RESOURCE DEVELOPMENT & FINANCE COMMITTEE MINUTES …€¦ · Profits at S@N are declining and lots...

1-5-17 Finance Committee Minutes Page 1 of 5

RESOURCE DEVELOPMENT & FINANCE COMMITTEE MINUTES

January 5, 2017, 12 noon Bradenton Campus: Building 7, Room 208

Lisa Bristow, Committee Chair

Present: Lisa Bristow, Jodi Allen, Cathy Kuhlman, Mark Morin, Cassandra Holmes, Dr. Probstfeld Absent: None

I. The meeting was called to order at 12:15 p.m., and everyone welcomed Mark

Morin, our new BOD Member and Finance Committee Member.

II. Old Business a. Minutes of Finance & Resource Development 8-11-16 b. Motion to accept Un-Audited Financials as of 9-30-16 c. Jodi Allen made a motion to accept both the 8-11-16 Finance

Committee Minutes and 9-30-16 unaudited financials. Mark Morin seconded the motion and the motion carried.

III. New Business: Financial Information a. Dashboard: 12/31/16 Comments:

i. Grant writing has been very successful this year ii. Bradenton Kiwanis did not support us and Cassandra is meeting

with Dr. Tinsworth to discuss for next time

b. Music Excellence Sponsorship Program Up-dates

i. Tom and Carol Beeler: $10,250 ii. Maurie Richards & Jack Keslar: $1,000 iii. Ed and Betty Campbell: $10,000 iv. Wes and Annie Scheufler: $5,000 v. Community Fdn of Sarasota County $15,000 vi. Manatee Community Fdn: (Sax & Violin) $ 9,640

1. Total as of 12/31/2016: $50,890 vii. John Weichel (has been very ill) $10,000

1. Mike Fuller & Anne Weichel-Fuller

DASHBOARD 2016-2017 As of 12/31/2016 - Unaudited

FY Targets FY Actuals FY Variance Var. PercentageIndividuals 650,000.00$ 33% 280,315.00$ 37% (369,685.00)$ (57%)

Foundations 550,000.00$ 28% 343,246.00$ 46% (206,754.00)$ (38%)

Corporations & Organizations 800,000.00$ 40% 127,997.00$ 17% (672,003.00)$ (84%)

TOTALS 2,000,000.00$ 751,558.00$ (1,248,442.00)$ (62%)


viii. Sub-Total $60,890 ix. Goal: $44,640; over goal by $16,250 x. This is for 7 Students (2 Are MCF Students) plus 5 Spring only

vocal students xi. Robyn Bell is working on improving the mentoring process; some

students want it and others do not. b.1. Possible Donor development receptions:

i. Thursday, January 19, 2017, committee felt it was too close to plan. ii. Thursday, Feb. 9th, Violins of Hope, 7:30PM iii. Friday, Feb. 24th, BSO

a. Cassandra will speak with Robyn to see if this is a revenue issue.

b. May be a great event to include Plymouth Harbor, Freedom Village and Summerfield

iv. Thursday, March 2nd, Guitar Fest, 7:30PM v. March 23rd, Jazz Ensembles in Concert, 7:30PM vi. April 21, Bradenton Symphony Orchestra

c. Grant, Capital Campaign, & Fundraising Results Up-Date & Strategies

i. Ralph S. French Charitable Foundation $25,000 for LLC Creativity Studio plus another $25,000

ii. Selby Foundation, $125,000 – asked for $250,000 iii. Mary Parker-Bishop, $157,000 - Received $166,000 iv. Bradenton Kiwanis Foundation LLC Creative Commons: $134,677

DENIED v. Charles & Margery Barancik Foundation: Gator Engineering,

Venice $60,000 submitted in December vi. The Mosaic Company Foundation: Manufacturing Opportunities for

Skills Advancement and Innovation Collaboration: $351,336—half this year and half next year.

vii. Rita B Lamere Foundation: Visualization Theatre $235,360--received March 21st Lamere Trustee Tour Offer-Bradenton Campus

viii. Frank E. Duckwall Foundation: Visual Theatre $235,360--Sarasota Specific Projects ONLY; will discuss Gator Engineering with them.

ix. Venice Yacht Club Charitable Foundation: 4 computers Veterans’ Svc Center Venice $3,650

x. Plantation Community Foundation: 5 - IV Infusion Pumps for Venice $3,264.65

xi. Community Foundation: Scopes Nursing Lab LWR $5,000 to be submitted next month.

xii. Gator goal was $200,000; $60,000 other half of advisor for two years.

xiii. Future Grants 1. Bank of America: Gator Engineering 2. Taylor Family Foundation: Scholarships


