Return to Campus Plan June 24, 2020...Return to Campus Plan June 24, 2020 The Seton Hill University...
Transcript of Return to Campus Plan June 24, 2020...Return to Campus Plan June 24, 2020 The Seton Hill University...
ReturntoCampusPlanJune24,2020
UpdatedJuly8,2020
TheSetonHillUniversityReturntoCampusPlanprovideskeystakeholderswiththeuniversity’sstrategiestoresumeon-campuswork,face-to-faceclassesandresidentiallivingwhenWestmorelandCountyisintheYellowand/orGreenPhaseofGovernorWolf’splantoreopenPennsylvania.Thisdocumentincludestheintensiveandfocusedplanningcurrentlyinplacetoprioritizeahealthy,safeandvibrantlearningandlivingenvironmentforSetonHillstudentsbasedonguidanceissuedbythePennsylvaniaDepartmentofEducationandtheCentersforDiseaseControlandPrevention.TheplanaddresseshowSetonHillwillmanagefourkeyareas:RepopulationofCampus;PreventionandMonitoring;ContainmentofIllnessifIdentifiedonCampusandShutdownofCampusifnecessary.SetonHill’sReturntoCampusPlanwillcontinuetoevolveandbeinformedbyCDCguidance,mandatesfromtheCommonwealthofPennsylvania,theincidenceofinfectioninWestmorelandCounty,theexistenceoftreatmentsand/orvaccinesforthecoronavirus,NCAAandPSACguidelinesandinstitutionaldecisions.
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TableofContentsI.Introduction.......................................................................................................................................................................3II.AboutSetonHillUniversity.........................................................................................................................................3III.RepopulationofCampus.............................................................................................................................................3
A.PhysicalDistancinginOffices......................................................................................................................4B.RemoteWork....................................................................................................................................................4C.High-RiskPopulations....................................................................................................................................4D.COVID-19TrainingforStudents,FacultyandStaff..............................................................................5E.ResidenceHallRepopulationPlan.............................................................................................................5
1)ResidentialCapacity.......................................................................................................................52)COVID-19StudentCodeofConduct/HousingContractAddendum................................63)ResidenceHallsMove-InProcess...............................................................................................6
IV.Prevention,MonitoringandSurveillance.............................................................................................................7A.Overview.............................................................................................................................................................7B.RoleoftheOfficeofCounseling,DisabilityandHealthServices.....................................................7C.TestingforCOVID-19......................................................................................................................................8D.ContactTracingProtocol..............................................................................................................................9E.GeneralPPEandPersonalHygieneGuidelines...................................................................................11F.ResidenceHallPPE/PhysicalDistancing/PersonalHygieneGuidelines....................................12G.DailySelf-ScreeningProtocol....................................................................................................................12H.TemperatureChecks....................................................................................................................................14I.FacultyandStaffSickLeave.........................................................................................................................14J.TeachingandLearningDuringCOVID-19..............................................................................................15
1)AlternativeAcademicCalendar................................................................................................152)PotentialTeachingModalities...................................................................................................153)AcademicSupportServicesandVirtualSolutionCenter.................................................164)MonitoringStudentHealthandAbsenteeism......................................................................165)CenterforOrthodontics..............................................................................................................176)ClinicalPlacements.......................................................................................................................177)StudentTeaching...........................................................................................................................178)Internships.......................................................................................................................................189)StudyAbroad...................................................................................................................................1810)ServiceExperiences...................................................................................................................18
K.UniversityDiningOperations....................................................................................................................18L.FacultyandStaffBreakRooms/Kitchens..............................................................................................19M.CommonSpaces.............................................................................................................................................19N.CampusTrafficPatterns..............................................................................................................................19O.StudentProgrammingAdjustments.......................................................................................................19
1)StudentRecreationandFitnessCenters................................................................................192)IntercollegiateAthletics..............................................................................................................203)IntramuralProgramming...........................................................................................................204)CampusEventsandStudentActivities...................................................................................20
P.CampusShuttles.............................................................................................................................................21Q.CampusGuestPoliciesandScreeningProtocols................................................................................21R.CleaningProtocols........................................................................................................................................22
V.ContainmentofIllness.................................................................................................................................................22A.QuarantineandIsolationHousingProcess..........................................................................................22B.QuarantineandIsolationofNon-ResidentStudents,FacultyandStaff......................................23C.CleaningProtocols–PositiveCases.........................................................................................................23D.TemporaryClosures.....................................................................................................................................23E.TravelRestrictions........................................................................................................................................24F.Communications.............................................................................................................................................24G.Vaccine..............................................................................................................................................................25
VI.ShutdowninCaseofResurgence............................................................................................................................26VII.LegalConsiderations.................................................................................................................................................25VIII.Conclusion...................................................................................................................................................................26
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Sources..........................................................................................................................................................................27Appendices..................................................................................................................................................................28
I. INTRODUCTION ThisdocumentrepresentsSetonHillUniversity’scurrentplansforthereturnofemployeesandstudentstocampusandresumingin-personinstructionandresidentiallivingduringtheCOVID-19pandemic.SetonHill’splanfollowsthePennsylvaniaDepartmentofEducation’sguidelinesfortheresumptionofface-to-faceclassesandresidentiallivingforcollegesanduniversitiesunderthe“YellowPhase”and“GreenPhase”ofGov.TomWolf’splantoreopenPennsylvania.TheplanrepresentsSetonHillUniversity’sbestinformationtodateonhowtheuniversitycansafelyoperatein-personclassesaswellasresidentialanddiningfacilities.SetonHill’splanningwillcontinuetoevolvebasedonupdatedinstitutionaldecisions,theprevalenceofCOVID-19inWestmorelandCountyandsurroundingareasandadditionalguidelinesfromlocal,stateorfederalauthorities,including,butnotlimitedtotheCentersforDiseaseControlandPrevention,theCommonwealthofPennsylvania,theNCAAandPSAC.Ultimately,thisplanwillbalancetheuniversity’sconcernforthehealth,safetyandwellbeingoftheentireSetonHillcampuscommunitywithourmissionofprovidingourstudentswithaliberalartseducationcomplementedbyprofessionalpreparationinavibrantlearningandlivingenvironment.AnyproposalscontainedinthisplanaresubjecttotheevolvingrulesandguidanceissuedbytheU.S.CentersforDiseaseControlandPrevention(CDC);PennsylvaniaGovernorTomWolf;thePennsylvaniaDepartmentofHealth;thePennsylvaniaDepartmentofEducation;theNCAA;andthePennsylvaniaStateAthleticConference(PSAC).
II. ABOUTSETONHILLUNIVERSITY
Charteredin1918,SetonHillUniversityisanationally-recognizedCatholiccoeducationalliberalartsuniversityfoundedbytheSistersofCharity.TheUniversityislocatedinsouthwesternPennsylvania’sLaurelHighlands,approximately35milesfromPittsburgh.AnAppleDistinguishedSchoolsince2012,SetonHillUniversitycontinuestoberecognizedforitsdistinctiveeffortstointegratemobiletechnologythroughoutthecampusbyprovidingtheentireuniversitycommunitywithboththetoolsandthesupporttheyneedtoenrichteachingandlearning.Withmorethan80undergraduateprograms,14graduateprogramsandanAdultDegreeProgram,SetonHillprovidesworld-classprofessionalpreparationundergirdedbytheliberalarts.SetonHillhasalsobeennamedamongtheBestRegionalUniversitiesandasaBestValueSchoolintheNorthbyU.S.News&WorldReport.
III. REPOPULATIONOFCAMPUSInMarch2020astheimpactoftheCOVID-19pandemicbeganbeingfeltintheUnitedStatesandintheeasternpartofPennsylvania,SetonHillUniversityadministratorsquicklyimplementedaplantohaltallin-personclasses,closeuniversityresidencehallsandmoveallemployeestoremoteworkexceptthosedeemedessentialforsafetyandcontinuityofoperations.SetonHilltooktheseactionsoutofanabundanceofcaution,beforelocalcases
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ofCOVID-19werereportedinWestmorelandCounty,andbeforeGov.TomWolfclosedallnon-life-sustainingbusinessesinPennsylvania.OnMay15,Gov.TomWolfmovedWestmorelandCounty–thehomeofSetonHillUniversity–intotheYellowPhaseofhisreopeningplanforPennsylvania.Assuch,SetonHillUniversityispermittedtohaveadministrators,facultyandstaffoncampustoprepareforthearrivalofstudentsoncampusinthefall.Still,mostemployeesremainedworkingremotelyduringthisYellowPhase.OnJune5,WestmorelandCountyenteredtheGreenPhaseofGov.Wolf’splan.Assuch,SetonHillUniversityemployeeswillbeginasafeandstrategicreturntoon-campusworkbeginningJuly6.Thefollowingsectiondetailsplansfortherepopulationofcampusbybothemployeesandstudentsandtheprotocolsthatmustbefollowedtoprioritizethehealthandsafetyoftheentireuniversitycommunity.
A. PhysicalDistancinginOffices
Inordertofacilitatethereturnofemployeestocampus,SetonHillwillmodifyhigh-densityworkspacesbyinstallingplexiglassandotherbarrierstoensureproperphysicaldistancing.Staffandfacultywiththeirownofficeswillbeencouragedtoclosetheirofficedoorswheneverpossible.Employeesmayberequiredtoobservenewstaggeredworkstartandstoptimestopreventgatheringsoflargegroupsenteringorleavingthepremisesatthesametime.Supervisorswilladviseemployeesofapplicableshiftchanges.
B. RemoteWork
Insomecases,remoteworkmaystillberequiredand/orallowedevenwhentheuniversityisoperatingundertheGreenPhase,particularlytoaccommodatephysicaldistancingmeasuresinhigh-densityofficeareas.Remoteworkmayalsobenecessaryifchildcareissuesariseduetotheongoingpandemic.Supervisorswillworkwithindividualemployeesonremoteworkplans.
In-personmeetingswillcontinuetobelimitedandwebortelephonicplatformswillbeencouraged,particularlyforlargemeetingformats,evenwhenallpartiesareoncampus.In-personmeetingswillnotexceed75percentofaroom’scapacitywithphysicaldistancingofsixfeetbetweenparticipantsrequired.C. High-RiskPopulationsSetonHillwillworktoprovidereasonableaccommodationsforpopulationswithinitscommunitywhoareathigherriskforhealthcomplicationsduetoCOVID-19.
Employeeswhobelievetheyfallinahigh-riskcategoryforCOVID-19complicationshavebeenaskedtoself-identifytotheOfficeofHumanResources.SetonHillwillworktoprovidereasonableaccommodationstoemployeesbasedonguidelinesissuedbytheEqualEmploymentOpportunityCommission(EEOC).
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Studentsinhigh-riskpopulationswillbeaskedtoself-identifytotheOfficeoftheRegistrarsothatreasonableaccommodationscanbemadeasneeded.
UseofelevatorswillbereservedforvulnerablepopulationsandthoseSetonHillcommunitymembersunabletotakethestairs.
D. COVID-19TrainingforStudents,FacultyandStaff
PriortothebeginningoftheFall2020semester,allSetonHillUniversitystudentsandemployeeswillberequiredtoparticipateinavideotrainingpreparedbySetonHillpersonnelinvariousareas(HealthServices,Faculty,Custodial,DiningServices,ResidenceLife)onuniversitypoliciesandproceduresrelatedtoCOVID-19aswellasbestpracticesforstayinghealthyandavoidingthespreadofthevirus.ThevideowillberequiredviewingbeforeastudentoremployeeisabletologintoMySHUpriortotheFallsemester.Employeesandstudentswillbeeducatedonproperhandwashing,physicaldistancing,theuseofmasks,howtopreventcontractingandspreadingviruses,contacttracing,andhowtoassistSetonHillthroughthispandemic.
Thevideopresentationwillincludeashortquizthatstudents,facultyandstaffmusttake.Studentswillalsoacknowledgeandelectronicallysignasocialcontractafterwatchingthevideoandtakingthequiz.Oncethesestepsarecompleted,theuserwillbeabletofullyaccessMySHU.E.ResidenceHallRepopulationPlanAsaresidentialinstitution,SetonHillUniversity’sgoalistoprovideon-campushousingtostudentsaslongasitremainssafetodoso.SetonHillhasdevelopedthefollowingplansinordertorepopulateresidencehallsoncampusinthesafestwaypossible.
1)ResidentialCapacity
Undernormalcircumstances,SetonHillUniversitycanhouseupto945undergraduatestudentsinitsresidencehalls.Giventhecomplexitiesanduncertaintiessurroundingresidentialhousingduringthepandemic,theuniversityisplanningforthreemainscenariosifwearepermittedtohousestudentsintheFall2020semester.
Thefirstreducesstudenthousingcapacitytoaround900shiftingallthreepersonroomstotwopersonroomslimitingallindividualbedroomstonomorethantwopeople.Thesecondreducesstudenthousingcapacitytoaround800students,anticipatingthatmorestudentsthanusualwillrequestsinglerooms.
Thethirdscenarioreducesstudenthousingcapacitytoaround600students,anticipatingthatgovernmentregulationsmayprohibitSetonHillfromhousingmultiplestudentsinthesamebedroom.
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SetonHillwillprefertoenactscenarioonelimitingstudentstonomorethantwoperbedroomifallowed.Theuniversitybelievesthatifon-campushousingisnotavailable,morestudentswillchoosetolivetogetherinoff-campushousingwithnostringentcleaningprotocolsorphysicaldistancingprocedures,increasingthelikelihoodofthesestudentscontractingCOVID-19.SetonHillUniversitywillalsosetasideseparatehousingunitsforstudentswhomayneedisolationandquarantineduetoprobableorconfirmedexposuretoCOVID-19.
Theuniversityisalsoexploringresidentialopportunitiesoffcampusifneededtoaccommodatestudentswhoneedhousing.
2) COVID-19StudentCodeofConduct/HousingContractAddendumSetonHillstudentswillplayacriticalroleinmitigatingthespreadofCOVID-19ontheuniversity’scampusandintheoutsidecommunity.
AllstudentswillberequiredtoreviewaCOVID-19mitigationtrainingvideo(mentionedearlierinthedocument)beforebeingallowedtoaccessMySHUpriortothestartoftheFall2020Semester.
Inaddition,allstudentswillberequiredtoreviewandsignaSetonHillUniversityCOVID-19StudentCodeofConductoutliningtheirrolesandresponsibilitiesfortheirpersonalhealthandthehealthandsafetyofothersoncampusandinthecommunity.TheStudentCodeofConductwilloutlinerequirementsformaskwearing,physicaldistancing,testing,quarantineandisolation,andcontacttracingandwouldallowforremovalfromcampusifastudentrefusestofollowtherulesimposedbytheuniversityand/orgovernmentandhealthofficials.
ResidentstudentswillberequiredtosignaHousingContractAddendumthatoutlinesparticularrulesandregulationsimposedonresidentstudents.TheHousingContractAddendumwouldoutlinerequirementsforwearingamaskincommonareasofresidencehalls,physicaldistancinginloungesandothercommonresidencehallspaces,andtheprohibitiononguestsfromoutsidecampusinresidencehalls,andwouldallowforremovalfromresidencehallsifastudentrefusestofollowthecontractrequirements.
