1

South Asia Office

Resource A Monthly Newsletter from Rotary International South Asia Office

January 2018 Volume XI, Number 7

Message from Head-South Asia

Highlights

Dear District Governors,

As you are aware, January is Vocational Service Month. As a Rotarian, you are all well aware of and have been doing vocational service by being part of various projects. Please highlight your projects through Rotary Showcase. We were fortunate to have received a visit from great enthusiastic bunch of Rotarians from RID 3131 who participated in a car rally, covering all 36 Rotary Districts in India over a period of 21 days!! More details on page 11. International Assembly is round the corner and I take this opportunity of wishing all DGEs a great journey & a productive experience. With warm regards, Rajeev Ranjan Head-South Asia

Membership figures as of 01 January 2018 Country Clubs# Rotarians# Variance from 01

July 2017 **

Clubs Rotarians

India 3,686 142,583 -29 3.594

Pakistan 234 4,477 5 297

Bangladesh 342 9,601 6 196

Sri Lanka 66 1,830 -5 -34

Nepal 113 4,341 -2 -27

Bhutan 1 19 0 3

Maldives 1 41 0 0

Total 4,443 162,892 -25 4,029

Worldwide 35,594 1,217,324 -71 14,293

# These are system generated figures. Official month-end membership statistics would be available by around 10th of next month. ** Variance from 01 July 2017 official starting figures.

January 2018

RI Exchange Rate for US $1

Country Local Currency Rate of

Exchange

India INR 64

Bangladesh BDT 83

Nepal NPR 102

Pakistan PKR 110

Sri Lanka LKR 153 Changes from last month, if any, shown in blue. Current & previous RI Exchange Rates can be accessed through www.rotary.org

Important Dates

09 Jan 18 – Webinar for club & district leaders (page 11)

01 Feb 18 – Deadline for Rotaract Outstanding Project Nomination (page 2)

15 Feb 18 – Deadline for submission of photo (page 3)

28 Feb 18 – Deadline for reporting club officers for inclusion of names in Official Director

31 Mar 18 – Pre-registration discount ends for RI Convention.

31 Mar 18 – Deadline for Zone 4 & 6A to complete E-voting for Director-nominee election.

2

Club & District Support (CDS)

Membership Leads Video Rotary’s membership leads program routes prospective members to districts, which in turn try to assign them to clubs that suit their needs. Each week, Rotary hears from about 800 to 1,000 people from all over the world who are expressing an interest in joining. But thousands of them are left unanswered by districts and clubs. These prospective members are untapped resources that can help clubs reach their membership goals this year. To learn more about this new tool you may access the following resources:

Membership Channel (https://vimeo.com/channels/rotarymembership ) Club and District Membership Leads https://vimeo.com/157204966 This video explains the new

Membership Leads process for clubs and districts. Find more information and How-To Guides at www.rotary.org/membership

Discover Rotary We wanted to highlight a useful resource available for clubs members to use when interacting with prospective members or non-members. It could be useful when holding prospective member events, have prospective members at a meeting, or presenting to an audience with non-members. This PowerPoint presentation, available at https://www.rotary.org/myrotary/en/document/discover-rotary provides an overview of Rotary, includes speaker notes, and is editable to include club-specific images or information. The presentation covers Rotary’s values, history, and the benefits of membership. Present at prospective member events or other events your club holds for the public, to introduce them to Rotary. The file can be edited to include slides with information and images that reflect your club.

Nominate a project for a Rotaract Outstanding Project Award

It's time to celebrate your commitment to innovative and sustainable service for the annual Rotaract Outstanding Project Awards. Tell us about your best local or international service project from the past year. Here are a few tips when submitting your nomination form: Identify one project. Choose your best club, district, or multidistrict project.

3

Tell a story. Bring your project details to life — share the impact made, innovation achieved, and sustainability steps implemented in the project.

Share photos and videos. Collect photos, social media posts, local media coverage, or videos of your members in action that demonstrate how your club creates positive change.

Submit nomination by the deadline 1 February! https://rotary.qualtrics.com/jfe/form/SV_4USAyCAu9r9ZHut

Show us your best shot

Do you have a great photo from a club project, fundraiser, or service trip? Enter up to three photos in The Rotarian Magazine’s 2018 Photo Contest. Show us how you capture memorable moments of Interact, Rotaract, RYLA, Youth Exchange, and New Generations Service Exchange on camera. Submit your entry before 15 February and your photos could be featured in The Rotarian through following link: https://display.engagesciences.com/display/container/d/0dd1e9a2-a2cc-46b9-9ea5-1a39fc401fe0/details

The new Rotary Global Rewards app is now available

Wherever you go, you can find discounts and special offers by using the new Rotary Global Rewards app. It lets you: • Save money - Get discounts on products and services • Effortlessly give back to Rotary - Find offers that give a percentage of your purchase to Rotary • Support fellow Rotary businesses - Post your own offers for members of the Rotary family • Help your club save money - Offers for discounts on office supplies, shipping, printing, flowers and gifts. • Enjoy easy access - Download the app on your mobile through Apple App Store® or Google Play™ .

