007 Cyclone Recovery and Restoration ProjectEmbassy of Denmark European UnionFood and Agriculture Organization of the United NationsFisheries and Livestock Block GrantField School Focal PointFarmer Field SchoolFarmer TrainerGreater Noakhali Aquaculture Extension ComponentGreater Noakhali Aquaculture Extension ProjectGovernment of Bangladesh


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RFLDC(P)RRMACRRMAIDP

SC(A)FLSLDP IISLLSRT(D)TATRMTSUUFOULOUNDPUPUPZUSAIDWBWFPWHO

Regional Fisheries and Livestock Development Component (Project)Rural Roads and Market Access ComponentRural Roads and Market Access Infrastructure Development Project

Standing Committee on (Agriculture) Fisheries and Livestock Smallholder Livestock Development Project, Phase IISeason-long LearningSex-reversal TilapiaDanish Technical AssistanceTechnical Review MissionTechnical Support UnitUpazila Fisheries OfficerUpazila Livestock OfficerUnited Nations Development ProgrammeUnion ParishadUpazilaUnited States Agency for International DevelopmentWorld Bank World Food ProgrammeWorld Health Organization


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EXECUTIVE SUMMARY

The Regional Fisheries and Livestock Component was initiated in October 2006, but theDevelopment Project Proforma was not approved until October 2007. The period from October2006 to the date of DPP approval was operated through an Interim Operations and ManagementUnit (IOMU) staffed with a limited number of TA staff.

In the Noakhali TSU, a full-time Project Director was appointed in August 2007. The ProjectManagement has remained unchanged since then. Even though the Development Project Proforma

was approved in October 2007, the formal process of recruitment of GOB and Technical Assistancestaff was not completed until March 2008. Also the Project extension mode, emphasizing theFarmer Field School was rather unfamiliar to government staff. As such expenditures to the end of April 2008 were limited and began to pick-up only from May 2008.

In the Barisal Technical Support Unit, the first Project Director was appointed November 2007. Hewas transferred in March2009 and his replacement was transferred in November 2009. A new PDhas taken up his responsibilities from November 2009. A new Senior Advisor was appointed afterthe former Senior Advisor completed his tenure in November 2009.

Despite late start-up, the Component has substantially achieved its targets. In Barisal , this has beenparticularly in regards to FFS and technical support to the private sector. Lately it has increased itssupport to the capacity development of CBOs and Union Parishad s Standing Committees forFisheries and Livestock. A new and special emphasis is being given to the development of linkagesbetween the P rivate Sector and the CBOs/DCAs. Also the implementation of BGs in theCBOs/UPs is given high priority.

In Noakhali activities are now in full momentum after the initial delays. Since then there has been a


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Increase in the number of Farmer Field Schools to 5,800 in Noakhali and greater flexibilityin the mode of implementation;

A greater concentration on the hardcore poor in key ecologies; A wider range of channels for the disbursement of the Block Grant, including directly to the

Union and on a pilot basis - to the Upazila Parishads; Use of credit funds for Project operations; In Noakhali , a new Output 5 to allow for incorporation of the activities of the Poultry

Research and Training Centre at the Chittagong Veterinary and Animal Sciences University,but also allowing for expansion of capacity building with Upazila offices;

Expansion of the number of technical assistance staff to allow for the increased poverty

focus and intensified capacity building efforts with local institutions; Procurement of more vehicles, motorcycles and computers; An expanded adaptive research programme; An increase in the DPA budget to support these activities and in the GOB budget to cater

for increased construction costs and higher GOB salaries.

Unfortunately the approval of the Revised Development Project Proforma was delayed considerablydue to bureaucratic procedures, first in the Ministry of Fisheries and Livestock and then in thePlanning Commission. This has meant that disbursement on any items requiring RDPP approvalwas held up, except where the original budget lay with the Embassy of Denmark. Thus thedisbursement of initial funds for adaptive research has been approved.

The RDPP for Noakhali was approved in March 2010 and that Component has now been able toaccelerate disbursement and activities. Unfortunately, at the end of the reporting period, the RDPPfor Barisal has still not been approved and this delay has prevented necessary formal adjustments.The Barisal TSU has thus been forced to make new appointments of all created positions, proposedin the RDPP, and for the time being initially employed as short term basis.


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ANNUAL PROGRESS REPORT AND WORK PLAN

1. INTRODUCTIONThe Regional Fisheries and Livestock Development Projects in Barisal and Noakhali are two of originally four Components of the Regional Fisheries and Livestock Component (RFLDC). Theyare field-based components, managed through Technical Support Units, based in Barisal andNoakhali. The Barisal TSU is managed by a Project Director recruited from the Department of Fisheries, which is seen as the lead implementing agency. He is supported by a Deputy ProjectDirector, drawn from the Department of Livestock Services. By contrast, the Noakhali TSU ismanaged by a Project Director recruited from the Department of Livestock Services, which is seenas the lead implementing agency. He is supported by a Deputy Project Director, drawn from theDepartment of Fisheries, which is the supporting agency. In both sub-components, expatriate SeniorAdvisors backstop the Project Management and are currently joint signatories on Componentaccounts. Each Technical Support Unit has a staff of full-time professionals and support staff, 82 inNoakhali and, pending approval of the RDPP, 63 in Barisal. In Barisal several new staffs have beenrecruited on a short term basis, in anticipation of approval of the RDPP. The ComponentOrganograms are presented in Annexes 1a and, for Barisal 1b; it may be noted that there has beensubstantial amendment of the Barisal organogram which makes it rather similar to that of Noakhali.

The Component activities started in October 2006, following the signing of the Government toGovernment Agreement. However, the Component operated through an Interim Management andOperations Unit until the end of 2007. The Inception Report for the RFLDP as a whole was drawnup during this period and submitted in May 2007. This phase was managed by the Danida SeniorAdvisors, already appointed in October 2006 (Barisal) and January 2007 (Noakhali). TheDevelopment Project Proforma (DPP) was approved in October 2007.The Project Director inNoakhali was appointed in August 2007, but he did not assume signatory powers until the approvalof the DPP. The Project Director in Barisal formally joined in December 2007. Formal staff


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In the context of the Agricultural Sector Programme Support, the two DPP-based Projects, inDanida terms Technical Support Units (TSUs), constitute a single Component and there should be

close co-operation between them. This was lacking up to the end of 2009, but formal inter-component coordination meetings have been held bi-monthly in the last year, as well as exchangevisits, and different joint workshops, including:

FFS approach (March 31-April 1, 2010), Private Sector approaches (November 10-11, 2010), Block Grants workshops (August 25-26, 2010)

Furthermore several meetings has been conducted on the development of a common monitoringframework, realizing the need for uniform reporting within the ASPS II RFLDC. The latter includes joint development of an FFS impact evaluation study to be implemented during the next quarter andcommon tools for regular information collection on CBO profiles, monthly service deliveryactivities, outcomes of the Annual General Meetings and capacity assessment. Work is on going onthe development of a common webpage and logo for the Component, led by the Audio-VisualSpecialist of the Barisal Component.Finally, it has been decided to share good practices with mutual participation on management levelin the yearly Noakhali and Barisal planning workshops in February 2011.

2.2 National context

The DPP-based, RFLDP, Barisal and Noakhali Components(united in the ASPS II RFLDC), areoriented towards improving the livelihood of the rural poor. It therefore contributes to achievementof the Poverty Reduction Strategy of the Government of Bangladesh. The current PRSP recognizesthe potential contribution of both the fisheries and livestock sub-sectors to poverty alleviation.


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implemented by FAO with support from RFLDC & AEC,has been conducted in the latter part of 2010, and will be finished in the beginning of 2011.

The Barisal TSU also works closely with a number of other international development organizations,especially the World Fish Centre, UNDP, Red Cross/Red Crescent, JOBS, FAO and other partnersworking for the same target groups. Coordination meetings with donors and projects working inBarisal Division with activities similar to RFLDC have been reactivated with a meeting in October2010. The new coordination initiative is being initiated by Save the Children USA and is expectedto include, beside the above IDE, Caritas, HKI, ACF and WHO.

