Research Administration at Yale Research Administration Overview New Faculty Orientation Amy...
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Research Administration at Yale Research Administration Overview New Faculty Orientation Amy Ellis Melanie Smith Associate Director Funding Resource Center Manager Office of Sponsored Projects Office of Sponsored Projects Joanne Bentley Director Faculty Research Management Services August 26, 2015 1
Transcript of Research Administration at Yale Research Administration Overview New Faculty Orientation Amy...
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Research Administration at YaleResearch Administration at Yale
Research Administration Overview
New Faculty Orientation
Amy Ellis Melanie SmithAssociate Director Funding Resource Center ManagerOffice of Sponsored Projects Office of Sponsored Projects
Joanne BentleyDirectorFaculty Research Management Services
August 26, 2015
Funding Resources & TrainingFunding Resources & Training
Funding Resourceshttp://grants.yale.edu/calendar
Explore these resources to identify support for your research efforts.
If you have questions, contact the Funding Resource Center Manager.
[email protected] or (203) 785-4978
• Calendar of Research Funding Opportunities
Deadlines and links to information from foundations, non-governmental organizations, State of Connecticut, and new federal funding opportunities
• Scholar AwardsPrestigious limited submission foundation grants, primarily for junior faculty – internal competitions
• Limited SubmissionsFederal funding opportunities that limit the number of applications per institution – internal competitions
• Internal AwardsPilot/feasibility awards to kick-start your research
• Yale-University College LondonFunding for collaborations
• Equipment GrantsNIH and NSF support for acquisition and/or development of major instrumentation
• Funding Databases & Sponsor WebsitesGenerate funding searches and email alerts for relevant funding opportunities
Grantsmanship Traininghttp://grants.yale.edu/funding-opportunities/funding-grantsmanship-training
Attend free monthly programs designed to help faculty and trainees identify
funding opportunities for their research and prepare successful, well-targeted grant applications. To register for upcoming events,
click here.
The programs listed below are presented regularly.
• Developing A Funded Research Program
• Science Writing for Grants and Manuscripts
• How to Write A Compelling Grant Abstract: A Hands-On, Skill-Building Workshop
• All About Career Awards: Applications, Review, and Stepping Stones to Funding Your Future
• Show Me The Money: Using Online Databases to Identify Funding Opportunities for Your Research
• Behind the Scenes at NSF, DOE, DOD and Other Funding Agencies: An Insiders’ Perspective on Grant Review
• Behind the Scenes at NIH: Study Section Members Share Their Experience with Application Review
• Revising and Resubmitting: Practical Considerations Based on the Psychology of Re-Reviews
• Funding Q&A Clinic: An informal conference room session to answer questions about identifying funding for your research.
• How to Write A Successful R01
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Institutional Roles & RelationshipsInstitutional Roles & Relationships
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Faculty Research Management Services provides the faculty facing grants management support that departmental resources typically perform. Office of Sponsored Projects (OSP) provides institutional oversight and approval and act as a source of expertise for FRMS. A strong, collaborative relationship exists between FRMS and OSP.
