Revision Officer Training

• Washrooms• Emergency Exit• Forms• Refreshments• Questions

Housekeeping

Revision Officer Oath

“I, ______________ (your name), solemnly affirm that I will:

• Act faithfully in the capacity set out in my appointment, and perform all the duties required by law;

• Maintain and aid in maintaining the secrecy of voting;

• Not interfere or attempt to interfere with an elector when he/she is casting a ballot, obtain or communicate any information as to how an elector is about to vote or has voted, or directly or indirectly induce an elector to show her/his marked ballot to any person.

• Revision Officer Manual• Webinar Re-cap• Role of Revision Officer• Enumerator & Voter Help Modules• Possible scenarios with practice

exercises• Questions

Material to Cover

Webinar Re-cap

Offices to be Elected

• Mayor• Regional Councillor• Local Councillor• Regional Chair• School Board Trustee• Referendum question

School Boards

• Durham District School Board (EP) – 2 reps (one represents wards 1 & 2, another represents wards 3 & 4)

• Durham Catholic School Board (ES) – 2 reps elected ‘at large’ and represent the entire town. Electors can select 2 choices on the ballot.

• Conseil scolaire Viamonde (FP) – 1 Rep represents a Region that extends beyond Ajax borders. Oshawa compiles all local results and announces winner.

• Conseil scolaire district centre-sud (FS) – 1 Rep represents a Region that extends beyond Ajax borders. Oshawa compiles all local results and announces winner.

Who can vote?

•A person is entitled to be an elector in the 2014 Municipal Election if, on voting day, he/she is:A Canadian citizenAt least 18 years of ageA resident of the Town of Ajax or an owner or

tenant of land (as assessed under the Assessment Act) in the Town of Ajax, or the spouse of such owner or tenant

Not disqualified by any legislation from holding municipal office

Who can vote? Cont’d•A person can only vote ONCE for the same contest, but they CAN vote in two separate jurisdictions for different offices (e.g. a person who lives in Whitby but owns a rental property in Ajax can vote for Mayor/Councillors in each municipality)

•A person may not vote more than ONCE for the same contest (e.g. the person who lives in Whitby and owns property in Ajax can only vote for Regional Chair ONCE)

•Within Ajax, a person can only be listed ONCE (e.g. If a person owns multiple properties in Ajax, they are only entitled to vote FROM ONE, and it has to be the one where they live and sleep)

QUIZ!

I live down by the Lake, but I own a business property in Pickering Village. My buddy is a candidate in Ward 1 and I’d like to vote for him, so please register me as a voter at my business address in the Village.

QUIZ!

I live in Ajax with my wife, but we own a farm in

Goderich. Can we vote for Mayor in both

municipalities?

QUIZ!

I go to UOIT and live in a student house in Oshawa, but my permanent home (where my parents live) is in Ajax. Can I vote in both

places?

Voting Location Manager

Kinsmen Heritage Ctr Chris Walker

Lincoln Alex P.S. Rob Carpenter

Audley Rec Centre Rob Braid

J. Clarke Richardson Paul Allore

M.C.C. George Rodrigues

St. Francis Centre Maria Wiggers

A.C.C. Rosanna Jagr

Lakeside P.S. Jackie Lumsden

Library Main Branch Carol Coleman

Carruthers Marsh Pav. Gary Muller

10 POLLING LOCATIONS

Voting Process

• All electors on Voters List were mailed a VIL containing a secret voting PIN & voting instructions in mid-October

• Persons can vote from home online or by phone, or coming to a polling location

• At the polling location, those who already have a Letter/PIN can proceed to a voting kiosk to cast a ballot

• Those who don’t have one (left it at home, never received one, not on the list) would proceed to a Revision Officer to obtain a letter & PIN

List Revisions & ID Requirements

•ID is ONLY asked for when an elector sees the Revision Officer. An elector need not produce ID in order to use the voting kiosk.

