Resilience Toolkit for Virginia Beach Businesses

Helping businesses impacted by COVID-19 emerge stronger than before

TOOLKITThe coronavirus pandemic is causing financial difficulties for businesses globally. In this guide, we share resources that can help local businesses navigate this difficult situation.

“Think about the workers, think about the families who have been living paycheck to paycheck already, so when we think about our response as a government, as a society, we've got to think about everybody.”

~ Robert M. "Bobby" Dyer, Mayor, City of Virginia Beach

WHAT YOU MUST KNOW

PreventStay InformedBe Resilient

010203

Information for Businesses

Resources for Workers

Resources for Businesses

Policy Changes

Emergency Response Checklist

0405060708

WHAT YOU MUST DO NOW

Require sick employees to stay home

Conduct routine cleanings

Encourage telework if possible

01

Do simple things to prevent it. Observe the CDC's guidelines available at CDC.gov.

Prevent

02Stay InformedComprehensive Medical Health Information

What You Should Know About COVID-19

emergency.vbgov.com

City of Virginia Beach Emergency Managementemergency-management

Virginia HealthDepartment

Vdh.virginia.gov

Virginia Beach Department of Public Health

Vbdph.gov

U.S. Centers for Disease Control

CDC.gov

World HealthOrganization

WHO.int

Emotional Wellness

Protect your WellnessHealth

Uva.edu

Coping with StressCDC.gov/stress

Keeping Distance to Stay Safe

APA.com

Reducing Stigma CDC.gov

Business Resources InformationVirginia Beach Department of Economic Development

yesvirginiabeach.com/covid-19

03Be ResilientPrioritize and Organize□ Clarify essential job functions, eliminate any redundancies, and cross-train personnel to perform essential functions if key staff

members are absent.

□ Revisit your business plan. Consider alternative business models, rebalance your sales and expense projections, adjust operations, while identifying various recovery and contingency options. Create a business continuity plan if you don’t already have one and an infectious disease outbreak plan.

□ Gather corporate documents, both in hardcopy and electronic formats. These might include corporate formation documents, lease and legal agreements, licenses and permits, insurance policies, financial statements, and tax records, among others.

□ Review insurance policies, particularly business interruption insurance, and file claims as appropriate.

□ Closely track inventory to avoid any interruption in your supply chain.

□ Consider using teleconferencing, videoconferencing, live streaming, e-commerce solutions, and convenience options such as pick up, delivery and curbside service.

□ Cancel and postpone events and meetings, as necessary, and adjust travel and transportation plans as needed. Offer information about safety practices of public transportation.

Make Necessary Adjustments

□ Be the first to open the lines of communication and continue to convey your plans and request assistance, as appropriate. Ensure that employees are well informed about health and job considerations.

□ Let customers know about any changes in services or schedules and let them know how they can continue to patronize your business. Review expectations with suppliers and contractors and diversify your base of vendors, as needed.

□ Dialogue with your landlord, lender(s), and investors to discuss mutually-beneficial options.□ Reach out to professional advisors such as your attorney, accountant, bookkeeper, and insurance professionals for advice and

assistance.

Maintain Communication with Key Stakeholders

04 Information For Businesses

Comprehensive Information for Impacted Employers and Employees

U.S. Department of LaborDOL.gov

VA Department of LaborVirginia.gov

Virginia HealthDepartment

Vdh.virginia.gov

CDC Emergency PlanningCDC.gov

U.S. Small BusinessAdministration

SBA.gov

State Corporation Commission

SCC.gov

Occupational Safety and Health

OSHA.gov

Guidance on Preparing your Workplace

OSHA.gov

EPA Approved Cleaning MaterialsEPA.gov

05Resources

Program Why What Benefits More Information File

Paid Family Leave

The federal government is working on policies to

help support sick and medical leave for all

individuals affected by the coronavirus

If you meet certain requirements, your

employer must provide you with up to 12 weeks of job-

protected time off to care for a parent, spouse, domestic

partner, minor child, or adult dependent child with a serious health condition

Two weeks (up to 80 hours) of paid sick

leave at the employee’s regular

rate (up to 80 hours) of paid sick leave at

two-thirds the employee’s regular rate of pay because

the employee is unable to work

because of a bona fide need to care for an individual subject

to quarantine

Requirements:1) Your employer

has at least 50 employees within 75

miles of your worksite; 2) You

have worked with the employer for at least a year; and 3) You worked at least 1250 hours in the