3. Harry Sudakoff Foundation: SPA for Lobby, Multipurpose Room, Seminar Room

4. Fidelity Foundation: SPA for Lobby, Multipurpose Room, Seminar Room

5. Gulf Coast Community Foundation 6. Voalte 7. Ralph S. French Chart Foundation for LLC Creativity Studio 8. Manatee Community Foundation, $10,000 for one button

studio—they want to be the only contributor. c.1. Library Learning Center: $1,000,000

First Floor: Lobby Knowledge Commons: Selby Foundation Creative Commons: Multipurpose Room Creativity Studio

Second Floor: Book Collection Seminar Room Archives Reading Rm Cinema Production Studio Visualization Classroom

c.2. Capital Summary - Designed by SCFF BOD ◦ NEW Library & Learning Ctr.: $363,255.31 ◦ Selby Foundation: $125,000.00 ◦ Total LLC: $488,255.31 ◦ General/Other Capital Project.: $322,886.10 ◦ BP Settlement (Net) Gen Cap $469,731.00 ◦ SPA Designated $10,000.00 ◦ Sub-Total $1,290,872.41 ◦ Remaining to Raise of $10.5M: $9,209,127.59

c.3. Avenues Comments: ◦ Currently at $80,000 ◦ Cutler came up to $10,000 ◦ William DeCarr not commitment yet ◦ BJ Crighton is a friend of Pam Swain ◦ Sarasota Memorial was a NO ◦ NCD Construction gave lots to political campaigns ◦ BOD Members are to donate a bottle of top shelf liquor for a

basket c.4. Evening Under the Stars at $70,000 plus c.5. Sundays @ Neel Comments

◦ We would like to phase it out and have a speaker series and price it more affordable than the Ringling Town Hall.


◦ Profits at S@N are declining and lots of staff hours are involved; down to $40,000.

◦ We would phase out over the next year and offer them different priced events to include speaker and student performances.

◦ Will not be on Sundays in the future ◦ We must have a motion during our next BOD Meeting for

this. c.6. Parlor Parties or Cocktails & Conversations

◦ We scheduled six last year and were not financially successful, but did help develop relationship and friend raising.

◦ Possible venues: Kelly Caldwell’s reception area, Wayne Rickets home or Scroggins home—area in NW Bradenton preferred.

d. BP Oil Spill Settlement -- Matching Criteria Proposal The SCFF Board of Directors will match dollar-for-dollar up to

$470,000 for total of $940,000 for contributions starting at $ 5,000 or $10,000+ made towards capital campaign.

The SCF Board of Trustees have on their next agenda a match but at $530,000 to bring total to $1 million.

Possible matches may be full match at $10,000 or half match at $5,000 or some other amounts.

Dr. P. would like smaller amounts just for college faculty and staff to be matched--$50 or $100.

Darlene and Library Director will review items that may be chosen for faculty and staff to name and possible amounts. Dr. P can share this information at one of her Parley with the President meetings.

Gator Engineering Den would be excluded as well as previous amounts already donated.

It was noted that some foundations want to see accounting statements that match with amounts requested.

Priority Project Order is LLC but cannot exclude others if donor has a passion

Marketing Splash to Community will be developed. Cassandra noted Scene Magazine will do their year in review and include us.

Need MOTION for 1/25/2017 BOD Meeting e. You are cordially invited to a Board of Trustee Workshop on 1/24/2017, at

5 p.m. at LWR campus: Gallup presentation from Governor Scott’s Educational Summit: We Are What We Measure

Overview of the Gallup-Purdue Index research on the long-term value of the collegiate experience

Insights from the Gallup-Purdue Index and implications for colleges and universities

Tying it all together – the historical shift from the “entrance” era to the “exit” era in higher education


Time for Q&A Please let Brenda or Cassandra know if you will be attending

as seats will be held for you. January 24, 2017 at 5 p.m. in Auditorium at Lakewood Ranch

campus. Hopefully, it will be videotaped.

IV. Meeting adjourned at 2 p.m.

Upcoming Meetings/Events: Asset: 1/18/17; 4/27/17; 6/28/17 Audit: 1/19/17 Finance: 3/1/17;6/7/17 BOD Meetings/Retreats: 1/25/17; 3/30/17; 5/17/17; 9/14/17 AVENUES: FEBRUARY 25, 2017 EVENING UNDER THE STARS: APRIL 1, 2017

RESOURCE DEVELOPMENT & FINANCE COMMITTEE AGENDA

January 5, 2017--Lunch will be provided Bradenton Campus: Building 7, Room 208


I. Call to Order………………………………………....Lisa Bristow, Chairperson

II. New Business a. Matching Criteria for BP Oil Settlement b. 9/30/16 Unaudited Year-End Financial Results c. Music Excellence Sponsorships Program Up-date d. New Music Reception Event: January 19, 2017 e. Grant & Capital Campaign Results Up-Date & Strategies