The Noakhali TSU also works closely with a number of other Projects, notably the Char

Development and Settlement Project, Phase III, involved in infrastructural development and landallocation in the new char lands of the coastal belt. These projects are serving to improve access inthese new areas and creating the conditions including more secure settlement and water resourcedevelopment - onto which RFLDC can piggy-back in its fisheries and livestock developmentactivities. RFLDC has contributed to recent feasibility studies conducted by CDSP III in theunempoldered chars south of the mainland. Some other projects such as the Market InfrastructureDevelopment Project for the Coastal Region and CARE Shouardo have a strong concentration ondevelopment of farmer organizations, which offers scope for collaboration. As the regional

university in the livestock sector, there is scope for direct co-operation with the ChittagongVeterinary and Animal Sciences University, which has been regularized by the transfer of responsibility for the Poultry Research and Training Centre to RFLDC, Noakhali. There is alsodialogue with Noakhali Science and Technology University on how to involve young faculty in theProjects research activities.

3. PROGRESS


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are benefiting from increased fish production and income. The study also reveals that family incomeincreased by about 23%.

Both Barisal and Noakhali TSUs have conducted an internal study on impact evaluation of FFS in2010 using common tools. The Barisal TSU have taken a sample of 1251 FFS households from2504 FFS located in three districts under four sub-regional categories. The study also reveals thataverage fish production is about 9.8 kg/decimal which is a 58.1% increase over the baseline andaverage number of birds is 34 which is about 77.7% over the baseline of 19 birds.

It is not yet possible to assess the impact on nutrition. A nutrition needs assessment survey wascompleted in June 2008 and the nutrition consultants have proposed a set of indicators to beincorporated in the Projects Participatory Monitoring and Evaluation (PME) format. However,these indicators were integrated fully into the pre-FFS survey only from November 2009, so thatagain impact assessment must wait until the completion of the Mid-Term Evaluation.

The original Noakhali sample survey did not cover overall household income, so that the degree towhich earnings from fisheries and livestock have increased as a proportion of total income awaitsthe independent impact survey which is now being carried out by an independent nationalconsultant. The survey is jointly supported by both sub-components and the results are expected tobe available in the fourth quarter of 2010.

3.2 Status of Immediate objectives and outputs

a) Immediate objective


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by 100% and from aquaculture systems with prawn by 147%. Incremental incomes from the sectorswere 123% from poultry and 102% from aquaculture, respectively. Although vegetable production

is not covered by the indicator, production increased by 134% and income by 155%.

A more comprehensive sample survey, covering all Farmer Field Schools completed by April 2010,is now under completion in both Component areas. This takes up the recommendations of theTechnical Review Missions recommendation that such surveys should be consistent between thetwo Component areas. Thus a sample of 1250 households from 252 FFS in Barisal and 1,000households from 200 FFS in Noakhali has been selected utilizing the same survey instruments. Dataare now being processed and results should be available in the next report.

b) Outputs

Progress in relation to Outputs is summarized in AnnexesB-4 and N-4 and in Tables 1a and 1b. Acommentary on each Output is given below.

Output 1 Effective support to resource-poor households through decentralised, integrated and demand-driven fisheries and livestock extension provision .

Barisal Up to the end of December 2010, the Barisal sub-component had started 6,970 FFS, of which 5,647had been completed. 1,323 FFS were initiated in the reporting period January-December2010.Follow-up activities are continuing in all FFS, while learning sessions are underway in theremaining 1,323 FFS.


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NoakhaliIn Noakhali, a total of 3,808 Farmer Field Schools (FFS) have now been started, 491 in the latestcycle beginning in May-June 2010. 1,639 FFS from the first four cycles have now been phased out,with an effort underway to ensure that participants remain in contact with or become members of their respective CBOs. The total number of FFS is 65.7% of the overall revised target for theComponent of 5,800 FFS. Almost all (88%) are being run through Community-based Organizations.In all cases, the FFS are being conducted by young people drawn from the local community andknown as Local Facilitators (LF). 591LF have graduated from Season Long Learning (SLL), farabove the target figure for Local Facilitators; the higher numbers are necessary because of the delayin start-up and because each FFS runs for an extended period of 12-18 months in order to cover thedifferent livelihood options. This means that there is a limit on the number of new FFS each LF canhandle in each cycle.42.5% of the Local Facilitators in the first two Cycles were women, 68% of them have education levels of SSC and below and 69% are under the age of 30 [Can we update?]

The SLL for LF are facilitated by Master Facilitators, comprising the Project Technical Assistancefield staff, some UFO/ULO and Project Officers of some advanced CBO. The Master Facilitatorsthemselves go through a Season Long Learning; a total of 67 project staff and GOB officers havenow been trained. This is 81% of the overall target for Master Facilitators and it is expected thatonly a few more will be trained, mainly Project Officers from the advanced CBOs. The Season-longLearning is now conducted at district level, reflecting the different ecologies in each. A new SLLcurriculum was arranged for the programme in the foothill zone of Chittagong district starting inJanuary 2010.The FFS participants are overwhelming women (72% over all four cycles to date).

Co-operation with RRMAIDP


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Barisal242 Community-based Organizations (CBO) are now active and operational under the Barisal sub-

component. Of these 215 are Union-based CBOs and 27 are Community-based FisheriesManagement CBOs centered on Jalmohals. 188 CBOs are registered with the CooperativeDepartment). As per the recommendations from the TRM, the CBOs are not required to getregistered to receive support from RFLDC, and therefore is optional. . Close to 100% of the FFSfarmers have joined the CBOs.

RFLDC, Barisal, is conducting an extensive programme of capacity building with the CBOs, andin the period January-December 2010 in particular a total of 2,600 CBO members, were trained to

form procurement committees in order to carry out their activities according to Project guidelinesand in a transparent manner. Besides a total of 1467 CBO executives (50% Presidents and 50%Secretaries) have been trained on the application of CBO procurement policy and guidelines inpurchase of inputs for farmers. Up to December 2010, 228 CBO-cashiers have been trained onproper accounting, and 183 cashiers have passed a test to be qualified to work with funds providedby RFLDC. The reasons for a number failing to pass the test, is mainly lack of a basic educationalbackground. According to an internal assessment conducted by the TSU, positive changes in themanagement and technical capacity of the CBOs have been found following these trainings.

Local Facilitator, FFP and Paravets etc are all members of CBOs. The CBOs are meeting everymonth in the Upazila with Upazila technical staff (Upazila Fisheries officers, Upazila Livestock officers, DTA staff and others) to discuss their problems and find solutions.

RFLDC, Barisal is expected to work with 60 jalmohals in ASPS II, covering an area of 1,712hectares and involving 10,000 fishermen. However, to date, activities have only been initiated in 17

jalmohals , allinherited from PBAEP. Another new 17 Jalmohal CBOs, without the managementrights of a Jalmohals, has worked with implementation of FFS and BGs; thereby working as a


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The range of activities conducted by the CBOs remains broad and some have become matureorganizations, both financially viable and able to take on responsibilities for local development.

These are now termed advanced CBOs. An overview of the distribution of the different activitiescarried out by the CBOs is offered in Figure 1.

Percentage of Different Events

Health Nutritionand Sanitation

2%

Agriculture andVegetable related

activities9%

Socio-culturalactivities

8%

Small Businessand other IGA

16%

Poultry andLivestock r elated

activities30%

Aquaculture

related activities24%

Others11%


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Output 3:

Linkages with the private sector improved to enable farmers to access quality inputs and markets. Prawn Industry

Barisal supports currently four prawn hatcheries in 2010. In 2007-2009, these hatcheries producedabout 10.1 million post-larvae, 80% of which are sold in neighboring districts. The PL are wellreputed in other parts of Bangladesh for their quality. However, because if the difficulty inmarketing in the previous year, not all have been operational in 2010. Only one of them is making aprofit, mainly because of competition from wild post-larvae and low-quality imported PL fromIndia. The linkages between the hatcheries and the CBOs are being developed by RFLDC, but thefarmers seem to be hesitant to get involved in the Prawn industry, due to the frequent naturalcalamities.

Noakhalis prawn industry also continues to experience problems. Although the Project has tried torestore the supply network between the hatcheries and the Community-based Organizations,especially through the training of CAARP (see above) and although the demand for post-larvae isincreasing once again, the Lakshmipur hatchery has not been operational in 2010 because of cash-

flow problems and, for the second year running, the largest hatchery had to curtail production due todisease. Production was only 750,000 post-larvae in the first cycle. Although more likely to be dueto water quality problems, there is also concern over the spread of Noda-virus which has beenaffecting wild brood stocks in India and is spreading rapidly worldwide. The emphasis in theNoakhali component on the use of wild brood makes this a particular threat and places a premiumon the development of a controlled cultured brood stock rearing system in the region.

