Review of IFLA Core Activities Presentation to the CDNL At the 29 th CDNL Meeting Edinburgh 21...
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Transcript of Review of IFLA Core Activities Presentation to the CDNL At the 29 th CDNL Meeting Edinburgh 21...
Review of IFLA Core Activities
Presentation to the CDNL
At the 29th CDNL MeetingEdinburgh
21 August 2002
Acknowledgement
Ross Shimmon (Secretary General, IFLA)Alix Chevallier (France)
Elisabeth Niggemann (Germany)Wim van Drimmelen & Gerard van Trier
(Netherlands)Christopher Blake & Winston Roberts (New Zealand)
Christopher Chia (Singapore)Lynne Brindley & Geoff Smith (UK)
Winston Tabb (US)
Why the need for a Review?
Need to look for alternative sources of funding to strengthen IFLA’s financial position
Need to find new/alternative hosts - some existing host countries expressed intention to cease hosting
Need to rationalise existing core activities and/or propose new core activities
Objectives To monitor and enhance Core
Programmes To widen support for Core
Programmes To develop new ideas for Core
Programmes
Guiding Principles Modernise Core Activities Streamline existing and new activities Unbundle and/or regroup existing
programmes Focus on NL needs Establish Timeframes Establish quantum and type of support
by donor and supporting countries Create accountability framework
General Observations Concerns
Programmes becoming entrenched Varied quality of staff Inadequate reporting time Inflow of funds drying up National Library hosts looking for other
structural options (eg. Reducing funding while still housing programme, etc.)
General Observations Potentials
Take on new areas of work and develop projects more consistently and effectively;
Useful mechanism for joint work related to professional NGO;
Some members still see value in traditional work and products of the Programmes.
General Observations Issues and Recent Developments
Future roles and activities of UAP and of the BL IFLA Office;
Clustering of existing core activities such as FAIFE, UAP, CLM around such themes as “Information Society” or “Access to Information”;
Die Deutsche Bibliothek’s continuation for hosting of a joint UBC/UDT core activity.
Recommendations – General Suggestions Governance
Appoint Advisory Committee for a 3-year period;
Formalise agreement between IFLA and each host institution;
Maintain strong links between Core Programmes and relevant IFLA Divisions;
Re-organise the management of existing entities within IFLA
Institute more systematic reporting on activities and regular evaluation by IFLA.
Recommendations – General Suggestions
Outcomes
Focus on Outcomes rather than outputs
Establish 3-yearly audits
Recommendations – General Suggestions
Structure Analyze current Programmes to decide:
Unbundle where appropriate; Terminate if unproductive; Cluster / regroup where necessary or to
strengthen Continue to ensure that criteria for
approval of new programmes include the principle that they operate predominantly within the library and information sector;
Recommendations – General Suggestions Structure (cont.)
Consider adopting a “network” structure for programmes where appropriate (eg. The PAC model)
Consider developing IFLA Regional Offices to increase their effectiveness in the regions.
Consider sub-sets of existing programmes that various national (or other) libraries might take responsibility for (eg. Digital preservation – NLA; deacidification – LC)
Recommendations – General Suggestions Structure (cont.)
Consider existing programmes already underway in each of the CDNL – they could be strengthened or broaden for impact as part of IFLA core activities.
Consider whether all the Programmes or proposed clusters should be authorised to handle the full range of activities or whether some of these aspects should be done by a different “programme”.
Recommendations – General Suggestions Structure (cont.)
Other measures: Draft standard contract, agreement
or Memorandum of Understanding between IFLA and each host institution
Develop a standard professional profile for programme staff
Institute performance assessment
Recommendations – General Suggestions New Activities
IFLA should be very careful in setting up new activities
The importance of digital preservation could justify a new programme under PAC
The development of existing activities should be given highest priority
Recommendations – General Suggestions Proposed Strategies for new
Sources of Funding Make specific appeals Organise timely and sufficient
feedback on results Establish a high-powered fund raising
Committee of people with a good track record in this area
Recommendations – General Suggestions Proposed Strategies for new
Sources of Funding Others: Marketing and promotion,
membership subscription, commercialising activities, merchandising products & services, advertising, etc. (Details including comments from members of review committee are in Annex III )
Recommendations – Existing Programmes ALP
Obtain feedback and regular evaluation from countries that are supposed to benefit from programme
Continue programme more or less at present, but consider ways to give it a stronger presence in the IFLA Regional Offices and seek closer working relationship with regional offices of relevant intergovernmental aid agencies
Include promotion of legal deposit and preservation of the national heritage in its scope.
Recommendations - Existing Programmes
CLM
Continue with CLM
Create a cluster of activities around the themes “Information Society” or “Access to Information” to reshape the whole CLM/UAP and consider how to deal with “information Society” issues.
Empower CLM to deal with IFLA relations with publishers, provide input to IFLA policy on licensing, copyright, etc. and follow WIPO, WTO and US DMCA developments.
Recommendations - Existing Programmes
CLM (cont.)
Widen its scope to include support for legal deposit and free access to deposited materials.
Work closely with IFLA sections concerned with copyright issues, CDNL and joint steering group IFLA/IPA.
Recommendations – Existing Programmes
FAIFE Propose that it be continued. Where it could conflicts with IFLA’s
independent stance, reconsider whether it is the appropriate vehicle for this activity, or
Whether it should be oriented more towards advising IFLA on ‘information society’ related issues, and referring other issues to established NGOs or UN or other inter-governmental bodies.
Recommendations – Existing Programmes
PAC Continue to expand PAC to bring in a wider
range of activities. Institute official evaluation for the programme. Propose the establishment of a new
programme for Preservation of digital information
Allocate responsibility for specific programme under PAC’s aegis.
Recommendations – Existing Programmes
UBCIM Continue core bibliographic/metadata activities and
publishing programme, but in a different structure, including XML and Dublin Core.
Unbundle UBCIM Endorse Die Deutsche Bibliothek’ offer to host
UBCIM Support proposal to transfer responsibility for
UNIMARC from Die Deutsche Bibliothek to NL Portugal from 2003.
Endorse proposal for a UNIMARC user consortium.
Recommendations – Existing Programmes
UAP Consider whether focus should be on ‘publications’
or ‘information’ – could be split up and activities merged with other programmes.
Need for a thorough study of development of UAP in a digital environment.
Need for an evaluation of the international interlending voucher system
Evolve programme towards resource sharing
[NB: IFLA had asked Mary Jackson to review the future of UAP. Her Report recommended it be closed. However, no formal notification has been received from IFLA on this]
Recommendations – Existing Programmes
UDT IFLANET maintenance should be continued
as a normal business activity of IFLA. Strongly support and deal with issues of
interconnectivity standards, unique resource names, and persistent identifiers.
Endorse plan for integration of non-IFLANET UDT activities into UBC activities; and support DDB’s offer to host the integrated activites.
Thank You