III. Old Business

a. Minutes of Finance & Resource Development 8-11-16 b. Motion to accept Financials as of 11-30-16

IV. Adjournment………………………………………..Lisa Bristow, Chairperson

Upcoming Meetings/Events: Asset: 1/18/17; 4/27/17; 6/28/17 Audit: 1/4/17; 1/11/17 Finance: 3/1/17;6/7/17 BOD Meetings/Retreats: 1/25/17; 3/30/17; 5/17/17; 9/14/17 AVENUES: FEBRUARY 25, 2017 EVENING UNDER THE STARS: APRIL 1, 2017

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RESOURCE DEVELOPMENT & FINANCE COMMITTEE Minutes

Thursday, August 11, 2016 at 11:30 Bradenton Campus: Building 7, Room 208


Present: Lisa Bristow, Cathy Kuhlman, Dr. Probstfeld, Jodi Allen & Chris Pfahler Absent: none

I. Lisa Bristow, Chairperson called the meeting to order at 11:45 a.m.

II. New Business

a. Strategic Calendar was discussed and noted we still need to make changes which will be approved at the September 22 BOD Meeting.

b. Leadership Giving

Give or Go Get Goal for 2016-17 was discussed and committee agreed with $2 million stretch goal because of 60th anniversary.

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c. 2015-2016 YTD Variances

1. Goal of $1.9 million will be a stretch for us.


FY Targets FY Actuals FY Variance Var. PercentageIndividuals 400,000.00$ 24% 566,306.00$ 41% 166,306.00$ 42%

Foundations 450,000.00$ 26% 400,478.00$ 29% (49,522.00)$ (11%)


TOTALS 1,700,000.00$ 1,388,986.00$ (311,014.00)$ (18%)



Foundations 513,000.00$ 30% 381,530.00$ 27% (131,470.00)$ (26%)


TOTALS 1,900,000.00$ 1,391,705.00$ (508,295.00)$ (27%)

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2. Will be December when we see the Giving Challenge September money. Last year the Challenge was in May.

3. Some BOT did come in. 4. We want to make sure BOD still comfortable with their

increase. Lisa will be presenting this to the BOD at their next meeting.

d. 2015-2016 Executive Summary which has been created to let you know what should be reviewed at each meeting.

Statement of Activities 1. Year over year total revenues are up by $220k, or 6%. 2. Expenses during this same time period have increased by a total of

$300k. 3. This is due to an increase in scholarship funding of $111k, an increase

in spending on college enhancements of $104k, and an increase of $85k in the administrative fee.

Statement of Financial Position 4. Total assets are down by $2.4 million. 5. This is primarily due to decreases in value of the SEI investment

portfolio. 6. The $238k at Hancock Bank will be transferred to BMO-Harris next

week. Statement of Cash Flows

7. During the time period October 1, 2015, thru June 30, 2016, total cash decreased by $141k. (Decrease in Payables and a Decrease in Investment Earnings)

e. 2016-2017 (New) Budget Assumptions and Presentation 1. Meeting in August 11, 2016 2. Follow-up via email 3. Motion for Board Approval Meeting 9/22/2016

1. Bad year in stock market this year

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2. Employee Campaign decline—lots of older employees have retired at higher pay; the new employees do not have the same income. We do not do a hard sell to employees.

3. BOD stretch goal was discussed but seems to be possible this year because of 60th Anniversary year and celebration of donors by decade. Committee agreed we could do $2 instead of $1.9 million as our goal.

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1. Marketing budget is higher than last year and we had much discussion and

review. However, it was decided we need to get the word out and that does cost money. We started with a very small number for marketing last year.

2. Lisa suggested using the new Jumbo Tron at Manatee High School for advertising

3. Radio station recommend is 107.9 Jones & Crain Morning Show, 146,200 listeners.

4. Also NPR, 61,000 listeners, WSMR classical, 42,000 listeners. 5. It was noted we need Jamie Smith to give us demographics of these

stations.

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6. We will also need return on investment since we have never done radio stations before.

7. We also need Jamie Smith to give us an update on what the messages are going to be.

8. Facebook Boost goes out to more people. 9. Part of committee was concerned that BOD would not approve changes in

Marketing Plan and we may need more facts. 10. We do need new people and this plan should reach them. Committee agreed

we should go with the $60,000 amount.

1. We have two employees who will be affected by the FLSA Salary Threshold increase; may have to treat them hourly and pay overtime, or just increase their salary.

2. Labor & marketing most expensive part of our budget. 3. We would like to have a Training/Retreat for BOD members this year to review

and assess our future plans. 4. The annuity gift from Mr. Vona has not worked out yet due to the fact it is not a

true $1 million due to his long healthy lifespan. 5. Grant maker salary is about $32 per hour. 6. Senior Account still at $62,000.