Monosex Tilapia and Carp Hatcheries


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Poultry and Duck hatcheries

BarisalTwo electric incubator based duck hatcheries have been established, and they have produced 40,000ducklings in 2010. One incubator based poultry hatchery has also been established, with aproduction start in November 2010 and a production capacity of 16,000 shonali chicks/month.

Linkages in Input Suppliers

Both Components continue to support existing partners in the agribusiness sector with technicalsupport. However, after the disappointment of the effort to enlist specific investors in the dairyindustry and in day-old duckling production, there has been some shift in strategy towardsfacilitating access by the CBOs to sources of quality input supply in general. The NoakhaliComponent has begun to seek a partnership with local large scale agricultural producers as sourcesof quality input supply to the Community-based Organizations. These larger farms bring in inputs,which they use themselves, for onward sale to the CBOs and also produce inputs such as fruit andvegetable seeds, fodder cuttings and stock of local naked neck chicks for sale. Memoranda are beingprepared which may involve joint research on some of these inputs. These Memoranda follow the

model of the relationship with Southern Agro Trades, which operates the goat kid multiplicationKids and lambs (from sheep reared largely in the chars during the winter months) are now beingdistributed regularly through the CBOs, but there is also co-operation between the Farm and theProject in supply of fodder cuttings and in conduct of research into the development of a feedingstrategy for goats under the ASPS II Adaptive Research Programme (see below)

The Barisal Component is working on establishing linkages between its new CBO Associations andprivate sector suppliers of fish and shrimp seed, poultry feed and vegetable seeds. Technical


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which were supported by an external audit. The project has written to the CBOs found to have usedtheir block grant allocation irregular and repay/reconstitute executive committee etc. All CBOs haverealized their mistakes and refunded funds not used properly and have excluded the executivemembers involved. The support to a small number of CBOs has been discontinued, as these CBOsdid not follow the agreement with the project for the grant support and did not follow the directionfor rectifying. Overall the project believes that this whole process is a major achievement for theCBOs as they are rectifying themselves and as the members are pressurizing the executivecommittee using their democratic rights to exclude those involved in irregularities and making themrepay. The reported CBO has now changed their executive bodies democratically.

In 2009, the Block Grant was also given directly to CBOs mainly (Tk15 miln) for construction of CBO offices and for CBFM for constructing pens and cages. The design of the offices was uniform,and the DoF Divisional Engineer assisted in the design and in the technicalities of construction. 54offices have been completed. This support will be evaluated as to whether it makes a moresustainable organization, compared to CBOs with only rented offices or offices constructed fromown funds.

Since mid-2009, according to the advice of Technical Review Mission, RFLDC, Barisal has re-oriented the distribution of the Block Grants to be channelized through the Union Parishads andaway from investments in offices towards different IGAs, mainly within the fisheries and livestock sectors. Two options are being followed, to the accounts of the UP where these have adequatecapacity for onward transfer to the CBOs making proposals and the other option, directly to theaccounts of the CBOs where this is not the case. In both cases, the UPs will be involved inmonitoring and supporting the CBOs BG proposals for which they receive a 10% administrativecharge. In making this shift, RFLDC, Barisal has undertaken a significant capacity building effortwith the Union Parishads. A one-day orientation workshop on UP Block Grant Implementation andManagement was organized during the reporting period at 5 venues in three districts involving 579


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Noakhali

In the first half of 2010, a total of 77 Union Parishads had entered the Fisheries and Livestock Block Grant scheme under the original model of channeling the grant to CBOs. 6 UP had received thegrant more than once. In all cases, the UP Councils go through an orientation, followed by trainingfor the members of the Standing Committee for Fisheries and Livestock in their roles and for the UPSecretaries in financial management.

In addition a total of 44 Unions had begun to develop their own programmes for direct fundingfacilitating proposals received from Ward Committees.

The pilot initiative to offer support to three Upazila Parishads in Noakhali district has continuedthroughout the period.The performance of the three Upazilas has been mixed, but there have beenhighly encouraging results from Subornachar Upazila in particular in the printing of Union dataprofiles, the institution of a bimonthly GO-NGO coordination meeting and the development of demand-driven dev elopment projects to support fishers communities with alternative income -generating activities and to address the problem of water supply for livestock in the new chars. TheGO-NGO coordination meeting was begun to demand accountability of local officers. The co-operation here and in Kabirhat between the Upazila Chair and the Upazila Nirbahi Officer was beenexcellent and in Kabirhat too there has been a worthwhile development proposal to support thelivelihood of poor women.

RFLDC, Noakhali, has begun to dialogue and co-operate with the Rural Roads Component to widenthe Upazila planning experience into a more strategic framework, involving a broad group of localstakeholders in local economic development planning. Subornachar is one chosen location for thisexercise and a second Upazila is being selected, probably Komolnagar in Lakshmipur District.


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promote small-scale dairy farming (in December 2008) and for the Department of Fisheriescampaigns and rallies associated with jatka conservation (February 2009).

Sadly, activities under this Output have slowed down in the last 6 months because of the discoveryof a case of petty corruption in one Upazila Livestock Office by the EOD External Audit conductedin May 2009. This discovery led EOD to request RFLDC, Noakhali, to conduct its own InternalAudit of all UFO and ULO, which has indicated a much wider problem. At the completion of theInternal Audit process in January 2010, misuse of project funds had been identified in 26 offices,involving a total sum of Tk1.2 million. The majority of these cases involve Upazila Livestock Offices. This situation was later confirmed by a review by the Ministry of Fisheries and Livestock and the transfer of the officers concerned, pending disciplinary action, has been initiated. Until thistransfer has been fully effected, there is no possibility of more than token support to the localoffices of the Departments of Fisheries and Livestock Services.

Research (Output 6)

According to the decision of the Programme Steering Committee, based on the recommendations of the Joint Sector Review, the funds for adaptive research originally under the Program fund, havenow been transferred to the field units of ASPS II. Based upon Guidelines developed by the

Programme Support Unit in the Planning Commission, proposals for adaptive research were invitedspecific to the needs of the fisheries and livestock sectors in Noakhali and Barisal.

In Noakhali , over 30 proposals were received and contracts for seven proposals selected have beenfinalized. These cover a range of topics, three in the aquaculture sector and four in the livestock sector, the latter mainly focused on feed technology and management. Initial budgets of over Tk12million have been disbursed. In addition, two other projects on cross-cutting themes contracted byPSU-PC are being implemented in Noakhali. Another research project is being contracted under the


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Table 1a: Achievement of Outputs: Barisal

Outputs Project Target Target to end of Reporting

Period

Achievement endof Reporting

Period

Remarks

Output 1: Integrated Field School ( Effective support to resource-poor households through decentralized, integrated and demand-drivenfisheries and livestock extension provision )1. Integrated Field Schools1,1 Training of FS Facilitators 115 115 115

1.2 Training of Local Trainers 305 500 652 458 LFs continuing with CBOsand providing training and extn.services

1.3 FFS conducted 7500 6970 5647 (1323 ongoing)

1.4 Participatory M&E 3450 1497 1275

Output 2: CBO Formation & Development ( CBOs and farmers associations formed and enabled to successfully articulate theirdemands to local private and public service providers )2.1 Capacity Building of CBOs 305 257 257 (188

Registered)

2.2 Support to AssociationDevelopment

24 48 4

District CBO Associations

Output 3: Linkages & support to Private Sector ( Linkages with the private sector improved to enable farmers to access quality inputsand markets) 3.1 Private Agribusiness Partners Not specified Not specified 22 13 carp, 4 prawn, 3 mono-sex

Tilapia and 2 poultry hatcheries


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technicians and specialists4. UP capacity building4.1 UP involved At least 136 90 UP + 3 UPZ 77 UP + 3 UPZ4.2 Block Grant disbursed Tk122.5 million Tk42 million (Tk18.5

million in Jan-June2010)

Tk47.25 million

5. Capacity Building of Upazila staff 5.1 Upazila developmentprojects implemented

Not specific 4 (on-going) One suspended

5.2 Participants trained atPRTC

198 in 2009-2010 105 (under RFLDC)

3.3 Activities and DPP status

Barisal

The revision of the RDPP, which was initiated in the summer of 2009, was finally completed inMarch 2010. The draft was reviewed at a Pre-ECNEC meeting on May 10 th, 2010, which raisedfurther issues in relation to the re-allocation of Danida funds. A recast RDPP, in which the issuesmentioned have been clarified, has been handed over to DOF and MOFL. In the absence of theapproval of the RDPP, Annex 5a presents progress in relation to specific activities comparative to

the overall targets in the proposed revision of the Development Project Proforma.