Departments and
Faculty/PIs
FRMS
Faculty Facing
• Pre-Award Proposal Development • Post Award
Financial and Reporting Management
OSP - Financial• Policies &
Procedures• Compliance• Institutional
Oversight
OSP – Pre Award• Proposal Review• Proposal
Submission• Signing
Authority
Sponsors
Faculty Research Management Services OrganizationFaculty Research Management Services Organization
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Pre- and Post Award teams located within Business Operations, with dual report to Provost Establishes a team with both pre and
post award specialized skill sets Encourages collaboration between
Pre and Post Award team members Facilitates knowledge transfer
between teams Enables PI-centric training and skill
building activities across teams Creates a central point of contact to
work through systematic issues and changes
Provost’s
Office
Departments
Business
Operations
Faculty Research
Management Services
DirectorPre-Award
Associate
Director
Post Award
Associate
Director
Grants Administrators
Grants
Coordinator
Grants Portfolio
Coordinators
Grants Portfolio
Coordinators
Grants Portfolio
Analysts
Grants Portfolio
Analysts
Grant Portfolio
Manager
FRMS Service OfferingsFRMS Service Offerings
Pre-Award– Grant eligibility determination – Budget and Proposal Development– Financial and non-financial documentation preparation – Track Principal Investigator current and pending support – Obtain Approvals– Coordinate with OSP – Proposal and Awards Unit
Post Award– PI financial portfolio planning, analysis and management– Monthly financial review according to University guideline– Enter budgets into budget tool– Prepare and execute accounting transactions– Effort Reporting Review and Follow up– Coordinate with Principal Investigator, Department, and OSP
– Financial Management
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FRMS Contact InformationFRMS Contact Information
• Joanne Bentley, [email protected]
• Jacky Fields, Associate Director, [email protected]
• Melissa Carta, Associate Director, Post [email protected]
Campus Address: 205 Whitney AvenueWebsite: frms.yale.edu
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The Research Enterprise The Research Enterprise
Associate Vice President for Research Administration
Office of Research Administration (ORA)
OSP • Pre- and post-
award administration of sponsored projects
• Training & Education
HRPP
• Required review of research involving human subjects
• Strategic efforts
• Operations management and oversight
IACUC
• Required review of research involving animals
COI
• Required review of conflict of interest disclosures
OEHS YARC OCR
Provost
VPFBO
• Environmental health & safety
• Housing & care of animals
• Patenting & licensing activities, inventions, industry relations
ORC • Compliance
• Risk assessmentOREO • Project Management
• Data Management
• Cross Unit Operational Integration & Efficiency
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Preparing and Submitting ProposalsPreparing and Submitting Proposals
• Work with your business office/FRMS– Develop the budget and prepare the application– Ensure all compliance requirements are completed including
but not limited to:• Sponsored Projects Administration for Faculty
• One-time requirement
• Patent Policy Acknowledgment and Agreement• One-time requirement
• Conflict of Interest (COI) Disclosure (a.k.a. “External Interests Disclosure”)
• Completed at least annually or within 30 days of any material change(s)
• Veteran’s Administration Memorandum of Understanding (VA MOU)
• Completed at least annually or when there is a significant change
– Obtain all appropriate approvals8
Preparing and Submitting ProposalsPreparing and Submitting Proposals
• Office of Sponsored Projects (OSP)– Final application is routed in Proposal Development (PD) or
submitted with a TranSum to OSP– All proposals must be approved by OSP prior to submission
to the sponsor
• Timeline– Final application should be sent to your business
office/FRMS as early as possible• FRMS requires all final documents 2-5 days prior to the
deadline (dependent on complexity of application)
– OSP requests at least 2-5 business days for review• Additional time may be needed to make corrections, for
complex proposals and during heavy deadlines9
Supporting Research at YaleSupporting Research at Yale
• Human Research Protection Program (HRPP)– Institutional Review Boards/Human Subjects Committees– http://www.yale.edu/hrpp
• Animal Care and Use– Institutional Animal Care and Use Committee (IACUC)– http://iacuc.yale.edu
• Conflict of Interest – COI Committee– http://coioffice.yale.edu
• Office of Cooperative Research (OCR)– Patents and licensing– http://ocr.yale.edu
• Office of Environmental Health and Safety– http://ehs.yale.edu
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Supporting Research at YaleSupporting Research at Yale
• Office of Research Administration (ORA)– Systems, processes, compliance and regulatory activities– http://researchadministration.yale.edu
• Office of Research Compliance (ORC)– Implementation of regulatory requirements, compliance
assessments– http://researchadministration.yale.edu
• Office of Sponsored Projects (OSP)– Pre-award and non-financial post-award– Post-award financial reporting, cash management, effort
reporting– http://grants.yale.edu
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