year before you take time off

Visit DOL.gov

Unemployment Insurance

If you have lost your job or

have had your hoursreduced for reasons

relatedto COVID-19

Resource for unemployment filings

Weekly benefit amounts are based upon your previous

earnings and are generally 50 percent of the amount you

earned while employed, up to a maximum amount

Visit Virginia Workforce Connection

File an Unemployment Insurance Claim

For Employees Impacted by Coronavirus

No claims, promises, or guarantees about the completeness, accuracy, content or quality of information contained in the table above are made. Please check with the program provider for the latest information.

Program Why What Benefits File

Virginia Department of Labor

Employer is closed temporally, and

employee has not received last paycheck

To file a nonpayment of wages claim, please visit the Virginia

Department of Labor’s website

To receive payment of wages earned Visit DOL.gov

For Employees Impacted by Coronavirus

No claims, promises, or guarantees about the completeness, accuracy, content or quality of information contained in the table above are made. Please check with the program provider for the latest information.

06Resources

Program Why What Benefits More Information File

SBA Economic Injury Disaster Loan Program

To provide targeted, low-interest loans to small businesses and non-profits that have

been severely impacted by the

Coronavirus

Provides small businesses with

working capital loans of up to $2 million

Loans can provide vital economic support to small businesses to

help overcome the temporary loss of revenue they are

experiencing.

Learn if you qualify:www.sba.gov

Apply for the loan at sba.gov.

SBA Express Disaster Bridge Loans

If a small business has an urgent need for

cash while waiting for decision and

disbursement on Economic Injury

Disaster Loan, they may qualify for this

loan.

This program allows SBA Express Lenders authority to deliver

expedited SBA-guaranteed financing

on an emergency basis.

Access up to $25,000 with less paperwork

Fast turnaroundWill be repaid in full or

in part by proceeds from the EIDL loan

For more information, visit:

sba.gov.

Download guide

Rapid Response Funding for Small Businesses

To support layoff aversion strategies and activities designed to prevent or minimize

the duration of unemployment

resulting from layoffs due to COVID-19

A total of approximately

$289,000 is available (to award individual

awards of $2,000 each).

The funding is available to assist

approximately 145 eligible businesses

located in one or more of the 15 City and

County jurisdictions

For more information, click

here.

Download application

International Loan Program

Designed to help small businesses enter and

expand into international markets and, when adversely affected by import

competition

$5,000,000 in total financing

Provides small businesses with

enhanced export financing options for

their export transactions

Learn more at SBA.gov.

Must apply to an SBA-participating lender. The

lender will submit a completed Application

for Business Loan to the SBA

For Businesses Impacted by Coronavirus

No claims, promises, or guarantees about the completeness, accuracy, content or quality of information contained in the table above are made. Please check with the program provider for the latest information.

Program Why What Benefits More Information File

Workers Adjustment and Retraining Notification (WARN) Act

Virginia employers who are subject to WARN must notify employees of a mass layoff or

plant closing 60 days in advance.Employees who will lose their jobs are entitled to notice; for

employees who are union members, the employer must

notify their union representative instead.

WARN applies only to larger employers (with 100 or more full-time workers), and only to

layoffs or plant closings in which a large number

or percentage of employees lose their

jobs.

Rapid Response Teams was established to

provide employment transition information to dislocated workers covered by WARN on

resources and services available for career planning, classroom

training opportunities.

Visit the VEC website for additional

information.

All WARN letters and requests for Rapid Response

Assistance should be directed to

Brett Tavel, Rapid Response State Coordinator, by FAX (804) 819-

1699 or by email:btavel@vccs.edu

Virginia Post-Disaster Anti-Price Gouging Act

The Virginia Post-Disaster Anti-Price Gouging Act is activated

when the governor or the president declares a state of emergency covering parts of Virginia. The act prohibits a

"supplier" from charging unconscionable prices

for "necessary goods and services" within the affected area during the thirty (30) day period following the declared state of

emergency.