Despite the delay in approval of the RDPP, in order to decentralize project implementation as wellas to maintain closer monitoring of activities, the Barisal TSU has created the positions. To speedup the process, by the end of December 2010, the TSU had already selected newly created positionson a short-term basis. The staffs are already placed in the newly set-up and District Offices.

Noakhali


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3.4 Summary Financial status Danida and GOB contribution

Barisal

The ADP budget for the 2009-10 Financial Year (Year 3 of the DPP) for the Barisal Componentwas set at Tk 339.9 million. The actual expenditure was about 62% of the total budget (Tk 209.31million), although the achievement was not evenly distributed, with some budget lines has wellutilized or not be utilized at all, whereas in some areas utilization was 100%. Budget lines underspend included International and Regional Consultants, Review of CBO Experience BaselineSurvey of UPs, Disbursement of Block Grant, International Study Tours, Procurement of Vehiclesand use of CD-VAT and other minor procurements. In some cases, the decision has depended uponhigher authority specifically the approval of the RDPP.

The Revised ADP budget for the year 2010-11 Financial Year (Year 4 of the DPP) for the BarisalComponent was set at Tk 185 million. The actual expenditure July-December 2010 was about 42%of the total budget (Tk 77.62 million), although the achievement was not evenly distributed, withsome budget lines has well utilized or not be utilized at all, whereas in some areas utilization wasmore than 60%. Budget lines under spend included International and Regional Consultants, StudyTours, Procurement of Vehicles and use of CD-VAT and other minor procurements. In some cases,the decision has depended upon higher authority specifically the approval of the RDPP.

The DPA budget for 2010 was set at Tk 231.21 million, of which just 81% was disbursed (Tk 186.22 million), although the achievement was not evenly distributed, with some budget lines haswell utilized or not be utilized at all, whereas in some areas utilization was 100%. Budget linesunder spend included International and Regional Consultants, Study Tours, Procurement of


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for the 6 th Cycle of FFS were not disbursed by the years en d. It is estimated that over Tk50 millionof expenditure was held up as a result of these constraints. Thus the total expenditure in the secondhalf of 2009 was only Tk42.245 million.

Fortunately, forward planning has allowed RFLDC, Noakhali, to substantially increase itsexpenditure in the second half of financial year 2009-2010. In the first six months of 2010,expenditure was Tk123.298 million, bringing the overall total for the Tk165.543 million, 97.38% of the revised ADP allocation for the year. This figure is somewhat artificial since it includes transfersto PRTC of Tk36.709 million, of which only just over Tk6.2 million had been spent at the end of the reporting period. Thus the real expenditure for financial year 2009-10 was approximately Tk135million or 79.41%. Having said that, most of the remaining Tk30 million held in PRTC iscommitted and will be disbursed before October 2010.

4. OUTSTANDING ISSUES & FOLLOW-UP

4.1 Outstanding issues from last CSC and PSC meetings

4.1.1 Programme Steering Committee

A Programme Steering Committee Meeting was held on May 23 rd, 2010. Relevant issues forComponent included:

(a) Minute 3.2.1: Coordination between Components. This Progress Report bears witness to theintensified degree of co-operation between the Components and between the two fieldComponents of RFLDC

(b) Minutes 3.2.2/6.6: Revision and Approval of the RDPP. The impacts of the delay for the


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Participation in study tours and getting fellowships:Too few field staff level staff of GOB are being selected for fellowships and foreign trainings/ study

tours. The TSU has nominated GoB field staff working within the implementation area, butunfortunately in many cases, the central authorities have selected others not directly involved in theComponent activities for these activities or are not willing to give Government Orders to thoseselected by the project. The Embassy has already clarified its position in a letter, but the Ministry isnot following this. The TSU has been instructed by the EoD not to forward applications for GoBstaff where a Government Order is not assured. We propose that the Embassy and the Ministrydiscuss this issue and come to a conclusion about who may participate in the Danida FellowshipTrainings and how this can be facilitated. This issue has been raised several times without resolution.

Barisal

Procedure for UP Block Grant Allocation:The UPs and their SCFL's in the project area are in the process of increasing their capacity, to beable to handle the Block Grants. The Project is intensifying capacity development support to the UP,but it is expected in some cases that more time is needed to enable the UP to handle the block grantproperly. The project will follow two lines of disbursement, based on the capacity of the UPs. The

project management will, as recommended by the JTRM, start to provide BG-funds to the CBOsthrough the UPs, by the recommendations from the SCFL. This strategy will be used in the UPswhich are considered to have the necessary capacity. The UPs and SCFLs that is not beingconsidered capable of handling the UP Block Grant, the project will follow a different procedure

for the allocation and management in which the BGs are provided bypassing the UPs.


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Release of CD-VAT:The CD-VAT was released for the procurement of motorcycles in June 2009 but the application for

CD-VAT for the vehicle procurement still awaits release. Originally it was the intention to purchasea vehicle in the spring of 2010 according to the DPP, but it has not been possible due the failure torelease CD/VAT.

Vacancies of DoF and DLS field level officials:

The number of vacant positions in both DoF/DLS is relatively high in Barisal Region. It seems tothat Government Officials is less willing to work in this rather remote area. Some of the officials areholding 3-4 charges, and in most cases junior staffs are holding the positions as Upazila officers,which eventually results in poor contribution to their responsibilities. This issue has been broughtup several times to different PSC meetings in the former component PBAEP, in CSC meetings of RFLDC and in PSC meetings of ASPS II. On each occasions the Departments have under taken tosolve the problem, but unfortunately, there seems no significant changes. We propose that all thevacant posts are to be filled up, and future withdrawal of officers from this area will be minimized.

Contribution of DoF/DLS field staff in implementationThe contribution from DoF/DLS field staff to project implementation is often rather limited, thoughan increase in interest is being noticed. The reasons for this lacking interest, in addition to what arementioned under 3 and 5a, could be that allowances are not provided from Danida to GoB staff, asthere is no provision for this, according to the Government to Government agreements on ASPS II.

Noakhali

Insincerity in Transfer of Government Officers involved in Misuse of Funds


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5. WORK PLAN AND BUDGETS

5.1 Work Plan and Budget for Financial Year 2010-11

General

Towards the end of 2009, it became apparent that, as a result of the world recession, funds availablefrom the Government of Denmark for 2010 would be limited. Eventually, after discussion withother Components, it emerged that the amount allocated by the Embassy of Denmark to RFLDC as

a whole would only be DKK 21 million, including funds for the adaptive research programmealready spent. A small amount would be allocated to the Support Units in DOF and DLS, leavingDKK 20.6 million for the Technical Support Units. The share of the Noakhali TSU in this amountwas just DKK 9.35 mill. (Tk112.2 mill.), and for the Barisal TSU DKK 11.25 mill.(Tk 135 mill.).

Barisal

The first edition of the RDPP for Barisal was submitted to the Ministry of Fisheries and Livestock in August 2009, under the former Joint Management. The second and amended edition wasforwarded on March 16, 2010, and the amendments was mainly due to an increase of the GoBbudget. A pre-ECNEC meeting was conducted on 30 May 2010, resulting in a request for furtheramendments. The request for further amendments was a consent letter from ERD, explaining theextra funds from the former Support Units of ASPS II, and more specific budget. A 3 rdamendedRDPP, based on the March RDPP has been forwarded to the MoFL, and it is expected that afinalization of the procedure could be expected within the month of March 2011.


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5.1.1 Annual Work Plan -2011

Annex (B-.. and N-..) gives details of the Annual Work Plan for the Year 2011. This is presented intwo parts, from January-June 2011, which represents a revision of the GOB Annual Work Plan2010-11 and from July-December 2011. The main features of the Work Plan under the DPA(Danida) budget are

Joint Activities

Completion of the Mid-Term Impact Evaluation of the Project, in co-operation withRRMAC;

Implementation of an action research project/consultancy on improvement of carp seedquality in local hatcheries, with co-operation with World Fish, Bangladesh and South AsiaOffice and the involvement of DOF and BLRI staff;

Regular coordination activities, especially in support of capacity building of CBOs andUnion Parishads and in the harmonization of the FFS approach;

Development of a common webpage and logo for the component. The Audio VisualSpecialist from Barisal TSU will coordinate the work.