3) ResidenceHallsMove-InProcess
SetonHillUniversitywillsignificantlyexpandthetimeframeforitsmove-inprocesstoallowforthegreatestamountofphysicaldistancingpossible.
TheuniversitywillcontinuetofollowitsnormalprotocolofRAstaffmovinginfirstfollowedbyfallsportsathletesbeforemove-inforfirst-yearstudentsandthegeneralresidentstudentpopulationwouldbegin.
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Residentstudentswillbeassignedaone-hourwindowformove-in.Thewindowswillbeassignedtoreducethenumberofresidentswhowillbemovingintooneareaatthesametime.First-yearstudents–whotraditionallyareassistedbystudentvolunteersonmove-inday-willbeassignedasmallgroup(3-4people)ofspecialstafforstudentvolunteerconciergeswhowillassistinthecompleteunloadingoftheirvehiclebeforemovingtoassistanotherassignedstudent.TheconciergeswillfollowphysicaldistancingandwearappropriatePPE,includingamaskandgloves.Theconciergeswillensuretheyfollowproperhygienerequirementsbeforemovingtotheirnextassignedfirst-yearstudent.
Internationalstudentswhoarecomingtocampusfromabroadand/orfromdomesticCOVID-19hotspotsasdefinedbytheCentersforDiseaseControlandPreventionwillneedtoquarantinefor14daysinanon-campuslocationorinanareanotunderashelter-in-placeorstay-at-homeorder.SetonHillUniversitywilllimitthenumbersoffamilymembers,friendsand/orotherswhocanassisteachstudentduringmove-in.Onlytwosupportpersonswillbeallowedoncampusperresidentstudent.Inaddition,theuniversitywillreservetherighttoconducttemperaturechecksofresidentstudentsandtheirtwosupportpersonsintheeventsuchtemperaturechecksarerequiredbystateorfederalauthorities.SetonHillwillincludeinformationaboutanysuchrequirementsinitsmove-incommunicationstoresidentstudents.
IV. PREVENTION,MONITORINGANDSURVEILLANCE
A.Overview Asaresidentialcollegecampusengagedinface-to-facelearning,SetonHill
UniversitymustbepreparedtoimplementaCOVID-19planwithdiseaseprevention,monitoringandsurveillanceasakeycomponent.ThissectionoftheSetonHillUniversityReturntoCampusplanwilldetaileffortsinpreventingthespreadofdisease;monitoringtheSetonHillcommunityforearlysignsofillness,includingfever;testingproceduresforfaculty,staffandstudentsuponarrivaloncampusifsuchtestingcapabilitiesareavailableandadvisableaswellasduringthecourseoftheacademicyearinthecaseofsuspectedcases;adoptingcontacttracingproceduresincaseofsuspectedorconfirmedcasesofCOVID-19inthecampuscommunity;andinformingfaculty,staffandstudentsonbestpracticestocombatthevirus.SetonHill’seffortsonearlydetectionandpromptisolationofnewcasesandthosewhohavebeenexposedwillhelptheuniversitytogreatlymitigateCOVID-19transmissionthroughtheuniversitycommunity.
B.RoleoftheOfficeofCounseling,DisabilityandHealthServices
TheOfficeofCounseling,DisabilityandHealthServicesatSetonHillwillbeasubstantialresourcefortheuniversitycommunityindevelopingandmaintainingprotocolsandforimplementingplansrelatedtoCOVID-19testing,diagnosis,
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contacttracing,andisolationandquarantineofmembersofthecampuscommunityasneeded.
SetonHillcurrentlyhasoneNursePractitioneronstaff.Theuniversityisintheprocessofhiringanadditionalnursetoaccommodatetheneedsoftheuniversity’sgrowingstudentpopulationandthespecialcircumstancesrelatedtothepandemic.
TheOfficeofCounseling,DisabilityandHealthServices,andinparticulartheNursePractitioner,willserveastheuniversity’skeyconnectionwiththePennsylvaniaDepartmentofHealthand,inparticular,itsWestmorelandCountyoffice.Byservingasthepointareaofcontact,theofficeanditsstaffwillregularlycommunicatewiththeDepartmentofHealthtorelayinformationaboutknowncasesofCOVID-19oncampusaswellasreceiveimportantinformationoncommunityspreadofCOVID-19.Inaddition,SetonHillwillrenovatetheuniversity’sHealthCentertoincludetheadditionofanotherexaminationroomtoaccommodateadditionalexaminations.TheOfficeofCounseling,DisabilityandHealthServiceswillcontinuetoprovidestudents,facultyandstaffwithhealthandwellnessopportunities,includingvaccinationandtestingclinics(e.g.influenza,shingles,tuberculosis),andeducationalmessagingtopromotehealthychoices.
C.TestingforCOVID-19Theriskofinfectionexistsuntilweareabletoachieveherdimmunitythroughimmunizationoractualinfectionandrecovery.Todate,therearenovaccineorpreventativemedicationsonthemarket;untilthattime,physicaldistancing,properhandwashingandhygiene,wearingfacemasks,disinfectingsurfaces,viraltesting,contacttracing,isolation,andquarantineareourbeststrategiestocontrolthespreadofCOVID-19.
TheCDCdoesnotrecommendtestingasymptomaticindividuals;however,guidelinespublishedbyAmericanCollegeHealthAssociationonMay7,2020state:“Returntoanactiveon-campusenvironmentwilldependuponwidespreadtesting,contacttracing,andisolation/quarantineofillandexposedindividualsbothoncampusandinthecommunity.”
Clinicalguidelinesbasedonbestpracticearefluidandwillrequireconstantupdating.SetonHillUniversityisdevelopingCOVID-19testingaccountswithQuestDiagnosticsandExcelaHealth.SetonHillisconsideringUniversalTestingforallfaculty,staffandstudentspriortothestartoftheFall2020Semesterandatthebeginningofsubsequentsemestersasneeded.Universaltestingmaybedependentontheavailabilityofatestingprogram,inparticulartheavailabilityofRapidResponseTests,insouthwesternPennsylvania.SetonHillwillcontinuetoupdatethecampuscommunityonprotocolsforUniversalTestingifandwhentheybecomeavailable.
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SetonHillwillreservetherighttoteststudents,facultyandstaffcomingfromCOVID-19hotspotsdomesticallyandinternationallyandwill,followingexistingCDCguidelines,requiretestsofthosewhoshowsymptomsofCOVID-19andthoseexposedtootherswhohavetestedpositive.
Intheeventitisneeded,aprivateoutdoorareawillbereservedforCOVID-19testingoncampus.
Anystudents,facultyorstaffwhotestpositivewillberequiredtoquarantineuntiltheyareretestedandreceivetwonegativetestresultsatleast24hoursapartaslongassuchtestingisaccessible.Ifitisdeterminedbyamedicalprofessionalthatonememberofasuiteorroommatepairneedstobetested,theneveryonelivingtogetherwillneedtobetested.Allstudentsinroomsthatshareaprivatebathroomwillquarantineinthatspacewhileawaitingresults,andallstudentsinroomsthathaveahallbathwillbequarantinedinanotherlocationuntiltheresultsarereceived.
o Ifanyonetestspositive,theywillbeaskedtorelocatetotheirprimaryresidenceifpossibleandiftheyareabletotravelthereusingprivatetransportation.
o Ifstudentscannotreturntotheirprimaryresidence,anystudentinaresidencehallwithsharedbathroomswillberelocatedtoanotherlocationforisolation.
§ Forsuiteswithprivatebathroomstheratiooftheroomwillbeassessed.Ifthereare2ormorestudentsthattestpositivetheyshouldremaininthatlocationinisolation,andtheremainingstudentswithnegativetestswillberelocated.Whenthestudentswhotestedpositiverecoverandproducetwonegativetests,cleaningofthespacewilltakeplaceandtherelocatedstudentscanreturntothespace.
Throughouttheacademicyear,students,facultyandstaffwillbesubjecttotestingassymptomsariseandasaresultofpositivetestswithinthecampuscommunity.
D.ContactTracingProtocolContacttracingisakeystrategyforpreventingfurtherspreadofCOVID-19.Itistheprocessofidentifyingandsupportingindividualswhohavebeenincontactwithindividualswhohaveasuspected,orconfirmed,COVID-19infection.ContacttracingispartofamultifacetedapproachtofighttheCOVID-19pandemicandmitigatediseasetransmission.SetonHillstafffromtheOfficeofCounseling,DisabilityandHealthServicesaswellastheDivisionofStudentAffairshasparticipatedinvariousonlinetrainingofferingsinregardstoContactTracing.KeystaffmemberswillalsobeparticipatinginanextendedcourseofferedthroughtheCommunityCollegeofAlleghenyCounty.AdditionalSetonHillstaffaswellasResidentAssistantswillbetrainedinpropercontacttracingprotocolsandwillbeengagedincontacttracingeffortsasnecessary.
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Ifanappropriatemobileapplicationisavailable,SetonHillstudents,facultyandstaffwillberequiredtodownloaditontheirmobiledevicestoallowforpropercontacttracing.
MembersoftheContactTracingTeaminclude:
• CaseInvestigator• ContactTracers• CareCoordinators• MedicalProfessionals• RepresentativesfromthePennsylvaniaDepartmentofHealth
StepsofContactTracing(refertothe“ContractTracingDocument”intheAppendicesforin-depthdetailsofallthestepsaswellasresourcesmentionedintheprotocol).Step1:
• InitialnotificationofPersonUnderInvestigation(PUI);thiswillbedonewithin24hoursafteraPUIisidentified.
o ProvidePUIwithisolationguidelinesandhealtheducation(e.g.,symptomsofCOVID-19andwhentoseekmedicalcare)
Step2:• InterviewthePUI
o Discussconfidentialityandverifydemographics(referto“InterviewScriptsforContacts”)
o ObtainalistofindividualswithwhomthePUIhadclosecontactwithin48hoursbeforetheonsetofsymptoms.
§ Aclosecontactissomeonewhowaswithin6feetofaninfectedpersonforatleast15minutesfrom48hoursbeforeillnessonsetuntilthetimethepatientisisolated
o ReviewSwipeCarddataand/oravailablecontacttracingappdataforthePUItodeterminewheretheyhadbeenoncampustoallowforanynecessaryclosureandcleaningofspaces.
Step3:• LocateandnotifyclosecontactsthatmayhavebeenexposedtoCOVID-
19.• Closecontactswillbeinstructedtostayhome,maintainphysical
distancing,andself-monitorforsymptomsofCOVID-19(e.g.,fever,cough,orshortnessofbreath)until14daysfromthelastdateofexposure.
• TheContactTracingteamwillnotifytheProvost’sOfficeofanyfacultywhoneedtobeinformedofstudentabsencesduetoisolation/quarantine;
• TheContactTracingteamwillnotifyStudentAffairsofResidentStudentswhoneedtobeisolatedsothatproperstepscanbetaken,includingthedeliveryofmeals.
• CounselingwillbeprovidedonhowtopreventfurtherspreadofCOVID-19;contactsmayalsobereferredformedicalcareand/ortootherpreventionservices.
Step4:• Monitorcontacts
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• FollowupwithcontactstomakesuretheyarefollowingquarantineinstructionsandtotrackthedevelopmentofanypotentialCOVID-19symptoms.
• Refertocommunityresourcesifadditionalassistanceisneeded.Closingoutacase:
• Consultationwillbemadewiththemedicalprofessionalswhencontactscanbedischargedfrommonitoringsincemultiplefactorsneedtobeconsidered,suchasnumberofdaysthathavepassedsincesymptomsfirstappeared(ifsymptomatic);thenumberofdaysthathavepassedsincesymptomsended(ifsymptomatic);thenumberofdaysthathavepassedwithoutanysymptomssincethepotentialexposuretoCOVID-19;andCOVID—19testresults.
• Contactswillbeprovidedwithcommunitymitigationactions(suchashand-washinghygiene,practicingsocialdistancing,coveringmouthandnosewithaclothfacecoverwhenaroundothers,cleaninganddisinfectingfrequentlytouchedsurfacesdaily).
E.GeneralPPEandPersonalHygieneGuidelines Uponthereturntocampus,SetonHillemployees,studentsandcampusguestswill
berequiredtowearmasksasrecommendedbytheCDCandPennsylvaniaDepartmentofHealth.
TheUniversitywillprovideemployeesandstudentswithnon-medicalmaskswhen
theyreturntoworkandcampus.SetonHillalsoapprovesmasksobtainedormadebyemployeesandstudents,accordingtoPennsylvaniaDepartmentofHealthguidelines.TheDepartmentofHealthrequestsnon-medicalpersonneluseclothorfabricmasksinordertoconservesurgicalandN95masksforhealthcareworkers.
Theseclothmasksarepreferablymadeusing100percentcottonmaterial.
Instructionsformakingfabricmaskscanbefoundathttps://www.health.pa.gov/topics/disease/coronavirus/Pages/Stop-the-Spread.aspx.
Allfabricmasksmustbewashedaftereachuseandshouldnotbeusedwhendamp
orwet. Employeesmustwearthemaskswhileoncampus,exceptduringbreaktimewhen
theyareeatingordrinking.Duringbreaktime,employeesmustcontinuetomaintainphysicaldistancing.Employeesarerequiredtowearmaskswhileonpremisesinpublicareassuchashallwaysandrestrooms.Ifanemployeeisworkingaloneinaprivateoffice,theymayremovethemask.
Studentsmustalsowearmaskswhileoncampus,exceptwhileeatingordrinking
butmustmaintainphysicaldistanceduringmealtime.Studentsmayalsoremovemasksintheirresidencehallroomsaslongasphysicaldistancingspaceisadequateandavailable.
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CampusGuests,includingprospectivestudentsandtheirfamilies,alumniandfriends,andbusinessvendorsmustwearmaskswhenoncampus.Ifvisitorsdonothaveamask,theUniversitywillprovideone.Accesstocampuswillbedeniedforindividualsnotwearingmasks.Anexceptionwillbemadeforindividualswhocannotwearamaskduetoamedicalcondition(includingchildrenundertheageof2years).
Allemployees,studentsandguestsmustwashtheirhandsorusehandsanitizer
regularlytopreventthespreadofcoronavirus.
IncreasedsignagewillnotifymembersoftheSetonHillcommunityandguestsofrequiredsafety,personalhygieneandphysicaldistancingrequirements.
F.ResidenceHallPPE/PhysicalDistancing/PersonalHygieneGuidelines
Commonareasinresidencehalls,includingkitchens,lounges,laundryrooms,andfitnesscenters,willremainopenforstudentuse.However,somefurnitureand/orequipmentwillberemoved/movedtoallowforproperphysicaldistancinginthesecommonareas.
Residentstudentsmustalsowearmasksanytimetheyareinacommonareaoftheirresidencehall.
ResidencehallcommonareaswillbecleanedtwicedailybySetonHillcustodialstaff.Studentsshould,however,shouldhelptomaintainthecleanlinessofthesecommonareasaftertheyhavefinishedusingthem.Adjustments,includingphysicalbarriersorcapacityrestrictions,maybeimplementedinsharedbathroomandshowerspacesinresidencehallstoallowforphysicaldistancing.