Prevents businesses from increasing the price of goods and

services more for 30 days following the declared state of

emergency

To protect consumers and businesses from

exorbitant price increases during a

disaster

Visit OAG.state.va.gov

For further assistance call the

Consumer Protection Hotline at 1-800-552-9963

if calling from Virginia, or (804)

786-2042Download

complaint form

Facebook Small Business Grant Program

Keep your workforce going strong

Help with rentConnect with more customers

Cover operational costs

Offering $100M in cash grants and ad credits to

help during this challenging time

Credits for up to 30,000 eligible small businesses in over 30

countries

Please visit facebook.com for

additional information.

Applications will be accepted in the

coming weeks.

For Businesses Impacted by Coronavirus

Please check with the program provider for the latest information.

Program Why What Benefits More Information File

Paycheck Protection Program

To provide a direct incentive for small businesses to keep

their workers on payroll

$349 billion available funding;Businesses with 500 or fewer

employees may apply

A loan up to $10 million for payroll and certain other expenses; Up to

100 percent of the loan is forgivable if all employees are kept on payroll for

eight weeks.

More information at

SBA.gov

Apply at SBA.gov

SBA Debt Relief SBA Debt Relief program will provide

a reprieve to small businesses as they

overcome the challenges created by this health crisis.

The SBA will also pay the principal and interest of new

7(a) loans issued prior to September 27, 2020.

The SBA will pay the principal and interest of current 7(a)

loans for a period of six months.

For Employers Impacted by Coronavirus

No claims, promises, or guarantees about the completeness, accuracy, content or quality of information contained in the table above are made. Please check with the program provider for the latest information.

SBA Approved Lenders

SBA 7A Lenders Location Contact Name Contact Phone

Atlantic Union Bank Reston, VA Kwame Asiedu , Portfolio Manager II (703) 477-5181

ABNB Federal Credit Union Chesapeake, VA Dan Grubb, Business Services Manager (757) 523-5300 ext..3371

1st Advantage Federal Credit Union

Yorktown, VA Paul Szabo, Business Relationship Manager (757) 886-3300

First Colonial Financial Center Virginia Beach, VA Samantha Damian, Senior Small Business Relationship Manager

(757) 213-6561

BayPort Credit Union Newport News, VA Jennifer Coyne, Vice President (757) 873-4037

Blue Ridge Bank Luray, VA Bobby Herndon (540) 664-8216

Dollar Bank Virginia Beach, VA Robin Witt Gregory, Vice President Business Banker

(757) 284-5023

Langley Federal Credit Union Newport News, VA Doris Jackson, Vice President (757) 224-4779

Old Point National Bank Norfolk, VA (757) 728-1873

Southern Bank & Trust Company Virginia Beach, VA (757) 446-9408

Fulton Bank Virginia Beach, VA Tara Jones, Financial Center Manager (757) 468-1498 ext.12980

Download the complete list here.

07Policy ChangesImportant Government Organizations

City City of Virginia BeachVbgov.com

Emergency Websiteemergency-management

VB Economic Development

Yesvirginiabeach.com

Local Hampton Roads Chamber HR.chamber.com

State Commonwealth of VirginiaVirginia.gov

Virginia Department of HealthVdh.gov

VA Economic Development Partnership

Vedp.com

Federal Office of the PresidentWhite.House.gov

Health and HumanServices (HHS)

HHS.gov

EmergencyManagement

Agency (FEMA)FEMA.gov

08ChecklistEmergency Response Checklist

□ Inform workplace of safety measures and COVID-19 protocol

□ Post informational material preventing the spread of COVID-19 in the workplace

□ Provide adequate cleaning supplies such as hand sanitizer, antibacterial soap, tissues, antibacterial

cleaning wipes, etc.

□ Ensure outlined safety practices are being followed

□ Enforce social distancing

□ Make a plan of action for COVID-19 response

□ Stay updated on the spread and new cases in Virginia Beach

□ Be aware of the services provided by the City of Virginia Beach

□ Familiarize your business with the possible financial incentives offered by Government

City of Virginia BeachDepartment of Economic Development

4525 Main Street, Suite 700Virginia Beach, VA 23462

(757) 385-6464ecdev@vbgov.com

"COVID-19 is creating extremely difficult conditions for local businesses and we want to do everything we can to make sure they

make it through. Local, state and federal resources are being brought to bear to help ease the way. This will end, and when it

does, our businesses need to be able to quickly find their footing so they can put employees back to work and regain their economic

strength."~ Mayor Dyer