Search offers by name or keyword

Director-Nominee Election Clubs in Zone 4 and 6A need to complete E-Voting for Director-nominee election on or before 31 March 2018.

E-Voting links have already been sent to respective club president’s email ID in RI records. For queries, please

write to corporate.governance@rotary.org

4

Foundation (TRF)

FUND DEVELOPMENT

Major Gifts

Major Gift Donors Area of Focus Gift Type District Zone

Dr.Ch. Chilukuri Sarat Babu Endowment Fund-Share Endowment Fund 3150 5

Nasser Zahedee Disease Prevention & Treatment Term Gift 3281 6B

Dr. ASM Badruddoza Disease Prevention & Treatment Term Gift 3281 6B

Srinivas T. Basic Education & Literacy and WASH

Term Gift 3190 5

Contribution status of India and South Asia for 2017-18* in comparison to 2016-17:

Funds/Region 2017-18 updated till Dec

2017 (interim update) 2016-17 updated till

31 Dec 2016 Variance

Annual Fund South Asia $2,348,622 $2,483,498 -5.43%

India $1,894,932 $2,066,140 -8.29%

Polio Plus South Asia $221,336 $145,170 52.47%

India $155,941 $111,392 39.99%

Other Giving South Asia $1,310,345 $1,047,156 25.13%

India $1,118,335 $912,209 22.60%

Endowment Fund South Asia $290,248 $515,004 -43.64%

India $250,018 $492,761 -49.26%

Total Contributions South Asia $4,170,551 $4,190,829 -0.48%

India $3,419,225 $3,582,502 -4.56%

Zone-wise update is as follows:

Zone AF Per

Capita

Annual Fund

Polio Plus

Other Giving

Endowment Fund

2017-18 Total

Contribution (interim

Dec.)

2016-17 Total

Contribution (Final Dec)

% Variance

4 $15.13 $806,543 $46,372 $626,729 $82,991 $1,562,635 $1,728,892 -10%

5 $11.75 $762,915 $91,212 $379,149 $166,151 $1,399,428 $1,476,806 -5%

6A $17.24 $465,871 $45,852 $232,676 $2,093 $746,492 $661,906 13%

6B* $23.06 $313,293 $37,900 $71,790 $39,013 $461,996 $323,225 43%

* Zone-6B includes only Pakistan and Bangladesh

5

Top 3 districts in terms of total contribution in South Asia:

District Total Contributions

(in USD) 3141 421,607

3131 374,898

3281 360,823

Annual Fund and Club Banners We have entered into second half of Foundation’s 101st year, and by mid-Dec, only 27% of Clubs and 5% of members from South Asia have contributed towards Annual Fund in current RY. District Governors can access the list of Annual Fund Non-Giving Clubs for their district through My Rotary or it can be mailed from our office on request. Kindly encourage such clubs to contribute and get recognized for their support by way of various Club Banner recognitions like:

100% Foundation Giving 100% Paul Harris Society Club 100% Paul Harris Fellow Club Every Rotarian, Every Year Club Top Three Per Capita in Annual Fund Giving

Please visit Recognition page on www.rotary.org to know more about Club Recognitions.

EREY RESOURCES The Every Rotarian Every Year initiative asks every Rotarian to support The Rotary Foundation’s Annual Fund every Rotary year. In addition to contributing, members are encouraged to get involved in a Foundation project or program. Click on the links given below for EREY resources: Presentation | Brochure | Website

GRANTS Grants approved during December 2017 for South Asia Region.

