Research Administration Brown Bag Series · Brown Bag Series November 2019. NortheasternUniversity...

Northeastern UniversityResearch Enterprise Services

Research Administration Brown Bag Series

November 2019


Cost Share

NU-RES Portfolio Updates

NSF Training

FY20 Fringe Benefit Rate

Closeout

Limited Submissions

Routing T-Forms in ePAWS

Satellite Hours

Website Walk Through

NSF Research.gov Additional Functionality


Cost Share• NU-RES has been working with colleges to update and clarify the cost

share documentation needed at the proposal / award acceptance

stages

• Remember this?


Cost Share• NU-RES in collaboration with COE and COS reviewed methods of

collecting/documenting Cost Share info at time of proposal

• Provost Office supports a consistent method for Cost Share

documentation and reporting

• *NEW* Cost Share Approval Template


Cost Share• The tool has multiple functions/macros for ease of entry

• For data collection, only the Cost Share Approval Tab info is

needed for GO Review/entry into Data Warehouse

• Users decide - manually fill this table, or utilize built-in macros

• Demo of Cost Share Template macros – Juan Carlos Hincapie COE

Project_Info

Project Information for Cost Share Approval

ePaws #Project Years

PI

Project YearProject Year Start DateProject Year End DateTotal Annual Project Year Cost Share AmountNEU Fiscal YearMos This Fiscal YearMos Next Fiscal Year

100

200

300

400

500

0

Enter ALL annual amounts - other information will populate

CostShare_Approval

ePaws #PICost Share TypeTotal Annual Project Year Cost Share AmountProject Year Start DateProject Year End DateCS Project YearNEU Fiscal YearNEU Fiscal Year Cost Share Cost # of Funding SourcesNEU Fiscal Year Cost This AccountSource Account NumberSource Account NameSource Account DepartmentCommentsApproved by (Full Name)Approval DateApproval email on File (Y/N)

Split Rows

Instructions for Using This Form: Each colored record in the table represents a project year1. All information is required. Start in Tab "Project_Info". Then switch to this Tab. Enter information in each field of the table, starting from left to right and from top to button (Do not edit formulas in cells highlighted gray)2. Column "J" contains the number of accounts to be used for cost sharing for each year. The button in Cell "J1" can be used to copy (split) rows after the number of accounts has been populated in cells below the buttion. To go back to 1 single source, change the number in the cells back to "1" and click the button again.3. When adding or removing accounts, make sure to update accurate account information 4. If applicable, manually adjust amount to be allocated to each account in Col “K” (default is set to equal amounts for each account: “NEU Fiscal Year Cost” ÷ “# of Funding Sources”5. When all information is completed, confirm that an email or signed document is in file to document approval for each account.. This template is intended to record stipulated cost share of two types:Voluntary Committed Cost share: Cost share outlined in NU’s proposal that was not required by the funding agency solicitation.Mandatory Committed Cost share: Cost share outlined in NU’s proposal because the funding agency solicitation required all proposals to include a cost share commitment. Note:When a cost share commitment is included in the proposal, it is considered to be a firm commitment and must be tracked accordingly. Therefore, NU-RES and the College must track and report on that cost share commitment. Accordingly, if cost share was included in the proposal, even if the sponsor did not require it, NU-RES will need a budget, including the accounts from which to transfer the funds, in order to ensure NU meets its obligation to the funding agency.Voluntary uncommitted cost share is cost share that your college did not have included in the proposal. This type of cost share is not formally tracked or report by NU-RES.

Export Data

Lists

Cost Share Type

Mandatory - Specific Amount/Percent

Voluntary Commitment from College

Project Years

1

2

3

4

5

Number of Funding Sources for Cost Share Approval

1

2

3

4

5

6

7

8

9

10

Is Approval Email on File?

Yes

No

Department Description

Accounting Group

American Sign Language

Applied Psychology

Architecture

Art + Design

Asian American Center

Barnett Institute

BCHS Office of the Dean

Bioengineering

Biology

CAMD-Office of the Dean

CCIS-Graduate

CENSSIS

Center for Applied Social Research

Center For Drug Discovery

Center For The Arts

Center for the Study of Sport In So

Chemical Engineering

Chemistry and Chemical Biology

City and Community Affairs

Civil and Environmental Engineering

COE-Graduate

College of Professional Studies

Comm Sciences & Disorders

Communication Studies

COS-Office of the Dean

CPS-Undergraduate Programs

CSSH-Office of the Dean

Ctr. Pharm-Biotech. + Nanomedicine

Cultures,Societies,& Global Studies

DMSB Finance Group

DMSB Office of the Dean

Economics

Education

Electrical and Computer Engineering

Engineering Office Of the Dean

English

Entrepreneurship and Innovation

Financial Aid

Game Design Program

Global Resilience Institute(GRI)

