Revision Date 11-30-2016 Effective Date 02/01/2017€¦ · By submitting a rate offer to the...

Revision Date 11-30-2016

Effective Date 02/01/2017

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Table of Contents

SECTION 1: TERMS AND CONDITIONS ......................................................................................................... 3

1-1. GENERAL: ........................................................................................................................................... 3

1-2. EFFECTIVE PERIOD ............................................................................................................................. 3

1-3. FILING PERIOD.................................................................................................................................... 3

1-4. TRANSFER OF RATES .......................................................................................................................... 4

1-5. APPLICABILITY OF RATE OFFERS: ....................................................................................................... 4

1-6. LETTER OF INTENT CERTIFICATION .................................................................................................... 4

1-7. OPTION TO EXTEND: .......................................................................................................................... 4

1-8. TERMINATION: ................................................................................................................................... 4

1-9. VALUATION AND LIABLITY FOR LOSS AND DAMAGE ......................................................................... 5

1.10. MANDATORY REQUIREMENTS: ........................................................................................................ 5

SECTION 2: EVALUATION AND ACCEPTANCE OF RATE OFFERS .................................................................. 6

2-1. EVALUATION ...................................................................................................................................... 6

2-2. ACCEPTANCE ...................................................................................................................................... 6

SECTION 3: BASIS FOR DETERMINING APPLICABLE MILEAGE..................................................................... 7

3-1 MILEAGE SOFTWARE APPLICATIONS: ................................................................................................. 7

SECTION 4: REPORTING ................................................................................................................................ 8

4-1. REPORTING ........................................................................................................................................ 8

SECTION 5: RATE SUBMISSION SPECIAL INSTRUCTIONS ............................................................................. 9

5-1. SUBMISSION INSTRUCTIONS: ............................................................................................................ 9

SECTION 6: RATE OFFER SUBMISSIONS ..................................................................................................... 10

6-1. IDENTIFICATION OF DOE TL FREIGHT TRAFFIC: ............................................................................... 10

6-1a. QUOTATION REQUIREMENTS ........................................................................................................ 10

6-1b. TENDER REQUEST SPECIFICATIONS ............................................................................................... 11

6-1c. PERFORMANCE REQUIREMENTS ................................................................................................... 13

6-2. IDENTIFICATION OF HISTORICAL TRAFFIC VOLUME ........................................................................ 13

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6-3. ACCESSORIAL SERVICES ................................................................................................................... 14

SECTION 7: BID SPECIFICATION APPENDICES …………………………………………………………………………………………14

APPENDIX 1 Uniform Tender of Rates…………….…………………………………………………………………………………..15-19

APPENDIX 2 Tender of Rates Attachment……………………………………………………………………………………………20-21

APPENDIX 3 DOE 190-M Motor Freight Rates & Rules Schedule………………………………………………………… 22-49

APPENDIX 4 Certificate of Hazardous Materials Security Plan …………………………………………………………….50

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SECTION 1: TERMS AND CONDITIONS

1-1. GENERAL:

This 2017-2018 Department of Energy (DOE) Request for Offers (RFO) and its Filing Instructions (FI) are the instructions

that must be followed to submit rates for the Department of Energy Transportation Management Program. In

accordance with DOE Order 460.2A “Departmental Materials Transportation and Packaging Management”, the

Department of Energy Office of Packaging and Transportation (EM-4.24), the National Nuclear Security Administration

(NNSA) Office of Packaging and Transportation (NA-00-40), and Contractors acting on their behalf (hereafter referred to

collectively as “DOE”) are requesting quotations under 49 U.S.C. Section 13712 for the movement of general freight and

hazardous materials (including radioactive material and hazardous waste) in interstate and intrastate transportation.

Direct any questions about this General RFO to:

Department of Energy

Office of Packaging and Transportation (EM-4.24)

Transportation Management Council, Advisor

Email: [email protected]

Phone: 301-903-8478

Traffic to be included under this RFO will be truckload shipments which fall into the following:

1. Non-Hazardous

2. Hazardous Materials encompassing all Hazardous Material Classes (1-9)

3. Hazardous Waste Materials encompassing all Hazardous Material Classes (1-9)

1-2. EFFECTIVE PERIOD

Rate offers made in response to this request will be for the period of February 1, 2017 through January 31, 2018.

The DOE reserves the right to change the effective period of all or part of the rate offers accepted in accordance with

this RFO. The DOE reserves the right to delay the effective date of this RFO for up to ninety (90) days.

1-3. FILING PERIOD INITIAL FILINGS: Rate offers made by those Transportation Service Providers (TSPs) are DUE no later than 04:59 PM,

Eastern Standard Time of the Bid Close Date (Dec. 23, 2016) for the corresponding RFO and will be processed in

accordance with Paragraph 5-1b of this document.

RE-FILINGS OF RATE FILING DEFICIENCIES: Rate Filings received between Bid Open date and Bid Close Date, which do

not meet the requirements as stated in this RFO will be considered non-responsive and will be rejected. These rates will

not be included. If a firm’s rate offer is submitted in accordance with this RFO by a Rate Filing Service Provider, the Rate

Filing Service Provider will be notified of the deficiencies and not the TSP.

mailto:[email protected]

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1-4. TRANSFER OF RATES TSPs will make their filing for this rate cycle by electronic submission of tenders by completing the accompanying

appendices, as described in Section 5-1. These rates will be submitted to DOE’s Office of Packaging and Transportation

(EM-33), and will then be distributed to DOE Contractors, and filed with GSA.

1-5. APPLICABILITY OF RATE OFFERS: Rates/Charges applicable to a specific shipment will be those in effect on the date of pickup.

The TSP’s submissions of rate offers to DOE for the traffic identified in this RFO, and DOE’s acceptance of those rates

constitutes the agreement between DOE and the TSP. The TSP agrees that it can and will service all points within each

origin state and destination state for which a rate is offered and accepted. By submission of a rate offer to DOE and its

contractors for freight traffic identified in this RFO, the TSP agrees that it can and will service the identified origin

facility(ies) or all points in an identified origin state(s) and all points within each identified destination state or

destination city for which a rate is offered and accepted. The TSP agrees to meet the terms and conditions of the

Uniform Tender of Rates and/or Charges for Transportation Services, Optional Form 280 (See Appendix 1 for a copy of

the Form). As a TSP submitting a rate offer, you are stating you will honor that rate. Failure to do so could result in

Temporary Nonuse, Suspension or Debarment from the DOE Transportation Management Program.

All Government shipments handled pursuant to this Bid will be subject to the terms/conditions contained in 41 CFR

§§102-117 and 102-118. These terms and conditions have been incorporated into the Optional Form 280 (OF280).

Therefore, any shipment moving under an accepted rate offer submitted on an OF280 is automatically subject to the

Government’s shipping “terms and conditions.” The bill of lading (BL) for any such shipment must contain the

statement “This is a U.S. Government shipment.” For a complete description of the Government’s shipping

terms/conditions, please visit http://www.gpoaccess.gov/cfr/ search for “Transportation Management” (41 CFR § 102-

117) or “Transportation Payment and Audit” (41 CFR § 102-118), as appropriate.

1-6. LETTER OF INTENT CERTIFICATION By submitting a rate offer to the Department of Energy (DOE) in accordance with this RFO, the TSP submitting the rates

certifies that:

I have read and will comply with all the provisions contained in this RFO dated Nov. 30, 2016, as well as

any amendments, supplements, changes, and/or reissues thereto and the DOE 190-M Motor Freight

Rates & Rules Schedule (Appendix 3), as well as any supplements, changes, and/or reissues thereto and I

further certify that the company for which rate offers have been submitted has the operating authority

and insurance required by the U.S Department of Transportation.

1-7. OPTION TO EXTEND: The DOE reserves the right to extend the expiration date of all or part of the rate offers accepted in accordance with this

RFO for up to one (1) year beyond its original expiration date.

1-8. TERMINATION: The following provision will apply in addition to Item 17 of the Optional Form 280:

Accepted rate offers may be terminated upon determination that a TSP has failed to satisfactorily respond to a

show cause notice; and

Accepted rate offers may be terminated by the DOE immediately upon the debarment or suspension of the TSP

in accordance with the 41 CFR § 105-68

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=5878286ebeae35f2754c952747d2be19&rgn=div5&view=text&node=41:3.1.3.9.14&idno=41

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Upon termination of the rate offer, the TSP shall be paid any sum due the TSP for services performed under this

RFO to the date of such termination; and in the event of partial termination, shall be paid in accordance with the

terms of this rate offer for any services furnished under the portion of the rate offer that is not terminated;

provided, however, any such payments shall be without prejudice to any claim which the Government may have

against the TSP and the Government shall have the right to offset any such claims against such payment.

Termination for convenience of the DOE. The DOE, by written notice, may terminate all or part of the rate offers

accepted in accordance with this RFO, in whole or in part, when it is in the DOE’s best interest. If a rate offer(s) is

terminated, the DOE shall be liable only for payment for services rendered before the effective date of the termination.

1-9. VALUATION AND LIABLITY FOR LOSS AND DAMAGE The following applies to all shipments in this RFO unless otherwise modified in specific agency sections.

A. LIABILITY OF TSP: The origin TSP accepts full responsibility for the replacement costs of cargo tendered to it, from

acceptance of the freight at origin to delivery at final destination, regardless of the TSP’s participating in the

movement, and agrees to indemnify the Government at these respective values in the event of loss or damage as

defined in DOE 190-M Item 175.

B. The TSP assumes responsibility for all damage or injury to persons or property occasioned through the use,

maintenance, and operation of the TSP’s vehicles or other equipment by, or the action of, the TSP or the TSP’s sub-

contracted employees and agents. The TSP, at the TSP’s expense, shall maintain adequate public liability and

property damage insurance during the term of this Request for Offers, insuring the TSP against all claims for injury or

damage.

C. Claims for overcharges and undercharges must be filed within 180 days from the date the agency or contractor

receives the TSP’s freight bill, and will be administered in accordance with 49 CFR § 378.

1.10. MANDATORY REQUIREMENTS: Before applying for approval to participate in the Freight program, you must first register in the System for Award

Management (SAM) if your company has not already done so. The SAM is the on-line contractor database for the U.S.

Federal Government. The SAM collects, validates, stores and disseminates data in support of agency and other eligible

user acquisition and award missions. It is a free service. Registration information and procedures can be found at the

SAM website www.sam.gov

To register in the SAM, you must first obtain a DUNS number. A DUNS number is also free for Federal contractors,

including TSPs participating in the DOE Freight Management Program.

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title49/49cfr378_main_02.tpl

http://www.sam.gov/

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SECTION 2: EVALUATION AND ACCEPTANCE OF RATE OFFERS

2-1. EVALUATION All submitted rate offers which have been determined to be responsive in accordance with this RFO will be evaluated by

the DOE Office of Packaging & Transportation, Transportation Management Council. Price will be determined by

calculating both the price of the line-haul transportation and the price of the accessorial service(s) (Item Numbers

identified in the DOE 190-M Motor Freight Rates & Rules Schedule containing rates or charges) requested by the DOE

and its Contractors for each cost comparison requested.

A. DOE or its contractors may evaluate the carrier and its agent’s performance during the tender period using the criteria listed in this section based upon consignors and/or consignees feedback. Failure to meet the outlined criteria may result in non-use. B. Criteria by which the carriers may be evaluated shall include: • On-time pickup performance • On time delivery performance • Accurate and timely invoicing • Providing required supporting documentation for proof of services • Timely claim settlement • Claims ratio • Equipment condition and availability C. Carriers will be selected based upon a variety of performance factors including: • Level of Service • Customer service • Claims ratio • Local facility evaluations • Local representation • Service area • Pricing • Accurate and timely invoicing

2-2. ACCEPTANCE Accepted rate offers will be presented to the DOE and its Contractors, and will be loaded into the Automated

Transportation Logistics Analysis System, (ATLAS).