Handsanitizerwillbewidelyavailableincommonareasofresidencehalls.Studentsmustwashtheirhandsorusehandsanitizerregularly.
Signsandpostersremindingstudentsofpersonalhygiene,PPEandphysicaldistancingrequirementswillbepostedthroughoutresidencehalls.
GuestsfromoutsideSetonHillUniversitywillnotbepermittedinsideresidencehalls.
Studentswhoareusingimmunosuppressivedrugorwhohavemedicalconditionssuchasasthma,diabetes,heartdisease,HIV,morbidobesityorothersthatmayputthemathighriskforCOVID-19illnessandcomplicationswillbeaskedtoself-reporttotheOfficeoftheRegistrartodeterminereasonableaccommodationsthatcanbemadeintheresidencehalls.
G.DailySelf-ScreeningProtocol
Allemployees,students,contractstaff(includingAramark,Xerox,andBarnesandNobleemployees)andindependentcontractorsoftheSetonHillUniversity
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communityarerequiredtoconductaCOVID-19DailySelf-Checklistpriortoleavingone’sresidence,residencehallroomand/orarrivingoncampuseachday.ThisscreeningisbeingusedtopromotetheUniversity’sresponsetotheCOVID-19pandemicandtopromoteemployeeandcampussafety.Allemployees,contractstaffandindependentcontractorsmustalsopracticephysicaldistancingandwearamaskwhileoncampus.COVID-19DailySelf-Checklist
•DoyouhaveaFever(temperatureover100.4F)withouthavingtakenanyfeverreducingmedications?
•DoyouhaveaCough?•DoyouhaveShortnessofBreathorDifficultyBreathing?•DoyouhaveChills?•DoyouhaveMuscleAchesand/orMusclePain?•DoyouhaveaSoreThroat?•DoyouhaveNewLossofTasteorSmell?•DoyouhaveNausea,Vomitingand/orDiarrhea?•Haveyou,oranyoneyouhavebeeninclosecontactwith,beendiagnosedwithCOVID-19,orbeenplacedonquarantineforpossiblecontactwithCOVID-19withinthepast14days?•Haveyoubeenaskedtoself-isolateorquarantinebyamedicalprofessionaloralocalpublichealthofficialwithinthepast14days?
IfyoureplyYEStoanyofthequestionsinthechecklist,pleaseSTAYHOMEorinyourRESIDENCEHALLROOMandfollowthestepsbelow:
•Employees,ContractStaffandIndependentContractors:o ContactyoursupervisorANDo Contactyourhealthcareproviderforfurthermedicalguidance.
• Students:• ContactyourfacultyifyouwillbemissingclassAND• ContactHealthServicesforfurthermedicalguidance.•Ifyouarehavinganemergencysuchastroublebreathing,persistentpain
orpressureinyourchest,feeldisorientedorconfused,havebluishlipsorface,orhaveanysymptomsthatareconcerningtoyou,immediatelycall911;notifytheoperatoryoumighthaveCOVID-19.Ifpossible,putonaclothfacecoveringbeforeEMSarrives.Ifemployees,contractstafforindependentcontractorsorstudentsstartfeelingsickduringtheirshiftorinclass,followthestepsabove.Donotreporttoworkorclassifyou:
•ArecurrentlybeingtestedforCOVID-19(isolationisrequired)•Aresick(withanytypeofillness).Supervisorsmaysendanemployee
homeiftheycometoworksick•Receivednotificationfrompublichealthofficials(stateorlocal)thatyou
areaclosecontactofaconfirmedcaseofCOVID-19.(requiresa14-dayhomequarantine)
•Arecaringfor,orlivewith,someonewhohasbeennotifiedofpotentialexposureand/oryouareinquarantine.
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IndividualswhohavehadsymptomsconsistentwithsuspectedorconfirmedCOVID-19orwhohavetestedpositiveforCOVID-19andhaveself-isolated(stayedhome)foratleast14daysaftersymptomsfirstappearedmustbeabletoproduceevidenceoftwonegativeCOVID-19testsadministeredatleast24hoursapartifsuchtestingisavailable,inordertoreturntoworkorschool.Employees,contractstaffandindependentcontractorscanobtainteststhroughtheirhealthcareproviders.StudentswillhaveaccesstotestingthroughtheHealthServicesOffice.Ifanemployee,contractstafforindependentcontractorhasdifficultyobtainingatest,theHealthServicesOfficewillprovideassistanceasneeded.IfanindividualhasnevertestedforCOVID-19buthasanalternatediagnosis(e.g.,testedpositiveforinfluenza),criteriaforreturntoworkshouldbebasedonthatdiagnosis.Intheeventanemployee,student,contractstafforindependentcontractorisdiagnosedwithCOVID-19,SetonHillUniversityreservestherighttorequiretestingand/orisolationofclosecontactsoncampusasidentifiedthroughcontacttracing.Enhancedtemperaturescreeningsmayalsobeimplementedthroughoutcampusand/orinindividualbuildingsdependingonthelevelofmovementtheindividualwhotestedpositivehadoncampuspriortobecomingilland/ordiagnosis.
H.TemperatureChecks
AcommonsymptomassociatedwithCOVID-19isalow-gradefeverthatincreasesovertime.SetonHillrequiresthatemployees,students,contractstaffandindependentcontractorstaketheirtemperatureathomebeforecomingtocampusorleavingtheirresidencehallroomasdescribedintheSelf-ScreeningProtocol.Thosewithtemperaturesabove100.4degreesFahrenheitshouldnotgotoworkorclass.Inaddition,temperaturestationswillbeavailableoncampusformembersofthecampuscommunitytochecktheirtemperatureintheeventtheybegintofeelfebrileand/orillwhileoncampus.GuesttemperatureswillbetakeninaccordancewiththeGuestScreeningPolicy.
I.FacultyandStaffSickLeave
Duringthepandemic,andthroughtheendofFY2021(June30,2021),employeeswhoare,orbelievetheyare,sickfromCOVID-19shouldstayhomeandnotreporttowork.Forstaff,timeoffforthisreasonwillnotresultinareductionofcurrentsicktimeaccumulation.EmployeesmustinformHumanResourcesandremaininregularcontactwiththeirimmediatesupervisors.
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J. TeachingandLearningDuringCOVID-19DespitethechallengespresentedbytheCOVID-19pandemic,themissionofSetonHillUniversityremainsthesame.Wemustcontinuetoeducatestudentstothinkandactcritically,creatively,andethicallyasproductivemembersofsocietycommittedtotransformingtheworld.
Maintainingface-to-faceteachingandlearningopportunitiesfortheSetonHillcommunitywhileensuringthesafetyoftheentirecommunitywilltakeacreativeandcollaborativeapproach.
1) AlternativeAcademicCalendar
SetonHilliscurrentlyplanningtooperateunderanalternativeacademiccalendarfortheFall2020Semester.
Underthisplan,theuniversitywillbegintraditionalclassesonMonday,August17–aweekearlierthanoriginallyscheduled.ClasseswillcontinueuninterruptedthroughthetraditionalFallBreakinOctoberandclasseswillendpriortoThanksgiving.ThereisnochangetothescheduleforSandMsessions.ThisstreamlinedapproachisdesignedtolimitstudentandfacultytravelduringthesemesterandlimittheintroductionofCOVID-19tothecampuscommunityfrompotentialhotspotsinotherpartsofthecountryorworldasidentifiedbytheCentersforDiseaseControlandPrevention.PleaserefertotheAppendicesfortheAcademicCalendarandFinalExamSchedule.
2)PotentialTeachingModalities
SetonHillUniversityfacultywillconsideravarietyofteachingmodalitiestoaccommodatetheneedtomaintainphysicaldistancingprotocolswhilestillprovidingstudentswithahigh-qualityeducation.
SetonHillfacultywillengageinworkshopsduringtheSummerof2020throughSetonHill’sInnovativeTeachingandLearningCenterthatwillprovidethemadditionalstrategiestohelpthemprepareforavarietyofteachingmodalitiesthatmayberequiredbecauseofCOVID-19.
SetonHillwillprioritizein-personinstructionforcourseswhereacademicoutcomescannotbeeasilyachievedormeasuredinvirtualformats,includingvisualandperformingartsclasses,sciencelaboratories,andhealthcareclinicallabsandexperiences.
Theuniversitymaylimitclasssizesbasedonavailableclassroom,studioorlaboratoryspaceandanygovernmentrequirementslimitinglargegatherings.WhileSetonHilltraditionallyofferssmallclasssizes,classroomspaceswillbereconfiguredtoallowforappropriatephysicaldistancing.Insomecases,ahybridmodeofinstructionmaybeutilizedwherestudentsmayattendthesameclassbothin-personorvirtuallyondifferentdaystolimitthenumberofstudentsinagivenspaceatonetime.
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Facultywillcloselymonitorandtrackin-personattendanceinclassesaswellasseatingarrangementsinordertofacilitatecontacttracingintheeventofanexposure.Facultywillalsodevelopattendancepoliciesthatsupportstudentswhobecomeillanddonotcreatebarrierstostudentsuccess.
Throughtheirsyllabi,facultywillencouragestudentstocommunicatewiththemregardingtheirhealthstatusandanychangesthatwouldnecessitatevirtuallearning.
FacultywillcontinuetoworkwithDisabilityServicestoprovidereasonableaccommodationsforstudentswithdisabilitieswhenremoteworkisnecessary.Studentswithmedicalconditionsthatputthematahigher-riskforCOVID-19complicationsshouldself-identifytotheOfficeofCounseling,DisabilityandHealthServicesortheRegistrar’sOffice.Facultyadvisorswillworkwithstudentstomakereasonableaccommodationsforcoursework.SetonHillwillworkonacase-by-casebasiswithstudentswhocannotattendin-personclassesduetoaCOVID-19diagnosisand/orrequiredquarantineorisolation.IntheeventthatWestmorelandCountymovestotheRedPhaseand/ortheuniversityisnotpermittedtoholdin-personclassesduetolocal,stateorfederalregulations,SetonHillwillmovetoanallvirtualformattoprovideforcontinuityofeducation.3)AcademicSupportServicesandVirtualSolutionCenter
TheAcademicAchievement,WritingandMathematicsEnrichmentCenterswillprovidevirtualandin-personservices.
SetonHillwillhostaVirtualSolutionCenter,throughZoom,thatwillbeopendaily.MembersoftheUniversitycommunitymay“popin,”begreetedbyandworkwithatechnicianorstudentworkertotroubleshootandresolvetechnologyissues.4) MonitoringStudentHealthandAbsenteeism
SetonHillfacultymemberswillpayapivotalroleincontrollingthespreadofCOVID-19.FacultymembersshouldpromptlyreportstudentabsencesviaStarfish.StudentswhocometoclasssickshouldimmediatelybesenthomeortotheirresidencehallroomsandthefacultymembershouldalertHealthServicestothestudent’ssymptoms.Facultywillworkwithstudentstoensurecontinuityofcourseworktoaccommodateabsencesduetoillness.
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5) CenterforOrthodontics
TheSetonHillUniversityCenterforOrthodonticsfollowstheprotectivehealthandsafetyguidelinesissuedbyCDCandtheCommissiononDentalAccreditation(CODA).TheCenterwillcontinuetoprovideasafeenvironmentforpatients,residentstudents,doctorsandstaff;thefollowingprotocolsareinplace:
--Patientswillreceiveacallfromtheirdoctorthenightbeforeanappointmenttoreviewprocedures.--Patientswillreceiveatextmessageonthemorningoftheirappointment.Ifpatientsdonottext,theyareaskedtocalltheofficeonthemorningoftheirappointment.--PatientsmustreplytothetextorcalltheofficeuponarrivaltotheCenter’sparkinglot;patientsmustsayintheircarsoutsidetheoffice.--Patientswillbecontactedbytextorphonecallwhentheirappointmentistobegin.
--Allpatientsandvisitorsmustwearafacemaskorfacecovering.--Patientsandvisitorswillhavetheirtemperaturestakenbeforetheyarebroughtintotheclinicalarea.Onlythepatient(ifappropriate)willbeadmittedintotheclinicalarea.--TheCenterhasaddedoutsideseatingforwaitingfamilymembers;Reducedseatinginthelobbywillbeavailableininclementweathertoallowforappropriatephysicaldistancing;familymemberscanalsowaitintheircars.--Followingthecompletionofanappointment,theresidentwillcalltodiscusstheappointmentandschedulethenextvisit.--Iftheresidentisunabletomakecontactthesameday,thepatientisaskedtocalltheofficetoschedulethenextappointment.
6) ClinicalPlacementsClinicalplacementsareacriticaleducationalcomponentforstudentsinSetonHillUniversity’shealthsciencesareasofstudy.SetonHillfacultyinvolvedinclinicalplacementscontinuetomonitortheCOVID-19situationandhowon-groundstudentplacementsinhealthcaresettingsmaycontinuetobeaffectedinFall2020andbeyond.SetonHillwillworkwithaccreditingbodiesandlicensingboards,stateandlocalgovernmentalagencies,andhosthealthcareorganizationstodeterminethebestoptionsforSetonHillstudentstoparticipateinclinicalplacements.Intheeventaplannedclinicalplacementisunavailable,SetonHillwillworktofindanalternativeplacementforthestudent.
7) StudentTeaching
SetonHillexpectsstudentteachingwillbepermittedtooccurduringtheFall2020semesterasPennsylvaniaschoolsareallowedtoopenunderGov.Wolf’splantoreopenPennsylvania.However,itisunclearatthiswritingunderwhatformats(face-to-face,virtualorhybrid)individualschoolsandschooldistrictswillreturnandwhetherschoolswillhoststudentteachers.
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FollowingPennsylvaniaDepartmentofEducationguidelines,SetonHillwillworkwithstudentteachersonacase-by-casebasistoprovidethemwiththebestopportunitytocompletetheirstudentteachingexperiencegiventheongoingpandemic.
8) Internships
InternshipsareanintegralpartoftheSetonHillUniversityFitfortheWorldCareerReadinessProgramandprovidestudentswithvaluablereal-worldexperienceintheirchosencareerpaths.TheCOVID-19pandemichasgreatlyalteredthelandscapeforcompanies,manyofwhomhavehadtomovetoremoteworksituationsduetostay-at-homeorders.Inmanycases,companiesmaynothavethecapacitytobringoninternsduetophysicaldistancingrequirements.SetonHill’sOfficeofCareerandProfessionalDevelopmentwillworkwithstudentsandtheirfacultyadvisorsonfindinganappropriateinternshipgiventhelimitationsthatmaybeimposedbythepandemic.Theinternshipmayincludeface-to-face,virtualand/orproject-basedcomponentsdependingonplacementopportunities.9) StudyAbroad
SetonHillhasnostudyabroadtripsplanneduntiltheMayTermin2021.TheuniversitywillcontinuetomonitorCDCandStateDepartmenttraveladvisoriesonaregularbasisandreservestherighttocancelanystudyabroadtriptoanareawheretravelwouldputstudents,facultyandstaffatanelevatedriskofexposuretoCOVID-19.