•If a person is ON THE LIST but requires an information change (address, name, school support, etc.), they should be asked for ID showing name and address. If they can’t produce ID, they can swear a “Declaration of Identify” instead.

•If a person is NOT on the list and requests to be added to the list, they MUST show ID displaying name and qualifying address

NO EXCEPTIONS

GOLDEN RULE

When in doubt,

always err on the side

of enfranchise

ment

• Arrive no later than 9 a.m.• Prepare to stay all day• Bring something to do!• Personal technology • Dress comfortably• Bring food, drink & medications • Bathroom breaks are permitted• Respect the rules of the facility

Expectations

***If you CANNOT make it on October 27 contact 905-619-2529 ext. VOTE (8683) ASAP!***

The Election Team

• Revision Officer• E-Voting Officer• Reserve Officers

• Election Staff Team • Ward Captain• Voting Place Manager

Voting Place Set-up

Supplies & Equipment

Supply bag

Equipment– Laptops– router

Set-Up

Signage• Vote Here!• Maps• Voting conduct• Station Labels• No photos• Languages

• The primary role of the Revision Officer is to search, add the individual to the List and/or revise property/voter information then direct the voter to a voting kiosk

Roles and Responsibilities

• Log into Intelivote (Voter’s List software)• Assist qualified persons in the following

circumstances:• If they did not receive a Voter Information Letter and

PIN in the mail.

• If they lost their PIN, forgot it at home or claim it was stolen.

• If they need to be added to the Voters List.

• Their information on the list (such as school support or address) needs to be updated.

Roles and Responsibilities

V.I.L. = Voter Information Letter. The letter that was mailed to all qualified citizens with instructions on how and when to vote.

PIN = Personal Identification Number. The number needed to vote in the 2014 election, whether on-line, by phone, or at a Voting Place.

EL-15 = The form filled out to make amendments to the Voters List.

Acronyms

Customer Service

Customer Service

• Customer service motto:‘Exceeding Expectations Every time’

• Strive to ensure that each service transaction is handled with expertise, professionalism and care

• You leave an impression – make it positive!

Accessibility

Understanding the needs of Customers with disabilities:

- Put the person FIRST! - All customers’ needs are not equal- Not all disabilities are visible- Serving Customers with various

disabilities

Deaf/ Hard of Hearing Intellectual/Developmental Physical

Friend of the Voter

• Stay calm• Listen to the concern/empathize• Explain/provide alternatives where possible

• Try to end on a positive note• Notify VPM if the situation

escalates• Don’t take it personally!

Dealing with Difficult Customers

Customer Service• Appointed to observe voting

process throughout the day on behalf of candidate

• Can inspect equipment, but not touch

• Must carry Appointment Form• CANNOT wear candidate

paraphernalia, interact with voters, or assist voters in casting a ballot

• Typically act appropriately, but if not, advise VPM immediately

Scrutineers & Candidates

5-10 Minute Break

Customer Service

• Intelivote is the software you will be using on election day to makes changes to the Voter’s List.

• Log-in to the system using your appointed log-on ID and password.

Intelivote

Customer Service

Possible Scenarios!

Intelivote

Additional Info.

In case of emergency…

• Loss of Power / WiFi

• Natural Disaster

• Bomb Threat

• Injury / Medical Emergency

• Theft of Equipment

• Violent Voter

FAQs

• Media• Neutrality – don’t

discuss candidates!• Voting method/security• Voter turn out• Results• Voters’ List – I was on

for the provincial election, why not now?

The Best for Last…

• Payment will be processed within 2-3 weeks of Election day

• You will receive a cheque by mail(non-Town staff)

Let’s Recap

• Webinar Re-cap• Your Role • Customer Service • Speed Bumps

What did we miss?

We Want to Hear From You!

Legislative ServicesAjax Town Hall

65 Harwood Ave. South

election@ajax.ca

905-619-2529 ext. VOTE (8683)Nicole Wellsbury, Deputy Clerk &Election Deputy Returning Officer

Stay in Touch!

Thank You!