Reviewing TotalityClose Out Reports

Why Reviewing Close Out Reports is CRITICAL!

• Information uploaded by supplier is utilized for State Reporting purposes

• Ensures supplier is within compliance policies and guidelines

• Ensures supplier has uploaded data accurately

• Appropriate level of review can avoid:• Disclosure of erroneous information about our interactions with Healthcare

Professionals/Providers.

• Incorrectly reporting HCP spend to states

• Product exclusions and fines

Totality Close Out Reports-2 Different Types-

• Summary Report by HCP:• Summarizes all payments made to HCP’s for that specific Totality

ID #

• Detailed Report by HCP:• Details each payment made to HCP’s for that specific Totality ID #• Provides additional fields of information regarding that payment and

HCP• I.e. Airfare, lodging, ground transportation, meals, reimbursable

expenses

• If reviewing a Clinical project –only Detailed Report will be required for review

E-Mail #1: “Supplier Has Completed Project Deliverables”

[TOTALITY TEST SUPPLIER 2 ! ] the supplier for Totality ID[4503]  Titled   [testing cognos bursting rpt] has attested they have

completed their project deliverables.

As the Project Manager, you and the supplier will be sent a report within the next business day detailing

the dollars related to the project activity with Healthcare Providers. Please review the report, the

supplier's documents and attach any additional compliance requirements to close out your project in

Totality. You can find this transaction in your Approved Transactions tab and "Select Close" to

complete project deliverables.

Once your project status is "Closed" in Totality, the supplier can no longer load any additional data templates or documents. If

additional uploads are required by the Supplier, you can re-open the project. Once all project deliverables are reviewed and

complete you will need to re-close the project.

Note: If you receive this email multiple times for the same project that means your supplier has attested more than

once. Please notify the supplier that he/she should only be attesting once, at the completion of the project.

For a quick tutorial on how to review the report that details the dollars related to the project activity with Healthcare Providers,

please click on the following link: https://stag-totality.eu.jnj.com/tpextranet

Please do not reply back to this email message as this email address is used for outbound messages only. If you are

not an intended recipient or if you have received this message in error, please promptly delete this message.

Thank You,

TotalityGateway

E-Mail #2a: “Supplier Has Completed Project Deliverables”SUMMARY REPORT

The supplier has attested they have completed their project deliverables and attached below is a SUMMARY Report with the project

information and dollars related to project activity with Healthcare Professionals. You will be receiving a 2nd email with a

DETAIL Report.

Please review the Summary & Detail reports, the supplier's documents and attach any additional compliance requirements to close

out your project. For a quick tutorial on how to review the reports that details the dollars related to the project activity with

Healthcare Providers, please click on the following link:

https://stag-totality.eu.jnj.com/tpextranet/downloadFile?dir=login.dwnldfl.dir&fl=[Training Material.zip]

You can find this transaction in your Approved Transactions tab and "Select Close" to complete project deliverables. Once your

project status is "Closed" in Totality, the supplier can no longer load any additional data templates or documents. If additional

uploads are required by the Supplier, you can re-open the project. Once all project deliverables are reviewed and complete you

will need to re-close the project. "

Note: If you receive this email multiple times for the same project that means your supplier has attested more than once.

Please notify the supplier that he/she should only be attesting once, at the completion of the project.

Please do not reply back to this email message as this email address is used for outbound messages only. If you are not an intended

recipient or if you have received this message in error, please promptly delete this message.

Thank You,

Totality Gateway

PLEASE OPEN THE HTML REPORT FIRST THAN THE EXCEL REPORT

Close Out Summary Report

Close Out Summary Report

E-Mail #2b: “Supplier Has Completed Project Deliverables”DETAIL REPORT

The supplier has attested they have completed their project deliverables and attached below is a DETAIL Report with the project

information and dollars related to project activity with Healthcare Professionals. You should have received a SUMMARY

Report in a previous email.

Please review the Summary & Detail reports, the supplier's documents and attach any additional compliance requirements to close

out your project. For a quick tutorial on how to review the reports that details the dollars related to the project activity with

Healthcare Providers, please click on the following link:

https://stag-totality.eu.jnj.com/tpextranet/downloadFile?dir=login.dwnldfl.dir&fl=[Training Material.zip]

You can find this transaction in your Approved Transactions tab and "Select Close" to complete project deliverables. Once your

project status is "Closed" in Totality, the supplier can no longer load any additional data templates or documents. If additional

uploads are required by the Supplier, you can re-open the project. Once all project deliverables are reviewed and complete you

will need to re-close the project. "

Note: If you receive this email multiple times for the same project that means your supplier has attested more than once.