Graduate Affairs

Health Sciences

History

Human Services

Humanities Center

Information Technology Services-VP

Institute For Tissue Damage

Institute Hlth Equ Soc Justice Res

International Affairs

International Business and Strategy

International Study Programs

ITS System Services

Jewish Studies

Journalism

Khoury

Labor Market Studies

Law and Public Policy

Library-Office Of The Director

Library-Systems

Marine and Environmental Sciences

Marine Science Center

Marketing Group

Mathematics

Mechanical + Industrial Engineering

Media and Screen Studies

Mgt and Organizational Development

Music

Network Science Program

Office Of The Provost

Pharm & Hlth Systems Sciences

Pharmaceutical Sciences

Philosophy and Religion

Physical Therapy

Physician Assistant Program

Physics

Political Science

Provost Research

Psychology

Public Safety

Research Administration

Research Innovation

School for Public Policy/Urban Aff.

School of Criminology and CJ

School Of Law-Academic

School Of Law-Administration

School Of Nursing

School Of Pharmacy

Sociology and Anthropology

Stem

Supply Chain Information Mgt Group

Teaching & Learning Group

Technological Entrepreneurship

Theater

University Health and Counseling

University Scholars Program

VP For Student Affairs

World Language Center

Right-Click on any Row. Choose "Insert Table Rows Above" and Enter new Dep Name

CS Database

ePaws #PICost Share TypeTotal Annual Project Year Cost Share AmountProject Year Start DateProject Year End DateCS Project YearNEU Fiscal YearNEU Fiscal Year Cost Share Cost # of Funding SourcesNEU Fiscal Year Cost This AccountSource Account NumberSource Account NameSource Account DepartmentCommentsApproved by (Full Name)Approval DateApproval email on File (Y/N)

10004142Griffin, JacquelineMandatory - Specific Amount/Percent7,5324/1/203/31/21CS Y 120201,8832941685158BCH PT FlowMechanical + Industrial EngineeringPI salary, PI finge, Student finge, overheadJacqueline Griffin10/3/19Yes


10004142Griffin, JacquelineMandatory - Specific Amount/Percent7,7584/1/213/31/22CS Y 220217,58833,779685158BCH PT FlowMechanical + Industrial EngineeringPI salary, PI finge, Student finge, overheadJacqueline Griffin10/3/19Yes

10004142Griffin, JacquelineMandatory - Specific Amount/Percent7,7584/1/213/31/22CS Y 220217,58833,779685158BCH PT FlowMechanical + Industrial EngineeringPI salary, PI finge, Student finge, overheadJacqueline Griffin10/3/19Yes


10004142Griffin, JacquelineMandatory - Specific Amount/Percent7,9904/1/223/31/23CS Y 320227,81617,816310118V. Sahney Start up Mechanical + Industrial EngineeringPI salary, PI finge, Student finge, overheadVinod Sahney10/3/19Yes

10004142Griffin, JacquelineMandatory - Specific Amount/Percent20235,99315,993310118V. Sahney Start up Mechanical + Industrial EngineeringPI salary, PI finge, Student finge, overheadVinod Sahney10/3/19Yes

10004419Mueller, AmyMandatory - Specific Amount/Percent6,9001/1/2012/31/20CS Y 120203,45013,450360644OH Return, MuellerChemical EngineeringMueller, Amy10/2/19Yes



10004419Mueller, AmyMandatory - Specific Amount/Percent20233,63813,638360644OH Return, MuellerChemical EngineeringMueller, Amy10/2/19Yes

10004161Maass, KayseMandatory - Specific Amount/Percent6,9401/1/2012/31/20CS Y 120203,47013,470310536Start-up: Maass, KMechanical + Industrial EngineeringPI salary & Fringe, Student fringeMaass, Kayse10/3/19Yes



10004161Maass, KayseMandatory - Specific Amount/Percent20233,68113,681310536Start-up: Maass, KMechanical + Industrial EngineeringPI salary & Fringe, Student fringeMaass, Kayse10/3/19Yes

10004159Hashmi, SaraMandatory - Specific Amount/Percent6,0611/1/2012/31/20CS Y 120203,03013,030310591Start up, HashmiCivil and Environmental EngineeringHashmi, Sara10/3/19Yes



10004159Hashmi, SaraMandatory - Specific Amount/Percent20233,21513,215310591Start up, HashmiCivil and Environmental EngineeringHashmi, Sara10/3/19Yes

Summary

Summary Cost Share Commitments by Department per NEU Fiscal Year

Cost Share Type(All)

Sum of NEU Fiscal Year Cost This AccountColumn Labels

Row Labels2020202120222023Grand Total

Chemical Engineering3,4506,9927,1813,63821,261

Civil and Environmental Engineering3,0306,1526,3363,21518,733

Mechanical + Industrial Engineering5,35314,63215,0729,67444,731

Grand Total11,83327,77628,58816,52784,725


NU-RES Portfolio Update

• Welcome to Brooks Hill-Whilton, Contracts Officer

• Brooks will be taking over the industry agreements portfolio

• Grant & Contract Officer routine review and re-distribution

completed and effective 11/1


NSF Training• Annual, required training for NU personnel participating on any NSF award

or administratively overseeing / supporting any NSF award (NSF Relevant

Employees) are required to complete the annual NSF Training requirement

• That means you!

