Carol Bates37 Hales Court, Westport, CT 06880

cbates527@gmail.com C: 203- 247-4690 H: 203-222-9216

OBJECTIVE: To utilize my successful administrative skills and organization abilities.

Professional Experience:

North American Power and Gas, LLC, Norwalk CT 2011 – 2015Office Manager/Executive Assistant

Maintain calendar schedules for Executive team, schedule meeting spaces on and off site as required

Prepare, execute and distribute confidential materials for Executives. First point of contact for incoming visitors to the office Arrange all travel for Executives and high level consulting visitors to the office Reconcile corporate credit cards for Executive and management team Co-ordinate relocation details for onboarding of new out of State employees Efficiently maintain inventory and procurement of necessary supplies, enabling

the company to save considerable percentage in outgoing cost on print work and supplies in general.

First point of contact with Human Resource concerns Liaise between vendors and department heads Liaise with building maintenance engineers General office duties. Mail external and internal, receiving and assessing

incoming telephone calls, document preparation/printing/assembly/distribution, scanning, copying and filing.

Northeast Media Group, Fairfield, CT 2003 – 2011Administrative Assistant/ Office Manager

Responsible for visitors and clients into reception Handle telephone communication for office Perform standard secretarial duties, correspondence internal and external, filing, and

data entry. Travel arrangement responsibility for senior management and sales representatives Organize and coordinate media shows, US, West Coast/East Coast and International,

primarily UK. Order entry responsibility for sales team, set up new accounts, take/enter phone

orders Schedule, organize and arrange all in house and off site meetings, majority off site,

possibly several in a week.

Responsible for all invoicing, account collection and inventory. Successfully closing out invoicing often over $100,000.

Responsible to arrange and monitor monthly calendar for CEO and sale representatives

Efficient office supply procurement, enabling the company to save considerable percentage in outgoing cost on print work and supplies in general.

S Z Jewelry, Westport, CT 1999-2003Sales/ Office Manager

Counter Sales Telephone Sales Appraisals Inventory Payables and Receivables

Details Salon, Westport, CT 1996 – 1999Salon Coordinator

Reception Telephone communication with clients and vendor Schedule appointments Inventory Liaison for Client/Employee relations

Mobile Marine – Family Business 1990 – 1996 General Office

Reception – Telephone - Scheduling – Inventory – Employee and Customer Relations – Payroll

TECHNICAL SKILLS:

MS Word, Excel, Power PointHunt Telephone SystemPitney Bowes postage systemHP and snap scan scanning systemsXerox 560 copier system

EDUCATION:

Educated in United Kingdom, Graduated 1979Bognor Regis Comprehensive SchoolChichester College

Professional and character references available upon request