RESIDUES : Monitoring Plans and Results 1 · Residues – Monitoring plans and results For all...

EUROPEAN COMMISSION HEALTH & CONSUMER PROTECTION DIRECTORATE-GENERAL Directorate A - General Affairs A4 - Information: systems and publications

Residues Application

Residues – Monitoring plans and results For all queries and support email: [email protected]

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RESIDUES

Monitoring Plans and Results Application User guide




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RESIDUES: Monitoring Plans and Results User guide 1 Introduction ........................................................................................... 3

1.1 General description ............................................................................ 3 1.2 Submission Process ............................................................................. 5 1.3 Modification Process ........................................................................... 7 1.4 Substances and Groups ........................................................................ 8

2 Web application interface ......................................................................... 9 2.1 Login Page ....................................................................................... 9

2.1.1 Users already having an EU Login account for this application .................. 9 2.1.2 New users ................................................................................. 10 2.1.3 User validation by an application admin ........ Error! Bookmark not defined. 2.1.4 Associate a 'Group' to a member state user ........................................ 18

2.2 The homepage (welcome page) ............................................................ 19 2.2.1 The main banner ........................................................................ 19 2.2.2 The Breadcrumb ......................................................................... 20 2.2.3 The Current period panel .............................................................. 20 2.2.4 Latest news .............................................................................. 21 2.2.5 The welcome panel ..................................................................... 21

2.3 Plan Management ............................................................................. 22 2.3.1 Introduction .............................................................................. 22 2.3.2 Plan homepage .......................................................................... 22 3.2.1 Production and target data management panel ....................................... 23 3.2.2 Plan data management panel ......................................................... 23 3.2.3 Upload the 'general information and laboratory' file panel ..................... 23 3.2.4 Submit the plan to the Commission panel .......................................... 24

2.4 Plan Production Data ......................................................................... 25 2.5 Target Values .................................................................................. 26 2.6 Plan Data ....................................................................................... 27

2.6.1 Copying plan data from the previous year .......................................... 28 2.6.2 Manipulating the plan data manually ................................................ 29 2.6.3 Manually adding a single plan ......................................................... 30 2.6.4 Uploading an XML file .................................................................. 32

2.7 Plan Consultation.............................................................................. 36 2.7.1 Current Status Information ............................................................ 36 2.7.2 Laboratory File .......................................................................... 36 2.7.3 Filters ..................................................................................... 36 2.7.4 Compare Version ........................................................................ 37

2.8 Plan Submission ................................................................................ 38 2.9 Laboratories List .............................................................................. 39

3 Result Management ................................................................................. 40 3.1 Introduction .................................................................................... 40 3.2 Results homepage ............................................................................. 40 3.3 Managing results data ........................................................................ 43 3.4 Auto summing and counting samples only once ......................................... 46 3.5 Results upload ................................................................................. 48 3.6 Viewing the results ........................................................................... 49

3.6.1 Current Status ........................................................................... 49 3.6.2 Filters ..................................................................................... 50 3.6.3 Compare Version ........................................................................ 50

3.7 Result Submission ............................................................................. 50




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1 Introduction

1.1 General description

The Residues application provides Member States with a simple mechanism for submitting their country's PLAN and RESULT data via a web interface. At DG SANTE we are mindful of the fact that Member States work in different ways. In order to cater for this, the Residues application facilitates a number of different functions that enable member states to upload their data in a manner that suits them. Plan data can be entered in a number of ways:

1) Manual data entry Users are able to submit their plan and result data manually by entering a result line by line for each species and substance. They can also consult national data and validate their entries before submitting their information to the Commission.

2) Automatic copying of plan data Once a new period has been opened, each member state is able to copy the previous year's plan data to the current period. Combined with the manual data entry mechanism, this enables member states to quickly modify and submit their data without having to re-enter huge amounts of data.

3) Data file submission (XML) If a member state uses a computer system to manage their data, they may find creating an XML output file the most simplistic method for submitting their countries data. Of course, once submitted, the manual data entry tool is still available to be used and therefore member state's data can verify, modify or delete data prior to submitting the data to the Commission.




