reset and reverse

Title: FBRA Reset Cleared ItemsCategory : Finance FIProcess : FI GL General Ledger

File name: INDEXReference Number: DC020

Version: FinalLast Modified: 4/9/2008 10:03:00 AM

Work Instruction / 14

Work Instruction

FBRA Reset Cleared Items FBRA

Purpose

Use this procedure to reverse a clearing of open items as well as all postings that were createdautomatically during the clearing. You can reset clearing transactions for individual documents.When clearing is reset, the clearing data is removed from the line items (and the reversal data,where it existed, is removed from the document header). The document changes are loggedand can be displayed in the change documents.

Trigger

Perform this procedure when there is a change in the status of the transaction that caused theoriginal clearing (and other resulting postings).

Prerequisites

· Before beginning this task, obtain the following information:· Document number and fiscal year of the document to be reset.· If applicable, the reversal reason code.

Menu Path

Use the following menu path(s) to begin this transaction:

· Select Accounting Financial Accounting General Ledger Document FBRA– Reset Cleared Items to go to the Reset Cleared Items screen.

Transaction Code

FBRA

Helpful Hints

The following items will be helpful in carrying out this transaction:

Two document types that are used in this transaction:ZD - Live Agency Deposit & ZW - Wire transfer Live Agency Reversal Reason codes:

01 Reversal in Current period –02 Reversal in Closed period – 03 Returned Check – Current Period04 Returned Check – Closed Period05 Incorrect Amount – Current Period06 Incorrect Amount – Closed Period07 Wrong fiscal month – Current Period08 Wrong fiscal month – Closed Period09 Deposit slip not attached – Current Period10 Deposit slip not attached – Closed Period11 Wrong document date – Current Period





12 Wrong document date – Closed Period

A reversing document is usually posted in the same period as the original document. Thereversal reason for this transaction is the code associated with the current period (01, 03, 05,07, 09, or 11)”. This requires the period of the original document to be open. In this case, thedocument date and the posting date will be the same. It is not necessary to manually input aposting date.

However, if the period in which the transaction originally posted is closed, the user must use reversalcode associated with the closed period (02, 04, 06, 08, 10, or 12). This will not reverse the transactionin the closed period. It only gives notice that the document originally posted in a closed period. Theuser must override the posting date with a date in an open period. In this case, the document dateand the posting date will be the different.





Screen Flow





Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Double-click .

3. Double-click .

4. Double-click .

5. Double-click .





6. Double-click .





Reset Cleared Items

7. As required, complete/review the following fields:

Field Name R/O/C Description

Clearing Document R Document created to clear open items in an account.Example: 2000000009

Company Code R Independent accounting unit; in most cases is a legal entity. You can prepare a balance sheet and income statement foreach company code. Several company codes can be set upto manage the accounts of independent companiessimultaneously.Example: SC01

Fiscal Year R The fiscal period for which this transaction is relevant. TheState of South Carolina has a fiscal year that runs from July 1- June 30. The Federal Fiscal Year is the period October 1 -September 30.Example: 2008





8. Click .

Accounts Included in Clearing

9. Click .

Reset Cleared Items

10. Click .





Reset cleared items

11. Click .





Reset Cleared Items

12. Click .

Reversal of clearing document

“Only resetting”: The document will remain in the system as an open item to be cleared along withother open items.

“Resetting and reversing”: The document will not have an open status and no further clearing can bedome to this document.

13. Click .





Reversal Data

See the Reversal Reason code listing in the Helpful Hints section.

14. As required, complete/review the following fields:

Field Name R/O/C Description

Reversal Reason R The reason that an entry is reversed.Example: 02

Posting Date R The date on which a transaction in SAP will be posted to theappropriate accounts. SAP will default this field to be thecurrent date, but changes are allowed. For items to be postedin a future or past period, you must enter the posting date.Example: 07/18/2007

Posting Period R The fiscal period in which a transaction in SAP will be postedto the appropriate accounts; the period is determined from theposting date.Example: 01

15. Click .

Information

16. Click .





Information

17. Click .

Reset Cleared Items

18. Click .

19. You have completed this transaction.

Result

You have successfully reset a cleared item.





Comments

Congratulations!





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