10)ServiceExperiences
AsaCatholicinstitution,SetonHilltreasuresitsstronghistoryandcommitmenttocommunityoutreachandservicetoothers.Serviceexperiencesarevoluntary,andSetonHillwillworkwithitscommunitypartnerstocommunicatewithstudents,facultyandstafftheimportanceoffollowingallhealthandsafetyprotocolsrequiredbytheservicesiteinadditiontotheuniversity’shealthandsafetyprotocols.
K.UniversityDiningOperations
SetonHillUniversity’sdiningservicesvendor,Aramark,takesthehealthandsafetyoftheuniversitycommunityseriously.Aramarkwillfollowtherequiredfederal,stateandlocalguidelinesinthepreparationandservingoffoodandthecleanlinessofcampusdiningfacilities.AramarkwillalsoenforceitsownemployeeguidelinesandDepartmentofAgricultureprotocolstoprioritizecustomersafetyandconfidence.Locationmanagerswilldotwodailywalkthroughsofallfoodandbeveragesitesoncampustoensurepoliciesarebeingexecutedcorrectly.SetonHillUniversitywillsignificantlylimitthenumberofpeopleallowedinsideLoweDiningHallatanyonetimetoprovideforproperphysicaldistancing.
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Studentswithadiningplanmaybeassignedormayregisterforatimeslotformealsduringpeaktimesinordertoaccommodatethereducedseatingcapacity.TheUniversitywillalsodistributetablesandchairsfromLoweDiningHalltootherareasofcampuswherestudentsmayeat.PotentialspacesincludetheParlors,CecilianHall(onsomedays),theMcKennaCenterlobbyandSullivanLounge.Inaddition,theintroductionofaMobileFoodOrderingAppcouldallowforcontactlesspickupoffoodatcampuslocations,includingtheSetonHillArtsCenter,toalleviateovercrowdinginLoweDiningHall.FacultyandstaffwillbeaskedtonotuseLoweDiningHallformealsatthistime.IffacultyandstaffmusteatinLowe,theywillbeaskedtoeatthereatoff-peaktimes.
AramarkhasprovidedapreliminaryoutlineofoperationsmodificationsfortheFall2020semesteratSetonHill.TheoperationsoutlineislocatedintheAppendicesofthisplan.
L. FacultyandStaffBreakRooms/Kitchens
TheuseofFacultyandStaffBreakRoomsandKitchenswillbelimitedinthenumberofpeoplewhocanusethespaceatanygiventimetoallowforadequatephysicaldistancing.Communalfooditemsshouldnotbesharedduringthecourseofthedayoraspartofanyfood-basedcelebrations.Employeesmustcleankitchensand/orbreakroomsafterusingthem.
M. CommonSpaces
Modifications,includingbutnotlimitedtoareductioninfurniture,willbemadetoallSetonHillcampuscommonspacestoallowforproperphysicaldistancing.Spacesinclude,butarenotlimitedto,ReevesLearningCommons,theAdministrationBuildingParlors,theCommuterLounge,theNest,andspaceswithintheBoyleCenter,thePerformingArtsCenterandtheSetonHillArtsCenter.
N. CampusTrafficPatterns
Atthiswriting,aTrafficIdentificationWorkingGroupisanalyzingcampusspacesandmakingrecommendationsformodificationstobuildingingress/egress;limitingdirectionsinstairwells;and/oradjustinghallwaytrafficpatternsasnecessary.Thegroupwillinstalldirectionalsignagethroughoutcampustoassiststudents,facultyandstaffinmaintainingphysicaldistancing.
O. StudentProgrammingAdjustments
1) StudentRecreationandFitnessCenters
StudentRecreationandFitnessCenterswilloperateinalignmentwithguidanceregardingsimilarfacilitiesfromthePennsylvaniaDepartmentofHealth.
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TheMcKennaCenterfitnessequipmentwillbecleanedtwotimesadaybyAramarkStaff.Individualuserswillberesponsibleforcleaningequipmentwithprovidedsuppliesbeforeandaftertheirworkouts.Attendantswillbeonhandtomonitorthesafeuseofequipmentandensureusersarefollowingphysicaldistancingprotocols.
IndividualfitnessclasseswilllimitparticipantsbasedonguidelinesfromthePennsylvaniaDepartmentofHealth.
TheMcKennaCenterisonlyaccessiblebyswipecardtoassistincontacttracingeffortsifacaseofCOVID-19isdiagnosedoncampus.
2) IntercollegiateAthletics
SetonHillUniversityisawaitingguidelinesestablishedbytheNCAA,PSACandGMACforintercollegiateathleticsduringthe2020-21academicyear.SetonHillUniversitywillweightheguidelinesissuedwhenmakingdecisionsregardingathleticpracticesandcontestsduringthepandemic.Atthiswriting,SetonHillexpectsthatthePSACwilllimitthenumberofcontestspersporttoreducetheamountofoff-campustravelforallteamsintheconference.AdditionalguidanceisexpectedinJulyandthisplanwillbeupdated.
3)IntramuralProgramming
Whenconsideringintramuralprogramming,SetonHillUniversitywilladoptsimilarguidelinestothoseprovidedbytheNCAAandthePSACforintercollegiateathletics.Intramuralprogrammingmayatfirstneedtobefocusedonindividual-stylecontestsorskill-basedgamesratherthanteamsportsgiventhephysicaldistancingrequirementsthatmaybenecessary.Intramuralprogrammingwilllimitnumberofparticipantsbasedongovernmentalrequirementsformaximumgroupsize.
4)CampusEventsandStudentActivities
SetonHillwilllimitthesizeofcampuseventsandgatheringsinaccordancewithcurrentguidanceandrecommendationsfromgovernmentandhealthofficials.Physicaldistancingandmaskwearingwillberequiredatallcampusevents.Temperaturetakingprotocolsmaybeimplementedasnecessary.Priorityforcampusspaceswillbegiventoacademicevents.Eventorganizersshouldconsideralternativedeliveryformatsinordertolimitthenumberofparticipantsgatheredinasinglespace.
Studentgroupswishingtohostanin-personeventormeetingmustreceiveapprovalfromtheDivisionofStudentAffairsandfollowallguidelinesformaximumeventsize,physicaldistancingguidelinesandwearingofPPE.StudentAffairsreservestherighttocancelaneventifrequirementsarenotheededbystudentgroups.
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Dependentontheevolvingpublichealthsituation,SetonHillUniversityreservestherighttoupdatethisplantoinstituteadditionalrequirementsforstudentgatheringsbothonandoffcampus.
P.CampusShuttles
CampusShuttleswillcontinuenormaloperation.Shuttledriverswillberequiredtowearmasksatalltimes.Riderswillberequiredtowearmasksunlesstheyhaveamedicalconditionorareunder2yearsofage.Driversmayhavetolimitpassengerstoavoidovercrowdinginordertomaintainphysicaldistancing.
Q.CampusGuestPoliciesandScreeningProtocols
Campusguests,includingprospectivestudentsandtheirfamilies,alumniandfriends,andbusinessvendorsmustwearmaskswhenoncampus.
Ifvisitorsdonothaveamask,theUniversitywillprovideone.Accesstocampuswillbedeniedforindividualsnotwearingmasks.Anexceptionwillbemadeforindividualswhocannotwearamaskduetoamedicalcondition(includingchildrenundertheageof2years).
Wheneverpossible,businessshouldbeconductedwithvisitorsbyappointmentonly.Off-campusguestswillnotbepermittedinSetonHillUniversityresidencehalls.Toprotectthehealthandsafetyofeachotherandourcampuscommunity,allvisitorsarerequiredtocompletetheCOVID-19screeningprotocol.Mostguestscreening–particularlyforprospectivestudentsandtheirfamilies-willtakeplaceattheWelcomeCenter,locatedonthefirstflooroftheAdministrationBuilding,however,guestscreeningsmayberequiredinoutlyingareasofcampus.Campusguestswillbeprovidedadisposablefacemaskbeforecontinuingwiththescreeningprocess.ThespecificGuestScreeningProtocolandDocumentsareavailableinthisplan’sappendicesandontheCOVID-19website.SetonHillemployeeswhoconductguestscreeningswillhaveaccesstoaprivateGoogleDrivewhereGuestScreeningformsmustbeuploadedwithin48hoursofthevisitsothatinformationcanbeaccessedintheeventitisneededforcontacttracing.IntheeventthataSetonHillemployeeisalertedbytheirguestthattheyhavebeendiagnosedwithCOVID-19aftertheirvisit,theemployeemustcontacttheOfficeofCounseling,DisabilityandHealthServicessothatcontacttracingprotocolscanbegin.
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R.CleaningProtocolsAramark,SetonHillUniversity’scustodialvendor,willenhancecleaningofallspacesoncampusduringthepandemicusingcleaningsuppliesthatthatmeetCDCguidelines.Aramarkwillfocusonthecleaningofhigh-touchareassuchasdoorhandlesandlightswitches;bathrooms;commonspacessuchasclassrooms,laboratories,studiosandathleticfacilities;andresidencehallcommonareas.Aramark’scleaningprotocolsareincludedintheappendicesofthisplan.InadditiontoAramark’scleaningprotocols,cleaningsupplieswillbemadeavailabletofaculty,staffandstudentssothattheymaycleanhigh-touchequipmentorfurnishingsbeforeandafteruse.Employeeswillkeeptheirpersonalworkspacescleanedonadailybasis.
V. CONTAINMENTOFILLNESS
IntheeventofconfirmedorsuspectedcasesofCOVID-19onSetonHill’scampusoraresurgenceofcasesinthelocalcommunity,SetonHillwillimplementquarantineandisolationproceduresforfaculty,staffandstudentswhotestedpositiveorwhohavecomeintocontactwithanindividualwhohastestedpositive.A. QuarantineandIsolationHousingProcess
SetonHillUniversitywillprovideappropriatespaceforisolationand/orquarantineofresidentstudentswhohavebeenexposedtoCOVID-19,aresuspectedtohavecontractedthevirusorhavebeenconfirmedthroughlaboratorytestingtohavethenovelcoronavirus.On-campusquarantinewillbeavailableforresidentstudentsprovidedthatsuchaccommodationsarepermittedunderGovernorWolf’splanforresidentialcollegesanduniversities.
Incaseoncampusisolationisnotpermittedorresidencehallsmustbeclosedduetogovernmentordersorothercircumstances,SetonHillwillcollectemergencyplanninginformationfromeveryresidentstudentpriortothestartoftheFall2020semesterthatassessestheirpersonalplanstoleavecampusshoulditbecomenecessary.
Isolationand/orquarantineofresidentstudentswillfollowtheseguidelinesfromtheAmericanCollegeHealthAssociation:
– Isolationandquarantineroomswillbeseparatedfromotherresidential
studentrooms;– Roomswillhaveprivatebathroomfacilitiesandbestockedwitha
thermometer,cleaningsupplies,tissues,soap,handsanitizerandtoiletries;
– Spaceswillbelabeledexternallywithsignagethatrestrictsaccess,suchas“AuthorizedPersonnelOnly,”butdoesnotprovidethereasonforrestrictedaccessduetoconcernsaroundstudentprivacy;
– HealthServicesstaffwillremotelymonitorstudentsinquarantineonadailybasisviatelehealthandwillrecommendtransfertoanoff-campushealthfacilityasneeded;Studentswhoareisolatedduetoapotential
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exposuretoCOVID-19shouldbeintouchwithHealthServicesiftheydevelopsymptomsaspartoftheContactTracingfollow-up;
– ResidenceLifestaffwillcoordinatefooddeliverytoquarantinedorisolatedstudentswithDiningServices;DeliverywillbedonebystaffusingproperPPE;
– CounselingservicesandtheOfficeofCampusMinistrywillbeavailableremotelytoprovidewellnessandspiritualsupporttostudentsasneeded;
– Quarantinedorisolatedstudentsshouldbeallowedtocontinuetheiracademicactivitiesremotelyastheyareableorbeprovidedwithnotetakersorotheraccommodationsduringtheirquarantineorisolation;
– StudentAffairs/ResidenceLifestaffwillbeavailabletoassistquarantinedstudentswiththeirpersonalneeds,includingmedicationpickup,deliveryofhygienesupplies,etc.
– Transportationtoamedicalfacilityifneededwillbeprovidedbycampuspoliceand/orlocalEMSastheirsymptomswarrant;
– CustodialandmaintenancestaffwillbeprovidedwithandrequiredtowearappropriatePPEwhencleaningorenteringisolationandquarantinespaces;
– Commuterstudentswhomustisolateorquarantineathomewillbeprovidedthesamevirtualservices–HealthServices,Counseling,CampusMinistry,andAcademicSupport–asresidentstudentswhoareisolated/quarantined.
B. QuarantineandIsolationofNon-ResidentStudents,FacultyandStaff
CommuterStudentsaswellasSetonHillemployeeswhotestpositiveforCOVID-19orwhohavecomeintoclosecontactwithsomeonediagnosedwithCOVID-19mustquarantineorisolateathomeforatleast14daysanduntiltheyareclearedbyamedicalprofessionalthroughtwonegativeCOVID-19testsifsuchtestingisavailable.C. CleaningProtocols–PositiveCases
IfapositivecaseofCOVID-19isdiscoveredwithintheuniversitycommunity,SetonHillUniversitywillusecontacttracingtodetermineareasoncampusinwhichtheyinfectedpersonhadbeeninthe48hourspriortothedevelopmentofsymptomsand/orapositivetest.Enhancedcleaningprotocolswillbeusedinthoseareasinwhichthepersonhadbeen.Thiscleaningmaynecessitatethetemporaryclosingofanofficeorclassroom.
D. TemporaryClosures
ThediscoveryofapositiveCOVID-19case(s)oncampusmayresultinSetonHillUniversitylimitingmovementonandoffcampusforshortperiodsoftimeasnecessary,including:
- “YellowFlagDays”-Stricterphysicaldistancingandstrictergroupgathering
limits;- “RedFlagDays”–Allclasseswouldbevirtual;residentstudentsmuststayin
residencehallsexcepttoretrievegrabandgomeals.
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E. TravelRestrictions
SetonHillUniversitystudents,facultyandstaffhaveasharedresponsibilitytoprotectthehealthandsafetyofthecampuscommunityandshouldbemindfulofanytravelthatmayincreasetheirriskofexposuretoCOVID-19andthereforeelevatetheriskofexposingothersoncampustothevirus.SetonHillmayneedtolimittravelofstudents,facultyandstafftowithina50-mileradiusofcampusifconditionsrequireit.SetonHillwillnotpermittraveltoknownCOVID-19hotspotsasdefinedbytheCentersforDiseaseControlandPreventioneitherdomesticallyorinternationally.Students,facultyorstaffwhotraveltohotspotsduringthesemesterwillnotbepermittedbackontocampusuntiltheyhaveisolatedfor14daysandhavenotexhibitedsymptomsofCOVID-19attheendoftheisolationperiod.EmployeesshouldinformtheirsupervisorsofanyupcomingpersonaltravelsothatappropriatearrangementsforremoteworkcanbemadeintheeventtheareaoftravelbecomesaknownCOVID-19hotspotduringorimmediatelyaftertheemployee’stravelandtheemployeemustisolate.
