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Preliminary Private Sector M&E experience in the Northern Cape

Presentation to Inaugural South African Private Sector HIV and AIDS Monitoring and Evaluation Seminar

12 March 2009

Ms Liesel Köstlich, Northern Cape Facilitator – SABCOHA

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Contents

PurposePurpose

Northern Cape Project OverviewNorthern Cape Project Overview

Preliminary M&E ExperiencePreliminary M&E Experience

GoalGoal

Primary objectivesPrimary objectives

Process, progress & period Process, progress & period

Testing readinessTesting readiness

Preliminary data monitoring templatePreliminary data monitoring template

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Northern Cape Project Overview (1)

Purpose:

• To consolidate the private sectors response to the HIV and AIDS in the Northern Cape Province

• To strengthen cooperation and collaboration between business, government and civil society, within the Northern Cape Province

Goal:

• To strengthen the private sectors contribution to the goals and objectives contained in the NSP facilitating accountability through reporting

Primary objectives:

• To establish the SABCOHA Northern Cape Branch

• To develop Northern Cape private sector strategy on HIV & AIDS

• To obtain endorsement of the 4 zeros

• To facilitate requirements for effective implementation

• To develop consensus on monitoring & reporting

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Northern Cape Project Overview (2)

Process & progress:

• Stakeholder consultation: 45 medium & larger companies/ operations/associations, 15 NGOs, 20 government leaders including the Premier, MECs, District Mayor’s and DoH officials consulted. 80 participants at private sector conference in November 2008

• Information gathering: individual consultations, internet & survey conducted amongst 12/15 companies

• Leadership: national advisory committee, provincial steering committee, provincial working group

• Coalition establishment: governance protocol adopted. Election of the Board of Governors currently underway. Announcement to be made at business breakfast on 26 March 2009 in Kimberley.

• Strategy development: draft to be presented at the breakfast and released for public comment. Board tasked to adopt the final strategy in April 2009

Period: May 2008 – April 2009

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Testing readiness (1)

Northern Cape Private Sector Survey:

• Conducted a rapid telephonic survey amongst 12/15 companies

• To increase understanding of context, readiness & challenges prior to November conference

• Not audit of workplace programmes

• Each company individually profiled

• Underlying objective to mobilise information sharing

• Findings related to M&E:

– >50% have access to VCT & Treatment data through outsourced service providers

– Few companies consciously collect prevention data

– Data not reported widely internally or externally

– Prevailing perception: data systems meet internal requirements

– Majority willing to share data

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Testing readiness (2)

Northern Cape Private Sector conference:

• Called on participants to sign a pledge by handprint on canvas committing to 5 key objectives related to the project

• M&E Conference outcomes:

– Recognised the potential value of data monitoring

– Acknowledged current frameworks and systems inadequate and require improvement

– Obtained consensus on need for business to submit & aggregate data for reporting through a central mechanism

– Participants undertook to promote participation from respective companies/operations/associations

– Capacity and authorisation highlighted as challenges

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Preliminary Data Monitoring Template (1)

• Developed core set of indicators for company level reporting

• Scope: workplace & permanent employees

• Structure: 4 sections

– Company demographic data

– Management of workplace programmes: 6 components & 21 indicators

– Implementation of workplace programmes: 18 components & 76 indicators

– Contact details and authorisation

• Workplace programme indicators by NSP priority area:

– Prevention: 8 components & 41 indicators

– Treatment, care & support: 4 components & 19 indicators

– Research, monitoring & surveillance: 4 components & 10 indicators

– Human rights & access to justice: 2 components & 6 indicators

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Preliminary Data Monitoring Template (2)

• Certain indicators broken down into multiple data fields (e.g. male/female, sources of funding)

• Paper-based manual data template

• Agreed to pilot during April 2009 in Northern Cape to obtain a baseline as at end 2008

• Aim to get 20 – 25 companies/operations to submit data

• Individual company data to be treated confidentially

• Recognised that only partial data will be reported

• Report consolidated for districts (provided confidentially not compromised) and province

• Experiences and findings can inform the development of a national private sector data set

• Northern Cape comprehensive data set and indicators needs to be linked to adopted strategy

• Level of reporting influenced by lead agency for implementation

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Preliminary Data Monitoring Template (3)

• The longer the indicator period the less accurate the data

• Data monitoring template reported to:

– increase understanding and expectations of workplace programmes

– empower project managers and coordinators to improve implementation

• Additional messages:

– Trust relationship is a prerequisite for data sharing

– Facilitated access to clinical data is advantageous

– Processes are required for prevention and treatment

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Thank You

Acknowledgement of Sponsors:

• Project Sponsor: BHP Billiton Manganese R570,181.20

• Conference Sponsor: Kumba Iron Ore R183,000.00

Q&A welcome