Restructuring Collection Development for Empowerment

and Accountability

Charleston ConferenceNovember 2004

Stefanie WittenbachUniversity of California, Riverside

Libraries

Old and New Collection Development Models

Old Model Humanities/Social Sciences and Science

funds Bibliographers approved all orders and

approval books New Model

Separate funds for 75 disciplines/subject areas

Subject Specialists place orders and make approval book decisions

Old Fund Structure

One fund for humanities/social sciences approvals

One fund for sciences approvals Bibliographers balancing disciplines

New Fund Structure

Determining disciplines Creating the fund code structure

xxxxa, xxxxf, xxxxv, xxxxo, xxxxs e.g., antha, anthf, anthv, antho, anths

Determining discipline allocations Setting up funds and budget Changing existing orders

Approval Plan Changes

Coding approval profiles with fund codes

Approval Room workflow changes

Do’s and Don’ts

Do plan before the FY starts Don’t assume knowledge on the part of

subject specialists Do know your academic programs Don’t neglect training bibliographers or

collection coordinators Do make time to evaluate the process

Training Issues

Philosophy of the collection Working together more closely Faculty liaison work Procedures

Approval plan Acquisitions procedures Financial reports

This Fiscal Year

Review approval profile Continuations recoding Fiscal close procedures Discipline profiles Monitoring the work of the subject

specialists Reviewing budget allocations