F.Communications
SetonHillUniversitywillregularlycommunicatewiththeuniversitycommunityregardingevolvingguidelinesorchangestoproceduresasweworktoprotectthehealthandsafetyofemployees,studentsandguests.SetonHillwilluseemailcommunication,theE2CampusAlertsystemandtheuniversity’sdedicatedCOVID-19websitetocommunicateissuesofimportancetotheSetonHillcommunity,includingpositiveCOVID-19cases.TheOfficeofCounseling,DisabilityandHealthServiceswillcontactthePennsylvaniaDepartmentofHealthabouteverypositiveCOVID-19casetheuniversityismadeawareofamongthecampuscommunity.
SetonHillhasdevelopedthefollowingcampuscommunicationsprotocolintheeventamemberofthecommunityhastestedpositiveforCOVID-19:
• IfaSetonHillstudentorfacultymemberreportsapositiveCOVID-19test,
thefollowinginformationshouldbeprovidedbytheContactTracingTeamand/ortheVicePresidentoftheareaimpactedtotheOfficeofPublicInformationtodeterminecommunitycommunicationsregardingthetestresults.
o Isthepersonwhotestedpositivestillworking/residingoncampus?
o Whenwasthepersonwhotestedpositivelastoncampus?
o Whereweretheyoncampus?Withwhomdidtheyhavecontact?
o Whenwasthepersontested?Whendidtheyreceivetheirpositive
testresults?
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o Asageneralrule,SetonHillwillnotifytheuniversitycommunityofpositiveCOVID-19testresultsifthepersontestedpositiveand/ordevelopedsymptomswithin14daysoflastbeingoncampus.Contacttracingwillbeusedtoidentifyandnotifyspecificindividualswithwhomthepositivepatientcameintoclosecontact.
o Ifamemberofthecommunitytestspositiveandonlyhadlimited
interactionwithindividualsoncampus,onlythoseindividualswithwhomthepersoninteractedwillbenotified.
o Thelistofwhoshouldbenotifiedwillbedeterminedthroughcontact
tracing.
o Toprotectprivacyandeliminatestigma,theonlyidentifiersprovidedforstudentsinanyCOVID-19testresultmessagingwillbewhetherthestudentwasanundergraduate,graduate,orAdultDegreeProgramstudent.
G.Vaccine
WhenanapprovedCOVID-19vaccinebecomesavailabletotheAmericanpublic,SetonHillUniversitystudentsandemployeesaswellascontractstaffworkingoncampusforAramark,BarnesandNobleandXeroxwillberequiredtobevaccinatedinordertopreventthespreadofthevirusandallowforanormalreturntooperationsfortheuniversitycommunity.
VI. RESURGENCEANDCAMPUSSHUTDOWNIntheeventofaresurgenceofCOVID-19inthecommunitiessurroundingSetonHillUniversityorontheSetonHillcampusorifWestmorelandCountyrevertstotheRedPhaseoftheGovernor’sreopeningplanandtheuniversitymustmovetoanallonlinelearningformatand/orcloseresidencehalls,SetonHillwillimplementitsEmergencyAll-HazardsPlantosafelyandefficientlychangetheeducationaldeliveryformatandmovestudents,facultyandstaffofcampusasnecessary.Intheeventofaresurgenceandtheneedforacampusshutdownandthemovetoonline-onlyclasses,SetonHillUniversitywillconsider,ifallowedbygovernmentandhealthofficials,ashelter-in-placeoptionforresidentstudents.Theshelter-in-placewillprovideSetonHillresidentstudentswiththeabilitytostayoncampusifleavingcampuswouldputthematmoreriskofcontractingCOVID-19.SetonHillUniversitywouldcontinuetoprovidegrabandgomealserviceandintensivecleaningservicestoresidentstudents.Allacademicandsupportserviceswouldbeprovidedvirtuallytolimitin-personinteractiononcampus.IfSetonHillmustcloseResidenceHalls,move-outprocedureswillfollowinasimilarfashiontomove-inwithstudentsassignedatwo-hourwindowinwhichfamilymembersorotherassistantsfromoutsidecampuscancometoSetonHilltoassistwithmove-out.Ifthestudentisnotutilizinghelpfrompeopleoutsidethecampus,theycanmoveoutatanytime.
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SetonHillwillalsoconsiderextenuatingcircumstancesandallowsomeresidentstudentstoremainoncampusifmovingoffcampuswouldputthemortheirfamilymembersatgreaterriskorprovideanunduehardship.VII. LEGALCONSIDERATIONSThisdocumentwasdraftedbasedonavailableinformationfromlocal,state,andfederalauthoritiesandtheCOVID-19relatedpoliciesandprotocolsoutlinedhereinaresubjecttochangeasadditionalinformationbecomesavailable.SetonHillUniversitystudents,facultyandstaffwillberequiredtoacknowledgetheCOVID-19relatedpoliciesandprotocols,aswellastheirsharedresponsibilitytokeepthecampussafethroughcompliancewithrequirementsfortesting,contacttracing,social/physicaldistancing,wearingmasksandotherPPE,andguestrestrictions.TheOfficeoftheGeneralCounselisactivelyengagedtoensurethatallSetonHillCOVID-19relatedstrategiesandeffortsareimplementedconsistentwithapplicablelaw(e.g.,ADAandEEOCGuidance,TitleVII,Section504oftheRehabilitationAct,FERPA). VIII. CONCLUSION Throughoutthepandemic,SetonHillUniversity’shighestpriorityhasbeenthesafetyandhealthofourcampuscommunity.Aswemoveforwardwithourplantoconductface-to-faceclassesandhousestudentsinthe2020-21academicyear,SetonHillwillremainmindfulandcontinuetofollowfederalandstateguidelinesastheydevelop.Assuch,thisplanwillcontinuetobemodifiedasnecessarytoaccountfortheever-changingnatureofthepandemicandguidelinesfromgovernmentandhealthofficials.
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SOURCESPENNSYLVANIADEPARTMENTOFEDUCATIONPRELIMINARYGUIDANCEhttps://www.education.pa.gov/Documents/K-12/Safe%20Schools/COVID/GuidanceDocuments/PDE%20Preliminary%20Reopening%20Guidance%20Postsecondary%20and%20Adult%20Education.pdfCDCCONSIDERATIONSFORINSTITUTESOFHIGHEREDUCATIONhttps://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/considerations.htmlCDCDECISIONTREEhttps://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/Schools-Decision-Tree.pdfAMERICANCOLLEGEHEALTHASSOCIATIONGUIDELINEShttps://www.acha.org/documents/resources/guidelines/ACHA_Considerations_for_Reopening_IHEs_in_the_COVID-19_Era_May2020.pdfASSOCIATIONOFSTATEANDTERRITORIALHEALTHOFFICIALS https://learn.astho.org/
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APPENDIXA
ContactTracingDetailedProtocolPossibleCOVID-19scenariosinvolvedwithcontacttracing:
1. RecentcontactwithsomeonediagnosedwithCOVID-19butnosigns/symptoms.2. RecentcontactwithsomeonediagnosedwithCOVID-19withsigns/symptoms.3. SomeonewithsignsandsymptomsofCOVID-19withnohistoryofillcontacts.
StepsofContactTracing:
1. Initialnotificationofthepersonunderinvestigation(PUI).2. ContacttracingshouldbeinitiatedassoonaspossibleafteraPUIisidentified.3. AsaContactTracer,youmaybeinvolvedin3steps,orasubsetofthem.4. Somecontacttracingactivitiesandresponsibilitiesmaychangedependingonwhatyourstateorlocalityrequire.
Step1:InterviewPUI.
• Interviewsshouldincludeadiscussionaboutconfidentialityandverificationofdemographics(e.g.,age,sex,race).
• Walkthroughtheentireinfectiousperiodhour-by-hourandaskthePUItosharewhotheywereincontactwithduringthattime.
• ProvidethePUIwithguidelinesonisolationtopreventspreadingCOVID-19toothers.
Step2:LocateandnotifycontactswhomayhavebeenexposedtoCOVID-19.
• Informthemoftheircontactstatusandwhatthatmeans.Assessforthepresenceofsymptomsandprovidecontactswithguidelinesonquarantinetopreventpotentialspreadofinfection.
Step3:Monitorcontacts.
• Followupwithcontactstomakesuretheyarefollowingthequarantineinstructions,andtotrackthedevelopmentofanypotentialCOVID-19symptoms.
COVID-19“101”
WhatisCOVID-19• Coronavirusdisease2019,alsoknownasCOVID-19,isaninfectiousdiseasecaused
byanewcoronavirus.HowisCOVID-19transmitted?
• COVID-19isspreadfrompersontopersonthroughdropletsreleasedintheairwhenapersoninfectedwiththeviruscoughs,sneezes,ortalks.Anindividualmayalsobecomeinfectedbytouchingasurfaceorobjectthathasthevirusonit,andthentouchingone’smouth,nose,oreyes.About80%ofpeoplewithCOVID-19have
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amildtomoderateinfectionsimilartoacoldortheflu.SomecasesofCOVID-19,however,canbemuchmoresevere.
WhatarethesymptomsofCOVID-19?
• Fever,cough,shortnessofbreathordifficultybreathing,chills,repeatedshakingwithchills,musclepain,headache,sorethroat,lostsenseoftasteorsmell.
Whatissocialdistancing?
• Atleastsixfeetofspacebetweenpeople.• Nogroupgatherings.• Stayingoutofcrowdedplacesandavoidingmassgatherings.
Whatisthedefinitionofquarantine?
• Quarantineisforpeoplewhoarenotshowingsymptomsofillness.ItisusedtokeepsomeonewhomighthavebeenexposedtoCOVID-19awayfromothers.Someoneinself-quarantinestaysseparatedfromothers,limitingmovementoutsideofthehomeorfacilitywheretheyarestaying.
Whatisthedefinitionofisolation?
• Isolationisusedtoseparatesickpeoplefromhealthypeople.Peoplewhoareinisolationshouldstayhomeandseparatethemselvesfromothersbystayinginaspecific“sick”bedroomorspace,andusingadifferentbathroom,whenpossible.Insomecases,isolationmaytakeplaceinahospitalsetting.
Whatdoesincubationperiodmean?
• OncethevirusthatcausesCOVID-19infectssomeone,itdoesnotresultinsymptomsimmediately.Theperiodoftimebetweenwhenapersonisinfectedandwhentheystarttoshowsymptomsofthediseaseiscalledtheincubationperiod.Duringthistimeperiod,thepersonmaybeabletospreadtheviruswithoutshowinganysymptoms.TheincubationperiodforCOVID-19rangesfrom2-14days.Mostpeoplebegintoexperiencesymptomswithinfivedaysofexposure.
Whatdoespre-symptomaticmean?
• Duringtheincubationperiod,peoplecanalsobeconsideredpre-symptomatic.Thismeansthatthepersonhasnotyetdevelopedsymptoms,butcanspreadthevirus.
Whatdoesasymptomaticmean?
• Beingasymptomaticmeansthatsymptomsneverdevelop.Whatdoes“infectiousperiod”mean?
• TheinfectiousperiodreferstotheperiodoftimewhenCOVID-19canbespreadtoothers.Peoplearethoughttobecontagiouswhentheyarepre-symptomatic(i.e.,duringtheincubationperiod)andwhentheyaresymptomatic.
BecausetheinfectiousperiodforCOVID-19overlapswiththeincubationperiod,apersoninfectedwiththevirusmaybeinfectiouswithoutshowingsymptoms.Theviruscanspreadsimplybecausethepersondoesnotknowtheyareinfectedanddoesnottakestepstoavoidtransmission.Furthermore,othersaroundthemcannottelltheyaresick.Thisisalsothecasewithasymptomatictransmission.
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Whatiscommunitytransmission?
• AsCOVID-19spreadsintheUnitedStates,we’reseeingwhatwecall"communitytransmission"or“communityspread,”meaningthevirusisspreadinginthecommunityfromanunknownsource.Yourgoalasamemberofacontacttracingteamwillbetolimitthistypeoftransmissionbyinvestigatingcasesandexposurestothevirus,andidentifyingpotentiallinkstoothers.
• Asmanyas1in4peoplewithCOVID19maybeasymptomatic.
PatientsUnderInvestigation:• A“personunderinvestigation,”orPUI,isapersonwhohasCOVID-19andwhose
pastexposuretothevirusisbeinginvestigated,orapersonwhowasinvestigatedbuttestednegativeforthevirus.AsaContactTracer,youoranothermemberofyourteamwillworkcloselywithPUIs.
CriteriaforidentifyingPUIs
• HealthofficialsconsiderthefollowingfactorswhendeterminingifapersonshouldbeaPUI:
1.Symptoms,suchasfever,cough,shortnessofbreath,etc.
2.Knownexposuretothevirus.
3.Otherfactorsthatmaybespecifictoyourlocality.Whatisa“PUI?”
• Apersonunderinvestigation(PUI),isapersonwhohasCOVID-19andwhosepastexposuretothevirusisbeinginvestigated,orapersonwhowasinvestigatedbuttestednegativeforthevirus.
o ThePUIissometimesalsoreferredtoasthe“indexcase.”Whatisa“contact?”
• Acontactisanyonewhocamein"closecontact"withthePUI.Thismightinclude:o PeoplewhosharedacloseenvironmentwithaPUI,suchastheworkplace,
classroom,household,orplaceofworship.o PeoplewhotraveledwithaPUIinavehicle(anytype)andwereinclose
proximitytothePUIduringthattravel.o Healthcareworkerswhoprovidedin-personcaretothePUIwithoutproper
personalprotectiveequipment(PPE).
Whatdoes"closecontact"mean?• Basedonwhatweknownow,aclosecontactissomeonewhowas withinsixfeetof
PUIforatleast30minutesduringthatPUI’sinfectiousperiod(48hoursbeforeillnessstarteduntilthetimethePUIisisolated).
• Closecontactsshouldstayhome,maintainsocialdistancing,andstayalertforsymptomsofCOVID-19(e.g.,fever,coughorshortnessofbreath)for14daysafterthelastdateofexposure.
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Whatdoes“contacttracing”mean?
• Contacttracingistheprocessofidentifying,assessing,andmanagingpeople,or"contacts,"whohavebeenexposedtoadiseasetopreventadditionaltransmission.
• TheobjectivesforCOVID-19contacttracingareto:o IdentifyandnotifyindividualswhomighthavecomeincontactwithaPUI.o IdentifytowhatextentthecontacthasbeenexposedtothePUI.o Establishifthecontactisatriskofgettingthevirusthemselves.o Providethecontactwithappropriateguidance.Thismayincludecounseling
themonhowtopreventfurtherspreadofCOVID-19,andlinkingorreferringthemtomedicalcareandotherpreventionservices.
o Ultimately,thegoalofcontacttracingistolimitcommunitytransmissionofCOVID-19byfindinglinkagesbetweencasesandworkingtopreventfurtherspread.
GoalsforWorkingwithPUIs
• Maximizeconnectionstosupportservices,medicalcare(ifappropriate),andcounselingonwaystoprotectPUIsandothersfromCOVID-19.