Firms with applicable rates for the requested shipment will be listed on the cost comparison from low cost to high cost.

When two or more TSPs have offered the exact same rate, (both for transportation and the requested accessorial

services) the TSPs will be listed in alphabetical order on the cost comparisons according to the TSP’s name.

DOE and it’s contractors may consider factors other than price when routing shipments. As a result, the listing of firms

on a cost comparison is for informational purposes only and does not guarantee any traffic will be awarded.

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SECTION 3: BASIS FOR DETERMINING APPLICABLE MILEAGE

3-1 MILEAGE SOFTWARE APPLICATIONS: Unless otherwise authorized or as provided for in ITEM 150 of DOE 190-M Motor Freight Rates & Rules Schedule, all

tenders for shipments within CONUS, Alaska, Hawaii, and Puerto Rico, and between the CONUS and Alaska, Canada, and

Mexico North Americas). Costs will be predicated on the shortest route distance as determined by ALK Technologies

PC*Miler Version 30 or later except for Hazardous Material Shipments in which case actual route miles will be used.

The basis that is used when constructing mileage for shipments moving within the contiguous United States follows:

General Freight

Scale: Miles

Route Type: Shortest

Borders: Closed

Ferry Miles: Include

OW/OD Freight

Scale: Miles

Route Type: Practical

Borders: Closed


HazMat Freight

Scale: Miles

Route Type: Practical

Borders: Closed


HazMat: Explosives

If mileage cannot be determined using ALK Technologies PC*Miler, the TSP may use an applicable mileage guide, book,

or other method used in that particular country to determine mileages, subject to verification by DOE, the shipping

agency, or upon Transportation audits.

Exceptions to the use of ALK Technologies, Inc. mileage are those shipments requested in accordance with this RFO

and moving between CONUS and the identified Canadian provinces and territories.

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SECTION 4: REPORTING

4-1. REPORTING TSPs are required to submit a monthly Shipment Report based on the number of shipment invoices paid in that calendar

month. This report covers all shipments transported and invoiced under the terms and conditions of this RFO. If there

has been no activity for the month, the TSP must submit a negative report. These reports must be submitted within ten

(10) calendar days from the end of calendar month of which the TSP received payment.

This report will be sent to [email protected] on EXCEL spreadsheet with a subject line “Monthly Carrier

Report”.

Failure to remit the Shipment Reports could result in the immediate placement of the firm in temporary nonuse.

Questions should be directed to:

Office of Packaging and Transportation (EM-4.24)

Phone: (301) 903-8478

Email: [email protected]


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SECTION 5: RATE SUBMISSION SPECIAL INSTRUCTIONS

5-1. SUBMISSION INSTRUCTIONS: All electronic rate transmissions submitted in accordance with all sections of this RFO MUST be via the below

instructions:

A. Rate offers MUST be submitted with a completed Uniform Tender of Rates and/or Charges for Transportation,

Optional Form 280 (OF280) and must be accompanied by a completed Appendix 1. All TSPs must email your scanned,

signed copies of the OF280 and attached documents and appendices to [email protected] by the dates

specified in this RFO. NOTE: All blocks in Appendix 1 and 2 must be completed, or rates will not be accepted.

B. Completed rate offers MUST be received via email, with a date and time stamp before, or no later than 04:59 PM

Eastern Standard Time (EST), December 23, 2016. Rate offers received after 04:59 PM Eastern Standard Time (EST), will be rejected and returned to submitting carrier – no exceptions.

C. TSPs should submit rates only for the lanes they are able to service in an effective manner as per the terms of this RFO

and DOE 190-M. Failure to honor submitted rates could result in Temporary Nonuse or Suspension . D. Rate offers received that are not submitted in accordance with this RFO will be rejected.


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SECTION 6: RATE OFFER SUBMISSIONS

6-1. IDENTIFICATION OF DOE TL FREIGHT TRAFFIC:

Traffic to be included under this RFO will be for Truckload (TL) shipments from state origin points to state destination points in the Continental United States (CONUS). Only those rate offers submitted by the Initial Filing due date identified in Section 5-1 will be considered for acceptance. Rates may be, but are not required to be, submitted for all origins/destinations requested.

6-1a. QUOTATION REQUIREMENTS A. No guarantee is expressed or implied regarding any minimum or maximum quantity or weight associated with

these movements as a result of issuance, response to, or tender acceptance based upon this request. B. Freight service may be requested of the responsive carrier(s) whose tender conforms to this request. DOE

reserves the right to reject any or all tenders and to waive minor tender irregularities. C. DOE reserves the right to cancel any selection(s) made under this bid specification if lower published rates or

charges are found to have been in effect at least thirty (30) days prior to the opening of tenders submitted under this request.

D. Responding carriers shall be prepared to demonstrate the ability to perform effectively under their stated rates

and charges. Determination of the suitability of the carrier’s equipment will remain with the respective DOE organizations.

E. Responding carriers shall maintain a USDOT Safety Rating of “SATISFACTORY” or, as applicable, a Safety Fitness

Determination of “CONTINUE TO OPERATE,” or the phrase having similar meaning for the period of performance.

F. Responding carriers shall be prepared to provide DOE with evidence that DOT Safety Management System,

(SMS) performance deficiencies have been corrected or they will be considered for non-selection or disqualification.

G. Applicable rules addressing accessorial charges and other issues are included in the DOE 190-M Motor Freight

Rates & Rules Schedule (DOE 190-M) Section I; this shall remain the only governing rules publication for the purpose of this tender agreement.

H. DOE Contractors consign shipments by, for, or on behalf of, the DOE or NNSA, referencing accepted rate

tenders; this disjoins rate tenders from the account of the individual Contractor.

Failure to consign shipments as required shall not be cause for carriers to knowingly disallow coverage, under the tender, where shipments are proven to be paid from government funds.

I. The tender must clearly state if the rate scale applies to inbound and/or outbound shipment(s). The scale of

rates shall cover minimum charges, truckload (TL) rates, and wholly intrastate moves. Any absolute minimum charge shall be specified as a dollar figure.

J. Variations in the volume listed in Section 6-1B shall not be the basis for a cost adjustment prior to or after

award. K. Rates and charges in may be amended during the course of this tender period, not to exceed the original

submission. If warranted by excessive escalation of specific cost factors, with DOE prior approval, carrier may

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submit supplements to cover those increased expenses. Carriers must follow the process described in Section 5-1 of this bid specification when submitting supplements for review and approval.

L. Truckload shipments shall not be brokered or trip leased by the carrier. All shipments shall be transported

under the carrier’s USDOT number. M. Rates and discounts shall apply to all shipments when DOE or a DOE Contractor is responsible for payment of freight charges. N. Prior to acceptance of carrier tender(s), any modifications to the specifications herein shall be mutually agreed

to in writing by the carrier(s) and DOE. O. The carrier may provide alternatives to the accessorial rates presented in DOE 190-M, Section I. However these

rates MUST be calculated in the same form and manner as presented in DOE 190-M, Section I. Example: Correct Application: A carrier takes exception to the proposed rate for a single security cleared driver (Item 545), and increases the rate per mile. Incorrect Application: The carrier takes exception to the proposed rate for single security cleared driver and changes the method of calculating the rate to a percentage of the line haul cost. This would be an incorrect application since the excepted rate MUST be provided based on a cost per mile basis found in Item 545.

6-1b. TENDER REQUEST SPECIFICATIONS A. Commodities:

• General Freight of All Kinds

• Hazardous Materials, DOT Hazard Classes 1-9, including:

Hazardous Waste

Radioactive Waste

Mixed Radioactive Waste

Spent Nuclear Fuel

Note: Definitions for these material types may be found in DOE 190-M. B. DOE Freight Characteristics Approximately 2,500 shipments, averaging approximately 12,000 pounds per shipment. C. Rate Structure Carriers shall not provide mileage based rates for equipment they do not currently possess or for materials they are not currently authorized (by PHMSA, FMCSA, EPA, DOE or other regulatory bodies) to transport. Note: Canadian provinces are included in the states/points list; however, carriers are under no obligation to provide rates for these points.

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Hourly rates may be provided for select DOE locations. The submission of truckload hourly rates is predicated on the availability of the required transportation equipment at the requesting DOE site location. If applicable, truckload hourly rates may be used in place of standard truckload rates at the agreement of the carrier and only when the calculated hourly rates are determined to be less than standard truckload rates for the same movement. D. Period of Award

February 1, 2017 through January 31, 2018. E. Equipment Required

Standard Freight Vehicles listed in Appendix 2, maintained in compliance with the Federal Motor Carrier Safety Regulations. When requested, air-ride equipped transport vehicles shall be provided at no extra charge.

F. Loading and Delivery

Site specific hours of operation may be obtained from individual origin/destination locations. Holiday, weekend, and other non-workday pickups or deliveries shall be made only through prior arrangements.

G. Facility Access/Specific Site Location

Facility access and security requirements are site-specific and shall be addressed locally. Sites have specific prohibited articles lists. Carrier(s) agree to comply with site-specific security inspections or training. All vehicle occupants accessing DOE facilities must be U.S. citizens. For Deliveries into the Nevada National Security Site (NNSS) specific guidelines are attached and made part of this Bid Spec covering Prohibited Items (Attachment 1), U.S. Citizenship – Objective Evidence for delivery drivers (Attachment 2), and Notification to the Nevada National Security Site (NNSS) of Low-Level Waste/Mixed Low-Level Waste In-Transit Issues or Occurrences (Attachment 3). For shipments going to NNSS please provide a separate percentage difference in price if applicable. Percentage Difference to be listed in Block 9 of Appendix 2.

When delivering shipments of Division 1.1, 1.2 or 1.3 (explosives) the carrier may be required to submit to a vehicle inspection at the DOE/NNSA facility.

H. Service Response Time

Request for service response time prior to 12:00 pm shall be same day. Request for service response time after 12:00 pm shall be next day, unless otherwise agreed to by each specific site.

I. Delivery Service Time

Acceptable transit time shall be consistent with current industry standards and applicable carrier service guides. J. Authorizations

All movements of freight resulting from tender acceptance shall be accomplished by utilizing a Commercial Bill of Lading or other authorized shipping document.

K. Transportation Security

As applicable, each carrier shall have in place a transportation security plan in accordance with 49 CFR 172.800; affected carrier personnel must be trained in accordance with 49 CFR 172.704. The carrier shall provide certification indicating their compliance, as applicable. (See Appendix 4)

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L. Safety Carrier representatives shall be aware of, and adhere to, all applicable site safety and health requirements. Site-specific requirements shall be communicated upon arrival at the site.

6-1c. PERFORMANCE REQUIREMENTS A. The selected carrier(s) shall provide responsive service, or their participation may be canceled for failure to

perform satisfactorily in accordance with industry standards and applicable carrier service guides. B. Carrier(s) may communicate DOE shipment information through standard Electronic Data Interchange (EDI)

transaction sets. Initial requirements shall include the transmission of the shipment status (214) and delivery receipt (210) transaction sets to a Value Added Network (VAN) or other location to be specified by DOE.

C. Carrier(s) agree to submit to the DOE Motor Carrier Evaluation Program review or similar assessment, if

requested by DOE or its contractor. D. DOE reserves the right to use alternate carriers in the event the carrier(s) selected under this request cannot

meet temporary surge requirements. E. Consignor shall:

• prepare shipping documents; • load carrier’s equipment in accordance with National Motor Freight Classification Item 568, “Heavy or Bulky

Freight - Loading or Unloading”; • unload carrier’s equipment; • attempt to limit detention for loading and unloading to the free time specified in the DOE 190-M, Section I; and • provide facility access and handling priority during normal working hours.