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1. Cassandra noted this budget does not include contingencies even though there

is a net surplus.

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1. Grant & Capital Campaign Results Up-Date & Strategies

1. Sundays at Neel is in a financial decline this year. 2. Some older subscribers are withdrawing as have health issues and Sunday

afternoon events don’t seem to appeal to younger folks. 3. Cassandra would like to reinvent Neel performances and would like to have Chris

Pfahler and Ed Nicholas start a Task Force to make some changes; few events, different events.

4. The current Sundays at Neel events are extremely staff intensive events for not a lot of money.

5. Attendees cannot eat or drink in the Neel, so events have to be carefully planned.

6. It was noted we could have speakers or family events. 7. More research needs to be done to find out the best events to provide and when. 8. We heavily marketed the events this year in many areas including Ticket

Magazine. 9. It was noted this year there will be construction all around the building with

fences and this may be the year to drop down to three events.

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1. Next year general admission tickets will go from $15 to $20 per person. 2. This is the 27th year of the event and extremely well attended.

Lisa Hoban will not be handling this event for us this year

1. Possible speaker series with the college as partner. 2. Famous Leadership speakers at a national level, local and statewide.

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1. Also working on Rita B. Lamere for about $300,000. 2. Meeting with Selby Foundation for a tour on August 17, 2016.

The committee agreed we should be focusing on the more positive aspects and celebrate our successes. We want to support the college, but do not want more press right now since it has died down.

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1. Cassandra noted she is speaking at the Sarasota Gator events on August 20

and Bradenton Gator club on August 24.

1. Groundbreaking of our New Library & Learning Center is October 3, 2016,

time TBD

III. Old Business a. Minutes of Finance & Resource Development 6-22-16; these will be

approved at BOD meeting on September 22, 2016. b. Motion to accept Financials as of 6-30-16

1. A motion was made to accept the 6-30-16 Financials as presented, Lisa Bristow seconded the motion and the motion carried.

c. Motion to accept Budget Amendments as of July 31, 2016 1. Jodi Allen made a motion to accept the current budget

amendment, Lisa Bristow seconded the motion and the motion carried.

2. Committee discussed the budget amendment process and decided they only want to vote on significant budget changes, not changes from one budget line to another budget line, but anything that increases the budget from $1,000 and up. Jodi Allen made a

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motion to have the committee vote on significant budget amendments that actually change the budget $1,000 or more; Lisa Bristow seconded the motion and the motion carried.

IV. Meeting was adjourned at 1:20 p.m.

Upcoming Meetings/Events: BOD Meeting: September 22, 3:30 p.m., LWR, CIT, Selby Room 2016-2017 Budget Presentation

January 5, 2017, noonPresident’s Conference Room, Building 7 –

SCF Bradenton Campus

Call to Order……………………Lisa Bristow, Chairperson

Old Business1. Motion to accept Minutes of Finance & Resource

Development 8-11-162. Motion to accept Financials as of 9-30-16

New Business 1. 12/31/16 Dashboard Results2. Music Excellence Sponsorships Program Up-dates3. Grant, Capital Campaign, Fundraising Results Up-Date &

Strategies4. Matching Criteria for BP Oil Spill

Adjournment…………………Lisa Bristow, Chairperson

1. Minutes 8-11-16 Finance Meeting2. Motion to accept Financial as of 9-30-16



Foundations 550,000.00$ 28% 343,246.00$ 46% (206,754.00)$ (38%)


TOTALS 2,000,000.00$ 751,558.00$ (1,248,442.00)$ (62%)

Dashboard

DASHBOARD 2016-2017

As of 12/31/2016 - Unaudited

FY TargetsFY ActualsFY VarianceVar. Percentage

Individuals$ 650,000.0033%$ 280,315.0037%$ (369,685.00)(57%)

Foundations$ 550,000.0028%$ 343,246.0046%$ (206,754.00)(38%)

Corporations & Organizations$ 800,000.0040%$ 127,997.0017%$ (672,003.00)(84%)

TOTALS$ 2,000,000.00$ 751,558.00$ (1,248,442.00)(62%)

DASHBOARD 2015-2016

As of 12/31/2015 - Unaudited

FY TargetsFY ActualsFY VarianceVar. Percentage

Individuals$ 608,000.0030%$ 247,464.0050%$ (360,536.00)(59%)

Foundations$ 513,000.0026%$ 94,569.0013%$ (418,431.00)(82%)

Corporations & Organizations$ 779,000.0039%$ 148,236.0020%$ (630,764.00)(81%)

TOTALS$ 1,900,000.00$ 490,269.00$ (1,409,731.00)(74%)

