Research & Development Committee
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Transcript of Research & Development Committee
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Research & Development Committee
Brenda Cuccherini, Ph.D., MPH
Office of Research & Development
January 2007
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Word of Caution
• This talk is based on the DRAFT R&D Committee Handbook
• Unlikely but requirements may change before the USH signs it into policy
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"I'm not a bit changed--not really. I'm only just pruned down and branched out. The real ME--back here--is just the same."
Lucy Maud Montgomery
Ann of Green Gables
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Equal But Different
• ACOS responsible for:– Day to day management & operations of
research program
• R&D Committee responsible for:– Broad oversight of research program– Rigorous review of research projects
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Scope of R&D Committee
• Responsible through the COS to the Medical Center Director, for oversight of the research program
• Responsible for maintaining high standards throughout the R&D program
• Assuring scientific & ethical quality of research
• ACOS/R&D & AO/R&D assist the Committee with its duties
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Scope (Cont.)
• R&D Committee approval must be obtained prior to initiating any research
• Applicable “subcommittee” approvals must be obtained prior to final R&D Committee approval
• A R&D Committee may serve as the R&D Committee of record for another VA only– MOU required– Local accountability is a key point
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Specific Areas
• Plan & develop broad objectives• Determine extent to which R&D committee has
met its objectives• Review budgetary & other resource needs• Oversee all R&D activities: 2new areas
– Security of VA Protected Information– Credentialing, privileges, scope of practice
• Review certain written agreements• Review & evaluate all “subcommittees”
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Institutional Official (IO)
• Medical Center Director (MCD) is the IO• MCD responsible for all aspects of the R&D
program• MCD is responsible for ensuring adequate
resources & administrative support. Examples:– Personnel– Space– Equipment– Education & training opportunities– Etc.
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R&D Committee Membership
• Draft policies do change!– Unlikely at this point
• Changes made since last Local Accountability presentation
• Based on OGC’s opinion and FACA requirements
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Committee Membership
• Members’ expertise reflect the types of research being conducted
• At least 5 voting members– All voting members must be full time or permanent
part time Federal employees• At least 2 VA staff members with clinical or
administrative duties• At least 2 investigators that are actively engaged
in research• If affiliated with a university, 1 member who
holds an academic appointment & is a Federal employee
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Committee Membership (Cont.)
• If conducting research involving investigational drugs, consider including 1 person from research pharmacy or Pharmacy service (voting or non-voting member)
• If serve as R&D Committee of another facility, consider having 1 member from that facility
• Other voting or non-voting members as required by research program
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Committee Membership (Cont.)
• Voting members may fill more than one criterion for required membership
• Ad hoc non-voting members may be used– If non-Federal employee: provide individual
advise or exchange facts & information only
• Ex-officio, non-voting members include:– ACOS, COS, MCD, compliance officer, AO
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Committee Membership (Cont.)
• Alternate members may be used
• If facility has centers, including Centers of Excellence, consider a member from the center
• Members & Conflict of Interest: members may not participate in discussion or vote if in conflict
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“Subcommittees”
• Required “subcommittees”:– IRB– IACUC– Biosafety
• Option for other “subcommittees”– Scientific review– Continuing review– Others as needed
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Responsibilities Related to the Facility’s Research Program
• Have oversight responsibilities, not responsibilities for day to day management
• Need to receive sufficient information (annual, quarterly reports or other information) to fulfill areas of responsibility
• Information on compliance, QA, requests for WOC appointments, & special programs such as Biosafety, Animal Welfare, & HRPP
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Review of Research
• Initial review of research: – Final approval only after receive approval
from applicable “subcommittees”
• Continuing review to occur each year
• Review during a convened meeting
• Quorum required to approve research: – Majority of voting members present for
discussion & vote
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Review of Research (Cont.)
• Review includes: – Budget, supplies & equipment needs – VAPI (data) use, storage & security – Scientific merit– Relevance to VA – PI’s qualifications– Conflicts of Interest– Personnel including responsibilities & working
within privileges & scope of practice
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“Just-In-Time”
• Concurrence from R&D Committee to submit after a preliminary review– Appropriateness of scientific methodology– Relevance of the research to VA’s mission– Investigator’s qualification– Adequacy of resources
• Review by full board or expedited procedure
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“Just-In-Time” Continued
• Develop SOPs on how to conduct preliminary review
• Concurrence ≠ approval to initiate research– Prior to initiating research PI must:
• Submit to required subcommittees (IRB, IACUC etc,)
• Submit to R&D Committee• Obtain approvals from all
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R&D Committee Operations
• SOPs for all recurring activities• Record keeping:
– Maintain records of all activities & applicable communications
– Minutes kept for committee & subcommittees
• Record keeping may be by committee itself or others in research office
• Annually review operations/function of the committee
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The Committee’s Life Expectancy
Not even computers will replace
committees, because committees buy
computers.
Edward Shepherd Mead
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Remember
• M-3, Part 1, Chapter 2 & 3 is still policy until USH signs the new Handbook into policy.
• Draft HB: consider as guidance
• ORD will send e-mail out when it is official policy
• Compliance with all requirements within 6 months
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The important thing is not to stop
questioning.
Albert Einstein
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