RESIN Research Support Information Network · BrowZine Susan Steelman, MLIS Head of Education &...

RESIN Research Support Information Network(RESIN)

Presented by: Office of the Vice Chancellor for Research Date: May 1, 2018

Agenda

Updates & Timely Information from Research Support: Office of the VCR Biomedical Informatics

RSC ORISIRB ORCIACUC DLAMBiosafety ORRA

UAMS Library TRICore Facilities URC

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Arkansas Community Researcher Training (ArCRT)Amy Jo Jenkins, MS, Executive Director, TRI

ArCRT is a human research protection training program designed for community research partners who do not have a background in or experience with research or research ethics.

Like CITI Training!

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ArCRT is based on the training called CIRTification-Community Involvement in Research developed by Emily E. Anderson at The University of Illinois at Chicago Center for Clinical and Translational Science.

Also designed with feedback from graduates from TRI’s Community Scientist Academy (reviewed beta version and focus group).

Final product the collaborative effort of TRI, ORC, CON, Myeloma Institute, and OED.

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Training Consists of 5 Lessons Introduction History of Research Abuses Rules and Regulations Informed Consent Privacy and Confidentiality

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Training modules will be housed on Blackboard and accessed externally using GoSignMeUp.

Participants will be able to print a certificate at the end of the training.

Certificate can be uploaded into CLARA as proof of Human Subjects Protection training.

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Training is good for 3 years.

Tracked by Office of Research Compliance.

Modules will be ready to use at the end of May 2018. Look for it in the TRI Announcements!

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Questions?

Amy Jo Jenkins – TRI – [email protected] Darri Scalzo – ORC – [email protected]

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mailto:[email protected]


DEA Audits of Researchers Darri Scalzo, Research Compliance Officer Kim Murphy, IACUC Compliance Analyst

DEA Unscheduled Audits Recent number of unscheduled DEA audits of

research registrants at UAMS and ACRIAny registrant using controlled substances in

research is eligible for an audit.UAMS Office of Research Compliance is not

notified in advance.Audits focus on recordkeeping, purchase, storage,

and usage of controlled substances.

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DEA Unscheduled Audit Process Biennial Inventory

Must be completed at least every 2 years.Snapshot in time of compounds and amounts on

hand.Must be updated if new compounds are received. This is the likely starting point for DEA Audit.Considered a violation if not current (dated within

past 2 years).

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CONTROLLED SUBSTANCES BIENNIAL INVENTORY (to be completed at least every 2 years)

INVESTIGATOR NAME: ______________________________________________________________ DEA LICENSE #: _____________________________________________________________________ DATE: _________________________________ TIME: __________________________ BEGINNING or END of BUSINESS (e.g. before or after any experiments that day): ________________

DRUG NAME STRENGTH

(e.g. xx mg/ml) FORM

(e.g. liquid or powder)

UNITS (e.g. 10 ml vials, 100 mg bottle)

BALANCE ON HAND

INITIALS

DEA Unscheduled Audit Process Usage Logs

Must maintain usage logs for both stock concentrations as well as prepared solutions.

Running balance must be kept up to date. Balance will be compared to actual amounts on hand and to biennial inventory. Records must reconcile.

Must account for all usage and any losses or waste.Records must be kept for any expired or unwanted

compounds sent for destruction/disposal.

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UNIVERSITY OF ARKANSAS FOR MEDICAL SCIENCES NON-HUMAN USE OF CONTROLLED SUBSTANCES

CONTROLLED SUBSTANCES CONTINUING RECORD USE LOG Drug Name: ____________________________ Lot/Serial # _______________ Schedule (I-V): __________ Expiration Date: _________________ Form: ___________________ Strength/Dosage: __________ Initial Quantity/Volume _________ Lab Assigned Tracking # _________________ One log sheet must be completed for each container of Controlled Substance. If the material is converted or diluted, start a new log form to track that usage, reference the original container’s lot or serial # and original lab assigned tracking #.

Date Quantity Dispensed

Quantity Wasted

Balance Initials If Wasted Secondary

Verification Initials

Notes

*Explain all discrepancies between Expected Amount and On-hand amounts. If necessary report loss/theft.