• Online or in person options (in person includes free lunch)

• Online module can be accessed at: https://research.northeastern.edu/nu-

res/compliance/nsf-compliance/nsf-training/

https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fresearch.northeastern.edu%2Fnu-res%2Fcompliance%2Fnsf-compliance%2Fnsf-training%2F&data=02%7C01%7Ca.humphrey%40northeastern.edu%7C871518642d424b9a303c08d75305ba3e%7Ca8eec281aaa34daeac9b9a398b9215e7%7C0%7C0%7C637069157074880143&sdata=3rbgeljisL4F%2BrqVVHqSAlTgoaGqT54K3R%2F%2B2AN4VsY%3D&reserved=0


NSF Training• Remaining in-person sessions are listed below. Sign up by emailing

[email protected]

• NSF Live Trainings• Monday, November 25, 2019 12:00 PM – 2:00 PM 340 Curry• Monday, December 2, 2019 12:00 PM – 2:00 PM 340 Curry• Monday, December 16, 2019 12:00 PM – 2:00 PM 340 Curry• Wednesday, December 18, 2019 12:00 PM – 2:00 PM 340 Curry• Wednesday, January 08, 2020 12:00 PM – 2:00 PM 344 Curry• Monday, January 13, 2020 12:00 PM – 2:00 PM 340 Curry• Thursday, January 23, 2020 12:00 PM – 2:00 PM 344 Curry• Monday, January 27, 2020 12:00 PM – 2:00 PM 340 Curry


FY20 Fringe Benefit Rate

Fully Benefited Employee 25%Temp/Part-Time Employee 7.65%

• This change has been made in Banner starting November 2019 for the first monthly payroll run and going forward

• Begin using this rate in proposals and award obligation budgets immediately

• The rate agreement is still pending with CAS and will be released when available

• Please note that there will not be a retroactive adjustment processed for July-October for the variance


Closeout Process

• NU-RES went through Kaizen team building project over the

summer

• Two mixed teams comprised of NU-RES admin and finance staff

• Leaders: Kelly Basner and Morgan Fielding

• Final SOP on Closeout Project webpage• https://research.northeastern.edu/nu-res/lifecycle-management/closeout-project/

https://research.northeastern.edu/nu-res/lifecycle-management/closeout-project/


Limited Submission• Limited Submissions go through Research Development (Karen

Drew’s Office)

• Please ensure faculty follow process so they are not disappointed if

they have a submission and it is declined because the institution

submitted its proposals

• https://www.northeastern.edu/resdev/limited-submissions/

https://www.northeastern.edu/resdev/limited-submissions/


Routing T-Forms in ePAWS• Some instances where SRA agreement and T-form are routed in

ePAWS with the proposal and not emailed to the mailbox

• These are two separate workstreams managed by two different

systems, one electronic and one manual

• Please email the agreement T-Form to [email protected]

• You are welcome to also upload to ePAWS, but it does need to go to

the mailbox in order to be logged, the GOs do not log the agreements

mailto:[email protected]


Satellite Hours• Per request, we have added the NU-RES representatives to the

calendar for the satellite hours, so you know who will be at which

office hours

• Tuesdays – moved from Cabot Team room to Curry 336 starting 11/19

• See https://research.northeastern.edu/nu-res/events/month/

• Would it be helpful to send out a meeting invite on the list serv?

• Not be updated with the representative names

• Linked to the calendar and you can click through to see the names

https://research.northeastern.edu/nu-res/events/month/


Website walk through• Tour of the new NU-RES website

• https://research.northeastern.edu/nu-res/

• Shortcut: neu.edu/nu-res

https://research.northeastern.edu/nu-res/


Website walk through


NSF Research.gov Additional Functionality• Effective 10/28/19 - enhancement to simplify submission of proposals

with subawards

• Proposals in progress can be easily changed from a collaborative

submission with subs to a non-collaborative, and vice versa

• Can be done after a proposal has been initiated (but not yet submitted)

• See email sent to listserv 11/4/19 and on NU RES News website


Thank You!

Happy Thanksgiving!

Northeastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise ServicesNortheastern University�Research Enterprise Services

Research Administration Brown Bag Series · Brown Bag Series November 2019. NortheasternUniversity...

Documents

Transcript of Research Administration Brown Bag Series · Brown Bag Series November 2019. NortheasternUniversity...