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12

European Commission IRM teamDG Health and Consumer Protection

Member

State

DG

Sanco

Data

Residues

Residues : Application Structure

http/s

XMLXML

The process for submitting PLAN and RESULT data is quite similar. The data flow is made up of two main steps: 1) Firstly, a process exists for submitting the PLAN or RESULT data. The user chooses their preferred method for entering the data into the system for validation by the Commission and submits the data. 2) In the next step the PLAN or RESULT data is approved for the current period by the Commission. At this point the document cannot be modified by the member state. If a member state needs to modify, add or delete data they must email the Commission and request them to unlock their data. Obviously, this scenario should be a last resort and the request will always be subject to the Commission's discretion.




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7


Residues : Generic Workflow

(PLAN/RESULTS)Start

Submission

Notification

End

1.2 Submission Process

The submission process is initialised when the Commission creates a new period. Once this happens a new blank PLAN and RESULTS document are made available to all member states for the current period for completion. Member States don't have to wait for the new period to open in order to prepare their results. However upon the new period opening the application can then be used to import their data into the system in a number of different ways. Once the data is saved in the application, users can then use the Residues application to evaluate and verify their data before submitting it to the Commission. As already discussed, once submitted, the Member State can no longer update, delete or add to their PLAN data. If a modification has to be made, they must contact the Commission in order to unlock their data so that they can continue to work on the file. Normally however, once locked, experts at the Commission will check the content of the data sent and will act where necessary to get the data requested.




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The Commission will then either: • Accept the data as is – no further modifications will be made unless

an email is sent to the Commission requesting an amendment. • Reject the document. This may be done if some of the information is

missing. If this happens, a new version of the document is created for the Member State to allow corrections to be made.

• Make a final approval: this action takes place after the consolidation meeting between the Member State and the Commission.

8


Workflow : Submitting

Start

Period initialisation

Document Creation

First Analyse,

Document

Checking

RejectEvaluation and

Discussion

Receive

Submit document

Complete

and save

?

End

Member

StatesDG

Sanco

Unlock Approve

Provide

new version




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1.3 Modification Process

The second main process relates to wanting to submit changes to a plan once it has already been submitted to the Commission (i.e.) the plan or result data has become locked or when it has already had its final approval. In order to validate this modification, the Member State must make a request (Notification), by emailing the Commission, describing which information requires to be updated. The Commission will then analyse the request and will either accept or reject the request. If it is accepted, it is immediately integrated into the current results dataset. However, if it is rejected, the Member State must put right any errors or emissions before being able to resubmit a further request by email.

9


Workflow : Modification of PLAN/RESULTS

Start

Document

Checking

Accept

Reject

Submit

Modification

Create

a Notification

?

End

Member

StatesDG

Sanco

RefuseProvide

new version




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1.4 Substances and Groups

The application now permits users to verify details about a substance, i.e. the group it belongs to and its CAS number via a new menu option labelled 'Current period substance list'.

Simply select a group from the drop down list or enter a few characters, the list will then be automatically filtered by the details provided.




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2 Web application interface

The application is available via the following link: https://webgate.ec.europa.eu/residues/

2.1 Login Page

The authentication process for the RESIDUES application uses EU login.

2.1.1 Users already having an EU Login account for this application

If the user already has an EU Login account, just enter the email address or login and click 'next', the system will ask you for a password and the login process will lead you to the home page.

https://webgate.ec.europa.eu/residues




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2.1.2 New users

If the user does not have an EU Login account, they can click on 'Create an account'. The user has to complete the requested information:

When all the fields have been completed, the user clicks on 'Create an account' button. The user is then redirected to a confirmation page.




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Following the account process, the user will receive an email from the 'Authentication Service' asking them to follow a link to create a password. This link is active for 24 hours. Upon clicking the link, the user will arrive on the EU Login page and will be asked to choose a new password:

Once the password has been entered and confirmed, the user clicks on 'Submit'.

After clicking on 'Proceed', the user is now succesfully identified and logged in.




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This completes the account creation process. However, the user must now link their account to the Residues system. To do so, simply enter the system URL: https://webgate.ec.europa.eu/residues/ Since the account is not linked to the Residues system, the following message is shown:

The user clicks now on 'access request' and arrives in the SAAS application:

https://webgate.ec.europa.eu/residues




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By default, the application 'Residues' is already selected. If not please select it. The user clicks now on 'Step 2: select an organisation ->'

Since each user is linked to a national competent authority, at this step, the user should either select the authority appearing under the appropriate authority appearing in the list, or if it doesn't exist, select option 2b to create a new organisation.