• Collectadditionaldatatoensureacompletecasereport,suchasage,race,completeaddress,andothermedicalconditionsthatmayputthePUIatincreasedriskfordevelopingcomplicationsfromCOVID-19.
• EnsurecontactsareinformedoftheirexposuretoCOVID-19whilemaintainingtheconfidentialityofthePUI.
GoalsforWorkingwithContacts
• TrackandnotifyasmanycontactsaspossibleabouttheirpotentialexposuretoCOVID-19.
• Linkcontactsassoonaspossibletotestingandmedicalcare(asappropriateandavailable),supportservices,andcounselingonwaystoprotectthemselvesandothersfromCOVID-19.
• ExplaintheneedtosociallydistancethemselvesandtocontactthehealthdepartmentimmediatelyiftheydevelopsymptomsforCOVID-19.
GoalsforWorkingwithCommunities
• Buildtrustandlinkcommunitiestotheresourcestheyneedtostayhealthy.• Improvegeneralpopulationawarenessofthevirusandhowtostaysafe.• ReducefutureratesofCOVID-19transmissionbyaidinginearlydiagnosisand
offeringservicesthathelpstopthespreadofinfection.
PrivacyandConfidentiality• Privacyprotectionsareimportanttomakesurewekeepthepublic'strustand
protectindividualsfromembarrassment,discrimination,andstigma.Stateandfederallawsareinplacetoprotecttheprivacyandconfidentialityofpersonalhealthinformationthatisreportedtoandcollectedbyhealthagencies.
• FederalandStateLawsprotecthealthinformation• Therearesituationswherealocalorstatehealthagencyisallowedtoshareand
usehealthinformationto:oProtectthehealthofthepublicoranindividual.oInvestigateandconductotheractionstostopthespreadofdiseases.
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AsaContactTracer,itisimportantthatyounotdiscussyourcasesoutsideofthepublichealthinvestigation.Handwrittennotesandanytechnologyyouuse,suchascomputersandhandhelddevicesshouldbekeptsecure(e.g.,locked,password-protected).HIPAAandstaterulesthatneedtobefollowedduringcontacttracing.TheContactTracingTeamCaseInvestigator(orsimilarrole):
• ResponsibilitiesmayincludecontactingthePUIandconductinganinterviewtoexplaintheneedforisolationandcollectadditionalinformation,includingthecontactswhomayhavebeenexposedtoCOVID-19.
ContactTracer(orsimilarrole):• AsaContactTracer,yourresponsibilitiesmayincludenotifyingthecontactoftheir
exposure,explainingtheneedtoself-quarantine,andperformingregularfollow-uptomonitorforsymptomsandtodeterminetheneedforadditionalresourcesandsupportservices.
• Insomesituations,ContactTracersmayalsoassistCaseInvestigatorsincontactingPUIsandcollectinginformationontheircontacts.
CareCoordinator(orsimilarrole):• ResponsibilitiesmayincludeconnectingPUIsandtheircontactstosupport
services,suchasfoodbanks,mentalhealthservices,andothercommunityprograms.
• ThisrolemayalsoassisttheCaseInvestigatorandContactTracerinoutreachtoPUIsandtheircontacts,casemonitoringandfollow-up,andarrangingfortesting.
AdvancedCOVID-19ResponseProfessionals:• Individualswithexperienceinclinicalmedicine,epidemiology,andsurveillance
mayalsoserveassupervisorsforcontacttracingteams.• Theseindividualsmaycoordinatetheteam’sschedules,trackprogress(e.g.,
numberofcasescontactedsuccessfully,referredtoservices,etc.),conductqualityassurancebylisteninginoncalls,andtroubleshootwhenchallengesarise.
StepOne
• InitialNotificationofthePersonUnderInvestigation.• ContacttracingshouldbeinitiatedassoonaspossibleafteraPUIisidentified.• CaseinvestigatororContactTracer.
StepTwo
• InterviewthePUI.• Interviewsshouldincludeadiscussionaboutconfidentialityandverificationof
demographics(e.g.,age,sex,race).• Walkthroughtheentireinfectiousperiodhour-by-hourandaskthePUItoshare
whotheywereincontactwithduringthattime.Defineinfectiousperiod:48hoursbeforesymptomsstarted.
• ProvidethePUIwithguidelinesonisolationtopreventspreadingCOVID-19toothers.
• CaseinvestigatororContactTracerStepThree
• LocateandNotifyContactsWhoMayHaveBeenExposedtoCOVID-19.• Informthemoftheircontactstatusandwhatthatmeans.
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• Assessforthepresenceofsymptomsandprovidecontactswithguidelinesonquarantinetopreventpotentialspreadofinfection.
• ContractTracer–interviewifsymptomsarepresentandwhatthatmeans.StepFour
• MonitorContacts.• Followupwithcontactstomakesuretheyarefollowingthequarantine
instructions,andtotrackthedevelopmentofanypotentialCOVID-19symptoms.WhenworkingwithPUI’s
• IdentifyPUIsandprioritizethemforcontacttracing.• SharethepurposeofcontacttracingwiththePUI.• Conductinterviewstolearninformationabouttheircontacts.• CounselPUIsaboutreducingtheirriskofspreadingCOVID-19toothers.• Asappropriate,linkPUIstomedicalcare.
· ReferPUIstootherserviceWhenworkingwithcontacts:
• Notifycontactsoftheirexposure.• Sharethepurposeofcontacttracingwiththecontact.• Conductinterviewstoassesstheirsymptoms.• Explainandenforcetheideathatevenifthecontactfeelsfine,theycouldhavean
infectionandcouldpotentiallyinfectothers.• CounselcontactsaboutreducingtheirriskofacquiringandtransmittingCOVID-19.• RefercontactstoCOVID-19testingifappropriate.Linkcontactstomedicalcareand
treatmentwhenneeded.· Refercontactstootherservices.
ContactTracingforProbableandConfirmedCases
• CDCguidelinesindicatethatnoteveryoneneedstobetestedforCOVID-19.Mostpeoplewhoexperienceillnesshavemildsymptomsandareabletorecoverathomewithoutmedicalcare.Theseindividualsmaynotneedtesting.
• Symptoms,alongwithknownpriorcontacttoanotherpersonwithCOVID-19,wouldmakethemaprobablecase.
• Whenapersondoesreceivetestingandtheirtestispositive,theybecomeaconfirmedcase.
• Bothcasetypesreceivethesamecontacttracingservicesandshouldalsofollowthesameinstructionsforisolationandmonitoring.
Stepstodeterminehowtocalculatethestartandenddatesforyourcontacttracingtimeframe:
• DeterminethedateandtimeofthePUI’sfirstCOVID-19-relatedsymptom,forexample,acoughorfever.
• Fromthisdate,goback48hours(twodays).Usethisnewdateasthestarttimefortheperiodduringwhichthepatientwasinfectiousandcouldhavespreadthevirus.Thisdatemarksthebeginningofthecontacttracingtimeframe.
• DeterminethedaythePUIenteredisolationeitherinahealthcarefacilityorathome.Thisdatemarkstheendofthecontacttracingperiod.
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UsingDataduringContactTracing
• CollectingdataisanintegralpartoftheCOVID-19response.Thetypesofdatathatyouorothermembersofyourteammaycollectduringcontacttracinginclude—butarenotlimitedto—name,age,contactinformation,symptoms,laboratoryresults,andinteractionswithothers.Thisinformationallowspublichealthauthoritiesto:
o TrackthenumberofCOVID-19casesandspreadwithincommunities.o Determineifsomeoneshouldbecountedasacase.o Understandepidemiologic(diseasetransmission)linksbetweenpeople.o Evaluateandimprovecontacttracingprograms.
AsaContactTracer,youwillconductinterviewswithpersonsunderinvestigation(PUIs)andtheircontacts.
• Effectivecommunicationskillsareessential(refertohandout)• RiskCommunication(refertohandout)
o Themessagesandinformationyoushareduringinterviewsareanessentialpartofpublichealthriskcommunication.
o Riskcommunicationinvolvesprovidingandexchangingup-to-dateinformationandadvicetopeoplefacingathreattotheirhealth.
o ThepurposeofriskcommunicationistoenablepeopleatriskofgettingCOVID-19tomakeinformeddecisionstoprotectthemselvesandtheirfamilies.
o Thisformofcommunicationrequiresanunderstandingofanindividual’sviews,concerns,andbeliefsaswellastheirknowledgeandpractices.
o Behaveinawaythatshowsculturalsensitivityandhumility;worktolearnfromthepopulationsyouservewillmakeyouamoreeffectiveContactTracer.
WhatCanCultureAffect?
• Cultureplaysakeyroleinhowweunderstandourenvironment,ourrelationships,andourselves.Duringyourinterviews,keepinmindthataperson’sculturemayaffectthewaythey:
o Describeandcommunicatetheirsymptoms.o Understandthecausesofillness,infection,andtransmission.o Takeaction(ordon’ttakeaction)toseekmedicalcarewhenthey’resick.o Understanddiseaseprocess,treatmentexpectations,andmedicaldecision-
makingo Identifyanddescribetheircontacts—orfeeluncomfortablerevealing
contacts.o Interactwithpeopleoftheoppositesex.(Thismighthaveanimpactonyour
interactionwiththepersonyou’reinterviewing.o Feelaboutpeoplein"helper"andauthorityroles.(Thisincludesyouasa
ContactTracer.o ConsiderStigmaandDiscrimination
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Somequestionsyoucanasktolearnaboutthecultureofthepersonyou’reinterviewinginclude:
• Howdoyouprefertobeaddressed?• Howareimportanthealthcaredecisionsmadeinyourfamily?• Aretherecertainhealthcareproceduresandteststhatyourculturedoesnot
allow?• IfIsendyoufollow-upinformation,whichlanguageareyoumost
comfortablereadingin?Howtoprepareforinterview:
• Knowyourstuff(reviewanyinfoaboutPUIorcontactyouareabouttointerview)• Familiarizeyourselfwithquestionsyouwillbeasking
Considerthis…Asyouprepareforaninterview,trytoputyourselfintheshoesofthepersonyouwillbespeakingto.TheymayfeelfearandstresswhenlearningabouttheirexposuretoCOVID-19.Theymayalsobeworriedabouthowothersintheircommunitymayviewortreatthem.Rememberthatyou’reinteractingwithaperson,notjusta"case."Keepanopenmind,bepreparedtodiscussthesefears,andreassurethepersonyouarespeakingwiththatyourconversationswillstayconfidential.Preferredmethodsofconductingacontacttracinginterview:
• Telephonecall• Videocall• Textmonitoringsystem
Theinformationyoucollectmayberecordedon:
• Paper• Phone• Tablet• Computer
Seehandoutof“TheStructureofContactTracingInterviews”PUIInterview:Introduction
• Introduceyourself,includingyournameandagency.• Confirmtheidentityoftheindividualbyaskingthemtoverifytheirnameanddate
ofbirth.• Askifthisisagoodtimetotalk,andiftheyareinaplacewheretheycantalk
privately.• Explainthepurposeofyourphone/videocall.• Beforedivingintothequestions,explainthattheconversationisconfidential.
PUIInterview:InformationGatheringandListening• Tobegin,youwillaskthePUIabouttheircontactinformationanddemographics
(e.g.,age,sex,race).• Next,youwillneedtocollectmedicalinformation.• Collectinformationabouttheindividual’spotentialexposuretoCOVID-19before
movingontocontacttracing.• IdentifythePUI’spotentialinfectiousperiod.
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• DocumentanyCOVID-19-relatedsymptoms,includingthedatewhentheystartedandhowlongthesymptomslasted.
• IdentifythePUI’scontactsduringtheinfectiousperiod.Contactsmayincludehouseholdmembers,intimatepartners,individualsprovidingcareinahousehold,andindividualswhohavehadclosecontact(lessthansixfeet)foraprolongedperiodoftime.
• Collectidentifyingandlocatinginformationforeachcontact.
PUIInterview:AdviceandInstructions• EngageandbuildtrustwiththePUI.Explaintheavailabilityofbasicresources,
socialsupports,andlinkagetomedicalcare.• OffertoconnectthePUItoclinicalservices,especiallyifthePUIdoesnothavea
primarycareprovider.• Shareapprovedinformationaboutisolatingwhilepotentiallyinfectious,and
monitoringsymptoms.• Keepinmind:thePUImaybefacingmanycomplicatedproblems.Checkwithyour
supervisoronhowtohandlesituationswherethePUIneedsmorethantheservicesthatyou’reapprovedtoprovide.
PUIInterview:Conclusion• InformthePUIthatyoumightbebackintouchincasemoreinformationisneeded.• GivethePUIanopportunitytoaskquestionsbeforeendingthephone/videocall.• ExplainhowtheinformationwillbeusedandremindthePUIthattheirinformation
willbekeptconfidential.• ThankthePUIfortheirtimeandinformation.• ShareyourcontactinformationincasethePUIhasquestionsorremembers
somethinglatertheywouldliketoshare.CaseInvestigatorsandContactTracerswillfollowupandmonitorcases(PUIsortheircontacts) toensure they arefollowingappropriateisolationorquarantineinstructionsandto trackthedevelopmentofanypotentialCOVID-19symptoms.TypesofCaseMonitoring
• Thereare twotypesofcasemonitoring—activeandself-monitoring.• Asthe Contact Tracer,you mayberesponsibleforthis work,orthistaskmaybe
handedofftoanothermemberofyourteamforfurtherfollow-up. Duringactivemonitoring:
• Thehealthdepartmentorpartneragencywillberesponsibleforestablishingregularcommunicationwiththeindividualduringthemonitoringperiod.
• Duringthistime,youoramemberofyourcontacttracingteamwillassessforthepresenceoffeverorsymptomsofCOVID-19.
• Thefrequencyofcontactwillbedeterminedbythehealthdepartment,andthetypeofcommunicationmayinvolvetelephonecalls,videocalls,orelectronic/internet-basedmeansofcommunication(e.g.,textorapps).
DuringSelf-monitoring:
• Individualsmaymonitorforsymptomsandtaketheirowntemperatureeachday.• Youoramemberofyourteamwillprovideinformationonhowtheyshouldstay
alertforsymptomsandwhotocontactifanysignsofillnessdevelop.
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ConnectingPeopletoResources
• Duringthemonitoringperiod,youoramemberofyourteammayprovidetheseresourcesorlinkthepersontoawebsiteorphonenumberwheretheycangetmorehelp.
• Manyofyourcasesmightjustneedbasicresourcesandservices,whichmayinclude:
o Dailycheck-incallsormessageso Instructionsonhowtoisolate,quarantine,orpracticesocialdistancingo Instructionsonhowtokeeptheirspacecleananddisinfectedforotherswho
mightsharetheirspaceo Hotlinesforcounseling,informationservices,andmedicalsupporto Maskso Thermometerso Handsanitizer
• SocialsupportsincludetheresourcesandservicesthatgobeyondCOVID-19healthandmedicalcare.Theseservicesmayinclude:
o Foodo Laundryo Childcareo Mentalhealthserviceso Supportforcaregiverso Socialsupportsareimportantbecausetheymayhelpaddresstheneedsthat
willallowapersontofollowisolationorquarantineinstructionssuccessfully.