F. Cancellation of the tender by either party requires sixty (60) days written notification. Any cancellation shall be

at no cost to either party and without prejudice. G. Carrier(s) shall submit the tender and provide transportation services in compliance with all applicable local,

state, and federal laws, rules, and regulations. H. Hazardous materials shipments shall not be interlined without written approval of the DOE consignor or

consignee. I. Consolidation of freight at terminals or distribution centers for the carrier’s convenience shall not exceed

industry accepted transit times.

6-2. IDENTIFICATION OF HISTORICAL TRAFFIC VOLUME

The following historical DOE traffic volume is from fiscal year 2016, and were shipments completed through DOE’s ATLAS systems and carrier reports. The data provided should not be interpreted as a guarantee to the TSP that future traffic will amount to these quantities. The DOE makes no guarantee that these quantities or any quantities will be shipped. Failure of estimates to materialize will not constitute a basis for rate adjustments. Number of shipments: 2,500 Weight: 30,000,000 lbs.

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6-3. ACCESSORIAL SERVICES

Charges for accessorial services MUST be submitted in accordance with the rules specified in Appendix 3: DOE 190-M Motor Freight Rates & Rules Schedule. Accessorial service rates will be submitted in Tab B of Appendix B of this RFO.

SECTION 7 BID SPECIFICATION APPENDICES & ATTACHMENTS

The following list of appendices have been referenced in this Truckload Rate Tender Bid Specifications and/or the DOE 190-M Motor Freight Rules Schedule.

Appendix Form Description

1 Optional Form 280 (OF280) Uniform Tender of Rates

2 Tender of Rates Attachments

3 DOE 190-M Motor Freight Rates & Rules Schedule

4 Certification of Hazardous Materials Security Plan

Attachment Attachment Description

1 Nevada National Security Site (NNSS) Prohibited Items

2 Nevada National Security Site (NNSS) U.S. Citizenship- Objective Evidence

3 Department of Energy Nevada Field Office Notification to the Nevada National Security Site (NNSS) of Low-Level Waste/Mixed Low-Level Waste In-Transit Issues of Occurrences

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Appendix 1

Department Of Energy Uniform Tender of Rates and/or Charges for Transportation Services

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UNIFORM TENDER OF RATES AND/OR CHARGES FOR TRANSPORTATION SERVICES

1A. ISSUING TSP, BUREAU, AGENCY OR CONFERENCE 2A. TENDER NO. ICC 2B. SUPPLEMENT NO.

1B. STANDARD CARRIER ALPHA CODE (SCAC) 2C. CANCELS 2D. SUPPLEMENT NOS. THAT CONTAIN ALL

CHANGES

3. TENDERED TO:

U.S. GOVERNMENT OTHER (Specify)

4. ISSUE DATE 5. EFFECTIVE DATE 6. EXPIRATION DATE (If any)

7. MOVEMENT APPLICATION (Check one)

FROM-TO BETWEEN

8. ACTION CODE (Supplements only)

ADDITION DELETION CHANGE

9. FREIGHT CLASSIFICATION AND/OR COMMODITY DESCRIPTION

A. NMFC/UFC ITEM NO. B. DESCRIPTION OF ARTICLES (use block 15 for accessorial/protective services)

10A. ORIGIN

(1) SPLC (2) POINT NAME, COUNTY, AND STATE

10B. DESTIN-

ATION

11. LOAD APPLICATION (check appropriate box(es))

LOAD LESS LOAD ANY QUANTITY OVERFLOW NOT APPLICABLE

12A. RATE OR CHARGE 12B. MINIMUM WEIGHT(S) 13. ROUTE (Include TSP Code (SCAC))

14. GOVERNING PUBLICATIONS AND EXCEPTIONS (insert exceptions below, if any) If the governing publication(s) is (are) omitted, the rates, charges, or services shown herein are subject to the rules which, at the time of

movement, would govern this tender.

EXCEPTIONS

15A. RATE OR CHARGE 15B. DESCRIPTION OF SERVICE AND GOVERNING PUBLICATION

15.

ACCESSORIAL/

PROTECTIVE

SERVICES

41 Code of Federal Regulations (CFR) 102-117; 41 CFR 102-118; 41 CFR 105 49 CFR 171.49; 49 CFR 172, 49 CFR 378; 49 CFR 390; 49 U.S.C. Section 13712 Department of Energy (DOE) Order 460.2A DOE 190-M Motor Freight Rates and Rules Schedule DOE Truckload Rate Tender Bid Specification

16. OPERATING AUTHORITY (Note Item 18A.)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is not usable OPTIONAL FORM 280 (REV. 6/2003)

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COMBINATION RATES (Check appropriate box)

a. The rates and charges in this tender may be used as factors in the construction of any combination through rates, charges

or other provisions.

b. The rates and charges in this tender may be used as factors to make combination rates and charges to and/or from other

points of origin and destination, provided that such other points are not more than thirty (30) highway miles distant from the

pertinent point of origin or destination named in this tender. The distance shall be measured from: (1) the nearest boundary,

in the case of designated commercial zones; (2) the nearest corporate limit, in the case of incorporated communities not in

commercial zones; or (3) the nearest post office within other points of origin or destination.

c. The rates and charges in this tender may not be used in construction of combination rates or charges.

17. GENERAL TERMS AND CONDITIONS

a. Lawful Performance: Operating authorities

The transportation service provider(s) (TSP) represent(s) to the United States government that the services provided in this

tender will be performed in accordance with applicable Federal, state and municipal laws and regulations including Federal

Management Regulations, 41 CFR 102-117 and 41 CFR 102-118, and the TSP(s) hold(s) the required operating authority to

transport the commodity from, to, or between the places specified in the authorized certificates, permits or temporary operating

authorities.

b. Charges and allowances

Except as otherwise provided in this tender, shipments made under the provisions of this tender are entitled to those additional

services and privileges, as are provided in separately published tariffs or tenders to which the TSP(s) participates, including

additional tariff or tender charges, rules and regulations applicable to such services and privileges.

c. Payment

The TSP shall bill the United States government on Standard Form 1113, Public Voucher for Transportation Charges,

appropriately supported. The TSP(s) shall send bills to the "Bill Charges To" address shown on the face of the billing

document.

d. References

Where reference is made in this tender to an item, tender, tariff or classification, the reference shall be construed to include

the supplements, amendments or reissues of that item, tender, tariff or classification, unless otherwise specified in this tender.

e. Cancellation or amendment of tender

This tender may be canceled or amended by the TSP(s) on written notice of not less than thirty (30) calendar days, except for

shipments made from the original point of origin (or port of importation, where appropriate) before the effective date of the

notice and except for any accrued rights and liabilities of either party to the tender. Cancellations or amendments may be

made upon shorter notice by mutual agreement between the Government and the TSP(s) concerned.

f. Filing with regulatory bodies

The TSP(s) certifies (certify) that, where required, the necessary copies of this tender, shall be filed with regulatory bodies, as

appropriate.

g. Alternations and volume of traffic

This tender shall not apply where charges for service provided under this tender exceed charges otherwise applicable for the

same service. Receipt and acceptance of this tender by the Government shall not be considered as a guarantee to the TSP

of a particular volume of traffic described in this tender.

18. TRANSPORTATION SERVICE PROVIDER (TSP) OFFER AND INSTRUCTIONS

I am (we are) authorized to and offer on a continuing basis to the United States Government (subsequently called the

Government), based on 49 U.S.C. 10721 and 49 U.S.C. 13712 or other appropriate authority, the transportation services

described in this tender, subject to the terms and conditions stated in this tender. The property to which rates apply must be

shipped by or for the Government on: (1) for international shipments, Government bills of lading; (2) bills of lading showing that

the Government is either the consignor or the consignee and endorsed with the following legend:

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(1) "Transportation under this tender is for the U.S. Department of Energy

(Name the specific agency, such as the General Services Administration), and the actual total transportation charges paid to the

TSP(s) by the consignor or consignee are assignable to, and are to be reimbursed by the Government";

(2) on bills of lading endorsed with the following legend:

"Transportation under this tender is for the

(Name the specific agency, such as the General Services Administration), and the actual total transportation charges paid to the

TSP(s) by the consignor or consignee are to be reimbursed by the Government, according to cost-reimbursable

number . This may be confirmed by contacting the agency at

301-903-8478 ."

19. SIGNATURE OF PARTY(IES) REPRESENTING TSP(S)

ISSUING TSP, BUREAU, AGENCY OR

CONFERENCE

ADDRESS TELEPHONE NO.

EMAIL

SIGNATURE OF AUTHORIZING OFFICER OR AGENT NAME OF AUTHORIZING OFFICER OR AGENT DATE SIGNED

TITLE OF AUTHORIZING OFFICER OR AGENT

PARTICIPATING TSP ADDRESS TELEPHONE NO.

EMAIL



PARTICIPATING TSP ADDRESS TELEPHONE NO.

EMAIL



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OPTIONAL FORM 280

UNIFORM TENDER OF RATES AND/OR CHARGES FOR TRANSPORTATION SERVICES

PREPARATION INSTRUCTIONS

A. GENERAL

1. This optional form has been designed to expedite the handling of rate tenders. The block numbers and sequence has been designed for computerized processing.

2. When information furnished in one block expands upon or clarifies information furnished in another block, both should be cross-referenced; e.g., (See block ---).

B. DISTRIBUTION

In addition to the requirement for filing rate tenders with the Interstate Commerce Commission (See 49 U.S.C. 10721 and 13712) or other regulatory body, copies of tenders shall be submitted to the offices listed below:

1. Military Traffic Management Command : Two signed and 13 unsigned copies of tenders and supplements covering commodities, other than uncrated household goods (personal effects), shall be submitted to the Commander, Military Traffic Management Command, Attention: Negotiations Division, Washington, DC 20315.

2. General Services Administration:

a. Eight signed copies of tenders and supplements covering commodities other than uncrated household goods (personal effects). Submit copies to the GSA office which initiated the proposal for tender publication. In the absence of a more specific address, tenders and supplements may be submitted to the General Services Administration, National Capital Region, Washington, DC 20407. GSA does not accept paper tenders for closed van traffic.

(1) Interstate movements : Five signed and 15 unsigned

copies of tenders and supplements to the General Services Administration, Washington, DC 20406.

(2) Intrastate movements : Five signed and 15 unsigned

copies of tenders and supplements to the appropriate GSA region that negotiated or accepted the tender.

3. Other agencies : As directed by that agency.

C. EXPLANATION OF ABBREVIATIONS:

AGS - Armed Guard Service AQ - Any quantity CL - Carload CSS - Constant Surveillance Service CWT - Hundredweight DDPS - Dual Driver Protective Service DOD - Department of Defense GSA - General Services Administration LCL - Less than carload LTL - Less than truckload MTMC- Military Traffic Management Command M/W - Minimum weight NMFC- National Motor Freight Classification PSS - Protective Signature Service PVU - Per vehicle used

RSS - Rail Surveillance Service *SCAC - Standard Carrier Alpha Codes *SPLC - Standard Point Location Codes

SSS - Signature Security Service TL - Truckload TSP - Transportation Service Provider UFC - Uniform Freight Classification

*Published by National Motor Freight Traffic Association, Inc.

agent, 1616 P Street, NW, Washington, DC 20036.

D. COMPLETION OF TENDER.

Each block shall be completed unless otherwise indicated: Block No. 1A - Issuing TSP, bureau, agency or conference:

Self-explanatory. Block No. 1B - Standard carrier alpha code (SCAC): Self-

explanatory. Block No. 2A - Tender No. ICC: Each tender, including

supplements, shall be assigned a discrete number by the issuer for identification purposes If possible tender should be numbered consecutively from the lowest to the highest. If the tender applies to intrastate movements, include the appropriate State regulatory body number.

Block No. 2B - Supplement No.: Self-explanatory.

Block No. 2C - Cancels: If a tender cancels another tender or supplement, enter appropriate information in this block.

Block No. 2D - Supplement Nos. that contain all changes: Enter each supplement number remaining in effect with this issuance.