Rotary Grants Number of grants Amount (USD)

District Grants 03 0.36 million

Global Grants 26 2.18 million

Total 29 2.54 million

Area of Focus No. of Global Grants

Basic Education and Literacy 4

Disease Prevention and Treatment 17

Economic and Community Development 1

Maternal Child Health 1

Water and Sanitation 3

Total 26

Global Grant Monitoring and Evaluation Plan Supplement Global grant sponsors for humanitarian projects and vocational training teams must incorporate monitoring and evaluation measures within the area of focus section of the online grant application. This supplement contains

6

The Rotary Foundation (TRF) standard measures for each area of focus as well as the standard terminology, definitions, and measurement methods. These standards will help the Foundation to track Rotarian efforts and accomplishments worldwide, and publish the results using the definitions used by other nonprofit organizations. Financing a Global Grant While applying for a global grant, the funding or financing option is an important function, which needs to be appropriately planned for the successful implementation of the project. Attached is a global grant calculator, which would help you to pre-plan the proposed financing or funding part, even before you approach an International partner for sponsorship of a grant. Memorandum of Understanding (MOU) At the time of application, grant sponsors need to provide a memorandum of understanding (MOU) signed by both primary sponsors and the cooperating organization. The MOU should include the following: 1. Verification from both primary sponsors that the grant is initiated, controlled, and managed by Rotary clubs or districts 2. Endorsement from the primary sponsors affirming that the cooperating organization is reputable, responsible, and acting within all governing laws 3. Grant implementation plan clearly delineating the activities of each party 4. Agreement from the cooperating organization to participate in any financial review by the Foundation of activities connected with the grant Global Grant Payments Grant funds will not be released until sponsor contributions have been submitted to The Rotary Foundation, any payment contingencies have been met and the legal agreement (signatures in original by the club president) has been sent to South Asia Office. Grant funds will only be paid to the account provided along with the application and must remain in that account until used for the direct payment of project expenses to a project vendor or reimbursement to a cooperating or beneficiary organization. Grants will be paid out at the current RI exchange rate at the time of payment. If a grant project is canceled after the project sponsors receive payment, all remaining grant funds must be returned to the Foundation, where they will be credited to the World Fund. Grants for which the World Fund award is between $50,001 and $200,000 will be paid in installments according to a spending plan. Subsequent payments will be made after the grant sponsors submit an accepted progress report and an interim site visit has been conducted by the Cadre of Technical Advisors.

WASH-IN-SCHOOLS TARGET CHALLENGE

Rotary India Wins Recognition Committee at its first meeting held in New Delhi. Details of office bearers of the committee listed on page 7.

Rotary India WinS Recognition Committee has now been formed. They will be responsible for reviewing, evaluating and recognizing clubs for achieving Rotary One Star recognition and will encourage and promote participation in the Target Challenge.

7

The Office Bearers for the Committee are as follows:

Position Name District Assigned

Chair PDG Sambasiva Patibandla (D-3150) 3190, 3150, 3160, 3020

Vice Chair PDG A.B Mohapatra (D-3262) 3261, 3262, 3291

Secretary PDG Ramesh Agrawal (3054) 3060, 3054

Member PDG Raman Aneja (D-3080) 3080,3100,3110

Member PDG Dr. Sarbjeet Singh (D-3070) 3070,3090

Member PP Sudhindra Mohan Sharma (D-3040) 3040,3132, 3030

Member PDG Ganesh Bhatt (3170) 3170, 3181,3182

Member PP Balasubramaniam (D-3202) 3202,2981,2982,3231,3232

Member PDG Arijit Endow(D-3240) 3240, 3292

Member PDG Bindu Singh (D-3250) 3250, 3120

Member PP Hemant Jagtap (D-3142) 3141,3142,3131

Member PDG Reghu Nath (D-3211) 3211, 3212,3201,3000

Additionally, PDG Ramesh Aggarwal (D-3012) has been assigned Districts 3011, 3012 & 3053. The Wash in Schools Target Challenge has a Three-Star Recognition approach. While, the Rotary One & Two Stars recognition benchmark is for projects on water & sanitation facility upgrades, hygiene education and teacher training along with key behavior-change components, the Three Stars emphasizes incorporation into government initiatives & enhancement to the curriculum. Successful completion of a Rotary One Star project will earn clubs district-level recognition whereas completion of projects for Two and Three Star recognition will earn appreciation from Rotary International and UNICEF.

CORPORATE SOCIAL RESPONSIBILITY (CSR) CORNER Congratulations to RID 3212 for CSR funds solicitation from M/s Kurian Abraham Private limited in Water and Sanitation focus area. RFI has received 3 CSR contributions in RY 2017-18; 2 CSR contribution from RID 3131and 1 CSR contribution from RID 3212. All District CSR chairs are to engage themselves proactively with the potential corporates in their districts to achieve their individual CSR goals. Do share the prospective corporates in your districts and contact CSR team, RISAO for any assistance. Watch out for CSR webinar details scheduled in first week of February 2018.

Financial Services (FS)

JULY 2017 CLUB INVOICE We applaud the leadership of District 3011 & 3170 for having have joined the list of districts where all clubs have paid their July 2017 dues. Till last month, the list included Districts 2981, 2982, 3141, 3142 and 3160.

