Robyn R. MasonFrederick, MD 21703

(703) 282-0140Robyn_Mason_06@yahoo.com

EDUCATIONB.S. Strayer University, Business Management (anticipated completion 2017)

A.S. Northern Virginia Community College (NOVA), Business Management 2004

Inactive DOD ClearanceTS/SCI

SKILLS OVERVIEW: Executive Administrative Assistant

While attending college, my career flourished in an administrative support role, and I have pursued position’s supporting C-Level management for over 15 years. Accredited Associate’s Degree in Business Administration and working towards a Bachelor’s degree. Experienced managing schedules, calendars, meetings, and updating well researched deliverables. Advanced skills in Microsoft Suite programs including updating pivot tables, tracking compliance based matrixes, staff headcounts, travel expenditures, org charts, and creating and updating briefings for Senior Management. Dedicated and accomplished assistant that can manage complex assignments while exercising independent judgement and initiative. Intuitive and effective gatekeeper capable of handling unexpected circumstances and the ability to create and execute action plans on managements behalf. Proficient assistant that can successfully complete assigned functions such as coordinating events for 100+ staff, scheduling and preparing travel and expense reports , facilitating meetings and keeping managers on track. Excellent written and oral communication skills, along with comprehensive knowledge of business and government operations. Executes the highest level of discretion when handling confidential data. Works diligently to balance priorities and complete multiple tasks in a fast-paced environment. Ability to work independently and in a team environment, across national and international offices.

PROFESSIONAL EXPERIENCE

EXECUTIVE ADMINISTRATIVE ASSISTANT, Citi, Frederick/Hagerstown/Remote (July 2009 – March 2015)Reported to and worked closely with Vice President. Provided daily calendar management coordinating multiple complex C-level schedules. In addition to general ad hoc duties, managed and drafted, updated and proof read senior-level deliverables under strict deadlines, and handled sensitive and confidential materials. Maintained a budget for office supplies and assisted with coordinating employee events and staying within budget. Tracked compliance based training for multiple departments and worked with Compliance Officers to improve completion scores.

Selected Accomplishments: Provided support, research and data for various senior leaders under strict deadlines.• Managed offshore vendor accounts maintaining user’s security access and entitlements.• Updated vendor contracts within our Non-Employee tracking system.• Reviewed vendor invoices, business expenses and maintained a budget for our operation. • POC for a large office closing, facilitating the entire department move. • Assisted and helped plan a multiple department deployment of onsite staff into a Remote Environment. • Facilitated and correctly identified system/entitlement issues, perfecting system failure turnarounds.• Escalated, tracked, researched resolutions involving Tier 3 troubles effecting operational downtimes.• Company contact nationwide addressing system issues, remote office setup or IT anomalies.• Wrote P&P’s which streamlined the process of ordering computer securities and profiles.• Increased employee morale and productivity by supporting staff and employees after hours.• Trained and guided senior management and colleagues on various system related nuances.• Worked with facilities to identify space occupancy and tracking inventory.

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ADMINISTRATIVE ANALYST / OFFICER, SAIC, Arlington, VA (January 2005 – December 2008) Supported the front office, along with the Chief and Deputy Chief of Operations. Procurement officer for a classified contract, under the Department of Defense. Processed TDY's for civilian and military personnel. Disseminated and processed Time and Attendance worksheets. Created, updated, and proofread secure documents for signature of Division Chief. Tracked and closed out purchase orders in an accounting database for records management. Collected, managed and disseminated input from project leads into a weekly deliverable for various government agencies. Maintained a SharePoint site project to store and collect large files for briefings. Provided out-of-state courier service for classified documentation when working on special operations. Facilitated office moves and monitored contractors performing SCIF, (Sensitive Compartmented Information Facility) expansion. Processed U.S VISA applications for employees. Helped employees find and submit SF86 form requesting a security clearance. Worked with FSO at DIA tracking applicants Status’s. Planned program events offsite.

Selected Accomplishments Monitored transmittal feeds regarding Top Secret information, reporting specific data to management or Senior

Analysts in order to track suspicious activities related to projects. Consolidated data and graphs into 200+ slide presentation for quarterly high ranking government officials, COTR

and contractors on project. Catered, managed logistics and moderated Top Secret video conference for COTR briefing. Maintained a nationwide calendar using Citrix to assign conference numbers, dial in codes and meeting rooms. Worked directly with AMEX to book travel, reducing travel costs compared to previous years. Acting liaison for tracking and submittal of multiple classified, subcontract invoices. Monitored charge numbers contractors applied project hours to. Reconciled bank statements in accounting database monthly. Assisted FSO transferring Security Clearances to our SCIF for visitors to enter site. Scanned media entering and exiting SCIF, assuring data was unclassified.

EXECUTIVE ADMINISTRATOR / PROJECT SUPPORT, Booz|Allen|Hamilton, McLean, VA(July 2002 – January 2005)Executive Assistant to the Principal (C-level) and supported program manager, along with government officials. Effectively worked under minimal supervision and consistently met deadlines. Coordinated conferences, briefings and catering for weekly meetings. Prioritized and carried out special projects, complex assignments, exercising independent judgment, initiative, and tact. Booked travel, processed expense reports and helped employees complete VISA application for International travel.

Selected Accomplishments: Drafted and assisted team of 7 with writing proposals, non-disclosure agreements, and modifications to

modules. Liaison to contractors and government employees regarding logistical arrangements, clearance statuses, badge

requirements, purchase authorizations, and logistic support. Initiated security clearance process via SF86 form for Program and tracked status. Gathered input from department heads to create spreadsheets, presentations and deliverables to DIA Principal. Facilitated two annual trade shows in Orlando, FL. Ordered giveaways, arranged travel, set up and manned

booths, and assisted engineers previewing slide shows of our product. Acted as HR advisor, created a written policy for new hires including an indoctrination packet.

TECHNICAL EXPERIENCEMicrosoft Office, Powerpoint, Outlook, Word, Excel, Visio, Adobe Acrobat PDF Creator, Peoplesoft, QuickBooks, Taleo HR software, Deltek, Inquest, Remedy, JPAZ, Salesforce, Citrix dashboards, Concur, SAP, AMEX Travel, Wise, Baan, SharePoint, Navigating Company built intranet and platforms, Mapping Network Drives and servers, Creating Zip files, Collaboration tools including Java Virtual Machine, Thin Client, Remote office applications, Webmail, Web Ex Live Meeting, Skype, and IM, Social Media including Twitter, LinkedIn, Facebook, and Instagram.

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