LinkingPeopletoMedicalServices
It’simportantthatthepersonyou’remonitoringknowshowtheycangetmedicalcare,bothforCOVID-19symptomsorotherconditions.Thismightinvolveprovidingthemwithwebsitesorhotlinesforcounseling,informationservices,transportationassistance,andmedicalsupport.Keepinmindthatthepersonyou’remonitoring:
• Shouldmakeaplanofwhattodoiftheydevelopfeverorrespiratorysymptoms(e.g.,cough,shortnessofbreath).Youcanhelpthembysharingwebsitesandphonenumbersforclinicalservices.Thisisespeciallyimportantifthepersonyou’reworkingwithdoesnothaveaprimarycareprovider.
• MayexperienceotherhealthproblemsbeyondCOVID-19.Thepersonyou’reworkingwithmayexperienceanxiety,depression,heartproblems,orotherconditionsduringthemonitoringperiod.Someofthesemaybepre-existingconditions,andsomemaybenew(ormadeworse)becauseofthestressassociatedwithisolation/quarantine.It’simportantthatthey’relinkedtothecaretheyneed.Considertelehealth(e.g.,medicalassessmentsoverphone,web,orapp)asanotheroptiontospeakwithahealthcareprovider.
Ifthepersonyou’remonitoringtalkstoahealthcareproviderorschedulesanappointmentwithone,theyshouldmakesuretotelltheproviderandtheofficestaffthattheyhavebeendiagnosedwithorareacontacttoCOVID-19.
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PotentialFollow-upActivitiesduringCaseMonitoring• Ifthepersondoesnotrespondtoyourinitialeffortstomakecontactordoesnot
submitregularreportsonsymptoms(ifundergoingactivemonitoring),youoramemberofyourteamwillneedtoattemptcontactthroughavarietyofmethods(e.g.,phone,email,text,orin-personvisit).
• Ifthepersonreportsillnessofanykind,youoramemberofyourteamwilllinktheindividualtoclinicalservices,suchasatelehealthappointmentwithamedicalproviderorlaboratorytesting.
• IfthepersonreportstestingforCOVID-19.o IfthepersonreportstestingforCOVID-19,youoramemberofyourteam
mayfollowuptomakesurethatresultsaresubmittedtothehealthdepartment.IfthetestispositiveforCOVID-19,thismightresultinfurtherfollow-up.Forexample,youmayneedtoconductanotherinterviewwiththemtoidentifywhotheircontactsmighthavebeen.
Keepinmind:Ifthepersonreportsanegativetest,itislikelythattheywerenotinfectedatthetimeoftesting.However,thatdoesnotmeantheywillnotgetsick.Itispossiblethattheywereveryearlyintheirinfectionatthetimeoftesting,andcouldtestpositiveiftestedagainatalatertime.Anegativetestdoesnotmeanthatfollow-upormonitoringshouldbestopped.Iftheperson’sneedschangeduringthemonitoringperiod,youmayneedtoreconsiderthetypesofservicestheyneed.Forexample,ifthepersonlosestheirjob,theymightneedsupportbuyingfoodorhelppayingforhousing.Besensitivetochangingneedsandrecommendadditionalresourcesasappropriate.CrisisCounseling
• LearningthatyouhaveorhavebeenexposedtoCOVID-19cantriggerfear,anxiety,andothersignsofemotionaldistress.Byidentifyinganindividual’sneedsandlinkingthemtotheresourcesandsocialsupportswediscussed,youareprovidingcrisiscounseling.
• Crisiscounselinghelpsindividualstofocusonthesituation,identifyimmediateneeds,andaccessresourcesandsupport.Thegoalistoempowertheindividualandprovidethenecessaryresourcestosupportthemthroughoutthequarantineorisolationperiod.
Youmayneedtoescalateacaseifanindividual:
• Hascomplicatedhealthneeds,andyou’renotsurewheretosendthemforhelp.• Hascomplicatedsupportneeds(suchasfood,housing,childcare,etc.),andyou’re
notsurewheretosendthemforhelp.• Isindanger.Thismaymeanthattheyareindangerfromsomeoneelseoryou’re
worriedtheymighthurtthemselves.• Refuses—orisnotable—tofollowinstructionsforisolationandquarantine.
Dependingonyourstate’srules,theremaybeadditionalactionsorsupportservicesthatcanbeprovidedtomakesurethatthepersonfollowsinstructions.
ClosingOutaCase
Youwillhavespecificinstructionsforwhentoendisolationorquarantine.Someofthefactorsthatmightbeinvolvedinmakingthisdecisioninclude:
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• Thenumberofdaysthathavepassedsincesymptomsfirstappeared(ifsymptomatic).
• Thenumberofdaysthathavepassedsincesymptomsended(ifsymptomatic).• Thenumberofdaysthathavepassedwithoutanysymptomssincethepotential
exposuretoCOVID-19.• COVID-19testresults(ifavailable).
Ifthepersonyou’remonitoringqualifiesforendingisolation/quarantine,providethemwithgeneralhealtheducationtoprotectthemfromCOVID-19.Thismightinvolveinstructionson:
• Socialdistancing.• Wearingamaskwhensocialdistancingisnotpossible.• Otherpreventionrecommendations(e.g.,washinghandsoften,cleaningsurfaces
thatmightbecontaminated,etc.).
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APPENDIX B
SetonHillUniversityCOVID-19GuestScreeningProtocolandDocuments
Toprotectthehealthandsafetyofeachotherandourcampuscommunity,allvisitorsarerequiredtocompletetheCOVID-19screeningprotocol.
Mostguestscreening–particularlyforprospectivestudentsandtheirfamilies-willtakeplaceattheWelcomeCenter,locatedonthefirstflooroftheAdministrationBuilding,however,guestscreeningsmayberequiredinoutlyingareasofcampus.
Campusguestswillbeprovidedadisposablefacemaskbeforecontinuingwiththescreeningprocess.
Step1:Tominimizepotentialspreadofgerms,thescreenerwillasktheguestthefollowingquestionsandrecordtheirresponsesontheGuestCOVID-19ScreeningInstrument.
• DoyouhaveaFever(temperatureover100.4F)withouthavingtaken
anyfeverreducingmedications?• DoyouhaveaCough?• DoyouhaveShortnessofBreathorDifficultyBreathing?• DoyouhaveChills?• DoyouhaveMuscleAchesand/orMusclePain?• DoyouhaveaSoreThroat?• DoyouhaveaNewLossofTasteorSmell?• DoyouhaveNausea,Vomiting,and/orDiarrhea• Haveyou,oranyoneyouhavebeeninclosecontactwith,been
diagnosedwithCOVID-19,orhaveyoubeenplacedonquarantineforpossiblecontactwithCOVID-19withinthelast14days?
IftheguestansweredYEStoanyofthequestions,providethemwithacopyofthe“GuestPost-ScreeningInstructions(NotCleared)”sheet,askthemtokeeptheirmaskonandexitthebuildinganduniversitypremises.
Iftheguestanswered,NOtoallofthequestions,proceedtoStep2.
STEP2:TemperatureCheck/Verification
• Theguest’sname,address,andphonenumberwillberecordedand
keptinasecurelocation.Thisinformationisneededintheeventcontacttracingneedstobedone.
• Theguest’stemperaturewillbetakenusinganon-contactinfraredthermometerbyaSHUemployeeintheGriffinWelcomeCenter(oroutlyingofficeifneeded)whohasbeentrainedonpropertechnique.
• Iftheirtemperatureislessthan100.4theywillbepermittedoncampus,andmustweartheprovidedsingle-usedisposablefacemaskduringthedurationoftheircampusvisit.
• Iftheirtemperatureisgreaterthanorequalto100.4,thescreenerwillwait5minutesandretesttheirtemperature.
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• Ifthesecondtemperaturereadingisgreaterthanorequalto100.4,theemployeewillgivethe“COVID-10Post-ScreeningInstructions”totheguestandinstructthemtoexitthebuildingandcampus,keepingtheirfacemaskonuntiltheyleaveuniversityproperty.
STEP3:DepartingCampusAfterguestsleaveuniversitypremises,theymayremovethedisposablefacemaskasoutlinedinthedocument“NowThatYouHaveBeenScreenedforCOVID-19”(clearedversion)or“NowThatYouHaveBeenScreenedforCOVID-19”(notclearedversion).SetonHillemployeeswhoconductguestscreeningswillhaveaccesstoaprivateGoogleDrivewhereGuestScreeningformsmustbeuploadedwithin48hoursofthevisitsothatinformationcanbeaccessedintheeventitisneededforcontacttracing.
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COVID-19GuestScreeningInstrument
Toprotectthehealthandsafetyofeachotherandourcampuscommunity,allSetonHillUniversitycampusguestsarerequiredtocompleteaCOVID-19screening.Name:________________________________PhoneNumber: PurposeofVisit: CampusHost/TourGuide: Step1.PleaseanswertheSelf-ScreenQuestionsbelow: Yes No 1.DoyouhaveaFever(temperatureover100.4°) ☐ ☐ withouthavingtakenanyfeverreducing medications? 2.DoyouhaveaCough? ☐ ☐ 3.DoyouhaveMuscleAchesand/orMusclePains? ☐ ☐ 4.DoyouhaveaSoreThroat? ☐ ☐ 5.DoyouhaveShortnessofBreath
orDifficultyBreathing? ☐ ☐ 6.DoyouhaveChills? ☐ ☐ 7.DoyouhaveanewlossofTasteorSmell?☐ ☐ 8.DoyouhaveNausea,Vomitingand/orDiarrhea?☐ ☐ 9.Haveyou,oranyoneyouhavebeeninclose ☐ ☐ contactwith,beendiagnosedwithCOVID-19,orhave
youbeenplacedonquarantineforpossiblecontactwithCOVID-19withinthepast14days?
IfyouansweredYEStoanyofthequestionsabove,pleasetakea“COVID-19PostScreeningInstruction”sheetandimmediatelyexitthebuildinganduniversitypremises.IfyouansweredNOtoallofthequestionsabove,pleaseproceedtoStep2.Step2.Temperaturecheck/verification(Iftheoutdoortemperaturesareveryhighorverylow,waitacoupleofminutesbeforetakingyourtemperature). Temperatureislessthan100.4°F? ☐yesGuestiscleared. ☐noRepeatcheckin5minutes 2ndTemperatureChecklessthan100.4°F?☐yesGuestiscleared. ☐noGuestwilltakeCOVID-19Post-ScreeningInstructionsandexitthebuildingandcampus.GuestsmustkeepthefacemaskonuntiltheyleavetheUniversitypremises.
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NowThatYouHaveBeenScreenedforCOVID-19
InformationforCampusGuestsNotClearedfortheirVisitIfyourepliedYEStoanyofthequestionsinthe“Self-ScreenQuestionnaire,”checklistAND/ORhaveafever,pleasecontinuetowearyourdisposablefacemaskandimmediatelyexitthebuildinganduniversitypremises.Pleasefollowthestepsbelow:
• Callyourhealthcareproviderforfurthermedicalassistance.• Ifyouarehavinganemergencysuchastroublebreathing,persistentpainor
pressureinyourchest,feeldisorientedorconfused,havebluishlipsorface,orhaveanysymptomsthatareconcerningtoyou,immediatelycall911;notifytheoperatoryoumighthaveCOVID-19.Ifpossible,putonaclothfacecoveringbeforeEMSarrives.
Howtoproperlydisposeofyoursingleusefacemask:Whileyouareoncampus,youmustweartheprovidedsingle-usedisposablefacemaskatalltimes.Afteryouleaveuniversitypremises,youmayremovethedisposablefacemaskasoutlinedbelow:
• Removethefacemaskbypullingtheelasticearstrapsorlacesfrombehind;besureNOTtotouchthefrontofthemask
• Disposeofimmediatelyinagarbagecanwithalid• Washyourhandsoftenwithsoapandwaterforatleast20seconds.• Ifsoapandwaterarenotavailable,usehandsanitizer.Useanalcohol-based
handsanitizerwithatleast60%alcohol,coveringallsurfacesofyourhandsandrubbingthemtogetheruntiltheyfeeldry
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NowThatYouHaveBeenScreenedforCOVID-19
InformationforCampusGuestsClearedfortheirVisitIfyourepliedNOtoallscreeningquestionsandyoudidnothaveafever,youareabletocontinueyourcampusvisit.Pleasewearyourprovideddisposablefacemaskuntilyouexituniversitypremises.Pleasefollowstepsoutlinedbelowforpropermaskremoval.
• Pleaseremovethefacemaskbypullingtheelasticearstrapsorlacesfrombehind;besureNOTtotouchthefrontofthemask.
• Disposeofthemaskimmediatelyinagarbagecanwithalid.• Washyourhandswithsoapandwaterforatleast20seconds.• Ifsoapandwaterarenotavailable,usehandsanitizer.Useanalcohol-
basedhandsanitizerwithatleast60%alcohol,coveringallsurfacesofyourhandsandrubbingthemtogetheruntiltheyfeeldry.
IntheeventyoudevelopsymptomssuggestiveofCOVID-19(e.g.,fever;cough;shortnessofbreathordifficultybreathing;chills;muscleachesormusclepains;sorethroat;newlackoftasteorsmell;and/ornausea,vomiting,and/ordiarrhea)withinthenext14daysORsomeoneyouhavebeenincontactwithtestspositiveforCOVID-19pleasecalltheSetonHillOfficeofCounseling,DisabilityandHealthServicesimmediatelyat724-830-4606.IfSetonHillUniversityisnotifiedthatSetonHillUniversitycommunitymemberwithwhomyoumayhavebeenincontacthassymptomsconsistentwithCOVID-19and/orhasapositivetest,youwillbecontactedbyamemberoftheUniversitystaffsothatyoucanbegintoself-isolateandimmediatelycontactyourhealthcareproviderforfurthermedicalassistance.
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AppendixCAramarkOutlineofPotentialDiningServicesOperationsDuringPandemic
VibeMarketinJoAnneWoodyardBoyleHealthSciencesCenter:
• Tablesandchairswillbespacedtoallowadequatephysicaldistancingand
checkedtwicedailytoresetaftercustomerrelocation.Seatingcapacitywillbereducedbyhalf.
• Cleaningandsanitizingsurfacesontables,coolers,kiosk,andchairs4times
daily.
• RampupstockingwhenUniversitygivesagreenlighttoopen.Checking3timesdailytoreplenishNourish(inhousemade)areaaskingRefreshmentservicesDivisionifanincreaseoveronceaweekwouldbepossible.
• ReassignCovestafftorotatethroughandmonitor.
• HoursofoperationforCurbsideandproductiontobedeterminingby
demand.Modifieddaily.
Cove
- Coveareawouldbeclosedtogeneralpopulationonthefoodside.
- Outerroomwouldremainasastudyspacebutwouldrequirecleaningandsanitizingtablesandchairsurfaces.ReassignedCovestaffresponsible
- Tableandchairconfigurationswouldchangetoallowforphysicaldistancing.
Innerareacouldbeusedtostorethem.Seatingcapacitywillbereducedbyhalf.
- CovecookingareawouldbemodifiedtosupportCurbsidepickupandGrabandGoforSetonHillArtsCenter,Vibe,andLoweDiningHall.