TERMINATED CLUBS

Clubs that are terminated due to non-payment of July 2017 dues can be re-instated within 150 days of date of termination by fulfilling following compliances:

Pay all outstanding financial obligations at the time of termination.

Pay all membership dues that continue to accrue thereafter.

Pay a $30 per member reinstatement fee plus Goods & Services tax @18%

Reinstatement application.

8

After 150 days from the termination date, clubs are permanently terminated and cannot be reinstated.

JANUARY 2018 CLUB INVOICE

Invoices will be sent to clubs by the end of January.

Clubs are billed for all active members as of 1 January and are required to pay the amount that appears on the invoice. It is essential to keep your club's member data current so you receive a correct invoice.

Please remember that change in membership reported on or before 31 December will be reflected in the

January invoice, while changes made on or after 01 January will be reflected in July invoice.

PAYMENT INSTRUCTIONS FOR RI DUES FOR CLUBS IN INDIA:

We would recommend sending club dues electronically by using ‘Bank/ Electronic Transfer’ details mentioned in July 2017 Club Invoice. ‘Bank/Electronic transfer’ details are club specific, therefore clubs must use details as mentioned in their respective ‘club invoice’ only. Also, these details are for the purpose of paying club dues only and not for any other type of dues/contributions. Kindly remember that information/details given in the previous invoice do not stand good now and would lead to non-payment and inconvenience at your end.

In the event a club is unable to pay club dues electronically, payment may be sent by Cheque/demand draft drawn in favor of ‘Rotary International South Asia Office’ payable at New Delhi, along with copy of invoice, to South Asia Office.

Payment to be made in INR only. Visit https://my.rotary.org/en/exchange-rates for the most current RI exchange rate to calculate the amount in INR.

Please note that to update subscription information regarding ‘The Rotarian’ or regional magazine, the club officer my send email to data@rotary.org

PAYMENT INSTRUCTIONS FOR TRF DONATIONS/CONTRIBUTIONS

a) Online Giving by Donors in India

Rupee-enabled online giving is available to Donors in India through both Rotary Foundation (India) [RF(I)] website www.rotaryfoundationindia.org and Rotary International website www.rotary.org . This will allow Rotarians/Non-Rotarians to contribute online and also avail the benefits under Section 80G of Income Tax Act.

Donors making online contributions through www.rotary.org website are facing certain issues. Once payment is made they are being redirected to Rotary website where they get an error message instead of acknowledgement of payment. However, please note that in most cases, such payments are successful. To confirm, please get in touch with Ms. Neelu Kaushik; her contact details are: Email: Neelu.Kaushik@rotary.org, phone: (91-11) 42250135.

b) Donation/Contribution through Cheque/Demand Draft

Draw a cheque/demand draft in favor of ‘Rotary Foundation (India)’ payable at New Delhi. Please mention the donor’s name clearly (i.e. drawer of the cheque/remitter of bank draft), donor address and donor’s Permanent Account Number (PAN) in the contribution form/ letter.

A single receipt per cheque will be issued in favor of the drawer of the cheque.

A single receipt for each demand draft/pay order will be issued in favor of the remitter, if mentioned in demand draft/pay order

9

THE GOODS & SERVICE TAX (GST) The GST Laws that came into effect from July 1, 2017 may impact the working of the Rotary Clubs. Therefore it is advised that Rotary Clubs contact their Chartered Accountants/ Tax Advisors for further information/ update on this matter. Clubs that are required by law to have a GST registration number and have already got them registered or are in the process of getting registered are requested to send following details through their registered email ID to nidhi.khanna@rotary.org Details required:

Club Name and Club Number Special Status (if applicable) along with supporting document issued by competent authorities (for e.g.:

SEZ exemptions) Copy of registration certificate, duly attested by account signatories

We are happy to share that, till date 19 Rotary Clubs have got themselves registered under GST. There is a critical provision in GST that mandates the “state” code of your GST registration and the “state” of your mailing address available with the SAO to be identical. In case they are different, we request you to update your mailing address of the club in RI records to comply with the above requirement.

Publications

RI Publications

RI Official Directory 2017-18 (Book)

RI Official Directory 2017-18 (Book) comprised of all clubs and districts information is now available in SAO Shelves. You may place your order by remitting the amount equivalent to the publication order.

US$ 10.00

What's Rotary?

This wallet-size card is a great conversation starter when people ask about Rotary. Set of 50.

US $4.00

RI / TRF MERCHANDISE

Rotary Soft Touch Pen

Blue pen with black ink and soft-touch feel.