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Once selected, go to the step 3, 'Select an access profile ->'

Select 'MS_EXPERT'. Then click on 'Step 4: type a comment ->', the user is redirected to a page allowing him to enter comments regarding their request for access.

The user can now finalize the request by clicking on 'Submit request access', the following page is displayed:




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The user will get an email to confirm the request. The user must wait for access to be granted by the local administrator (lead user) for this organisation.

2.1.3 Granting access

Initial requests for access for each National Competent Authority (NCA) are granted access by the European Commission (EC) by System administrators. These users are granted access as 'Local administrators' for their organisation meaning that they become responsible for granting access to their colleagues. When colleagues then request access for the same organisation (NCA), the system will send the local administrator (lead user) an email asking them to confirm the access request.




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The local administrator (lead user) must then login to SAAS to action the request: https://webgate.ec.europa.eu/saas

In the 'Select an application' drop down, select : 'Residues'. The user is redirected to a page showing his status, organisation, access profile and a 'Manage' button. The 'Application admin' clicks now on 'Manage' and is redirected to the 'User profiles' page:

By clicking on the tab 'Requested' we get a filtered list of users who have requested an access. By clicking on the edit icon at the end of the line:

https://webgate.ec.europa.eu/saas




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The application admin will be able to modify the user's data and validate the requested role:

The 'application admin' clicks now on 'Add (Requested)' to grant access or 'Reject Add Request' if the user should not have access to this application. After the selection, the user clicks on 'Activate' and get a success message after being redirected to the 'User profile' page.

The system will send an email to the user requesting access to notify them of the outcome of the request.




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2.1.4 Associate a 'Group' to a Member State user

In order to provide access for each user to a particular country's data, we must associate the user to an appropriate group. This is done in the 'Group' tab.

Examples: - A new Member State user with the role MS_EXPERT, from the organisation BE – NCA, will be associated to the group RESIDUES_BE - A new Member State user with the role MS_EXPERT, from the organisation DK – NCA, will be associated to the group RESIDUES_DK - All EC users with the role EC_ADMIN are always associated to the group RESIDUES_EC Be careful, a user can only belong to one group at a time.




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2.2 The homepage (welcome page)

Once you have logged into the system correctly, you will arrive at the homepage. The homepage provides access to all important areas of the application alongside giving you details of important announcements or changes to the current year's submission process.

2.2.1 The main banner

A title banner is displayed on all screens. It acts as a navigation bar and provides the following useful links:

Help: opens up the help documentation

About: information about application version and date

Log out: allows you to close the application securely

HOME: this link will take you to the homepage

Plan: this link takes you to a page relating to entering, modifying or reviewing your plan data

Result: this link takes you to a page relating to entering, modifying or reviewing your result data

Reporting: a link providing access to reporting tools




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2.2.2 The Breadcrumb

The breadcrumb is a path displayed between the top banner and the functional areas within the screen. It organises links within the application into a hierarchy to aid you in your navigation around the site.

2.2.3 The Current period panel

The panel on the top right-hand side of the screen gives you information regarding the current period and user.

The current period in terms of the residues application refers to the plan period. However the results period is also displayed to help you distinguish which year you should be using for the results data.

The current user and member state's details are also show.




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2.2.4 Latest news

2.2.5 The welcome panel

The main area within the homepage provides access to both the plan and result sections of the application. It also provides an overview of the current status of the plan and result data. The open and closed padlock icons signify whether you have access to change the data or not. Of course you can consult the data at any time. The statuses can be: created, submitted, received or approved. To access information about the plan or results, simply click the respective button.

DG SANCO (Commission) uses the latest news panel to communicate important information to member states. For example when new substances are added or when an important date is approaching.




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2.3 Plan Management

2.3.1 Introduction

The PLAN data section of the site provides an easy way to manage all PLAN information, including:

The laboratories list

The Production Data

The Target Values

The Plan Data.

2.3.2 Plan homepage

The plan homepage is made up of a number of different sections:

(i) Production and target data management panel (ii) Plan data management panel (iii) Upload the 'general information and laboratory' file panel (iv) Submit the plan to the Commission panel

Each section provides specific functionality and gives you an explanation of what actions are available from that particular section.