* Dr. Probstfeld is counted under SCF Faculty/Staff/Adm

* Cassandra Holmes is counted under SCF Faculty/Staff/Adm

* Rick Hager is counted under SCF BOT

&LFiscal Year: 10/1/2016-9/30/2017&CSTATE COLLEGE OF FLORIDA FOUNDATIONAs of December 31, 2016

&R&"-,Italic"&8PRIVATE & CONFIDENTIALProduced by SCF Foundation

Sheet1



Foundations 550,000.00$ 28% 343,246.00$ 46% (206,754.00)$ (38%)


TOTALS 2,000,000.00$ 751,558.00$ (1,248,442.00)$ (62%)



Foundations 513,000.00$ 26% 94,569.00$ 13% (418,431.00)$ (82%)


TOTALS 1,900,000.00$ 490,269.00$ (1,409,731.00)$ (74%)

Commitments:◦ Tom and Carol Beeler: $10,250 ◦ Maurie Richards & Jack Keslar: $1,000 ◦ Ed and Betty Campbell: $10,000 ◦ Wes and Annie Scheufler: $5,000◦ Community Fdn of Sarasota County $15,000 ◦ Manatee Community Fdn: (Sax & Violin) $ 9,640

Total as of 12/31/2016: $50,890 John Weichel $10,000

Mike Fuller & Anne Weichel-Fuller Sub-Total $60,890 GOAL: $44,640 This is for 7 Students (2 Are MCF Students) plus 5

Spring only vocal students

Thursday, January 19, 2017 Reception at 6 p.m. ?? before Music Student Showcase at 7:30

Thursday, Feb. 9th, Violins of Hope, 7:30PM Friday, Feb. 24th, BSO Thursday, March 2nd, Guitar Fest, 7:30PM March 23rd, Jazz Ensembles in Concert,

7:30PM April 21, Bradenton Symphony Orchestra

Ralph S. French Charitable Foundation $25,000 for LLC Creativity StudioSelby Foundation, $125,000 Mary Parker-Bishop, $157,000

1. Bradenton Kiwanis Foundation LLC Creative Commons: $134,677 DENIED

2. Charles & Margery Barancik Foundation: Gator Engineering, Venice $60,000 submitted in December

3. The Mosaic Company Foundation: Manufacturing Opportunities for Skills Advancement and Innovation Collaboration: $351,336

4. Rita B Lamere Foundation: Visualization Theatre $235,3601. Received March 21st Lamere Trustee Tour Offer-Bradenton Campus

5. Frank E. Duckwall Foundation: Visual Theatre $235,3601. Sarasota Specific Projects ONLY

6. Venice Yacht Club Charitable Foundation: 4 computers Veterans’ Svc Ctr Venice $3,650

7. Plantation Comm Fdn: 5 IV Infusion Pumps Venice $3,264.65

Community Foundation: Scopes Nursing Lab LWR $5,000 to be submitted next month.

1. Bank of America: Gator Engineering2. Taylor Family Fdn: Scholarships3. Harry Sudakoff Fdn: SPA for Lobby,

Multipurpose Room, Seminar Room4. Fidelity Fdn: SPA for Lobby, Multipurpose

Room, Seminar Room5. Gulf Coast Community Foundation6. Voalte7. Ralph S. French Chart Fdn for LLC Creativity

Studio

Designed by SCFF BOD◦ NEW Library & Learning Ctr.: $363,255.31◦ Selby Foundation: $125,000.00◦ Total LLC: $488,255.31◦ General/Other Capital Proj.: $322,886.10◦ BP Settlement (Net) Gen Cap $469,731.00◦ SPA Designated $10,000.00◦ Sub-Total $1,290,872.41

Remaining to Raise of $10.5M:◦ $9,209,127.59

Knowledge Commons$250,000

Creative Commons

Creativity Studio

Visualization Theatre Classroom $235,360

First Floor:LobbyKnowledge Commons: Selby FdnCreative Commons: Multipurpose RoomCreativity Studio

Second Floor:Book CollectionSeminar RoomArchives Reading RmCinema Production StudioVisualization Classroom

TOTAL: $1,000,000

TITLE SPONSOR $10,000Mosaic 10,000$ SEI Investment Company 10,000$

GOLD SPONSOR $5,000Swain Properties 5,000$ BMO Harris Bank 5,000$ Mark F. Morin & Alix Morin 5,000$ 1st Manatee Bank 5,000$ The Giving Girls-a giving circle at the Community Foundation of Sarasota County, Inc 5,000$ Cutler & Associates 5,000$ SILVER SPONSOR $3,500Manatee Memorial Hospital 3,500$