Barisal

Training of Master Trainers: Orientation trainings are planned for both MoFL staff andcomponent DTA staff. Upazila and district wise workshops are planned especially in thebeginning and end of the year 2011 into review of progress and planning, with GoB andDTA staff of the district as participants. The workshops will be conducted to ensure that allinvolved staffs are updated on progress and project implementation, especially on theconcept of SLL (Season Long Learning). Furthermore, workshops will also be conducted


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One internal study will be conducted in each of the areas of FFS evaluation, CBOsassessment, Food deficit assessment and inputs/supports providers. CBOs assessment willbe completed in Jan-Jun 2011 and rest will be initiated in Jul-Dec 2011.

Field Day: 490 Field Days (245 for summer crops and 245 for winter crops) will bearranged to promote FFS knowledge, adoption and technology decimation. Low costs andsmall scale events on farm level by CBOs, will be arranged to minimize costs, to promotefuture sustainability of Field Days (FDs). A number of FFS farmers groups will visit otherFFSs activities/areas, to exchange experiences and learn from each others.

Training of Input/Support Providers : like Paravets (CLWs- Community Livestock Workers, and CPWs- Community Poultry Workers), School Teachers, AI-technicians, Fry-traders, Nurserers, Input sellers etc, will be provided with all together. And 1,450 in 2011.These trainings will ensure quality inputs from the input suppliers to the FFS-members. Totrain the Community Livestock Workers, RFLDC-Barisal is also planning for collaborationwith the Patuakhali Science and Technology University (PSTU).

Consultancy 1000 in Nov.-Dec assistance will be continued for private sector providers of farm inputs, both fisheries (12 month) and livestock (12 month).

Capacity building of CBOs: Including 12 new CBOs formed last year in Barisal District,2,480 members from 257 CBOs will receive training on various aspects in relations toinstitutional and financial capacity buildings, notably entrepreneurship development andbusiness management. A one-day orientation training on financial management will be alsocontinued for the chairmen and secretaries, especially for the new ones. Organizationalmanagement training/leadership development for CBO leaders will be conducted as threedays trainings. Cross visits (50 events) will be conducted, with visits from CBOs to other


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Local Government Institutions: Capacity training into Block Grant implementation andmanagement and Planning and Budgeting will be conducted. Interactive theatre andestablishment of information bill board sign front of UP offices will be arranged, to creategreater transparency. DoF and DLS officials will be trained on planning, monitoring aswell as BG management. Study tours within the country will be arranged District wise fornewly elected Union Parishads officials and secretaries to other UPs, who has good track record of Good Governance, especially in relation to the SCAFL and who is practicing

participatory planning and open budgeting.

Block Grants: The BGs as a rule will be provided through the UPs, integrated as a part of the UP annual budget. Due to the planned UP-elections and expected changes of theofficials of the UPs, it was decided to only fully involve the most matured UPs in the BG-process, all together 150 UPs, out of 185 UPs. It is expected, after the up-coming electionMarch 2011, that the majority of the BGs during the first half of 2011, will be fullychannelized through the UPs. Where the UPs are not interested in handling BGs or notcomplying with terms and conditions, the CBOs will, as an exception from the rule, be ableto receive BGs directly from RFLDC. As a pilot project, direct funding for UPs areplanned for ward level development, in wards with no CBO activities. Only UPs with agood reputation and a good track record in RFLDC will be provided the direct BGs.

Finally, DCAs will receive BGs for initial establishment cost.

Exposure visits of UP Chairmen outside Bangladesh are planned to a Local GovernanceInstitute in India. Having no response from Kerala Institution for Local Administration,KILA, RFLDC-Barisal is planning to contact other organizations, preferably in WestBengal and/or neighbour states. Preferences will be given to the institute which has moresimilar type of work experiences and people/beneficiaries are of similar language and theculture/socio-economic status as well as where the cost will be at lower levels.


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RFLDC and the Agricultural Extension Component. A special refresher training in the IFMwill be held for Master Trainers and for the Local Facilitators involved;

RFLDC Master Trainers will continue to support the development of the FFS approach inthe UNDP Agriculture and Food Security Project in the Chittagong Hill Tracts, which isfunded by ASPS II;

Numbers of Community-based Organizations will continue to expand. FFS developed innew areas by advanced CBO and ULO/UFO will be encouraged to form CBOs. NewCBOs will also be developed from ICM Clubs of the Agricultural Extension Componentand from Union Coordination Committees of the NGO CODEC;

Further capacity building of CBOs will take place, notably in the expansion of the numberof Resource Persons (Poultry Workers, Community Livestock Workers, CommunityAgriculture and Aquaculture Resource Persons), with refresher / expansion of the scope of training for both, and in the development of business planning capacity (with the support of the Bangladesh Agribusiness Development Project). Following the end of the contract withthe Poultry Research and Training Centre, it may be that further Community Livestock Worker Training will be conducted in the Season-long Learning mode by Project staff;

Regular follow-up and improvement of the financial management of the CBO willcontinue;

There will be a consolidation of direct links between the CBOs and private sector serviceproviders for the provision of goat kids and lambs, vegetable seeds and tree saplings(papaya, lemons), fodder cuttings, molasses, etc. Attempts will be made to developcontract farming between the private sector and CBO farmers;

Increase in the number of Union Parishads receiving the Fisheries and Livestock Block Grant to 100 by June 2011;

Expansion of the mode of Block Grant allocation to allow for Union Parishads to putforward their own development programmes for a Block Grant to the Technical SupportUnit for approval;


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The main activities under the GOB budget are:

Land acquisition for construction of 3 ULDCs at Fulgazi Upazila, Subornachar andSonaimuri Upazilas has been completed and rest two pieces of land for Komolnagar andKabirhat Upazilas is under process of acquisition, which is supposed to be completed byDecember 2010.

Construction of 5 ULDC and a poultry hatchery proposed to be completed this financialyear and process of placing funds to the concerned local LGED offices, authorised forconstruction as per provision of approved RDPP, is going on.

Re-allocation of required fund for fuel and maintenance to the DFO and DLO offices of Noakhali, Lakshmipur and Feni district. This re-allocation depends upon the availability of fund which normally allocated by the Government to the project quarterly and project alsofollows quarterly re-allocation system.

Procurement of stationery items under contingencies budget head for using in the projecthead office as well as distributing to the district and Upazila level offices of DOF & DLSfor their use in the project implementation reporting purposes.

ASPS II P R N 8 R i l Fi h i d Li k D l C F b 2011


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5.1.2 Budget for 2011

BarisalThe DPA budget for the 2010-11 Financial Year in the Revised ADP is Tk 150 mill. Fundsavailable from the donor in 2011 will be higher, with DKK 20 mill. (Tk 253 million) so thatthe DPA budget under the Revised ADP will probably be exceeded.

The total GOB Revised ADP budget for the fiscal year 2010-2011 is Tk. 13.4 million, withTk.7.1 million under revenue and Tk. 6.3 million under capital head. This total GOBbudget provision will cover all the expenses proposed for purchase of poultry incubator

and generator set, furniture, equipments, staff salaries and allowances, purchase of fuel,maintenance and other contingencies.

The ADP budget the fiscal year 2010-2011 Tk. 10 million was included as CDVAT. Thisfund was not sufficient for payment of CDVAT for purchases of vehicles under DPAbudget. So in the Revised ADP 2010-11 CDVAT has been excluded because there will beno procurement of vehicle under DPA budget in the fiscal year 2010-11.

NoakhaliThe DPA budget for the 2010-11 Financial Year in the ADP has been set at Tk160 million.This reflects the situation in relation to donor funding described above. The original budgetfor July-December 2010 of Tk77.6 million reflected the situation and has been increasedonly slightly to reflect the balance from the first part of the year.