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3.2.1 Production and target data management panel

This section allows you to enter the number of animals that are being produced for the plan year.

3.2.2 Plan data management panel

The system gives you 3 options:

(i) Copy plan from last year – Use this option to create a copy of last years plan which you can then modify to submit this years plan.

(ii) Manage plan data manually - Use this option to view and edit the current year's plan data by hand.

(iii) Upload XML plan data – Use this option to upload XML files that contain the current years plan data.

NOTE: The upload, transformation and load process of your XML

file is a complex procedure and could take up to 10 minutes depending upon your file size and the manner in which you import your file.

If your file is over 4 MB you should submit your data in batches to

ensure that the process completes successfully. You do this by creating multiple XML files with records marked as 'Partial'.

3.2.3 Upload the 'general information and laboratory' file panel

General information

This file should include general information on the national residue plan in order to better understand the whole system in place in the country. Therefore, it shall include information on:

Legislation

Infrastructure of services involved in the implementation of the residue control plan

National tolerances for authorised substances for which no maximum residue limits (MRLs) or levels have been set under Community legislation

Instructions for follow up actions after non-compliant results

Other information considered necessary: eg sampling procedures, storage of samples etc.




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Laboratory information This file should contain a list of laboratories involved in residue control. The following information shall be included for each laboratory:

Name and address

NRL or routine

Groups of substances analysed: compulsory for NRLs, if possible also for routine laboratories.

3.2.4 Submit the plan to the Commission panel

Once the production numbers, plan data and information files have been submitted and verified, the information can be sent to the Commission. To inform the Commission that you have completed your checks and are ready you must click on the submit button. This will lock your data and enable the Commission to start running its procedures to verify your data.

3.2.5 Other information

As well as the functions available on the main page section, the right hand-side of the screen offers a number of other useful functions.

Submission Action: History about plan submission and validation processes. The complete history is accessible through the 'Complete History' link.

Submission Update: History about intermediate actions (saves).




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2.4 Plan Production Data

To enter your production figures for each of the species, simply go to the plan homepage screen and click on 'Manage production values'.

Upon entering the screen for the first time, all values will be blank. Simply enter your data and note the year for each. Once data has been entered, the values are saved by pressing the 'Save Plan Production' button from underneath the 'Available actions' menu on the right-hand side of the page.




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2.5 Target Values

The target values can then be completed for each species/product, by selecting the appropriate species/product from the list on the right-hand side of the screen.

In the main area of the screen, the user can set planned values for every substance group or sampling. A minimum value is also shown.

At the bottom of every page, a footnote is displayed stipulating the expected ranges expected by the application in order to respect the sampling requirements, levels and frequencies. When minimum values are too low, the application will warn you by showing the cell border in red. Note: You can always save your target values even if your values do not respect the validation rules. (I.e.) Even when the cells are red.




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Action buttons:

Save Target: After modifying data, hit this button to save your data to the database.

Show Production : Go back to the Production Data screen

Cancel Modifications: Resets the data back to its previous state.

2.6 Plan Data

The aim of this chapter is to clarify the new procedures for submitting your plan data into the Residues application. It will give you a step-by-step guide on how to submit your plan data and describe the different options available to you. After you have logged into the Residues system, click on the 'Plan' button in the Plan Status information panel on the homepage.

The system gives you 3 options: (1) Copy plan from last year – Use this option to create a copy of last

year's plan which you can then modify to submit this year's plan. (2) Plan edition - Use this option to view and edit the current year's plan

data by hand. (3) Plan data messages – Use this option to upload XML files that contain

the current years plan data.




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NOTE: The upload, transformation and load process of your XML file is a complex procedure and could take up to 10 minutes depending upon your file size and the manner in which you import your file. If your file is over 4 MB you should submit your data in batches to ensure that the process completes successfully. You do this by creating multiple XML files with records marked as 'Partial'.

2.6.1 Copying plan data from the previous year

If your plan data has not changed significantly from the previous year this option may be the quickest method of submitting your figures for the year. Once the data has been copied, you can modify values which have changed by using the 'Plan Edition' option. The option to copy last year's plan data is only available when your plan for the current year is empty. After you have submitted figures or entered some data the option will disappear. All plan data will be copied and this process could take a few minutes depending upon the amount of data saved in the last period. For this reason, wait until you receive the success message before leaving the page.