Please notify the supplier that he/she should only be attesting once, at the completion of the project.

Please do not reply back to this email message as this email address is used for outbound messages only. If you are not an intended

recipient or if you have received this message in error, please promptly delete this message.

Thank You,

Totality Gateway

PLEASE OPEN THE HTML REPORT FIRST THAN THE EXCEL REPORT

Close Out Detail Report

Close Out Detail Report

Reviewing Summary Report by HCP – Example #1

1. Totality ID # 8720 – Speaker Training Program:• Review data associated to all Purchase Orders• Daily Rates for Faculty and Speaker• # of Participants• Start & End Date of event• Location / Venue of event

• NOTE: Summary report Summarizes all payments, which may appear out of line with Daily Rate amounts

Review # of Participants

Summary Report by HCP – Example #1 –Speaker Training

• Totality ID # 8720 – Speaker Training Program:• Review data associated to all Purchase Orders• Daily Rates for Faculty and Speaker –Ensure HCP’s were not paid

more than amount parameters• # of Participants• Start & End Date of event• Location / Venue of event

• Perform a spot check for the following:• Honoraria• Airfare / Ground – Ensure at least one of these amounts is loaded• Lodging –Amount should be consistent among participants• Meals… etc.

Reviewing Detail Report by HCP – Example #1

Why is honoraria so high?

Detail Report by HCP – Example #1 –Speaker Training

Why is airfare so high?

Reviewing Summary Report by HCP –Example #2

2. Totality ID # 6963 –Advisory Board:• Review data associated to all Purchase Orders

• Daily Rates for Faculty and Advisor

• # of Participants

• Start & End Date of event

• Location / Venue of event

• Review any documents that have been uploaded by the supplier.

• NOTE: Summary report Summarizes all payments, which may appear out of line with Daily Rate amounts

Summary Report by HCP – Example #2 –Advisory Board

Only 9 participants listed in total – Does this look accurate?

• Listed are the DocumentsUploaded by the supplier.• You can find the attachments in Totality.

• Totality ID # 6963 – Advisory Board:• Review data associated to all Purchase Orders• Daily Rates for Faculty and Advisor –Ensure HCP’s were not paid

more than amount parameters• # of Participants• Start & End Date of event• Location / Venue of event

• Perform a spot check for the following:• Honoraria• Airfare• Lodging• Ground• Meals… etc.

Reviewing Detail Report by HCP – Example #2

Detail Report by HCP – Example #2 –Advisory Board

• It appears supplier loaded data TWICE for the same Totality ID #. • This can result In incorrect reporting, potential exclusions & fines.

Correcting the Issue:• Send an email to tg@prd.us.jnj.com with file ID # that needs to be removed.• File ID can be found towards the right columnof the report• Contact supplier to have them re-load data accurately.

• Totality ID # 15583 – Clinical Project:• Review data associated to all Purchase Orders• Review FMV Low & High Amounts

• Perform a spot check for the following:• Current Actual Site Payments• Study FMV Low – High• Negotiated per Subject Cost

Reviewing Detail Report by HCP – Example #3

Detail Report by HCP – Example #3 –Clinical Project

Correcting the Issue:• Send an email to tg@prd.us.jnj.com with file ID # that needs to be removed.• File ID can be found towards the right columnof the report• Contact supplier to have them re-load data accurately.

• It appears supplier did not load data for the FMV values. • This can result In incorrect reporting.

Perform a “spot check”

Questions?? Contact your Totality Local Admin

• For content, transaction and supplier related questions contact the following HCC Operations Team Members:• Centocor Fizza Suri (609) 730-2429

• OMJ / OMJSA Sherrie McKinley (609) 730-2207

• OBI / TT / JJPS Barbara Buerkle (908) 927-4553

• ALL Deb Lake (609) 730-2229

• Educational Grant related questions for ALL companies contact:• Fizza Suri (609) 730-2429

• For supplier related questions contact:• Barbara Buerkle (908) 927-4553