BRONZE SPONSOR $2,000Lakewood Ranch Commercial Realty 2,000$ Florida Power & Light 2,000$ Porges, Hamlin, Knowles & Hawk, P.A. 2,000$ Ad-Vance Talent Solutions 2,000$ Altez Vacations LLC -$ CS&L CPA's 2,000$

FRIEND SPONSOR $1,000Anna Maria Oyster Bar 1,000$ J2 Solutions, Inc. 1,000$ Bradenton Herald -$ Scene Magazine -$ Blake Medical Center 995$ Maudlin & Jenkins CPA 1,000$ Tampa Bay TRANE 1,000$ Weichel Fuller Financial /Northwestern Mutual 1,000$ Northern Trust 1,000$ Wagner Realty 1,000$ Bevery Beall & Kemp Reichmann 1,000$ Jennifer Michell 1,000$ Allied Universal Security Services 1,000$ B.J. Creighton 1,000$ Manatee Community Foundation 1,000$ Boyd Insurance & Investment Services 1,000$ Rick Hager 1,000$ Manatee Physician Alliance 1,000$

Williams Wealth Management 500$ Edward Jones-Brittany Goodman, Financial Advisor 500$

80,495$

This include $5,000 Placeholder for Cutler & Associates

One bottle of ‘Top Shelf’ LiquorBring to 1/25/2017 BOD Meeting

Pam Swain and Avenues Committee Members “Thank You”!

Sponsors TotalByLevelPLATINUMSEI 10,000$ SYMPHONYEdmund & Elizabeth Campbell Foundation 10,000$

FIREWORKS

Synovus Bank 8,000$

GOLDMack Law Firm 5,000$ Gulf Coast Community Foundation 5,000$ Stephen & Redenta Picazio 5,000$ Turbine Weld 5,000$ Venice GondolierVenice Regional Bayfront 5,000$

Premiere Sotheby International Realty Inc 2,500$ Farr Law Firm 2,500$

BRONZE

Weichel/Fuller Financial - Northwestern Mut 1,500$ Steve LaFountain PA, Points of Palm Realty 1,500$ West Villages 1,500$ Eric Robinson 1,500$ Jennifer Michell 1,500$

Doctors Hospital/Englewood Community Hos 1,500$ First Physicians Group 1,500$

FriendKlingbeil & Roberts 750$ Horlick & Corbridge 750$ Stainless Hardware Specialists 750$

Total 70,750$

Need to re-vamp series Create a Task Force to Research and Present ◦ Book Talent by February/March

Profitability Declining◦ How ‘best’ to approach phasing out?◦ What will replace it and become more profitable?

MOTION TO PROPOSE TASK FORCESolicit Participation 1/25/17BOD Meeting

Caldwell Trust

Matching Criteria Proposal◦ The SCFF Board of Directors will match dollar-for-dollar

up to $470,000 for contributions starting at $10,000+ made towards capital campaign.

Qualified Matching Contributions Amount? $10,000+ $5,000+ Any Dollar Amount?

Include or exclude Gator Engineering Den? Priority Project Order and/or Donor’s Choice? Marketing Splash to Community ◦ Strategically Planned

MOTION for 1/25/2017 BOD Meeting

Old Business – Matching Contributions to the Capital Campaign Agenda Item

What does this mean?◦ Collaborative Partnership between SCFF Board of

Directors & Trustees◦ Double Gift to $939,462 or Other

Creates Additional Marketing Opportunities for Campaign & Charitable Return on Investment for Donors to Participate in Campaign

You are cordially invited to a Board of Trustee Workshop on 1/24/2017, 5 PM

Gallup presentation from Governor Scott’s Educational Summit : We Are What We Measure a ◦ Overview of the Gallup-Purdue Index research on

the long-term value of the collegiate experience◦ Insights from the Gallup-Purdue Index and

implications for colleges and universities◦ Tying it all together – the historical shift from the

“entrance” era to the “exit” era in higher education◦ Time for Q&A

◦ January 25◦March 30◦May 17◦ September 14

Asset Management Committee: ◦ January 18, 2017◦ April 27, 2017◦ June 28, 2017

Audit Committee: ◦ January 11 & 19

Finance & Resource Development Committee:◦ March 1, 2017◦ June 7, 2017

Avenues des Artistes: February 25, 2017

Evening Under the Stars: April 1, 2017

WE ARE SCF!


RESOURCE DEVELOPMENT & FINANCE COMMITTEE MINUTES

January 5, 2017, 12 noon Bradenton Campus: Building 7, Room 208


Present: Lisa Bristow, Jodi Allen, Cathy Kuhlman, Mark Morin, Cassandra Holmes, Dr. Probstfeld Absent: None

I. The meeting was called to order at 12:15 p.m., and everyone welcomed Mark

Morin, our new BOD Member and Finance Committee Member.