Block No. 3 - Tendered to: a. (Optional) TSPs are encourage to make tender applicable

to the "U.S. Government." If a specific reason exists for restricting application to a single agency, delete "U.S. Government" and enter the name of the agency.

b. GSA only, household goods: Tenders covering household

goods issued under the GSA Tender of Service shall be issued

"For the account of the U.S. Government except the Department

of Defense and the U.S. Coast Guard." Block No. 4 - Issue date: Enter date of issue. Block No. 5 - Effective date: Enter date tender is to become

effective.

Block No. 6 - Expiration date (if any): (Optional) Enter date tender is to expire. Tenders may be supplemented to review, change or cancel at any time during the effective period.

Block No. 7 - Movement application: Self-explanatory. Block No. 8 - Action code : (Applies to supplements only)

Check appropriate box(es) for this issuance. Block No. 9 - Freight Classification and/or Commodity

Description .

Block No. 9A - NMFC/UFC Item No.: If requested by the government shipping activity, enter the NMFC or UFC item number(s) and subnumber, if applicable. Enter item No. 999,999 for "freight all kinds" and item No. 1000 for "uncrated household goods and/or personal effect."

Block No. 9B - Description of articles (Use block 15 for

transportation services) : The description of articles shall govern

the commodity(ies) covered by the tender, regardless of the

scope of the NMFC or UFC number. If this tender is for services

only, blocks 9A and 9B will be omitted; enter appropriate

information in block 15.

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Block No. 10A - Origin : Enter SPLC and point name (city or Government facility), county, and origin State.

Block No. 15 - Accessorial/Protective Services Block No. 15A - Rate or charge: Enter rate or charge and basis

Block 10B - Destination: Enter SPLC and point name (city or (cents per cwt, charge per shipment, etc.). If accessorial services Government facility), county, and destination State. are to be furnished at no additional charge, enter "no charge" in

this tender will apply in each direction.

SPLC CONSTRUCTION GUIDELINES.

The SPLC is used for administrative purposes only. The point (s) of origin and destination as shown in blocks 11A and 11B determine the application of rates or charges. For the purpose of this Uniform tender of rates and/or charges only. Carriers are requested to use the following guidelines when selecting the appropriate SPLC (Use 6 digit codes only, do not use 9 digit codes):

1. If the rates apply from, to, or between a limited number of points, enter the SPLC for each point. 2. If the rates apply from, to, or between all points within a commercial zone, enter the SPLC for the base city only. 3. if the rates apply from, to, or between all or several points within a county or its equivalent, enter the 6 digit SPLC for the major

city of that county or its equivalent. If the SPLC for that city ends in other than "00", change the 5th and 6th digits to zero. (e. g., Newington, VA 250661; enter as 250600).

4. If the rates apply from, to, or between points within the entire State or large portions of the State, enter as the first 2 digits, the numerical State code as shown in item 2 of the Continental Directory NMF 102 (SPLC Directory). Fill out the code with zeros. (e.g., PA, East Section (200000); PA, West Section (210000).

5. If rates apply from, to, or between large geographic areas of the United States enter, as the first digit, the applicable region code as shown in item 2 of the Continental Directory NMF 102 (SPLC Directory). Fill out the rest of the code with zeros. The second digit should be coded with an "R". (e.g., Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, Connecticut, New York, East Section, new York, West Section, New Jersey (1R0000).

Block No. 11 - Load application (Check appropriate box(es)) : If tender includes both CL/TL and LCL/LTL rates, check both load and less load boxes. Check "overflow not applicable" only if governing tender/tariff or TSP publication does not provide for overflow or if the tender provisions supersede tariff provisions. Check "any quantity" if appropriate.

Block No. 12A - Rate or Charge: Enter the rate or charge and basis (cents per hundredweight (cwt), charge per shipment, etc.).

Block 12B - Minimum Weight(s) : Enter the applicable minimum weights and basis (LCL, LTL, CL, TL, AQ, PVU, etc.).

Block No. 13 - Route (include carrier code (SCAC)) : Enter TSP name and the SCAC (see block No. 1B) for each TSP participating in route.

Block No. 14 - Government publications and exceptions (insert exceptions, if any): If different from printed statement, enter name and number of applicable classification, rules, and/or exception tariff, TSP publication.

NOTE: If the "between" box is checked in block 7, the block

Block No. 15B - Description of service and governing publication: Self-explanatory.

Block No. 16 - Operating Authority (Note "General terms and Conditions" Lawful Performance: Operating authorities"): Enter the TSP(s) operating authority references applicable to the services offered. If no operating authority is required, enter "none required."

Block No. 17 - Combination rates (Check appropriate box): Check applicable provision.

Block No. 20 - Signature(s) of party(ies) representing TSP(s): Print or type all information for each TSP. Telephone numbers and e-mail addresses are helpful but not required. The required numbers of signed copies (see paragraph B of these preparation instructions) shall be manually signed by the authorized official of the issuing TSP, bureau, agency or conference and all participating TSPs.

A. SPECIAL INSTRUCTIONS FOR COMPLETION OF TENDER SUPPLEMENTS.

The following minimum information is required for issuance of a supplement:

1. Name of issuing TSP, bureau, agency or conference, including SCAC code. (Block Nos. 1A and 1B) 2. Tender and supplement number. (Block Nos. 2A and 2B) 3. Issue date. (Block 4)

4. Effective date. (block No. 5)

5. Action code. (Block No. 8)

6. Description of commodity or service. (Block Nos. 9B or 15) 7. Origin and destination. (Block Nos. 10A and 10B) 8. Authorized signature(s). (Block No. 20)

Particular attention is directed to the following:

Block 6. Expiration date (if any) (optional): If it is intended to bring forward or continue the expiration date without change, the

expiration date should be brought forward on the supplement. If the block is not completed, the tender will remain in effect until

cancelled by a tender supplement or another tender.

Partial changes of a block: If a block with multiple entries is changed, the revised block must clearly specify the change such as,

Add: (commodity), Delete: (destination), Increase: (rate, M/ W). Entering changed data only without instructions will change the entire

block to read as shown on the supplement. Blanket supplements: Blanket supplements will be acceptable if the number of copies specified in paragraph B of these preparation instructions are furnished for each supplemented tender

Appendix 9

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.

Appendix 2

Tender of Rates Attachment

Appendix 9

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Appendix 9

22

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Appendix 3

DOE 190-M Motor Freight Rates & Rules Schedule

Appendix 9

23

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TABLE OF CONTENTS BY PAGE NUMBER

SUBJECT ITEM NO. SUPPLEMENT NO.

PAGE NO.

Section I – Rules

Air Ride Equipped Transportation Equipment 50 (S) 27

Equipment Requested for Loading 55 (S) 27

Services Not Otherwise Specified 75 (S) 27

Governing Publications 100 (S) 27

Definitions 110 (S) 28

Application of Rates and Rules Schedules 150 (S) 29

Carrier Liability 175 (S) 29

Fuel Surcharge 200 (S) 30

Capacity Load 390 (S) 31

Control and Exclusive Use of Vehicles 470 (S) 32

Detention of Vehicle with Power Unit 500 (S) 32

Detention of Vehicle without Power Unit 501 (S) 33

Equipment Repositioning, Mobilization, and Deadheading 502 (S) 34

Highway Route Controlled Quantity Shipments 503 (S) 35

Trailer Storage 505 (S) 35

Consignors Acceptance of Drivers And Transportation Equipment 506 (S) 36

Equipment Ordered and Not Used 507 (S) 37

Determination of Distances 510 (S) 37

Hazardous Materials, Substances, or Wastes, Transportation of 540 (S) 37

Security Cleared & Extra Drivers, Use Of 545 (S) 38

Security Convoy 546 (S) 38

Disposition of Fractions 565 (S) 38

Light or Bulky Articles 575 (S) 39

Impracticable Operations 576 (S) 39

Maximum Charges 595 (S) 39

Overdimensional and/or Overweight Freight 670 (S) 39

Payment of Charges 720 (S) 40

Pickup and Delivery 750 (S) 40

Pickup and Delivery – Saturdays, Sundays or Federal Holidays 754 (S) 41

Tarping 755 (S) 41

Temperature Controlled Service 810 (S) 41

Reconsignment or Diversion 820 (S) 42

Special Permits 825 (S) 42

Property of Unusual Value or Unsafe to Transport 885 (S) 42

Satellite Tracking 888 (S) 43

Signature Security Service 889 (S) 43

Appendix 9

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TABLE OF CONTENTS BY PAGE NUMBER


PAGE NO.

Changes to Bills of Lading 890 (S) 43

Arbitrary Fee, New York City & Long Island 891 (S) 43

Stop Offs 900 (S) 44

DOT Safety Rating 901 (S) 44

Insurance Certificates 902 (S) 44

DOE Motor Carrier Evaluation Program 903 (S) 44

Claims, Loss and Damage 998 (S) 44

Section II – Rates

Application of Specific Truckload Rates 1000 (S) 45

Application of General Truckload Rates 2000 (S) 45

Application of Less Than Truckload Rates 3000 (S) 45

Section III – Governing Provisions

Provisions Which Govern This Schedule 9000 (S) 46

Section IV – Eligible DOE Contractors

DOE Contractor Matrix 9001 (S) 47-49

Appendix 9

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TABLE OF CONTENTS BY ITEM SUBJECT


PAGE NO.

Arbitrary Fee, New York City & Long Island 891 (S) 43

Air Ride Equipped Transportation Equipment 50 (S) 27

Application of General Truckload Rates 2000 (S) 45

Application of Less Than Truckload Rates 3000 (S) 45

Application of Rates and Rules Schedules 150 (S) 29

Application of Specific Truckload Rates 1000 (S) 45

Bills of Lading, Changes to 890 (S) 43

Capacity Load 390 (S) 31

Carrier Liability 175 (S) 29

Claims, Loss and Damage 998 (S) 44

Control and Exclusive Use of Vehicles 470 (S) 32

Definitions 110 (S) 28

Detention of Vehicle with Power Unit 500 (S) 32

Detention of Vehicle without Power Unit 501 (S) 33

Determination of Distances 510 (S) 37

Disposition of Fractions 565 (S) 38

DOE Contractor Matrix 9001 (S) 49

DOE Motor Carrier Evaluation Program 903 (S) 44

DOT Safety Rating 901 (S) 44

Equipment Ordered and Not Used 507 (S) 37

Equipment Repositioning, Mobilization, and Deadheading 502 (S) 34

Equipment Requested for Loading 55 (S) 27

Fuel Surcharge 200 (S) 30

Governing Publications 100 (S) 27

Hazardous Materials, Substances, or Wastes, Transportation of 540 (S) 37

Highway Route Controlled Quantity Shipments 503 (S) 35

Impracticable Operations 576 (S) 39

Insurance Certificates 902 (S) 44

Light or Bulky Articles 575 (S) 39

Maximum Charges 595 (S) 39

Overdimensional and/or Overweight Freight 670 (S) 39

Payment of Charges 720 (S) 40

Pickup and Delivery 750 (S) 40

Pickup and Delivery – Saturdays, Sundays or Federal Holidays 754 (S) 41

Property of Unusual Value or Unsafe to Transport 885 (S) 42

Provisions Which Govern This Schedule 9000 (S) 46

Reconsignment or Diversion 820 (S) 42

Satellite Tracking 888 (S) 43

Security Cleared & Extra Drivers, Use Of 545 (S) 38

Security Convoy 546 (S) 38

Services Not Otherwise Specified 75 (S) 27

Consignors Acceptance of Drivers And Transportation Equipment 506 (S) 36

Signature Security Service 889 (S) 43

Appendix 9

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TABLE OF CONTENTS BY ITEM SUBJECT


PAGE NO.

Special Permits 825 (S) 42

Stop Offs 900 (S) 44

Tarping 755 (S) 41

Temperature Controlled Service 810 (S) 41

Trailer Storage 505 (S) 35

(S) Denotes Original Schedule

DOE 190-M MOTOR FREIGHT RATES & RULES SCHEDULE

Revision/Issue Date 10/1/2016


Appendix 9

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If an air-ride equipped tractor and trailer is requested, it shall be provided at no additional charge.

