Research: Maximising visibility using ORA

Sally RumseyThe Bodleian Libraries

Maximise visibility

“Each Faculty member grants to the President and Fellows of Harvard College permission to make available his or her scholarly articles and to exercise the copyright in those articles…The policy will apply to all scholarly articles written while the person is a member of the Faculty ... The Dean … will waive application of the policy for a particular article upon written request by a Faculty member … each Faculty member will provide an electronic copy of the final version of the article …. The Provost’s Office may make the article available to the public in an open-access repository...

http://osc.hul.harvard.edu/hfaspolicy

Now extends across many

other faculties

Now MIT & UCLas well

• Conference items: Papers; Posters; Presentations• Articles: Including supplementary material and extended

versions; No page limit • Books and book sections and chapters; Out of print• Working and discussion papers• Reports• Questionnaires (uncompleted)• Pre-prints• Diagrams • Research theses• [Datasets [DOIs]; Audio files; Images]

ORA is designed to hold any type of item produced as a result of academic research

• Not provided by department websites, personal websites or necessarily by publishers

• Source file whatever application

• ‘Dark archive’

• Bodleian Libraries’ commitment

Retaining a copy at Oxford

Supplementary materials

Additional text (no

page charges)

Illustrations

Diagrams

Graphs

[Data]

Keeping up with other researchers and universities

Persistent links

RSS feeds

Harvesting metadata

Author choice of version+ versions of other item types; record only

Relationship with subject and other open access archives

Other institutions’ archives

ORA for theses

Exploratory Hands-on

Items in ORA• http://ora.ouls.ox.ac.uk/• Mandela [title & abstract –

2 hits] – PDF & Word • author: Boehmer • faculty:English • supervisor:houlsby

Background• Research Councils UK access

to research outputs www.rcuk.ac.uk/research/Pages/outputs.aspx

• Budapest Open Access initiative www.soros.org/openaccess

• Harvard Policyhttp://osc.hul.harvard.edu/hfaspolicy

Part 2 Rights and permissions

Most journal publishers permit authors to deposit their author final

peer-reviewed version of an article in ORA…

…but ORA is not just about journal articles

Books and book sections

http://www.flickr.com/photos/phonono/520421532/

Conference papers and

other conference

items

Reports, working and discussion

papers

Grey literature

[unpublished works]

http://www.flickr.com/photos/western4uk/13779985/

Help with journal publishers’ policies

www.sherpa.ac.uk/romeo/

Funders’ Policies

www.sherpa.ac.uk/juliet

You might have to find out about deposit policies if your research is

externally funded

Comparing ‘green’ to ‘gold’

Gold• Fully OA or Open option• Cost• Include costs in some

funding applications• Impact factor

Green• Make green via ORA or

subject repository• Publish in journal of

choice• No cost• Immediate

dissemination

Websites of interest

• DOAJ: Directory of Open Access Journals http://www.doaj.org/

• SPARC: Advocating change in scholarly communications for the benefit of researchers and society SPARC: http://www.sparceurope.org/

• Oxford Open (OUP’s stable of open access journals or journals with an open option) http://www.oxfordjournals.org/oxfordopen/

• PLoS (Public Library of Science) a rapidly expanding science publisher using a fully open access modelhttp://www.plos.org/

Exploratory Hands-on

Check out rights• Take a look the deposit

policies of some of the journals you most frequently use

• Use either:• www.sherpa.ac.uk/romeo• Or search the journal

website for author permission

• Check funding body policy (if appropriate) www.sherpa.ac.uk/juliet

Questions• Does the journal allow you

to deposit a version of your work in ORA?

• Are there any restrictions or conditions?

• Are there any terms or phrases that are confusing?

• Can make use of your work as you would wish?

Part 3: How to deposit your

research in ORA

Author self-archiving

[Symplectic+ batch upload]

Deposit by your representative

Mediated deposit (ORA)

Symplectic – ORA connector

Symplectic http://www.admin.ox.ac.uk/pras/research/symplectic/

Bulk uploads Faculty sources

Other university repositories

Online form

New items Legacy items

www.flickr.com/photos/desiitaly/2192939015/

Where to find help• ORA Help & Info website

www.bodleian.ox.ac.uk/ora

• ORA email ORA@bodleian.ox.ac.uk

• ORA Helpdesk 83860

• Your subject librarian

• ORA Archive Assistant: Catherine Goudie catherine.goudie@bodleian.ox.ac.uk

• ORA Manager: Sally Rumsey sally.rumsey@bodleian.ox.ac.uk

Hands-on deposit

Easy email• If you can access your

webmail:Send an email to ORA@bodleian.ox.ac.uk

• Ask that an item be deposited into ORA.

• Attach a copy of the file(s) – author final peer-reviewed copy if a journal article (PDF will be used by ORA staff if permitted)

Online deposit• Go to

http://ora.ouls.ox.ac.uk/ • Click on ‘Contribute’• Grant of licence• Add data to mandatory

boxes• Add more data if you wish• Attach the file• Submit the files (it will be

checked)

Questions and surgery