II. Old Business a. Minutes of Finance & Resource Development 8-11-16 b. Motion to accept Un-Audited Financials as of 9-30-16 c. Jodi Allen made a motion to accept both the 8-11-16 Finance

Committee Minutes and 9-30-16 unaudited financials. Mark Morin seconded the motion and the motion carried.

III. New Business: Financial Information a. Dashboard: 12/31/16 Comments:

i. Grant writing has been very successful this year ii. Bradenton Kiwanis did not support us and Cassandra is meeting

with Dr. Tinsworth to discuss for next time

b. Music Excellence Sponsorship Program Up-dates

i. Tom and Carol Beeler: $10,250 ii. Maurie Richards & Jack Keslar: $1,000 iii. Ed and Betty Campbell: $10,000 iv. Wes and Annie Scheufler: $5,000 v. Community Fdn of Sarasota County $15,000 vi. Manatee Community Fdn: (Sax & Violin) $ 9,640

1. Total as of 12/31/2016: $50,890 vii. John Weichel (has been very ill) $10,000

1. Mike Fuller & Anne Weichel-Fuller



Foundations 550,000.00$ 28% 343,246.00$ 46% (206,754.00)$ (38%)


TOTALS 2,000,000.00$ 751,558.00$ (1,248,442.00)$ (62%)


viii. Sub-Total $60,890 ix. Goal: $44,640; over goal by $16,250 x. This is for 7 Students (2 Are MCF Students) plus 5 Spring only

vocal students xi. Robyn Bell is working on improving the mentoring process; some

students want it and others do not. b.1. Possible Donor development receptions:

i. Thursday, January 19, 2017, committee felt it was too close to plan. ii. Thursday, Feb. 9th, Violins of Hope, 7:30PM iii. Friday, Feb. 24th, BSO

a. Cassandra will speak with Robyn to see if this is a revenue issue.

b. May be a great event to include Plymouth Harbor, Freedom Village and Summerfield

iv. Thursday, March 2nd, Guitar Fest, 7:30PM v. March 23rd, Jazz Ensembles in Concert, 7:30PM vi. April 21, Bradenton Symphony Orchestra

c. Grant, Capital Campaign, & Fundraising Results Up-Date & Strategies

i. Ralph S. French Charitable Foundation $25,000 for LLC Creativity Studio plus another $25,000

ii. Selby Foundation, $125,000 – asked for $250,000 iii. Mary Parker-Bishop, $157,000 - Received $166,000 iv. Bradenton Kiwanis Foundation LLC Creative Commons: $134,677

DENIED v. Charles & Margery Barancik Foundation: Gator Engineering,

Venice $60,000 submitted in December vi. The Mosaic Company Foundation: Manufacturing Opportunities for

Skills Advancement and Innovation Collaboration: $351,336—half this year and half next year.

vii. Rita B Lamere Foundation: Visualization Theatre $235,360--received March 21st Lamere Trustee Tour Offer-Bradenton Campus

viii. Frank E. Duckwall Foundation: Visual Theatre $235,360--Sarasota Specific Projects ONLY; will discuss Gator Engineering with them.

ix. Venice Yacht Club Charitable Foundation: 4 computers Veterans’ Svc Center Venice $3,650

x. Plantation Community Foundation: 5 - IV Infusion Pumps for Venice $3,264.65

xi. Community Foundation: Scopes Nursing Lab LWR $5,000 to be submitted next month.

xii. Gator goal was $200,000; $60,000 other half of advisor for two years.

xiii. Future Grants 1. Bank of America: Gator Engineering 2. Taylor Family Foundation: Scholarships


3. Harry Sudakoff Foundation: SPA for Lobby, Multipurpose Room, Seminar Room

4. Fidelity Foundation: SPA for Lobby, Multipurpose Room, Seminar Room

5. Gulf Coast Community Foundation 6. Voalte 7. Ralph S. French Chart Foundation for LLC Creativity Studio 8. Manatee Community Foundation, $10,000 for one button

studio—they want to be the only contributor. c.1. Library Learning Center: $1,000,000

First Floor: Lobby Knowledge Commons: Selby Foundation Creative Commons: Multipurpose Room Creativity Studio

Second Floor: Book Collection Seminar Room Archives Reading Rm Cinema Production Studio Visualization Classroom

c.2. Capital Summary - Designed by SCFF BOD ◦ NEW Library & Learning Ctr.: $363,255.31 ◦ Selby Foundation: $125,000.00 ◦ Total LLC: $488,255.31 ◦ General/Other Capital Project.: $322,886.10 ◦ BP Settlement (Net) Gen Cap $469,731.00 ◦ SPA Designated $10,000.00 ◦ Sub-Total $1,290,872.41 ◦ Remaining to Raise of $10.5M: $9,209,127.59

c.3. Avenues Comments: ◦ Currently at $80,000 ◦ Cutler came up to $10,000 ◦ William DeCarr not commitment yet ◦ BJ Crighton is a friend of Pam Swain ◦ Sarasota Memorial was a NO ◦ NCD Construction gave lots to political campaigns ◦ BOD Members are to donate a bottle of top shelf liquor for a

basket c.4. Evening Under the Stars at $70,000 plus c.5. Sundays @ Neel Comments

◦ We would like to phase it out and have a speaker series and price it more affordable than the Ringling Town Hall.