SetonHillArtsCenterCafé
- Tablesandchairsspacedtoallowadequatephysicaldistancingandchecked
twicedailytoresetaftercustomerrelocation.Seatingcapacitywillbereducedbyhalf.
- Cleaningandsanitizingsurfacesontables,coolers,counters,andchairs4times
daily.
- Increasedofferingsofmicrowavablefoodsandadditionoftwomicrowaves:Oneonthefirstfloorandoneonthesecondfloor;Stafftomonitorcleanandsanitizetheseareas4timesaday.
- Hoursofoperationmaybemodifiedtoallowservicetobemoreevenly
distributed.
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LoweDiningHall
- Tablesandchairsspacedtoallowadequatephysicaldistancingandcheckedtwicedailytoresetaftercustomerrelocation.Seatingcapacitywillbereducedbyhalf.
- CleaningandsanitizingsurfacesonTablesandChairs4timesdaily
- HoursofoperationforCurbsideandproductiontobedeterminingbydemand.
Modifieddaily.
- Modifiedallstationstobeservedstationsnoself-servicethisrequiresmodifiedrotationinschedulestohandlepeakandoff-peaktimes.Possiblereductionsinstaffrequirements
- CashierstationstobemodifiedtobetouchandgoforIDscanningandplex
sneezeguardswillbeinstalledforcashtransactions
- Hoursofoperationandproductiontobemodifiedanddeterminedbydemanddaily.
- Extendinghoursofoperationpossiblesolutiontoovercrowdingthespace.
- Allfoodsofferedinaprepackagedfashionasretailgrabandgoatadetermined
hourchange.
- Suggested1hourshutdowntoswitchstylesofserviceintheeveningfrom7-8
- Resumeoperationsfrom8tomidnightasMTOandgrabandgo
- Electrical(110)receptaclesmodificationalongstonewalltoallowairscreencoolerandbottlebeveragecoolertoberelocated.
- ReassignCovestaffforeveningshiftstoMTOandGrabandgo.Possible
reductionsbasedonparticipation.
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AppendixDAramarkCleaningProtocolsforSetonHillUniversity
AcademicSpaceCleaning
Classrooms
MondaythroughFriday
--Emptythetrashcan(s).Wipedowntheinside/outsideofthetrash can(s)whenneeded. --Vacuum/mopthefloor. --Rearrangethedesks,tables,andchairs. ---Disinfectthedesktops,tabletops,podiumsandchairstwicedaily. --Wipedownthewhiteboard(s)/chalkboard(s). --Disinfectthechalktraystwotimeseachday.
--Disinfecthightouchareas(lightswitches,doorknobsetc.)twicedaily.
--Theclassroomsarecleanedtwicedaily. Weekly --Dustanyhorizontalsurfacesandwallhungitems. --Spotcleanthewallsanddoorswhereneeded. --Spotcleananymirrorsandwindowglassifneeded. Annually --Extractthecarpetorburnish/refinishanyhardsurfaceflooring. --Cleantheinsideofthewindows.
PracticeRooms
MondaythroughFriday--Emptythetrashcan(s).Disinfecttheinside/outsideofthetrashcan(s)whenneeded.
--Mop/vacuumthefloor. --Rearrangeanyfurniture. --Disinfectthepodiums/workareas2timeseachday. --Disinfectthechairs2timeseachday.
--Disinfecthightouchareas2timeseachday(doorknobs,lightswitches,etc.)--Thepracticeroomsarecleanedtwicedaily.
Weekly --Dustanyhorizontalsurfacesandwallhungitems. --Spotcleanthewallsanddoorswhereneeded. --Spotcleananymirrorsandwindowglassifneeded. Annually --Burnish/refinishanyhardsurfaceflooring.
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--Extractanycarpets. --Cleantheinsideofthewindows. Labs MondaythroughFriday
--Emptythetrashcan(s).Disinfecttheinside/outsideofthetrashcan(s)whenneeded.
--Mopthefloor. --Rearrangeanyfurniture. --Wipedownthewhiteboard(s)/chalkboard(s). --Disinfectthechalktrays2timeseachday. --Disinfectthepodiums2timeseachday. --Disinfectthechairs2timeseachday.
--Disinfecthightouchareas2timeseachday(doorknobs,lightswitches,chalktraysetc.).--Theinitialcleaningofthelabswillbebetween4a.m.and7a.m.Theseconddisinfectingofthechairs,podiums,andhightouchareaswillbebetween10a.m.and2p.m.dependingonclassschedules.
Weekly --Dustanyhorizontalsurfacesandwallhungitems. --Spotcleanthewallsanddoorswhereneeded. --Spotcleananymirrorsandwindowglassifneeded. Annually --Burnish/refinishanyhardsurfaceflooring. --Cleantheinsideofthewindows.
ResidenceHallCleaningProtocols
MondaythroughFriday--Disinfectallpublicandsharedrestroomsincludingcommodes,sinks,showerstalls,bathtubs,grabbars,partitiondoorknobsandlocks,fixtures,andanyotherhightouchareas(doorknobs,lightswitches,toiletpaperdispensers,papertoweldispensers,etc.)2timeseachday.Spotcleanwallsandpartitionsasneeded.Mopthefloorsdaily.Thesharedrestroomsarecleanedbetween6a.m.and3p.m.--Disinfectthecounters,tables,horizontalsurfaces,andsinksinthekitchenettes2timeseachday.Mopthefloorsdaily.Aramarkstaffisnotresponsibleforcleaningdishesandreturningitemstothedininghall.
--Disinfecttheentrancedoorhandlesandknobs2timeseachday. --Disinfectfurnitureinthecommonspaces.Mopthefloorsdaily. --Disinfecttherailingsinthestairwells.
--Check/replenishpapertowels,soap,andtoiletpaperinallrestrooms.--Emptyalltrashcansinrestrooms,kitchenettes,corridors,andanyothercommonspaces.
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--Spotvacuumthecorridorsandothercommonspaces. --Check/replenishpapertowels,soap,andhandsanitizerincommon spaces.Disinfectthedispensers. --Cleantheentrancedoorsandglass.Vacuumanywalkoffmats. --Sweepthefloorandemptythetrashinthelaundryrooms.
--EachofthesetaskswillbecompletedonetimeonSaturdaysandSundays.
Weekly
--Dustthehorizontalsurfacesandwallhungitemsinthecorridorsandcommonspaces.--Sweepandmopstairwellsanddustanyhorizontalledgesinstairwells.
--Spotcleanthewallsanddoorsinthecorridorsandcommonspaces. Annually --Deepcleanallresidentroomsandsuites.
--Extractallcarpetsinthecommonspacesandresidentsroomsandsuites.
--Burnishorrefinishthehardsurfacefloors.AthleticFacilityCleaningProtocols(IncludesFieldHouse,SullivanHall,McKennaCenter) LockerRooms
Daily--Emptyalltrashcan(s).Disinfecttheinside/outsideofthetrashcan(s)whenneeded.
--Sweepandmopthefloor. --Disinfectallcommodes/urinalstwicedaily. --Disinfectthesinksandwaterfountainstwicedaily. --Disinfectthepapertowelandtoiletpaperdispenserstwicedaily. --Disinfectthetopsofthebenchesandcounterstwicedaily.
--Disinfecttheshowerstallstwicedaily.--Disinfectthehandlesandlocksonthepartitionstwicedaily.--Disinfectanygrabbarsandotherhightouchareastwicedaily(doorknobs,lightswitches,etc.)
--Replenishpapertowels,handsoap,toiletpaper,andhandsanitizer. --Cleanthemirrors.
--Lockerroomsarecleanedtwicedaily(MondaythroughFriday)andonceonSaturdaysandSundays.
Weekly --Spotcleanthewallsanddoorswhereneeded. --Disinfectthepartitions. --Dustanywallhungitemsandhorizontalsurfaces. Annually --Cleantheinsideandoutsideofthelockers.
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--Machinescrubthefloors. --Changetheshowercurtains.
AthleticandFitnessFacilities(IncludesFieldHouse,SullivanHall,McKennaCenter)
Daily
--Emptythetrashcan(s).Disinfecttheinside/outsideofthetrashcan(s)whenneeded.
--Vacuum/mopthefloor --Disinfectequipmenttwicedaily.
--Disinfectsinksandwaterfountainstwicedaily. --Replenishpapertowels,handsoap,andhandsanitizer.
--AthleticandFitnessFacilitiesarecleanedtwicedailyMondaythroughFridayandonetimeonSaturdaysandSundays.
Weekly --Edgemoparoundallequipmentandundertheweightracks. --Spotcleanthewallsanddoorswhereneeded. --Spotcleananymirrorsandwindowglassifneeded. Annually --Wipedownallsurfacesontheweightmachines.OfficeandCommonSpaceCleaningProtocols Offices
MondaythroughFriday--Emptythetrashcan(s).Disinfecttheinside/outsideofthetrashcan(s)whenneeded.
--Spotvacuum/sweepthefloorwhereneeded. --Disinfectthedesk(s)andanyconferencetables. --Disinfectarmrestsandnon-porouschairs/furniture. --Disinfectanyhightouchareas(doorknobs,lightswitches,etc.) Weekly --Dustthehorizontalsurfacesandwallhungitems. --Vacuum/sweepthefloor. --Spotcleanthewallsanddoorswhereneeded. --Spotcleananymirrorsandwindowglassifneeded. Annually --Extractthecarpetorburnish/refinishanyhardsurfaceflooring. --Cleantheinsideofthewindows. Stairwells MondaythroughFriday
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--Sweepallstairsandlandings. --Spotmopstairsandlandingswhereneeded.
--Disinfectallrailings,doorknobsandanyotherhightouchareas.Twotimeseachday.
Weekly --Mopallstairsandlandings. --Dustanyhorizontalsurfacesandwallhungitems. --Spotcleanthewallsanddoorswhereneeded. --Spotcleananymirrorsandwindowglassifneeded. Annually --Scrubthestepsandlandings. --Cleantheinsideofthewindows. Porches
MondaythroughFriday--Emptythetrashcan(s).Wipedowntheoutsideofthetrashcan(s)whenneeded.
--Sweepthefloor. --Rearrangethetablesandchairsifneeded. --Disinfectthetablesandchairs. --Disinfectanyotherhightouchareas(doorknobs,etc.) Weekly --Wipedownthewindowsillsanddoors. Annually --Scrubtheconcretefloor.
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APPENDIXEAcademicCalendarandFinalExamSchedules
Seton Hill University
Traditional Semester Academic Calendar 2020-21 Please note the calendar may be changed due to external circumstances.
* This calendar is for students following the Traditional semester schedule
Fall August 17 Traditional classes begin August 21 Traditional last day to add/drop classes August 22-Oct 9 Traditional withdrawals receive "W" Sept 7 Traditional Labor day; no classes Sept 30 Summer incompletes become "F" Oct 8 Traditional Mid-semester grades due Oct 9 Last day to change Pass/Fail or Audit designation Oct 10-Nov 5 Traditional withdrawals receive "WP/WF" Nov 2-9 Registration for Spring 2021 begins Nov 6-23 Traditional withdrawals receive "F" Nov 23 Traditional last day classes and last day to request incomplete Nov 24-25 Traditional In-Person Final examinations (end by 3pm)*; Online
Exams (Dec 1-3)* Nov 25 Resident Halls Close (6pm) Dec 8 All final grades are due Dec 14 Vespers and Commencement
*Refer to Final Exam Schedule
J-Term Dec 16 Classes begin Dec 24-Jan 1 Christmas break; no classes Jan 15 Last class Jan 22 Final grades are due
Spring Jan 19 Traditional classes begin Jan 25 Traditional last day to add/drop classes Jan 26-March 17 Traditional withdrawals receive "W" March 1-5 Traditional spring break; no classes March 16 Traditional Mid-semester grades due March 17 Last day to change Pass/Fail or Audit designation March 18-April 14 Traditional withdrawals receive "WP/WF" April 7-14 Registration for Summer & Fall 2021 begins April 1-5 Traditional Easter break; no classes April 15-May 3 Traditional withdrawals receive "F" May 3 Traditional last day classes and last day to request incomplete May 4 May graduates' grades are due
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May 4-7 Traditional Final examinations May 7 Baccalaureate May 8 Commencement May 11 All final grades are due
M-Term May 7 Classes begin May 29 Last day of classes and last day to request incomplete June 9 Final grades are due
Summer May 10 Traditional classes begin May 31 Traditional Memorial Day; no classes Aug 6 Traditional last day classes Aug 10 Traditional grades are due Aug 19 Summer Degree conferral Revised 6-17-2020
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SETONHILLUNIVERSITY
FINALEXAMINATIONSCHEDULE----FALL2020 ExamsAdministeredinClass(face-to-face)
Tuesday,November24
CLASSFIRSTMEETING:TR12:45 MWF9:10 TR9:35 MWF12:40 MWF/TR8:00;
MWF1:50 MWF3:00;MW2:15
EXAMINATIONTIME:8:00-10:00 10:15-12:15 12:45-2:45 3:00-5:00 5:30–7:30
Wednesday,November25
CLASSFIRSTMEETING:MWF11:30 TR2:20;TR11:10 MWF10:20
EXAMINATIONTIME:8:00-10:00 10:15-12:15 12:45-2:45
SHUEVENINGCLASSEXAMINATIONS
RegularClassMeeting ExaminationDateMonday November24TuesdayTuesday November24TuesdayWednesday November23MondayThursday November23Monday
ExamsAdministeredOn-lineforinclass(face-to-face)coursesorforcoursesdeliveredonline.
Tuesday,December1–Thursday,December3
(RefertoseparateFinalExamSchedule)
Pleasenote:Refertothecoursesyllabusforthedateandformatofthefinalexam.(Scheduleconflictsaretobenegotiatedwiththeinstructor.)
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SETONHILLUNIVERSITY
ON-LINE(synchronous)FINALEXAMINATIONSCHEDULE----FALL2020
Tuesday,December1
CLASSFIRSTMEETING:TR9:35 MWF11:30 MWF3:00 MW2:15 TR8:00EXAMINATIONTIME: 8:00-10:0010:30-12:30 1:00-3:00 1:00-3:00 3:30–5:30
Wednesday,December2
CLASSFIRSTMEETING:MWF9:10 MWF10:20 TR2:20 MWF12:40 EXAMINATIONTIME: 8:00-10:0010:30-12:30 1:00-3:00 3:30-5:30
Thursday,December3
CLASSFIRSTMEETING:MWF8:00TR12:45 MWF1:50 TR11:10 EXAMINATIONTIME: 8:00-10:0010:30-12:30 1:00-3:00 3:30-5:30
SHUEVENINGCLASSEXAMINATIONS
RegularClassMeeting ExaminationDate
Monday December1 Tuesday(conflicts–useNov30)Tuesday December1 TuesdayWednesday December2 WednesdayThursday December3Thursday
Pleasenote:Refertothecoursesyllabusforthedateandformatofthefinalexam.
(Scheduleconflictsaretobenegotiatedwiththeinstructor.)Note:Followinstructor’sdirectiveforonline(asynchronous)finalexamschedule.