When the DOE consignor orders a specific type or size of equipment, and the carrier indicates it will provide such equipment in its tender, the carrier shall be responsible for providing it. The carrier shall request of, and receive approval from, the consignor for any change in specified equipment prior to that equipment being dispatched. The transportation charges shall be assessed on the basis of the equipment ordered by the consignor, unless charges on the equipment that was furnished are lower. If equipment other than that which has been specifically requested and/or approved is still dispatched by the carrier, the consignor shall not be required to load the shipment, and the carrier shall be required to provide the requested equipment within 24-hours at no additional cost to the consignor. In the event that the consignor approves different equipment than originally requested as a convenience to the carrier, it shall be furnished by the carrier's at no additional cost to the consignor.

When a carrier performs services that are required for normal movement of freight shipments and such services are not identified in this Rates & Rules Schedule (DOE 190-M), the charges for these services will be negotiated between the responsible consignor and the carrier. The carrier MUST provide the consignor an estimated charge for the service(s) and obtain approval from the consignor in writing prior to the performance of the service.

This schedule is governed, except as otherwise provided herein, by the following publications, schedules or tariffs and by supplements thereto or successive issues thereof:

Publication or Tariff Series

CZAR Lite Rates May 2005

Motor Freight Rates & Rules Schedule DOE 190-M

Mileage Guide – ALK Associates PC Miler – Practical Miles Version 30 or later

U.S. Postal Service National Five Digit Zip Code Directory

Section I Rules

Air-Ride Equipped Transportation Equipment Item 50

Equipment Requested for Loading Item 55

Services Not Otherwise Specified Item 75

Governing Publications Item 100




Appendix 9

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1. Less than truckload (LTL) rates are those rates which are specifically designated

LTL in this Schedule or in Schedules making reference to this Schedule and are those applicable to a quantity of freight less than the volume or truckload minimum weight specified.

2. Shipment means freight tendered to a carrier by one consignor at one place at one time for delivery to one consignee at one place on one bill of lading.

3. Truckload (TL) rates are those rates which are specifically designated TL in this Schedule or in Schedules making reference to this Schedule and are those for which a truckload minimum weight or charge is specifically provided.

4. For the purposes of identifying and rating truckload freight only, the following definitions apply: a) General Freight is freight that is not included in any of the other definitions

below, usually meant to define non-hazardous freight. b) Hazardous, Non-Radioactive is freight that meets the definition of 49 CFR

171.8 for hazardous material, but does not meet the definition of Class 7, radioactive material.

c) RCRA Waste means any material that is subject to the Hazardous Waste Manifest Requirements of the U.S. Environmental Protection Agency specified in 40 CFR part 262. (from 49 CFR, § 171.8)

d) Hazardous, Radioactive means any material containing radionuclides where both the activity concentration and the total activity in the consignment exceed the values specified in the table in § 173.436 or values derived according to the instructions in § 173.433. (from 49 CFR, § 173.403) Note: This definition is required to distinguish hazard class 7 materials from other hazard classes when being transported in truckload quantities. Transporters of radioactive materials in truckload quantities must meet the requirements of the DOE Motor Carrier Evaluation Program.

e) Highway Route Controlled Quantity means a quantity within a single package which exceeds (1) 3,000 times the A1 value of the radionuclides as specified in § 173.435 for

special form Class 7 (radioactive) material; (2) 3,000 times the A2 value of the radionuclides as specified in § 173.435 for

normal form Class 7 (radioactive) material; or 1,000 TBq (27,000 Ci), whichever is least.

f) Low Level Waste or Low-level radioactive waste is radioactive waste that is not high level radioactive waste, spent nuclear fuel, transuranic waste, byproduct material (as defined in section 11e.(2) of the Atomic Energy Act of 1954, as amended), or naturally occurring radioactive material. [Adapted from: Nuclear Waste Policy Act of 1982, as amended] (from DOE M 435.1-1)

g) Mixed Low Level Waste or Mixed Waste is waste that contains both source, special nuclear, or by-product material subject to the Atomic Energy Act of 1954, as amended, and a hazardous component subject to the Resource Conservation and Recovery Act. [Adapted from: Federal Facility Compliance Act of 1992] (from DOE M 435.1-1)

Definitions Item 110




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h) Spent Nuclear Fuel is fuel that has been withdrawn from a nuclear reactor following irradiation, the constituent elements of which have not been separated by reprocessing. Test specimens of fissionable material irradiated for research and development only, and not production of power or plutonium, may be classified as waste, and managed in accordance with the requirements of this Order when it is technically infeasible, cost prohibitive, or would increase worker exposure to separate the remaining test specimens from other contaminated material. [Adapted from: DOE 5820.2A] (from DOE M 435.1-1)

Rates, rules, charges, and/or provisions contained herein apply to any shipment designated through the application of this Item, for which DOE or its contractor has responsibility for payment of freight charges. DOE Schedule 190-M and the DOE Rate Tender set forth the entire agreement as to rates, rules, charges, and/or provisions between DOE, its contractor(s), and the carrier. To the extent there are any conflicting, duplicating, or additional rates, charges, rules and/or provisions are agreed to elsewhere, they are hereby invalid and not applicable. When a carrier performs services that are required for normal movement of freight shipments and such services are not identified in this Rules Schedule, the charges for these services will be negotiated between the responsible consignor and the carrier. The carrier MUST provide the consignor an estimated charge for the service(s) and obtain approval from the consignor in writing prior to the performance of the service.

Cargo transported under provisions of this rate tender will be valued at full value not to exceed $100,000 unless otherwise stated on the Commercial Bill of Lading (CBL) that constitutes the contract of carriage between the consignor and Transportation Service Provider (TSP). Full value is stated in U.S. dollars and is considered the actual value of the cargo for reimbursement purposes. In order to ensure that full value protection is provided to Government shipments, the shipping organization must provide the actual value of the shipment on the CBL. To avoid risk to the Government if a loss and damage claim becomes necessary, consignors must also accurately describe the cargo on the CBL. The consignor must describe property in enough detail for the TSP to determine the type of equipment or any special precautions necessary to move the shipment. Details may include weight, volume, measurements, routing, hazardous cargo, or special handling designations.

Application of Rate & Rule Schedules Item 150

Carrier Liability Item 175




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In the event the retail price of on-highway diesel fuel based upon the published U.S. Department of Energy (DOE) National Average is greater than or equal to $2.25 per gallon, the following fuel surcharges (FSC) apply in connection with all net (e.g. after discount) freight charges. Accessorial services and charges which do not consume fuel are not subject to a FSC. No FSC will be charged for deadhead movements. The FSC in effect at the time of pickup will be the FSC for the entire movement. There will be

no minimum charge for FSC.

Determination of Adjustment shall be made each Monday, or the first working day thereafter if the Monday falls on a Federal Holiday (hereinafter referred to as “Monday”), the Department of Energy, Energy Information Administration (EIA), posts the Weekly Retail On-Highway Diesel Prices. If a rate adjustment is necessary per the matrix below, the FSC applies to shipments picked up that Wednesday through the following Tuesday (Note: shipment pickup date is controlling for FSC purposes). The carrier is responsible for monitoring the Weekly Retail On-Highway Diesel Prices each Monday to determine the applicable FSC for the one-week period beginning that Wednesday through Tuesday of the following week. The Weekly Retail On-Highway Diesel Prices are available at:

• EIA Website: http://www.eia.doe.gov/ • EIA Weekly Petroleum Status Report • EIA Hotline: (202) 586-6966

Truckload Mileage Based Rates Example: If the on-highway retail diesel fuel price of 3.923 dollars per gallon is reported by DOE on Monday February 6, 2017, the FSC per mile rate increase for TL shipments offered for transportation under DOE rate tenders during the period of Wednesday, February 8 through Tuesday, February 14, 2017 would be $0.34 per mile. Truckload Hourly & LTL Rate Example: The percentage applied to both the truckload hourly rate and less than truckload rates would be 17.5% under the same scenario as above.

Fuel Surcharge Item 200

http://www.eia.doe.gov/




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DOE FUEL SURCHARGE PERCENTAGE MATRIX

DOE NATIONAL AVERAGE HIGHWAY DIESEL PRICE PER GALLON

At Least

But Not Over

LTL & TL

Hourly FSC %

TL FSC Cent s Per Mile

At

Least

But Not Over

LTL & TL

Hourly FSC %


At

Least

But Not Over

LTL & TL

Hourly FSC %


2.25 2.299 1.0% 1 3.40 3.449 12.5% 24 4.55 4.559 24.0% 47

2.30 2.349 1.5% 2 3.45 3.499 13.0% 25 4.60 4.649 24.5% 48

2.35 2.399 2.0% 3 3.50 3.549 13.5% 26 4.65 4.699 25.0% 49

2.40 2.449 2.5% 4 3.55 3.599 14.0% 27 4.70 4.749 25.5% 50

2.45 2.499 3.0% 5 3.60 3.649 14.5% 28 4.75 4.799 26.0% 51

2.50 2.549 3.5% 6 3.65 3.699 15.0% 29 4.80 4.849 26.5% 52

2.55 2.599 4.0% 7 3.70 3.749 15.5% 30 4.85 4.899 27.0% 53

2.60 2.649 4.5% 8 3.75 3.799 16.0% 31 4.90 4.949 27.5% 54

2.65 2.699 5.0% 9 3.80 3.849 16.5% 32 4.95 4.999 28.0% 55

2.70 2.749 5.5% 10 3.85 3.899 17.0% 33 5.00 5.049 28.5% 56

2.75 2.759 6.0% 11 3.90 3.949 17.5% 34 5.05 5.099 29.0% 57

2.80 2.849 6.5% 12 3.95 3.999 18.0% 35 5.10 5.149 29.5% 58

2.85 2.899 7.0% 13 4.00 4.049 18.5% 36 5.15 5.199 30.0% 59

2.90 2.949 7.5% 14 4.05 4.099 19.0% 37 5.20 5.249 30.5% 60

2.95 2.999 8.0% 15 4.10 4.149 19.5% 38 5.25 5.299 31.0% 61

3.00 3.049 8.5% 16 4.15 4.199 20.0% 39 5.30 5.349 31.5% 62

3.05 3.099 9.0% 17 4.20 4.249 20.5% 40 5.35 5.399 32.0% 63

3.10 3.149 9.5% 18 4.25 4.299 21.0% 41 5.40 5.449 32.5% 64

3.15 3.199 10.0% 19 4.30 4.349 21.5% 42 5.45 5.499 33.0% 65

3.20 3.249 10.5% 20 4.35 4.399 22.0% 43 5.50 5.549 33.5% 66

3.25 3.299 11.0% 21 4.40 4.449 22.5% 44 5.55 5.599 34.0% 67

3.30 3.349 11.5% 22 4.45 4.499 23.0% 45 5.60 5.649 34.5% 68

3.35 3.399 12.0% 23 4.50 4.549 23.5% 46 5.65 5.699* 35.0%%

69

* For each increase of 5 cents per gallon or fraction thereof, the LTL Fuel Surcharge will be increased by 0.5% and the TL FSC will be increased by 1 cent. The carrier shall itemize the applicable fuel surcharge percentage and appropriate extension on all invoices.

Each vehicle loaded to capacity will be subject to a minimum charge based on the truckload rate (or rates) and truckload minimum weight applicable to the shipment. (See Note A) On a shipment that requires more than one vehicle, all vehicles, except one, must be loaded to capacity and the excess or overflow portion, if any, that does not require that another vehicle be loaded to capacity, will be charged at the truckload rate except when the charge on the basis of the actual weight at the applicable LTL rate(s) is lower, such lower charge will apply.