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2.6.2 Manipulating the plan data manually

You can use the 'Manage plan data manually' option to manually update each individual plan record within the residues application.

The 'Plan data' screen lists data by species or product type. The navigation panel on the right allows you to switch between views and limit your results to species/products of that particular type. To modify or delete a current value in the plan data panel, simply click on the pencil icon (edit) or the trash can icon (delete) to perform the respective function. New plan data records can be created by clicking on the 'Add plan data' option under the 'Available actions' panel. Note: Once a change has been made, you must click on the 'Save plan data' button from under the available actions panel. Otherwise your changes will be lost upon exiting the application. You can reset values to the last saved state by clicking on the 'Cancel plan data edition' button.




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2.6.3 Manually adding a single plan

After clicking on the 'Add Plan data' button on the plan data homepage you will arrive here. This screen allows you to enter individual plan records by hand.

To add plan data, simply select values from the drop down lists, or by checking the radio buttons in front of Screening Method, Confirmation Method, Detection Limit and Level of Action. Once data is entered, the user can use the 'Add' button at the bottom of the screen to save draft values. However these values are lost unless you confirm the action by saving the plan data using the action button on the right hand side of the screen. If you are entering data manually and only on or two fields are changing each time. A time saving mechanism called 'Stay in edition formular' can be ticked in order to reduce you having to enter the data each time.




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After hitting 'Add' with the 'Stay in edition formular' option selected, a new button called 'Add as New' will be displayed. This feature of the application allows you to change the data shown on screen slightly and click the 'Add as New' button to create a brand new plan record that has only changed slightly from the last record entered. Alternatively, the 'Update' button can be used to update the current record. Of course, each time you make an addition or update, a message will be displayed to inform you that the action has been completed correctly or not.

Remember, you still need to save the data! To do this, click the 'Save Plan Data' button from the right hand side 'Available actions' menu.




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2.6.4 Uploading an XML file

Alternatively, you may wish to upload your data from an XML file. To upload your file, click on the 'Upload XML plan file' button. If you have a large file we recommend that you validate your file before uploading it to ensure your data is well structured. The current year's XSD schema can be downloaded from: https://webgate.ec.europa.eu/residues/WebServices/XSchema.cfm Simply check that your XML file is valid for the current period's XSD schema using a validation tool. Many tools exist and your local IT support staff should be able to recommend one for you. NOTE: Remember to only use the above URL to check your XML file structure. The online version utilises the current period data and therefore an offline version of this XSD file may be out-of-date.

Once you've validated your XML file structure, you're ready to upload your file. Simply 'browse' for your file and then click on the 'Upload Plan Data' button. If you have multiple files, repeat this process until you have uploaded all of the necessary files. Once you have uploaded a file, the system will indicate whether it was successful or not. For each file a record will be created in the 'Manage uploaded messages' panel.

https://webgate.ec.europa.eu/residues/WebServices/XSchema.cfm

https://webgate.ec.europa.eu/residues/WebServices/XSchema.cfm




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Now that your file has been uploaded, its contents need to be extracted and translated into a format that is compatible with the current database structure. The XML file submitted can be of two types: (i) Complete (ii) Partial (load) An XML file containing the type 'Complete' will delete all current plan data stored for the current period for the Member State and replace it with the contents of the XML file. An XML file whose status is 'Partial' will append records to the current dataset where the records are marked as 'Insert'. Records marked as 'Deleted' will be removed. To import your newly uploaded file, click on the green tick icon, the system will commence by running its initial checks upon your file. The process may take some time so be patient and wait until you receive a success message before moving on. Remember large data files should be split into multiple 'Partial' load files.




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As the system processes the data it will show the please wait message to indicate that the system is working. If your XML file contains a 'COMPLETE' dataset. The operation will take slightly longer as all old records in the database will need to be physically deleted and unfortunately this takes extra time.

Upon removing all the old data, the current records will be transformed and the system will indicate the progress as it is being made.




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Upon completing, you will be notified with a count of the number of records that were transformed. From this stage you are now free to consult the plan data entered and when you are happy submit the data to the Commission.




