Responsibilities of partners – need for continuing active contribution

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Lesley RickardsMEDIN Open Meeting, 2 November 2011

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This is all about YOU...

Responsibilities of partners

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• Standards

• Metadata

• Archiving

• Data access policy

• Acknowledging data source

• Cementing and promoting best practice

“BEST PRACTICE” FOR MANAGEMENT OF MARINE DATA

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Apply and documenting recognised Quality Control procedures at all stages of:

• data collection

• processing

• archiving

Application of data guidelines

Data submission guidelines

Standards

Survey X2. Survey Data

4. Sample Event Technique = Trawl and Tow

1. Project

Offshore Litter6. Sample Data

Fish Abundance and Biomass6. Sample Data

4. Sample Event Technique = Oceanographic Profile

etc

Oceanographic Vertical Profile6. Sample Data

5. Data Production Tools

3. Fixed Station

5. Data Production Tools

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Data Guidelines

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Generate and maintain discovery metadata records:

• For all marine data

• MEDIN format

• Publish these metadata to MEDIN

• Publish to the wider community

• Tools and help available

Metadata

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• Lodge all relevant marine data of long-term interest with MEDIN DACs (subject to ownership agreements)• can require restricted access if required

• In return, DACs undertake to ensure data are always freely available to the original supplier• “freely” available means without restriction on use,

but in some cases a reasonable cost of recovery fee may be charged (if agreed between the DAC and data supplier)

Archiving

Seabed and sub-seabed geology, geophysics data

Water column oceanographic data

Marine flora, fauna and habitat data

Bathymetric data

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Data Archive Centres (DACs)

Coming soon: Met DAC – marine meteorologyFisheries DACHistoric Environment (heritage) DAC

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Establish in clear terms policy with regard to:• data ownership• licensing• access as they apply to individual data setsConform with various data policies as they relate to individual data sets, e.g.,• Freedom of Information• Environmental Information Regulations• Public Sector Information regulations• Intergovernmental Oceanographic Commission (IOC)• World Meteorological Organisation (WMO)

Data Access Policy

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Partners will:

• acknowledge the source of any data they access through the framework

• respect data policy as requested by the owner

Acknowledging Data Source

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When letting data collection contracts ensure that: • appropriate standards are applied and recorded • that metadata are generated in the MEDIN

recommended format • that provision is put in place for long term curation • that IPR and terms for third party use are clearly

defined

Cementing and Promoting Best Practice

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MEDIN model “data clause” for data collection• Ensures (public sector) research and survey commissioning

bodies adopt this best practice and have a contractual basis for the data gathering programs they commission

• Standard clauses that can be used in tender specifications • Forms a fundamental part of the contract from the start• Ensures that data management best practice and its

associated costs addressed by Contractors (tenderers) at the tender compilation stage

• Includes implementation guidelines• Collates experience from existing “data clauses” in contracts

across the marine community in the UK

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Feedback from partners

• User community consultation • Open meeting – breakout sessions• Feedback forms• Partner questionnaire• Through web-site (www.oceannet.org)• To MEDIN Core team• Participating in MEDIN Working Groups

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Remember the second slide:

• It’s all about YOU...

• More correctly: it’s all about US• MEDIN can only be successful as a collaborative effort

– the marine (data) community working together• So be pro-active, provide feedback, ask questions,

join working groups, contribute to Marine Data News, etc.

• Thank you!