Capacity Load Item 390

Note A “Capacity Load” means that quantity of freight which in the manner loaded so fills the vehicle that no additional article identical in size to the largest article in the shipment can be loaded in or on the vehicle.




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When the exclusive use of a vehicle is provided by the carrier at the request of the consignor or consignee, the following provisions apply:

1. The request must be in writing and be placed on the bill of lading at the time of shipment.

2. Charges are to be guaranteed by the party requesting the service. 3. The vehicle will be devoted exclusively to the transportation of the shipment, without

the breaking of locks or seals, unless authorized by the consignor or consignee. The carrier will endeavor to expedite the delivery of the shipment.

4. The charge for exclusive use of the carrier’s vehicle will be the otherwise applicable truckload charge.

1) Free Time (See Note A)

a) Except as otherwise provided, four (4) hours will be allowed for loading and four (4) hours for unloading. The time utilized for determining the start of free time shall commence when the carrier’s vehicle arrives on the premises (i.e., Receiving, Security Gate, or similar) of the consignor or consignee and shall end at such time when all connections have been removed, necessary shipping documents have been executed, and the vehicle is released back to the carrier.

b) If the free time is exceeded, the driver will, upon request and before leaving the premises, furnish the consignor’s or consignee’s representative a written (signed by both the driver and consignor’s or consignee’s representative) memorandum showing the date, time of arrival, time of departure, cause of delay, bill of lading number, order number or other information to identify the shipment. A copy of this memorandum will accompany all bills of detention rendered by the carrier as proof of delay.

c) Shipments requiring stops for partial loading will be allowed two (2) additional hours of free time per each loading stop.

d) Shipments requiring stops for partial unloading will be allowed two (2) additional hours of free time per each unloading stop.

e) For vehicles returning to the origin site with dunnage and/or empty packagings, the 4 hours of free time for loading the vehicle for the return trip shall start at such a time when the vehicle would be released back to the carrier.

2) Detention Time (See Notes A & B) a) Time consumed by delays caused by the consignor or consignee beyond carrier’s

control in excess of free time allowed for loading and/or unloading will be charged at a rate of $75.00 per hour, subject to a maximum charge, per 24 hour period of:

Non cleared driver $825.00

Security cleared driver $900.00

Non cleared, team drivers $1,237.00

Security cleared, team drivers $1,350.00

b) Detention time will start as soon as free time has expired. c) Detention charges will be in addition to all other applicable freight charges.

Control & Exclusive Use Of Vehicles Item 470

Detention of Vehicle With Power Unit Item 500




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3) Layover Charge (See Notes A & B) a) After 24-hours of detention, in the event any truck, through no fault of the driver,

is required to layover to complete loading or unloading, the party responsible for the freight charges shall be charged the following layover charge per day the shipping/receiving location is closed. The detention rules and charges, if applicable, would be suspended when the shipping location closes and restart when it opens again.

Non cleared driver $300.00

Security cleared driver $330.00

Non cleared, team drivers $400.00

Security cleared, team drivers $440.00

Note A

When the carrier’s equipment arrives at the origin, stop-off points, or final destination before normal business hours or the time of arrival specified, time between actual arrival time and normal business hours or time specified for arrival shall not be used to compute free or detention time. Normal business hours shall be defined by each specific site location. (Federal holidays are excepted). The Generic DOE Detention Worksheet or a similar form shall be used to document carrier detention and/or layover activities. The consignor or the carrier may provide the form.

Note B

Detention or layover charges will not be paid for detention of vehicles and drivers that result from the failure of the vehicles or drivers that are placed out of service in accordance with the provisions of the North American Out-of-Service Criteria, the Level VI Inspection Criteria, and Out-of-Service Criteria for Commercial Highway Vehicles Transporting Transuranics and HRCQ of Radioactive Materials.

1) Free Time (See Notes A & B)

a) Except as otherwise provided, twenty-four (24) hours will be allowed for loading and twenty-four (24) hours for unloading.

b) Loading or unloading time shall be deemed to begin at the time the carrier’s vehicle arrives on the premises of the consignor or consignee until such time when the consignor, consignee, or other party designated by them, notifies the carrier that loading or unloading has been completed and the trailer is available for pick up.

c) If the free time is exceeded, the driver will, upon request and before leaving the premises, furnish the consignor’s or consignee’s representative a written signed memorandum (signed by both the driver and consignor’s or consignee’s representative) showing the date, time of arrival, time of notification that trailer was released and available, cause of delay, bill of lading number, order number or other information to identify the shipment. A copy of this memorandum will accompany all bills of detention rendered by the carrier as proof of delay.

2) Detention (See Notes A & B) a) Time consumed by delays caused by the consignor or consignee beyond the

carrier’s control in excess of free time allowed for loading and/or unloading will be

Detention of Vehicle Without Power Unit Item 501




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computed and detention charged for at a rate of $50.00 per vehicle per 24-hour period or fraction thereof, (Non-workdays and federal holidays are excepted).

b) Detention charges will be in addition to all other applicable freight charges.

Note A

When the carrier’s equipment arrives at the origin, stop-off points, or final destination before normal business hours or the time of arrival specified, time between actual arrival time and normal business hours or time specified for arrival shall not be used to compute free or detention time. Normal business hours shall be defined by each specific site location. (Federal holidays are excepted).

Note B

Detention or layover charges will not be paid for detention of vehicles and drivers that result from the failure of the vehicles or drivers that are placed out of service in accordance with the provisions of the North American Out-of-Service Criteria, the Level VI Inspection Criteria, and Out-of-Service Criteria for Commercial Highway Vehicles Transporting Transuranics and HRCQ of Radioactive Materials.

See Notes A & B Item 502 is included to ensure that expectations of rating and invoicing are consistent between the consignor and carrier. Movements of equipment for staging of trailers in support of single shipments and site shipping campaigns shall be made under the following rules:

1. Inbound & Outbound Deadhead – Deadheading of a tractor and/or trailer from a distance from the origin point of greater than 500 miles for live loading, the drop off of a trailer for future loading, or the pickup of a loaded trailer shall utilize the applicable transportation equipment’s deadhead base CPM factor and applicable (single or team driver) minimum charge. Fuel Surcharge shall NOT be applied for deadheading of equipment.

2. Roundtrip Return With Empty Equipment – Return of driver(s) and empty equipment from delivery point back to origin so that the consignor may load another shipment shall utilize the applicable equipment’s return empty deadhead base CPM factor + the applicable origin/destination pair CPM factor + the applicable driver/clearance CPM factor + the Fuel Surcharge CPM factor x the total miles traveled on return trip.

3. Roundtrip Return With Dunnage/Package – Return of driver(s) and trailer with dunnage and/or package from delivery point back to origin so that the consignor may load another shipment or offload the dunnage/package shall utilize the applicable equipment’s base CPM factor + the applicable material type CPM factor + the applicable origin/destination pair CPM factor + the applicable driver/clearance CPM factor + the Fuel Surcharge CPM factor x the total miles traveled on return trip. Appropriate accessorial charges shall be added as requested and provided.

4. Equipment Mobilization – Providing a single driver or driver team (as requested) to deliver two or more empty trailers to a specific location for the staging and/or preloading of shipments shall utilize the applicable equipment’s

Equipment Repositioning, Mobilization, & Deadheading Item 502




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base CPM factor + the general freight material type CPM factor + the applicable origin/destination pair CPM factor + the applicable driver CPM factor + the Fuel Surcharge CPM factor x the total miles traveled for mobilization. Appropriate accessorial charges shall be added as requested and provided.

Note A

The carrier MUST advise the consignor of deadhead mileage prior to dispatching a tractor/trailer.

Note B

The consignor MUST advise the carrier of the need for an additional driver and/or security clearance prior to dispatching a tractor/trailer.

1. Carriers will provide the following accessorial services, at no additional charge(s), for

highway route controlled quantity (HRCQ) shipments of radioactive materials: a. Prepare the written route plan for HRCQ shipments as required by 49 CFR

397.101(d). b. Supply a copy of the written route plan for the HRCQ shipment to the driver and

the consignor before departure as required by 49 CFR 397.101(d). c. Provide a driver(s) for the HRCQ shipment which have been trained in

accordance with 49 CFR 397.101(e) (1) and who have in their possession HRCQ training documentation as required by 49 CFR 393.101(e) (2).

d. Provide the written notification to the U.S. Department of Transportation, Federal Motor Carrier Safety Administration, inclusive of all required documentation, within 90 days following the acceptance of the shipment as required by 49 CFR 397.101(g).

e. Provide drivers and vehicles for transportation of HRCQ shipments at the consignor’s facility as requested and allow one (1) hour of free time in addition to that provided in Item 500 of DOE Tariff 190 for the vehicle and driver to undergo a CVSA Level VI Inspection as required by 49 CFR 385.415(b)(1).

f. Shipments which are stopped in transit for CVSA Level VI Inspections will be allowed one (1) additional hour of free time for each inspection. Time consumed by Level VI Inspections in excess of free time allowed will be computed and detention charged at the rate of $75.00 per hour. This activity MUST be documented and signed by the driver and provided to the consignor as part of the invoice. A copy of the inspection results indicating the duration of the inspection may also serve as proof.

Upon reasonable request of the consignor, consignee, or others designated by them, the carrier may deliver an agreed upon number of trailers for storage purposes. Consignor or consignee or others designated by consignor or consignee shall be liable for all damage or loss, including a complete loss, occurring to the trailers while on the designated premises. Unless otherwise agreed upon, the charge for trailer storage shall not exceed $25.00 per day or fraction thereof (non-workdays and Federal holidays included) and will commence on the 15th day in storage.

Highway Route Controlled Quantity Shipments Item 503

Trailer Storage Item 505




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The following requirements are applicable to drivers and transportation equipment that is supplied by the carrier to the consignor:

1) Equipment a) All shipments

i) Must be able to pass a CVSA Level I inspection ii) Must meet the consignors requested configuration requirements iii) Shipments of radiological materials iv) Must be free of contamination per 49 CFR 173.443

(1) Shipments containing Highway Route Control Quantities of radiological material or shipments identified by consignor to carrier as “high profile” (a) Shall pass CVSA Level VI inspection

b) For shipments of Division 1.1, 1.2 and 1.3 (explosives) the carrier may have to submit to a site specific vehicle inspection prior to entry to the site.

2) Drivers a) All shipments

i) Must possess current and appropriate driver license, endorsements, and training for the material being transported

ii) As applicable, must possess a valid and current medical card iii) Must meet the applicable security requirements for origin and destination

facilities (1) Shipments containing Highway Route Control Quantities of Radiological

material (a) Must possess and have documentation of the appropriate HRCQ

training per 49 CFR 397.101(e) (1). In the event that the carrier supplies a driver or transportation equipment that is deemed “unacceptable” by the consignor, the carrier shall have 4 hours to bring the transportation equipment into compliance, at which point the carrier will be required to immediately provide an acceptable piece of equipment or driver. The time allowed to bring the equipment into compliance will not be part of the free time provided for in Item 500 in this Rules Schedule. There will be no charge to the consignor; replacement of equipment or driver will be at no extra cost. Any dispute over CVSA inspection results shall be settled by a CVSA certified inspector. If the carrier requests assistance from the consignor to affect repairs of defective equipment, and the consignor is amenable to such a request, it will be with the understanding that any such assistance will be billed to the carrier by the consignor (or his designee) at the consignor’s standard rate for such work. At a minimum, work will not begin until there is a written agreement between both parties as to the scope and cost of the work. A hold harmless agreement may be necessary to protect both parties. It will be within the consignor’s right to accept whether a 3rd party may complete any repairs on their premises. If acceptable to the consignor, all work performed by a 3rd party must meet the consignor’s work control, safety, and security requirements.