However, it is expected that the funds available from the donor in 2011 will be substantially

ASPS II P g R t N 8 R gi l Fi h i d Li t k D l t C t F b 2011


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ANNEXES



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ANNEXES: BARISAL

List of Annexes:

Annex 1

Annex 2Annex 3Annex 4Annex 5aAnnex 5bAnnex 6Annex 7Annex 8Annex 9aAnnex 9bAnnex 10Annex 11Annex 12

Organization Chart of Regional Fisheries and Livestock Development (BarisalComponent)Achievements of ASPS II Development ObjectivesAchievements of Component Immediate objectivesStatus of achieving output indicator targetsStatus of financial and physical progress of DPP, FY 2006/2010Status of financial and physical progress until June 2010Financial Status of Danida contributionDetailed Annual Work Plan, 2010-2011 (as per RDPP)Status of outstanding issues, problem faced and proposed follow-upDetailed Revised Annual Work Plan, 2010-2011 (as per RDPP)Detailed Annual Work Plan, 2011 Process Action Plan (PAP) for the next six-month periodStatus of assumptions and risksStatement of main physical progress FT 2008/9 and 5 yr progress by June 2009



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1

Annex 1: Organization Chart of Regional Fisheries and Livestock Development (Barisal Component)

Project Director (DoF)

Admin Officer (DoF)

Foot Note: 1 Community Based Resource Management ; 2 Management Information System

Training and Extension(Programme) Manager

Front Desk Secretary ; Office Assistant ; Admin & IT Assistant ;Technician ; Drivers ( 6 );

Cook - cum - House Keeper ; Caretaker - cum - Gardener ; Guard ( 6 ) ; Bearer ; Caretaker cum Night Guard (5 )

AssistantDirector(DoF)

De puty Pro ject Director ( DLS )

Aquaculture& FisheriesSpecialist

Livestock Specialist

Audio Visual

Specialist

DistrictCoordinator

( 5 )

C ommunityManagement

Specialist

SeniorCBRM 1

Specialist

PrivateSector

Specialist

Administration and FinanceManager

Monitoring and Evaluation Manager

Data

ManagementOfficer Data

EntryAssistant

InstitutionalDevelopmentOfficers ( 5 )

Upazila (Zon al )Coordinators

( 25 )

AccountsOfficer

Computer Operator;Accountant ; MLSS

Senior Advisor

AdminOf ficer

Internal Auditor

Secretary

JuniorInternal

Auditor ( 5 )

Assistant Accounts

Officer (6)

CommunityDevelopmentOfficers ( 5 )

MIS 2 Officer

Monitoring& Evaluation

Specialist

District Monit oringOfficers ( 5 )

Upazila

MonitoringOfficers ( 1 0 )



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2

Annex 2. Achievements of ASPS II Development Objectives

ASPS II Development Objective Impact Indicator Target byDecember 2012

Progress by endDecember 2011

Development Objective:Improved living standards of poor, marginal and small farmer

households through enhanced, integrated and sustainableagricultural productivity.

1.1 Number of HH with at least 100% increased yield from livestock and fisheries.

121,500 20,060 HHs(Based on internal study 2010)

1.2 Number of HHs with at least 100% increased income fromlivestock and fisheries.

323,500 23,371 HHs

1.3 Percentage of income (of household) from fisheries and livestock increased by at least 20%

20% (of household) 29%, External survey

Annex 3. Achievements of Component Immediate objectives Immediate Objective Indicator Annual Target Result Describe Status of

Achievement in Relation toDevelopment in Indicators

Improved and sustainable productivity of and returns from fisheries and li vestock systems of resource-poor households.

livestock enterprises increased by at least100% yields and/or returns from fisheriesand livestock

The VPA target for 2011 is set at 140,000 (for wholeRFLDC) households benefiting from access toimproved extension services. This target is essentiallyan input target.

To date, approximately 277,000 HH (excludingRFLDC Noakhali) are or have been involved inFFS, getting services from CBOs, from Paravetsand improved services from the private sectorenterprises supported by the component

Awaiting final report onImpact survey of 2009/10

Proportion of total income from fisheriesand livestock enterprises increases by atleast 20%

Awaiting final report onImpact survey of 2009/10



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1

Annex 4. Status of achieving output indicator targets

No Output Whole period Accrued at end of reporting period

Target in reporting period Comments includingreasons for delay

Indicator Target Target (%) Planned Achieved (%)

1 Effective support toresource-poor householdsthrough decentralized,integrated and demand-driven fisheries andlivestock extensionprovision

1. Number of households withaccess to improved extensionservices and participation infarmers field schools andcommunity based organizations.

a. 323,500 HHb. 7,500 FFS a. 125,204 (41%) b. 5,647 (75%) a. 60,000b. 2,511 a. 64,545 (92%)b. 1,323 (96%)

2. At least 80% of all FS traineescontinuing to follow FFSexperience

242,800 HH 100,163 (41%) 50,000 51,636 (100%)

3. Average number of months of food deficit reduced

None stated Not assessed Nonestated

Not assessed

4. Consumption patterns change toreflect food security

None stated Not assessed Nonestated

Not assessed

5. Gender sensitive statistics on FFSparticipants

303,600members

128,544 (47%) 47,000 54,000 (115%)

2. 1. At least 287 CBOs formedregistered & offering farmer-to-farmer extension services

305 CBOs 257 (90%) 12 12 (100%) 188 CBOs registered atCooperative Department.

2. Number of households (HH)receiving services in fisheries andlivestock increased 10% annually

122,000 HH 53,931 HHs Nonestated

In each CBO, HHreceiving servicesbut not assessed(no survey done)

80% of total 287 CBOscover services. Internalsurvey 2010 of 2504 FFS

3. CBO & Farmer Associationsconduct elections every two years

and accounts audited annually

287 CBOs Election: 257 (85%)Audit: 129 (45%)

33 CBOs Election: 19 (57%)Audit: 15 (45%)

Only old and registeredCBOs have the annual

Audit. 4. CBO & Farmer Associations able

to finance own operation305 CBOs 305 CBOs 4 DCAs 4 (100% ) All DCAs are operating

5. At least 40% of CBO services arein agriculture, health, education,etc

305 CBOs 275 (85%) 257 CBOs 257 (100%) All giving services withthe support (financial andtechnical) form RFLDC



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2

3. Linkages with the privatesector improved to enablefarmers to access qualityinputs and markets

1. Number of new small andmedium agribusiness enterprisesdeveloped

No target set 22 hatcheries (4prawn, 13 carp, 3monosex tilapiaand 2 poultry)

22hatcheries

22 (100%) Getting technical supportand are mainly the prawnand fish hatcheries

2. Annual agreements on inputsupply & marketing betweenCBO & private sector

305 CBOs 60 CBOs 190 CBOs 60 (32%) Most CBOs are gettinginputs but no written

/formal agreement made

3. Farmers Associations signcontracts with domestic andinternational buyers

No target set(on process) Not assessed No targetset (onprocess)

Not assessed Some CBFM CBOs havecontracts with domesticbuyers (fish hatcheries).

4. Local input suppliers andprocessors certified

No target set(on process)

Not assessed No targetset

Not assessed Will be done as per theguideline of DoF.

4 Local GovernmentInstitutions enabled toaddress the expresseddemands of the localcommunity in the area of fisheries and livestock development

1. Standing Committees for theFisheries and Livestock activatedand functioning in 80% of UP

195 UPs 187 (66%) 58 UPs 58 (100%) 274 (22% female)members of the SCFLactively participated incapacity building training

2. 80% of the UPs develop annualplans

195 UPs 121 (66%) 58 UPs 58 (100%) Done with the hope to getblock grant from RFLDC

3. At least 80% of UP receivingregular Block Grants

156 UPs 119 (65%) UPsgave money toCBO to mange

/utilize the BG

110 UPs (0%); 105 UPs of Jan - Jun '09 areimplementing BG(CBO) schemes

Delayed since staffing of RFLDC was delayed.UPs are not yet ready/ tested to manage funds

4. UPs qualifying for Block Grantsapprove an average of 3proposals annually

312 proposal (onaverage) per year

119 (22%)One proposal onaverage/UP

110 UPs 0%); UPs areexecuting BG asmentioned above

UP (to mange BG) andRFLDC (to support UP/ CBO) were not ready.



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3

Annex 5a: Status of financial and physical progress of RDPP, FY 2010/2011



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4



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5

Name of Project: Regional Fisheries and Livestock Development Component, TUS Barisal (In lakh Taka)

GOB DPA Total GOB DPA Total GOB DPA Total GOB DPA Total

1 2 3 11 14 15 6 7 8 9 10 11 12 13 14 15 16 17

Operational Expenses 0.005.7 4899 Field Sub-components including participate in

the Nat'l and local program5 Yrs. 336.25 336.25 3.5 264.21 264.21 1 82.94 82.94 0.5

41.2041.20

5.8 4899 Upazilla offices including equipments, furniture,mela etc.