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2.7 Plan Consultation

'Consult the plan' via the aptly named button on the plan data homepage.

This screen allows you to view all plan related data and provides a useful tool to compare versions of the plan.

2.7.1 Current Status Information

The status (opened or locked), submission period, version and version date are displayed to indicate the data you are viewing.

2.7.2 Laboratory File

The Laboratory file, if existing, can be downloaded and viewed by clicking on the filename.

2.7.3 Filters

Plan data can be consulted by species/product. Select the appropriate option to smarten your search and provide your results more efficiently.




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2.7.4 Compare Version

Two fields are available to select different version of data to easily compare them and check differences. If both fields are kept null, the latest version of 'Plan Data' or 'check tables' are displayed. The 'Consult /Print Data' button shows Plan Data in a tabular format. The 'Consult / Print Check table' is used to view the data from the check tables. When comparing different versions of the PLAN, the following colour codes are used:

Any inserted data is displayed in green

Any update data is displayed in blue

Any deleted data is displayed in pink

Any unchanged data is displayed in white.




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2.8 Plan Submission

Once you have completed entering all your data and have verified your data entry. You are ready to submit your data to the Commission. Simply go to the plan homepage and hit the 'Submit' button. You will then be provided with a short input box to enter any comments you may wish to add before a notification is sent to the Commission and your data is locked for inspection by the Commission.




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2.9 Laboratories List

On the plan homepage, click the 'Show general information and laboratory file' button: doing this will take you to the upload page. If a document has already been uploaded for the current period, the button is called 'Show Laboratories List'. Member States are requested to submit all laboratories information via uploading a file containing the relevant data. There are no checks against the file contents. Once the file is uploaded, the user can view the file directly. Uploading a new file automatically overwrites any previously uploaded document. Once the document is uploaded, it is stored into the central RESIDUES repository. Any modification on a file stored on a local PC has no impact on the uploaded document.




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3 Result Management

3.1 Introduction

From 2019, the submission of RESULTS data is no longer necessary via the RESIDUES system if your Member State submits data to EFSA in the Standard Sample Description (SSD) format. For further information contact [email protected] Instead, your Member State should simply upload the national residues report which can be automatically extracted from the data submitted to EFSA under the results section. If needed the report can be supplemented by general conclusions or additional information in the free text fields e.g. on follow-up actions taken for non-compliances or on modifications made to the plan. If however you do not submit your data to EFSA then you should continue to submit your data as you have done so in previous years.

3.2 Results homepage

The results homepage is available through:

The 'Results' link in the main banner

The 'Results' button on the main homepage.

mailto:[email protected]




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The results homepage is divided up into a number of different sections to help you find what you want more easily. The first section (Results data management) allows you to manually enter data at result level for each species and type. The second option from this section, 'Upload results data' allows you to upload (in bulk) all of your result records as an XML file. The second section allows you to upload either 1) Your National Residues report (extracted from what was submitted to EFSA) OR 2) A document containing the 'information on follow-up actions' (normally as a result of non-compliant data within the result submission).

Lastly, you can notify the Commission that your data is ready to be processed by clicking on the 'Submit' button.




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On the right-hand side of the page, a number of smaller panels exist to describe submission history and give any relevant updates to you. The available actions panel provides you with a mechanism of viewing your data prior to submitting it to the Commission so that you can verify your figures.

Submission Action: History about results submission and validation process; the complete history is accessible through ‘Complete History’ link.

Submission Update : History about intermediate actions (save) ;




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3.3 Managing results data

The 'Manage results data manually' button from the results homepage allows you to enter the manual data entry mode for result data.

Results for each substance grouping are shown by Type, (i.e.) Target/Suspect/Import/Others, by species. You can change the view by clicking on the different 'Types' and 'Species' under the relevant options in the right-hand side panels.

Clicking on the node icon ( ) will expand and collapse a grouping section.




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For example, clicking on the relevant node for A1, enables us to edit the values for this record. Here we see the substance and the values for that substance.