Consignors Acceptance of Drivers & Transportation Equipment

Item 506




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When the carrier’s vehicle has been ordered for transportation purposes and, due to no fault on the part of the carrier, the order is cancelled after the vehicle has been dispatched, the following charges will apply:

Single Driver $200.00

Driver Team $400.00

A repositioning fee of 500 miles deadhead miles, or the mileage to the carrier’s nearest terminal shall be charged, whichever is lower.

If rates are predicated upon mileage, the mileage shall be determined using the ALK Associates PC Miler – Practical Miles – Mileage Guide, Version 30, or later. All mileage will be rounded up to the nearest whole number. Example: A mileage of 824.2 would be rounded up to 825 miles.

See Note A

1) Carriers will accept shipments of hazardous materials, including radioactive material, hazardous wastes, or hazardous substances, in accordance with the requirements of the U.S. Department of Transportation, U.S. Department of Energy, and the U.S. Nuclear Regulatory Commission, subject to the following provisions: a) Shipments of hazardous wastes (including radioactive material or mixed waste)

and hazardous substances destined for treatment or disposal will be subject to the following requirements: i) A notice of 48 hours must be given to the carrier before tendering the

shipment, providing the name of the consignor, origin, consignee, and destination.

ii) The carrier will determine if the consignee will accept the shipment when tendered.

iii) Upon advice from the consignee that the shipment will be accepted, the carrier will accept the shipment.

iv) Upon advice from the consignee that the shipment will not be accepted, the shipment will be refused by the carrier.

v) Should the consignee advise that the shipment cannot be accepted (See Paragraph “d” above), the carrier will make an attempt to determine when such shipment will be accepted by consignee and advise the consignor.

vi) Shipments subject to this Item may not be interlined or transported by a subcontract carrier under a trip-lease arrangement without prior written approval of the consignor.

vii) See Item 503 for additional requirements applicable to HRCQ shipments. viii)Shipments accepted by a carrier may not subsequently be brokered to

another carrier without the prior written approval of the consignor.

Equipment Ordered & Not Used Item 507

Determination of Distances Item 510

Hazardous Materials, Substances, or Wastes, Transportation of

Item 540




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2) If required by federal, state, or local regulations, the carrier will prepare designated route plans which will identify the routes from the initial origin(s) to the final destination(s). The designated route will be the shortest practical route over the highways approved by the appropriate state or local agency for the transportation of hazardous materials, wastes, or substances. The total distance from the initial origin to the final destination via the designated route will be used to calculate charges. All mileages shall be computed by use of Mileage Guide PC Miler– Practical Miles.

3) When the consignor provides specific, preferred routing, the carrier and consignor shall agree to the actual mileage to be charged prior to transport.

When requested by the consignor, the carrier shall supply a single driver, or driver team, with or without DOE security clearances. The carrier shall apply the appropriate cents per mile factor and minimum charge as provided below. Such charges shall apply in addition to all other applicable charges and are to be assessed on the basis of the mileage from the origin to the destination of the shipment.

Driver Quantity

Without DOE Security Clearance

With DOE Security Clearance

Cents per mile Factor

Minimum charge per shipment

Cents per mile Factor

Minimum charge per shipment

Single Driver $0.00 See Note A $0.35 $175.00

Driver Team $0.30 $75.00 $0.50 $250.00

When a carrier is requested to supply a driver or team of drivers with a specified level of security clearance to convoy with two or more transport vehicles with non-cleared drivers or teams of non-cleared drivers, the carrier shall provide this service at no extra charge. Specific convoy requirements will be provided by the consignor.

In computing charges, fractions of less than one-half (1/2) cent will be dropped and fractions of one-half (1/2) cent or greater will be increased to the next whole cent. See Item 510 “Determination of Mileage” for information concerning disposition of fractions of miles.

Note A Nothing in this rule shall obligate carriers to transport shipments beyond the scope of their operating credentials or in violation of any law, rule, regulation, or ordinance.

Security Cleared & Extra Drivers, Use of Item 545

Note A Based on the DOE cents per mile factor of $0.00, there is no minimum charge for a non- cleared single driver single.

Security Convoy Item 546

Disposition of Fractions Item 565




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DOE shipments are not subject to cubic capacity, linear foot, or other density-related rules, rates, or provisions.

Pickup or delivery service will not be performed by the carrier at any site from or to which it is impracticable to operate vehicles because of:

(1) The condition of roads, streets, driveways, alleys or approaches thereto. (2) Inadequate loading or unloading facilities. (3) Riots, acts of God, public enemy, the authority of law, the existence of violence, or

such possible disturbances as tending to create reasonable apprehension of danger to persons or property.

Except as otherwise provided herein, the charge for any shipment from and to the same points, via the same route of movement shall not be greater than the charge for a greater quantity of the same commodity in the same shipping form and subject to the same packing provisions at the rate and weight applicable to such greater quantity of freight. Where the carrier's individual tender provides rates or charges based on cents-per-mile per vehicle used, charge per vehicle used or cents per hundred weight (CWT) rates in the same or in separate individual tenders, charges shall be the lowest that can be computed, either by use of the applicable cents per hundred weight rate at the actual weight or minimum weight or by use of the cents-per-mile per vehicle used rate, or the charge per vehicle used.

See Notes A, B, and C Charges provided in this item will apply on shipments containing one (1) or more articles which measure in excess of fifty-three feet (53’) in length, eight feet, six inches (8’6”) in width, thirteen feet six inches (13’6”) in height from the ground after loading or one of such weight to require overweight/over-dimensional permit(s) from a state or local authority. In no case shall two (2) pieces be loaded together that would cause the weight or dimensions to exceed the above mentioned measurements or gross weight limitations. Charges are in cents per loaded mile.

OVERWIDTH

Over Not Over Charge In Cents Per Mile

Minimum Charge

8’6” 10’ 20 $ 55.00

10’ 12’ 27 $ 55.00

12’ 13’ 60 $ 110.00

13’ 14’ 65 $ 220.00

14’ 15’ 80 $ 220.00

15’ 16’ 100 $ 220.00

16’ 17’ 160 $ 220.00

17’ --- 275 $ 220.00

Light or Bulky Articles Item 575

Impracticable Operations Item 576

Maximum Charges Item 595

Overdimensional and/or Overweight Freight Item 670




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OVERHEIGHT

Over

Not Over Charge In Cents Per Mile

Minimum Charge

13’6 ‘ 14’6” 30 $ 110.00

14’6” 15’ 55 $ 110.00

15’ 16’ 70 $ 165.00

16’ 17’ 80 $ 330.00

17’ 18’ 120 $ 350.00

18’ --- OVERLENGTH

Over

Not Over Charge In Cents Per Mile

Minimum Charge

53’ 55’ 17 $ 55.00

55’ 60’ 28 $ 55.00

60’ 65’ 35 $ 55.00

65’ --- 44* $ 110.00

*Plus 5 cents per foot on that portion over 65 feet.

OVERWEIGHT

Such shipments will be subject to freight charges, which are otherwise applicable.

Note A

Whenever a vehicle contains a shipment which is overwidth, overheight, overlength, and/or overweight, only the dimension or weight providing the highest charge shall apply.

Note B

Any tolls or fees paid to a state or municipal government for overweight / over-dimensional permits or turnpike fees, as may be required in connection with such movement, will be added to the transportation charges, and receipts showing payment of these charges will be attached to the carrier’s freight bill.

Note C

When state or municipal regulations require that one or more flagmen and/or pilot escort vehicle(s) be used in transporting a shipment for the protection of the public and to prevent property damage, all actual charges incurred by the carrier for such services will be added to the transportation charges.

All rates, charges or other amounts are to be stated in the U.S. currency and all rates, charges or other amounts are payable in the currency of the U.S. Unless charges are in dispute, standard terms of payment will be net/30; the consignor and carrier may agree to alternate terms.

Unless otherwise provided, rates named herein include one pickup and one delivery service at all points within the limits of the cities, towns, or villages from, to, or between which the rates apply. “Pickup” means calling for and receiving freight at any platform, doorway, or other place designated by the consignor, when directly accessible to the carrier’s vehicle.

Payment of Charges Item 720

Pickup & Delivery Item 750




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“Delivery” means delivering freight at any platform, doorway, or other place designated by the consignee, when directly accessible to the carrier’s vehicle. Shipments may not be interlined without prior written approval of the consignor.

1) Carriers are not obligated to pick up or deliver shipments on non-work days or

holidays. However, if a carrier is requested to provide service and agrees to pick up or deliver freight on non-work days or a Federal Holiday, the following charges will be assessed against the party requesting the service and will be in addition to all other applicable charges: a) $50.00 per hour or fraction thereof b) $250.00 minimum Charge, per trailer, per day

2) The effective time shall be computed beginning at the time notification is given to the responsible representative of the consignor or consignee that the vehicle is available for loading or unloading at premises of the consignor or consignee, and ends at the time loading or unloading is completed and the driver is given a signed bill of lading or delivery receipt.

3) If a delivery date is noted on the Bill of Lading or Shipping Order, the notation must indicate if the date is a non-workday or Federal Holiday.

4) When the Federal Holiday occurs on a Saturday, the previous Friday will be considered a Holiday and when the Federal Holiday occurs on a Sunday, the following Monday will be considered a Holiday.

At the request of the consignor, tarping of loads shall be accomplished by the driver at a charge of $100.00 for each vehicle tarped. This charge shall be in addition to all other applicable accessorial charges. Tarping fees will not be assessed to shipments made using Conestoga and curtain – side van trailers.

1) When shipments are temperature-sensitive, and the carrier is required to furnish

temperature-controlled service, the shipment is subject to a rate of: a) $0.20 per loaded mile or b) A minimum charge of $40.00, whichever is greater.

2) Whenever temperature-controlled service is necessary, the consignor shall notify the carrier in advance of shipment and must annotate the Bill of Lading “Temperature- Controlled Service requested, maintain a specific temperature of “ ” or “Maintain temperature range of “ to .”

Pickup & Delivery – Saturdays, Sundays or Federal Holidays

Item 754

Tarping Item 755

Temperature Controlled Service Item 810




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A request for the reconsignment or diversion of a shipment will be subject to the following definitions, conditions, or charges:

1) Definitions of Reconsignment or Diversion a) For the purpose of this rule, the terms “reconsignment” and “diversion” are

considered to be synonymous, and the use of either will be considered to mean: i) A change in the name of the consignee. ii) A change in the place of delivery within original destination point. iii) A change in the destination point.

2) Conditions a) Requests for reconsignment must be made in writing or confirmed in writing. The

carrier must be satisfied that the party making the request has the authority to do so.

b) The Carrier will execute each request for reconsignment. c) All charges applicable to the shipment, whether accrued or accruing, must be

paid or guaranteed to the satisfaction of the carrier before reconsignment will be made.

d) Only entire shipments, not portions of shipments, shall be reconsigned. e) An order for reconsignment will not be considered valid, unless and until the

original bill of lading is surrendered for cancellation, endorsed, or exchanged. f) Requests for reconsignment of COD shipments will be accepted only from the

consignor. g) The charges applicable to reconsigned shipments shall be the applicable rates to

and from the reconsignment point but not less than the published rate from original point of origin to ultimate destination plus the appropriate Stop Off charge found in Item 900 in this Rules Schedule.

Except as otherwise provided in this rules schedule, the published rates or charges do not include tolls, fees, or charges levied by the Highway Department of states, cities or municipalities for special overweight / over-dimensional permits, flagman, bridge, ferry, highway, tunnel, pilot car escort service or other public charge of a like nature. All such charges shall be in addition to all other applicable charges plus a service charge of $25.00 per permit. Except for this service charge, evidence of payment of all charges shall be furnished to the consignor upon request.

Carriers are not required to accept articles of unusual value or freight that may cause damage to other goods or to transport equipment without adequate consideration or compensation.