5 Yrs. 126.50 126.50 3.5 114.33 114.33 1 37.71 37.71 0.5 16.90 16.90

5.9 4899 Guest House Operations 5 Yrs. 55.00 55.00 3.5 46.88 46.88 1 0.00 0.00 0.5 0.00Sub-total 3,171.19 3,171.19 1901.39 1901.39 635.36 635.36 309.39 309.39Output- 6: Research

6.1 4829 Adaptive and Informal Research Initiatives atdistrict Level 5 Yrs .

563.26 563.26 3.5 118.56 118.56 1 103.34 103.34 0.5 53.34 53.34

Sub-total 563.26 563.26 118.56 118.56 0.00 103.34 103.34 0.00 53.34 53.34(a) Sub-total (Revenue Component - Danida) 10,134.68 10,134.68 0.00 5,453.14 5,453.14 0.00 1,477.63 1,477.63 0.00 763.61 763.61(b) Capital Component - Danida

Output-5: Management5.10 6807 Vehicles- Jeep, Pick-up, Motorcycles and 224 Nos. 180.00 180.00 172 73.87 73.87 52 6.00 6.00 0.00

5.1 6813 Office Furniture & Equipment 5 Yrs. 125.00 125.00 3.5 64.12 64.12 1 16.37 16.37 0.5 1.37 1.37(b) Sub-total (Capital Component - Danida) 305.00 305.00 137.99 137.99 22.37 22.37 1.37 1.37(c) Physical and Financial Contingency LS 1,108.55 1,108.55 0.00 0.00 0.00 0.00 0.00A. 0.00 11,548.23 11,548.23 0.00 5,591.13 5,591.13 0.00 1,500.00 1,500.00 0.00 764.98 764.98

GOB(a) Revenue Component - GoB

4501 Salaries & allowances 348 mm 74.68 74.68 2 04 31. 70 31.70 84 26.90 26.90 36 7.53 7.534601 Input & Supply 5 Yrs. 141.61 141.61 3. 5 69. 26 69.26 1 22.10 22.10 0.5 2.99 2.994700 Repairing & Maintenance 5 Yrs. 116.48 116.48 3. 5 27. 71 27.71 1 9.00 9.00 0.5 0.71 0.71

(a) Sub-total (Revenue Component - GoB) 332.77 0.00 332.77 128.67 0.00 128.67 58.00 0.00 58.00 11.23 0.00 11.23

(b) Capital Component - GoB6800 Asset Purchase/Procurement6851 Poultry incubator (Micro claimer technology) with

Hatchery capacity accessories1 Set 100.00 100.00 0.00 0.00 130.00 130.00 0.00

6827 Generator 40 KVA with accessories 1 S et 15.00 15.00 0.00 0.00 15.00 15.00 0.006821 Furniture 5 Yrs . 15.00 15.00 0.00 0.00 5.00 5.00 0.006813 Electrical Equipments 5 Yrs . 6.00 6.00 0.00 0.00 4.50 4.50 0.006901 Land purchase/ acquisition 0.3 Acre 33.00 33.00 0 .33 33. 00 33.00 0. 33 3 1. 28 31.28 0.007000 Construction Works7006 Construction of DFO Office Building (Barguna & 2 No. 173.00 173.00 2 158.72 158.72 2 1.28 1.28 0.007016 Poultry Hatchery Building (Barisal) DLS 1 No. 48.00 48.00 1 40.62 40.62 1 4.94 4.94 0.007901 CD VAT LS 200.00 200.00 37.46 37.46 100.00 100.00 0.00

(b) Sub-total (Capital Component - GoB) 590.00 0.00 590.00 269.80 0.00 269.80 292.00 0.00 292.00 0.00 0.00 0.00B. TOTAL GOB BUDGET (a+b) 922.77 0.00 922.77 398.47 0.00 398.47 350.00 0.00 350.00 11.23 0.00 11.23

922.77 11548.23 12471.00 398.47 5591.13 5989.60 350.00 1500.00 1850.00 11.23 764.98 776.21GRAND TOTAL COMPONENT BUDGET (A+B)

TOTAL DANIDA BUDGET (a+b+c)

Target of the Project as per RDPP

10

PhysicalQuantity/Units

Financial (lakh) B u

d g e

t

h e a

d

E c o n o m

i c

c o

d e

/ S u

b

c o

d e

Output and Activity

Progress from Oct. 2006 - Dec 2010 Target of Year 4 (July 10- June 11) Progress of Year-4 (Jul 10 - Dec 10)

PhysicalQty.

Financial Physical Qty.


Financial


A 5b St t f fi i l d h i l til D b 2010


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Annex 5b: Status of financial and physical progress until December 2010Name of Project: Regional Fisheries and Livestock Development Component, TUS Barisal (In lakh Taka)

GOB D PA Total GOB DPA To ta l GOB DPA Total GOB DPA To ta l

1 2 3 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20

DANIDA(a) Revenue Component - DanidaOutput-1: Integrated Field Schools

1.1 4840 Training of Trainers 1000 Persons 200.00 200.00 708 157.71 157.71 767 59.26 59.26 767 28.75 28.751.2 4840 Farmer Field School

7500 FFS 3,018.45 3,018.455356 1,904.81 1,904.81 6000 780.53 780.53 5647

788.85788.85

1.3 4840 Training for input/support Providers 12000 Persons 250.00 250.00 5832 31.16 31.16 4500 25.00 25.00 7.02 7.021.4 4874 Consultancies for Fisheries, Livestock Tech and

Nutrition3 Yrs 100.00 100.00 1 37.89 37.89 1 52.67 52.67 1 10.23 10.23

Sub-total 3 ,568 .45 3 ,568 .45 2131.57 2131.57 0.00 917.46 917.46 834.85 834.85

Output-2: CBO Formation and Development2.1 4840 Capacity building of CBOs 305 CBO 304.83 304.83 305 90.26 90.26 305 14.80 14.80 257 13.69 13.692.2 4840 International Study Tours 7 Tours 50.95 50.95 2 11.98 11.98 2 18.95 18.95 0.08 0.082.3 4833 Awareness Campaign on animal diseases, Fish

Act and cross cutting issues etc. through CBOs2 Yrs. 20.00 20.00 0.00 0.00 0.00 0.00

Sub-total 375.78 375.78 102.24 102.24 33.75 33.75 13.77 13.77

Output-3: Linkages and Support to Private Sector3.1 4874 International and/or Local Consultant for Dev. 1 Yrs. 80.96 80.96 0.00 0.00 1 80.96 80.96 257 0.003.2 4874 Certification and Traceability Systems

workshops/campaign for farmers2 Yrs. 32.89 32.89 0.00 0.00 0.00 0.00 0.00

3.3 4840 Technical and Management Support to PrivateSector

5 Yrs. 75.25 75.25 3 58.94 58.94 1 22.76 22.76 1 18.59 18.59

3.4 4840 International Study Tours 3 Tours 25.97 25.97 1 10.82 10.82 3 22.00 22.00 1 10.82 10.82Sub-total 215.07 215.07 69.76 69.76 125.72 125.72 29.41 29.41

Output-4: UP Capacity Building4.1 4840 Capacity building of Union Parishad staff 245 UPs 260.59 260.59 210 137.99 137.99 245 168.75 168.75 175 68.70 68.704.2 6681 Block Grant (UP and CBO) 156 UPs 1,904.44 1,904.44 100 976.79 976.79 156 355.00 355.00 175 269.23 269.234.3 4840 International Study Tours 7 Tours 75.90 75.90 2 14.84 14.84 3 12.50 12.50 0.00 0.00

Sub-total 2,240.93 2,240.93 1129.62 1129.62 536.25 536.25 337.93 337.93

Output-5: Management5.1 4883 International Advisors 33 mm 272.25 272.25 33 272.25 272.25 0 0.00 0.00 0.00 0.005.2 4883 Technical and Management Support Staff 5 Yrs. 2,284.00 2,284.00 3 1,158.11 1,158.11 1 414.94 414.94 1 441.08 441.085.3 4874 Pool for Regional Consultants 3 mm 30.00 30.00 3 22.07 22.07 0.00 0.00 5.58 5.585.4 4831 Publications (books, journals, CDs), participate

Nat'l/Int'l Seminar and Workshop etc.5 Yrs. 15.49 15.49 3 1.46 1.46 1 1.25 1.25 1 0.59 0.59

5.5 4886 Independent baseline and impact Surveys 3 Nos. 37.95 37.95 1 16.41 16.41 1 12.65 12.65 1 3.74 3.745 .6 48 89 A ud it 5 Yrs. 13.75 13.75 3 5.67 5.67 1 3.00 3.00 1 1.08 1.08

PhysicalQty.