US $9.00

Photo Magnet (four-piece set) Each photo magnet measures 2” x 3.5” - in a gift box measuring 4”x 4”

US $8.00

RI/TRF related merchandise can be ordered through http://shop.rotary.org

The Rotary International and The Rotary Foundation Annual Report 2016-17 is now available on www.shop.rotary.org for placing orders. The e-copy of the report is also available at the website and can be download by clicking https://shop.rotary.org/rotary-international-and-the-rotary-foundation-annual-report link. To look for other publications of Rotary International and The Rotary Foundation, click on link https://shop.rotary.org/; you can browse through subject wise tabs and download related publications or place

10

order through “SHOP Rotary” in case it is a priced publication. Please remember to review the contents of the publication, prior to downloading/placing order, as all publications are not meant for South Asia region. While placing orders for publications, following points should be considered:

a) All registered users can shop online through SHOP Rotary at RI website by logging into MY ROTARY. b) There is a limit of mailing 5 copies per order for free publications. c) Rotarians / Rotary Clubs in India can place their order for publications by remitting an amount in INR

which is equivalent to the price of publication. The remittance can be done either by cheque or demand draft drawn in favor of 'Rotary International South Asia office', payable at New Delhi.

d) Rotarians / Rotary Clubs in Pakistan, Bangladesh, Sri Lanka & Nepal must deposit amount equivalent to the price of publication with the fiscal agent and forward scanned copy of money receipt to Abhishek Saxena at abhishek.saxena@rotary.org

For queries or more details, please write to abhishek.saxena@rotary.org

RI Travel Services (RITS) Rotary Travel Services have appointed BCD Travel in India as the official travel agency effective 01 December 2017 for all RI funded travel.

Summary of BCD Travel BCD Travel was founded in January 2006 when BCD Group announced its decision to purchase TQ3 Travel Solutions Management Holding GmbH and a majority interest in The Travel Company (UK). These two companies were combined with WorldTravel BTI, under one ownership to form BCD Travel. The company formally began trading under its new brand on March 31, 2006.

BCD Travel is the third largest travel management company having its headquarter in Utrecht, The Netherlands, with regional headquarters in London, UK; Atlanta, USA (Americas) and Singapore (APAC). BCD Travel is governed by an executive team comprising some of the most experienced, talented, industry-savvy individuals in the corporate travel business. To know more about BCD Travel, please visit their website https://www.bcdtravel.com/ The contact details of BCD Travels in India are given below:

Team A BCD Travel 326, DLF Tower – A, Jasola, New Delhi 110025, India Tel: +91 11 43685000/43685028/43685033 Fax: +91 11 43685003 Email: rotary.india@bcdtravel.in

SAO Activities Shakuntala Raha visited D-3141 on 12 December 2017 to attend TRF meetings headed by DG Prafull J. Sharma along with District Leaders and also attended Donor meet with AKS members. Roy John participated in the District Foundation Seminar at Kolhapur in D3170 as Faculty, made a presentation on Grants Management process and visited project sites at Belgaum & Kolhapur from 14 to 17 December 2017. Jayashree Jayaraman, Manager CSR & WINs attended District Seminar in RID 3150 at Hyderabad on 17 December 2017. She took a session on CSR grants during the seminar.

11

Rotarians from RID 3131 who participated in car rally titled “My Rotary One Rotary” visited SAO on 18 December 2017. The aim of the car rally was to reach all major destinations in Rotary Districts in India, exchange information, visit their important service projects, meet prominent Rotarians from various districts and generate friendship & fellowship. Here are few photographs taken during their visit to SAO.

Webinars: Webinar on “Membership & Club Invoice-Policy, Process & Payment” was conducted on 13 December 2017. Its recording can be accessed through link: https://vimeo.com/247984491 Webinar on Term Gifts and Global Grants was conducted on 15 December 2017 by the Fund Development,

Grants and Stewardship team of SAO. Here is the link to webinar recording: https://vimeo.com/248055217 A webinar for club and district leaders (with RC of zone 5 PDG Rajendra Rai and RPIC zone 5 PDG Raja Michael as panelists) is scheduled for Tuesday, 09 January from 4 to 5 PM India time. This webinar will provide a mid-term learning opportunity to encourage maximum clubs become qualified for this year’s Rotary Citation, orientation of online tools etc. The attendees will have the opportunity to directly interact with regional leaders of RI through an easy medium (on their smartphone/laptop/tablets from anywhere in the globe) which just requires a stable internet connection. We look forward to maximum participation of your respective club and district officers. The registration link is https://attendee.gotowebinar.com/register/3386037704721370882

Holidays Our office will remain closed on Friday 26 January 2018 on account of Republic Day.

For suggestions/comments about this newsletter, please write to Risao@rotary.org