The drop down menu will show you available substances that belong to that group. Select a substance and enter your values. When you have finished, simply hit the green tick icon to save the change. Once you hit the tick icon, you will see the following:

A warning message to An option to delete An option to Inform you that you the record you just create another still must your changes. created record for the same grouping. While you make changes like this you are in 'edit' or 'draft' mode. Changes are shown but to accept them you must use the 'Save Results' button from the available actions panel on the right-hand side of the screen.




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As described in the legend, conditions must be met for each field. You can however save your data without meeting these conditions.

If your field is in normal red text you must enter a value in this field.

If the text is black, it indicates that the sample in your result is less than your planned value.

If the text is red but in italics, it shows the value is mandatory and less than the value in the plan.

Available actions:

You can save the changes you make at any time by clicking on the 'Save Results' button.

Submit Results: This button will submit all entered values to the Commission.

Consult Results: Allows you to view all of the current results

Cancel modifications: to reset values to the latest save state.

Check boxes are displayed at the end of each line. By ticking the boxes the values for each line respectively will be automatically added together to create a total value at group level. Lines are checked by default.




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3.4 Auto summing and counting samples only once

In order to explain the checkboxes that auto sum the data more effectively, look at this worked example:

In the table shown above, we can see that:

The group A has 20 Bovine farm samples.

The group A1 has 20 Bovine farm samples.

The group A2 has 0 Bovine farm samples. However, if we expand the node for group A2, we see that it contains the substance 6-Methyl-2-thiouracil and it has 5 Bovine Farm samples. Yet the Group A1 still does not show any values for the group as a whole.

The reason behind this is that the system allows you to count a sample once when used for multiple substances. For example, if we add another substance, you can notice that again the values at the A2 group level have been unchanged.




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You therefore have two options, you can assume that the sample are different and sum the numbers shown. To do this click the 'sum' tick box at the group level. This in effect sums the values for the 2 substances as shown below:

However, if you wish to count the samples only once, ignore the checkbox and manually enter values in the input boxes at the group level, as shown below:

Always remember, that once you've made your changes, you are still in draft mode. Therefore to save your modifications click on the 'Save Results' button from the 'Available actions' panel.




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3.5 Results upload

If you are able to create an extract of your result data in XML format, you can cut down the time it takes to submit your results by uploading all your data in one simple process. Of course your data must be structured according to the predefined XML schema. From the results homepage, click on the 'Upload XML results file' button. This will take you to the following page:

Click on the browse button to locate your file and then click on the 'Upload XML Results' button from the available actions menu on the right-hand side of the page.

Once uploaded, your file will appear under the 'manage uploaded messages' list. A success message will also be shown at the top of the screen. Now that your file has been successfully uploaded to the server, you simply need to save it's contents. Click on the green tick icon to do this.




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3.6 Viewing the results

The option 'Consult results' is available from the Results homepage. Clicking this button will take you to the following page:

The page is split into three sections; firstly you can download the results in an XML document for the current period. Secondly you can view any files you have uploaded relating to follow-up activities that have been performed. And most importantly, you can search by result type and result species. Clicking the 'Consult' button at the bottom of the page will allow you to view your results. Alternatively you can select the filters you require to view and compare different versions of results that you have submitted.

3.6.1 Current Status

Like in other areas of the application, you are only permitted to submit your data within certain timeframes and the Commission will close and open periods each year. Also after submission of your data, your files will become locked and this information is indicated within this section.




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3.6.2 Filters

All species and products can be selected, or a filter can be applied to check only some species/products. A sampling type must also be selected (default :Target).

3.6.3 Compare Version

Two fields are available to select different version of data to easily compare them and check differences. If both fields are kept null, the latest version of the 'Results' dataset is displayed. While comparing different result data versions, the following colour codes are used:

Any inserted data is displayed in green

Any update data is displayed in blue

Any deleted data is displayed in pink

Any unchanged data is displayed in white

3.7 Result Submission

After you have checked your data carefully and when you are ready to submit your figures, click on the 'Submit' button from the Results homepage. You will be prompted to enter a comment and upon clicking 'Submit result' your result data will become locked and the Commission will be notified so that they can check your results. After clicking this button you will no longer be able to add, modify or delete result data, unless the Commission unlock your data or reject your data. If after submission you need to modify your data, you must email the Commission describing the changes that you require to be made and they will then unlock the document for you.

RESIDUES : Monitoring Plans and Results 1 · Residues – Monitoring plans and results For all...

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