DEA Unscheduled Audit Process Purchasing records

Must maintain copies of purchasing records for minimum of 2 years.

For Schedules I & II compounds, all sections of each Form 222 must be complete.

Purchased items must be reflected in your usage logs.

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DEA Unscheduled Audit Process Destruction/Disposal process

Contact Darri Scalzo or Kim Murphy if you have expired or unwanted controlled substances.

Appointment will be made to complete required paperwork and collect the items.

Copy of completed paperwork needs to be kept with your records.

Notation will be made on usage/inventory logs.

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Storage of controlled substances Must match what the DEA approved in your

license application. All controlled substances must be kept under

double lock security. If you wish to change the storage of your

controlled substances (location, etc.) you must notify the DEA.

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DEA Unscheduled Audit Process Can the disposition of drugs be traced from

purchase records and/or biennial inventory to current day?

Are there discrepancies in amounts, missing or inaccurate records, storage issues, etc.?

Each violation cited can result in letters of admonition, fines, or revocation of license.

We will be there during the audit to assist you!

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Questions? Contact Research Compliance if you would like

a review of your records to be sure you are ready for an audit.

Darri Scalzo ([email protected]) or 686-8062Kimberly Murphy ([email protected]) or 686-6340

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BrowZineSusan Steelman, MLISHead of Education & Research ServicesUAMS Library

Awareness Tool Find & Track Favorite eJournals

Multiple Platforms/DevicesWeb iOSAndroid

Desktop / Tablet / Phone5/1/2018 23

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Embargo Reminders


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4 Bookcases

16 Shelves

64 JournalTitles


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Life Story Not Required

Live Demo?

Susan Steelman 686-6737

[email protected]

E&RS 686-6734

[email protected]




Library and Budget CutsJan K. Hart, MLS, Ed.DUAMS Library Director

Personnel Associate Provost for Library and Student

ServicesNadia Lalla

Library Systems Loretta Edwards

Highest paid librarian; highest paid staff person

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Flat Budget Resource Cuts - KeepersDatabases

Web of Science, Clinical Key, SciFinder Scholar, Ovid Medline, Cochrane databases; UptoDate

Journals Packages Nature; Elsevier renegotiate,

eBooks integrated in curriculum. AccessMedicine, AccessPharmacy,

etc. Stat!Ref

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Flat Budget Resource Cuts – LossesDatabases

Several smaller databases

Journals losses mix of cost, cost per use, how many uses

eBooks losses w/o connection to our mission

BioMed CentralWill happen across the year

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Flat Budget Resources - Fewer but tailored to UAMS Library Advisory Committee Colleges Groups like RESIN Clinical Mission Website Liaisons

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Consortium licensing UA System – Elsevier Oklahoma – Stat!Ref SCAMeL – Nature

Keeping ILL ‘free’ up to $15? SCAMeL, NLM, and Texas repository

Providing alternatives Browzine

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Flat Budget Resources - Strategies Awareness Promote full functionality Provide educational sessions Create materials to support greater use Publicize Gather comments, recommendations

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Jan Hart, Library Director501-686-6751

[email protected]

Susan Steelman, Head, Education/Research Services501-686-6737

[email protected]

Matthew Windsor, Head, Collection [email protected]

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Questions? Comments?





TRACKS Portal 8.0 – Visual Changes Rebecca Nickleson, ORIS Director

TRACKS Grants and COI is being updated to Portal 8.0. Behind the scene changes to enhance

performance.

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Current Portal Portal 8.0

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Next RESIN

Next RESIN (after summer break) September 4, 2018 @ 12:00 p.m. Location - Walton Auditorium, Winthrop P.

Rockefeller Cancer Institute, 10th floor All RESIN presentations archived on the UAMS

Research website http://www.uams.edu/research/RESIN_Achive.asp

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http://www.uams.edu/research/RESIN_Achive.asp

RESIN Research Support Information Network · BrowZine Susan Steelman, MLIS Head of Education &...

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Transcript of RESIN Research Support Information Network · BrowZine Susan Steelman, MLIS Head of Education &...