Reconsignment or Diversion Item 820

Special Permits Item 825

Property of Unusual Value or Unsafe to Transport Item 885




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If tracking of a shipment utilizing the DOE TRANSCOM system is required, the carrier will provide the necessary interface to the DOE TRANSCOM tracking system at no additional charge. Commercial tracking service (such as that provided by Qualcomm) shall be at no additional cost, unless special services are requested, such as geofencing, automatic location updates, or manual interfacing with the tracking software. These types of services will be at a cost of $25.00 per shipment.

When a carrier is requested to provide signature security by notation on the shipment’s bill of lading, the charge for such service shall be $25.00 per shipment in addition to all other applicable charges.

Carrier will permit instructions on a company letterhead or email, in lieu of a Corrected Bill Lading, subject to all other provisions in this item. A Corrected Bill of Lading must identify the company and person submitting the correction and be received by the carrier within 30 days from the date of the carrier's original freight bill. Corrected bills of lading or other written instructions to change the freight collection status from "PREPAID" to "COLLECT" will not be accepted once the shipment has been delivered.

A corrected bill of lading or other written instructions to change the original transportation contract from "PREPAID" to "COLLECT" will not be accepted if Section 7 (non-recourse clause) of the corrected bill of lading has been signed by the consignor. Changes in description or weight will be permitted only upon presentation of satisfactory documentation (e.g., original invoice and descriptive literature) acceptable to the carrier that the original bill of lading was in error. A charge of $10.00 in addition to all other applicable charges shall be assessed against the payer of the freight charges for processing such corrected bills of lading.

A maximum arbitrary charge of $200.00 shall be applied on truckload shipments destined to, or originating in, New York, NY and points on Long Island. New York, NY includes all points in the Boroughs of the Bronx (including Bronx City), Brooklyn (including Brooklyn County), Manhattan (including all points within New York County), Queens (including all points in Queens County), and Staten Island (including all points in Richmond County).

Signature Security Service Item 889

Changes to Bill of Lading Item 890

Arbitrary Fee, New York City & Long Island Item 891




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A single shipment subject to truckload rates may be stopped for partial loading or partial unloading up to five times. When shipments are stopped in transit for partial loading or unloading, the charge shall be $75.00 per stop off: The number of stop offs is exclusive of the stop at final destination. The mileage charge shall be based on the miles from origin to destination via the stop off point(s).

The carrier will provide DOE immediate notification of any change in the carrier’s DOT Safety Rating or Safety Fitness Determination. The carrier is required to maintain a “SATISFACTORY”, “CONTINUE TO OPERATE”, or a rating of similar meaning.

The carrier shall provide DOE all insurance certificates including general public liability, workers compensation, cargo liability, and hazardous and nuclear materials liability, as applicable, upon request.

Carriers may be subject to a comprehensive review by the DOE Motor Carrier Evaluation Program or similar assessment. Failure to successfully meet minimum criteria set forth in the initial evaluation will justify exclusion of a carrier from use.

Claims for loss or damage to cargo will be processed in accordance with Title 49 CFR Part 370—Principles And Practices For The Investigation And Voluntary Disposition Of Loss And Damage Claims And Processing Salvage.

Stop Offs Item 900

DOT Safety Rating Item 901

Insurance Certificates Item 902

DOE Motor Carrier Evaluation Program Item 903

Claims, Loss, & Damage Item 998




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When truckload rates are published for a commodity transported from point of origin to point of destination, rates named in this Item will apply regardless or rates between the same points stated in Item 2000. (Rates in Cents per Mile, Except as Noted)

When truckload rates are published for a commodity transported from point of origin to point of destination, rates named in this Item will not apply when rates from and to the same points over the same routes are published in Item 1000. (Rates in Cents per Loaded Mile, Except as Noted)

Rates in this Section apply on less than truckload (LTL) shipments. LTL shipments are defined as those shipments 20000 lbs. or less which do not meet the definition of a Capacity Load as found in DOE 190 Item 390. (See Note A) Explanation of Weight Groups: MC = Minimum Charge per Shipment L5C = Less than 500 lbs. M5C = 500 lbs. Or more but less than 1000 lbs. M1M = 1000 lbs. Or more but less than 2000 lbs. M2M = 2000 lbs. Or more but less than 5000 lbs. M5M = 5000 lbs. Or more but less than 10000 lbs. M10M = 10000 lbs. Or more.

Section II Rates

Application of Specific Truckload Rates Item 1000

Application of General Truckload Rates Item 2000

Application of Less Than Truckload Rates Item 3000

Note A When the charge computed on a higher rate for the applicable weight group at actual weight exceeds the charge computed on the lower rate for the next greater weight group at the lowest weight for that weight group, the lower charge will apply. (Rates in Cents per Loaded Mile, Except as Noted)

DOE 190-M MOTOR FREIGHT RATES & RULES SCHEDULE Revision/Issue Date 10/1/2016


Appendix 9

Section III Governing Provisions

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Explanation of reference marks and abbreviations for standard use throughout the schedule, as amended.

Symbol or Acronym Explanation

(A) Addition

(C) Denotes changes, which result in neither an increase nor reduction in charges.

(I) Denotes increase

(N) Denotes no change in rates

(R) Denotes reduction

* Denotes footnote

(S) Denotes Original Schedule

$ Dollars

Conc. Concluded

Cont. Continued

CPM Cents Per Mile

CWT Cents Per Hundredweight

DOE U.S. Department of Energy

DOT U.S. Department of Transportation

FAK Freight of All Kinds

FLMS Federal Logistics Management System

FSC Fuel Surcharge

Inc. Incorporated

Lbs. Pounds

LTL Less than Truckload

MC Minimum Charge

Min. Minimum

No. Number

STB Surface Transportation Board

TL Trailer load or Truckload

VT Volume Truckload

Wt. Weight

Provisions Which Govern This Schedule Item 9000



Appendix 9


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This list of eligible DOE contractors is sorted by location zip code with associated DOE site name listed in parenthesis. Please note, this list changes on a constant basis due to contract awards. Contact EM-4.24 if you have any questions as to the eligibility of a specific contractor

Zip Code

DOE Contractor Name (Site Name) Contractor 4 Digit Code

08540 08543

Princeton Plasma Physics Laboratory PPPL

11717 National Security Technologies, LLC (New York Operations)

NSTC

11973 Brookhaven Science Associates (Brookhaven National Laboratory)

BRSA

12020 Bechtel Marine Propulsion Corporation KAPL 12301 (Knolls Atomic Power Laboratory)

12309 URS/CH2 (Separations Research Process Unit)

URSC

14171 CH2M HILL B&W West Valley, LLC (West Valley Demonstration Project)

CHBW

15122 Bechtel Marine Propulsion Corporation (Bettis Atomic Power Laboratory)

BMPC

15236 Eagle Facility Management Services (Pittsburgh) (National Energy Technology Laboratory)

EFMS

20585 National Security Technologies (DOE/NNSA Headquarters)

NSTC

20762 National Security Technologies, LLC (Washington Aerial Measurement Operations)

NSTC

23606 Jefferson Science Associates, LLC (Thomas Jefferson National Accelerator Facility)

JSAL

26507 Eagle Facility Management Services (Morgantown) (National Energy Technology Laboratory)

EFMS

29808

Savannah River Nuclear Solutions SRNS Parsons Infrastructure & Technology Group PITG Savannah River Remediation, LLC SRRL WSI-SRS WSSR Shaw AREVA MOX Services, LLC SHAR (Savannah River Site)

37771 Wastren Advantage, Inc. WTAD

37830

Isotek Systems, LLC LATA-Sharp Remediation Services, LLC Oak Ridge Associated Universities Oak Ridge Institute for Science & Education UT-Battelle, LLC (Oak Ridge National Lab) URS/CH2M Oak Ridge, LLC Enterprise Advisory Services, Inc.

ISOT LATS ORAU ORISE UTBL UCOR EASI

Section IV Eligible DOE Contractors

DOE Contractor Matrix Item 9001



Appendix 9


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Zip Code


37830 Babcock & Wilcox Technologies, Y-12 Plant Nuclear Fuel Services (Y-12 National Security Complex)

BWXT NFSL

37830

URS/CH2M Oak Ridge, LLC UCOR

Energy Solutions/Duratek Services Materials & Energy Corporation

ESDT MECP

Nuclear Fuel Services NFSL (East Tennessee Technology Park)

42053 42086

LATA/Environmental Service of Kentucky, LLC Paducah Remediation Services Wastren-EnergX Mission Support, LLC

LATK PDRS WSTR

(Paducah Gaseous Diffusion Plant)

45661

Fluor, Babcock-Wilcox Portsmouth, LLC FBWP B&W Conversion Services, LLC United States Enrichment Corporation

BWCS USEC

Wastren-EnergX Mission Support, LLC WSTR (Portsmouth Gaseous Diffusion Plant)

50110 Iowa State University (Ames Laboratory)

AMES

60439 UChicago Argonne LLC New Brunswick Laboratory (Argonne National Laboratory)

ANLE NWBL

60510 Fermi Research Alliance, LLC (Fermi National Accelerator Laboratory)

FRAL

41316 Honeywell FM&T (Kansas City Plant)

HFMT

74005 BDM-Oklahoma, Inc. BDMO

70123 DynMcDermott Petroleum Operations DMPO 70560 70764 77541 77665 (Strategic Petroleum Reserve Project Management Office)

79120 Babcock & Wilcox Technical Services Pantex, LLC (Pantex Plant)

BWXP

80225 Western Area Power Administration WAPA

80401 MRIGlobal Midwest Research Institute

MRIG

83401 83415

Battelle Energy Alliance CHM2-WG Idaho, LLC Idaho Treatment Group

BEAI CWGI IDTG

(Idaho National Laboratory)

87115 Lovelace Respiratory Research Institute LRRI

87117 Honeywell FM&T (Kirtland Operations)

HFMT

87123 Sandia National Laboratories National Security Technologies, LLC (Sandia Site Office)

SNLA NSTC

87544 87545

Los Alamos National Security, LLC National Security Technologies Terranear PMC, LLC

LANS NSTC TPMC

(Los Alamos National Laboratory)

88220 88221

Nuclear Waste Partners (Waste Isolation Pilot Plant)

NUWP

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Zip Code


89023 89030

National Security Technologies, LLC Navarro-Intera, Inc. Wackenhut Services, Inc. Nevada

NSTC NVII WSNV

(Nevada National Security Site)

89049 Sandia National Laboratories National Security Technologies, LLC (Tonopah Test Range)

SNLA NSTC

91304 CDM (Energy Technology Engineering Center at Santa Susanna Field)

CDML

92121 General Atomics (DOE Office of Science-BSO)

GNAT

89191 National Security Technologies (Nellis Air Force Base)

NSTC

93117 National Security Technologies (Special Technologies Laboratory)

NSTC

94025 Stanford University (Stanford Linear Accelerator Center)

SLAC

94550 Lawrence Livermore National Security, LLC Sandia National Laboratory – Livermore National Security Technologies (Lawrence Livermore National Laboratory)

LLNS SNLA NSTC

94720 University of California, Berkeley (Lawrence Berkeley National Laboratory)

LBNL

97232 Bonneville Power Administration - Headquarters BNPH 98666 Bonneville Power Administration – JD Ross Complex BNPR

99352

Bechtel National, Inc. BNAT Mission Support Alliance MSSA CH2MHill Plateau Remediation Company, LLC CPRC EnergySolutions, LLC ENSL

99354 Washington Closure Hanford, LLC WACH Battelle Pacific Northwest National Laboratory PNNL Washington River Protection Solutions WRPS Permafix Northwest PRMF (Hanford Site)

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Appendix 4

CERTIFICATION OF HAZARDOUS MATERIALS SECURITY PLAN

It is hereby certified that a transportation security plan meeting the regulatory requirements of 49CFR 172.800 and 172.802 has been developed and employees have been trained in accordance with 49CFR 172.704.

Tender No./Supplement No

Carrier Name

Name/Title of Signatory

Signature/Date

Revision Date 11-30-2016 Effective Date 02/01/2017€¦ · By submitting a rate offer to the...

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