Financial B u

d g e

t

h e a

d

E c o n o m

i c

c o

d e

/ S u

b

c o

d e

Output and Activity

Target of the Project as per RDPP Progress from Oct. 2006 - Dec 2010 Target for the Year 2010

4

Progress for the Year 2010


Financial (lakh) PhysicalQty.


Financial


Name of Project: Regional Fisheries and Livestock Development Component TUS Barisal (In lakh Taka)


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Name of Project: Regional Fisheries and Livestock Development Component, TUS Barisal (In lakh Taka)

G OB D PA Tot al G OB D PA To ta l G OB D PA Tot al G OB D PA Tot al

1 2 3 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20

Operational Expenses 0.005.7 4899 Field Sub-components including participate in

the Nat'l and local program5 Yrs. 336.25 336.25 3 264.21 264.21 1 54.46 54.46 1 93.56 93.56

5.8 4899 Upazilla offices including equipments, furniture,mela etc.

5 Yrs. 126.50 126.50 3 114.33 114.33 1 20.00 20.00 1 45.11 45.11

5.9 4899 Guest House Operations 5 Yrs. 55.00 55.00 3 46.88 46.88 1 10.00 10.00 1 0.00 0.00Sub-total 3,171.19 3,171.19 1901.39 1901.39 516.30 516.30 590.74 590.74

Output- 6: Research6.1 4829 Adaptive and Informal Research Initiatives at

district Level 5 Yrs .563.26 563.26 3 118.56 118.56 1 150.00 150.00 1 53.34 53.34

Sub-total 563.26 563.26 118.56 118.56 0.00 150.00 150.00 0.00 53.34 53.34

(a) Sub-total (Revenue Component - Danida) 10,134.68 10,134.68 0.00 5,453.14 5,453.14 0.00 2,279.48 2,279.48 0.00 1,860.04 1,860.04(b) Capital Component - Danida

Output-5: Management \ 5.10 6807 Vehicles- Jeep, Pick-up, Motorcycles and 224 Nos. 180.00 180.00 172 73.87 73.87 369 32.52 32.52 0.00 0.00

5.1 6813 Office Furniture & Equipment 5 Yrs. 125.00 125.00 3 64.12 64.12 1 0.00 0.00 1 2.15 2.15

(b) Sub-total (Capital Component - Danida) 305.00 305.00 137.99 137.99 32.52 32.52 2.15 2.15

(c) Physical and Financial Contingency LS 1,108.55 1,108.55 0.00 0.00 0.00 0.00 0.00A. 0.00 11,548.23 11,548.23 0.00 5,591.13 5,591.13 0.00 2,312.00 2,312.00 0.00 1,862.19 1,862.19

GOB(a) Revenue Component - GoB

4501 Salaries & allowances 348 mm 74.68 74.68 168 31.70 31.70 84 21.34 21.34 72 12.99 12.994601 Input & Supply 5 Yrs. 141.61 141.61 3 69.26 69.26 1 26.93 26.93 1 17.28 17.284700 Repairing & Maintenance 5 Yrs. 116.48 116.48 3 27.71 27.71 1 11.75 11.75 1 5.58 5.58

(a) Sub-total (Revenue Component - GoB) 332.77 0.00 332.77 128.67 0.00 128.67 60.02 0.00 60.02 35.85 0.00 35.85

(b) Capital Component - GoB6800 Asset Purchase/Procurement6851 Poultry incubator (Micro claimer technology)

with Hatchery capacity accessories1 Set 100.00 100.00 0.00 0.00 130.00 130.00 0.00

6827 Generator 40 KVA with accessories 1 S et 15.00 15.00 0.00 0.00 15.00 15.00 0.006821 Furniture 5 Yrs. 15.00 15.00 0.00 0.00 4.00 4.00 0.006813 Electrical Equipments 5 Yrs. 6.00 6.00 0.00 0.00 4.00 4.00 0.006901 Land purchase/ acquisition 0.3 Acre 33.00 33.00 0.33 33.00 33.00 0.00 0.007000 Construction Works7006 Construction of DFO Office Building (Barguna & 2 No. 173.00 173.00 2 15 8. 72 158.72 2 160.00 160.00 2 15 8. 72 158.727016 Poultry Hatchery Building (Barisal) DLS 1 No. 48.00 48.00 1 40.62 40.62 1 41.00 41.00 1 40.62 40.627901 CD VAT LS 200.00 200.00 37.46 37.46 30.00 30.00 0.00

(b) Sub-total (Capital Component - GoB) 590.00 0.00 590.00 269.80 0.00 269.80 384.00 0.00 384.00 199.34 0.00 199.34B. TOTAL GOB BUDGET (a+b) 922.77 0.00 922.77 398.47 0.00 398.47 444.02 0.00 444.02 235.19 0.00 235.19

922.77 11548.23 12471.00 398.47 5591.13 5989.60 444.02 2312.00 2756.02 235.19 1862.19 2097.38

PhysicalQty.

Financial B u

d g e t

h e a

d

E c o n o m

i c

c o

d e

/ S u

b

c o

d e

Output and Activity

Tar get of the P roject as per RDPP Pr ogr ess fr om Oct. 2006 - Dec 2010 Target for the Year 2010

4

TOTAL DANIDA BUDGET (a+b+c)

GRAND TOTAL COMPONENT BUDGET (A+B)

Progress for the Year 2010


Financial (lakh) PhysicalQty.


Financial


Annex 6: Financial Status of Danida contribution


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Annex 6: Financial Status of Danida contribution

Regional Fisheries and Livestock Development (Barisal Component)

TotalRevised

Jan-Dec 2010

Jan-Dec 2010Total to Dec

2010

Share of 2010

budget*1

Share of Total

budget*2

2010 Revised

budget

Project

Balance2 3 4 5 6 7 8 9

1 1. FFS 28.48 7.91 6.71 17.05 85% 60% 1.20 11.43

2 2. CBO 3.00 0.19 0.11 0.82 58% 27% 0.08 2.18

3 3. Private Sector 1.71 0.44 0.24 0.56 54% 33% 0.20 1.15

4 4. Union Parishad 17.89 3.30 2.71 9.04 82% 51% 0.59 8.85

Sub-Total Outputs 51.08 11.84 9.77 27.46 82% 54% 2.07 23.62

5 Management 25.58 5.08 4.76 14.13 94% 55% 0.32 11.45

6 Research 4.50 1.21 0.43 0.95 35% 21% 0.78 3.557 International Advisor 0.00 0.00 0.00 0.00 #DIV/0! #DIV/0! - -

Sub-Total Others 30.08 6.29 5.19 15.08 83% 50% 1.10 15.00

Total 81.16 18.13 14.96 42.54 83% 52% 3.17 38.62

8 Contingency (10%) 8.85 0.00 0.00 0.00 #DIV/0! 0% 0.00 8.85

TOTAL 90.01 18.13 14.96 42.54 83% 47% 3.17 47.47

* January to December 2010 (column -4) share of revised budget 2010 (column -3)* Total to December 2010 (column -5) share of total component budget (column -2)

1

Balance (in million DKK)Expenditure (in million DKK)Outputs

Budget (in million DKK)



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Annex 8. Status of outstanding issues, problems faced and proposed follow-up

Issue/Problem Agreed solution/follow-up/timing ResponsiblePerson/agency

Status New actions required

1. Problems and issues in reporting

period 1.1 Suggested RDPP has not beenapproved

Follow-up on RDPP process is beingconducted

PD/DPD The RDPP is expected be in the finalstage of approval in March 2010, andto be approved before years end.

Further follow-up of processneeded from Project Management

1.2 A limited number of CBOs havenotfollowed agreements with theproject, regarding management of grant.

Gather evidence and action h as beentaken against those CBOs, and fundswill be recovered

Project Refund from the concerned CBOsand reconstitution of executivecommittees has been done All CBOsseems to follow.

Continued capacity building of CBOs in financial management bytrainings and field auditors andCommunity Dev. Officers/Inst.Dev.Officers.

RFLDC Progress Report 8, 2011

Documents

Transcript of RFLDC Progress Report 8, 2011