◦ Profits at S@N are declining and lots of staff hours are involved; down to $40,000.

◦ We would phase out over the next year and offer them different priced events to include speaker and student performances.

◦ Will not be on Sundays in the future ◦ We must have a motion during our next BOD Meeting for

this. c.6. Parlor Parties or Cocktails & Conversations

◦ We scheduled six last year and were not financially successful, but did help develop relationship and friend raising.

◦ Possible venues: Kelly Caldwell’s reception area, Wayne Rickets home or Scroggins home—area in NW Bradenton preferred.

d. BP Oil Spill Settlement -- Matching Criteria Proposal The SCFF Board of Directors will match dollar-for-dollar up to

$470,000 for total of $940,000 for contributions starting at $ 5,000 or $10,000+ made towards capital campaign.

The SCF Board of Trustees have on their next agenda a match but at $530,000 to bring total to $1 million.

Possible matches may be full match at $10,000 or half match at $5,000 or some other amounts.

Dr. P. would like smaller amounts just for college faculty and staff to be matched--$50 or $100.

Darlene and Library Director will review items that may be chosen for faculty and staff to name and possible amounts. Dr. P can share this information at one of her Parley with the President meetings.

Gator Engineering Den would be excluded as well as previous amounts already donated.

It was noted that some foundations want to see accounting statements that match with amounts requested.

Priority Project Order is LLC but cannot exclude others if donor has a passion

Marketing Splash to Community will be developed. Cassandra noted Scene Magazine will do their year in review and include us.

Need MOTION for 1/25/2017 BOD Meeting e. You are cordially invited to a Board of Trustee Workshop on 1/24/2017, at

5 p.m. at LWR campus: Gallup presentation from Governor Scott’s Educational Summit: We Are What We Measure

Overview of the Gallup-Purdue Index research on the long-term value of the collegiate experience

Insights from the Gallup-Purdue Index and implications for colleges and universities

Tying it all together – the historical shift from the “entrance” era to the “exit” era in higher education


Time for Q&A Please let Brenda or Cassandra know if you will be attending

as seats will be held for you. January 24, 2017 at 5 p.m. in Auditorium at Lakewood Ranch

campus. Hopefully, it will be videotaped.

IV. Meeting adjourned at 2 p.m.

Upcoming Meetings/Events: Asset: 1/18/17; 4/27/17; 6/28/17 Audit: 1/19/17 Finance: 3/1/17;6/7/17 BOD Meetings/Retreats: 1/25/17; 3/30/17; 5/17/17; 9/14/17 AVENUES: FEBRUARY 25, 2017 EVENING UNDER THE STARS: APRIL 1, 2017

1-5-17 Finance Minutes 21.5.17 Finance Meeting1.5.17 Finance Agenda8-11-16 Finance Minutes (003)8-11-16 Finance Minutes

1-5-17 MeetingFinance & Resource Development CommitteeAgendaMOTIONS:�Dashboard as of 12/31/16�Dashboard Comparison�2015-16 vs. 2016-17Music Excellence Sponsorship Program Update�Donor Development Reception�Music Excellence Program—Carol Beeler �Recent Grants ReceivedGRANT UPDATES--SubmittedGrants in ProgressFuture GrantsCapital SummaryLLC - First FloorLLC - Second FloorLibrary & Learning Center Enhancements - Sorted By FloorAvenues Sponsorship Update�as of 12/31/2017BOD Member Contribution To �Avenues Event�Forever Theme as of 12-31-16�Evening Under the Stars—4/1/17�Diamonds Are Forever�Sundays @ Neel SeriesPARLOR PARTIES—Conversation & Cocktails$470k BP Oil SettlementJanuary 17th Trustee Meeting�5:30PM – LWR CampusJanuary 24th, 5 PM, Auditorium at CIT, LWR CampusBoard Of Directors Meetings�3:30PM, LWR CampusCommittee Meeting DatesSpecial EventsThanks to You…

1-5-17 Meeting 2

RESOURCE DEVELOPMENT & FINANCE COMMITTEE MINUTES …€¦ · Profits at S@N are declining and lots...

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