REQUEST FOR TENDERS DENEL SOC LTD T/A DENEL · PDF file · 2017-03-03All enquiries...

REQUEST FOR TENDERS

YOU ARE HEREBY INVITED TO SUBMIT A TENDER TO MEET T HE REQUIREMENTS OF DENEL SOC LTD T/A DENEL INDUSTRIAL PROPERTIES (REFE RRED TO AS ‘DENEL’ IN THIS DOCUMENT) AS DETAILED BELOW;

BID NUMBER: 367/23/06/2016

CLOSING DATE: 19th May 2017

Closing date for tender enquiries

15th May 2017 at 10H00

All enquiries must be directed to [email protected]

All responses to questions will be published on the eTender portal; bidders are responsible to obtain responses via eTender. Denel will not be responsible for delayed or responses that are not viewed on eTender http://www.etenders.gov.za/

CLOSING TIME: 10H00

PERIOD FOR WHICH BIDS ARE REQUIRED TO REMAIN VALID FOR ACCEPTANCE:

120 days (submissions must be valid for 120 days after the closing date)

DESCRIPTION OF BID: Provision to Supply, Install and Commission a New Steam Boiler System and Boiler House at Denel Kempton Park Campus

BID DOCUMENTS DELIVERY ADDRESS:

Denel SOC Ltd Denel Corporate Office (DCO) Nellmapius Drive Irene For Attention: Denel’s Tender Office

NB: Bidders must ensure that they sign the register at DENEL when submitting the Bids.

NAME OF BIDDER:

CONTACT PERSON:

EMAIL ADDRESS:

TELEPHONE NUMBER:

Denel SOC Ltd of 103 RFT

FAX NUMBER:

BIDDER’S STAMP OR SIGNATURE

TABLE OF CONTENTS

Part A: Invitation to Bid 3

Part B: Checklist of Compulsory Returnable Schedules and Documents 6

Part C: Specifications, Conditions of tender and Undertakings by Bidder 7

Part D: Statement of Work 40

Annexure A – Price Tender 40

Annexure B – Brief Profile 86

Annexure C – SBD2 – Tax Clearance Certificate Requirement 86

Annexure D – Declaration of Interest 87 Annexure E – SBD6.1: preference points claim form in terms of the preferential procurement regulations 2011 91

Annexure F – SBD8: Declaration of Bidders Past Supply Chain Practices 97

Annexure G – Certificate of Independent Bid Determination 100

Annexure H – Certified Copies of your CIPC Company Registration documents listing all members with percentages, in case of a Close Corporation

103

Annexure I – Certified copies of latest share certificates, in case of a Company 103

Annexure J – A breakdown of how fees and work will be spread between members of the bidding consortium

103

Annexure K – Supporting documents to responses of Qualification Criteria and evaluation Criteria

103

Annexure L – General Condition of Contract 103

Annexure M - Supporting documents - CSD Registration Summary Report 103


PART A: INVITATION TO BID BACKGROUND

Denel is a South African wholly State-Owned Company (SOC) that provides innovative defence, security, maritime, aerospace and related technology solutions, as a strategic partner to the South African National Defence Force (SANDF). The state-owned but commercially driven company also provides products and solutions to selected clients in global markets. The group’s capabilities include defence, aerospace and advanced manufacturing. Denel’s defence capabilities date back to more than 70 years, when its first manufacturing plants were established. The Denel Group of companies has a combined experience of more than 200 years.

Denel provides a wide range of sophisticated services and solutions that enhance the value of its products. The solutions are designed to meet unique user requirements and provide full lifecycle support. Denel products and capabilities include combat turrets, artillery and vehicle systems, missiles, command and control, maritime solutions, maintenance, repair and overhaul of aircraft (MRO), avionics upgrades, testing of airborne systems, munitions, development and design of aerostructures components, as well as humanitarian services, including demining.

The company’s core operating divisions are clustered in various locations around South Africa’s Gauteng Province, the economic hub of the country, as well as the Western Cape. The divisions include Denel Dynamics, which manufactures missiles, guided weapons, Unmanned Aerial Vehicles (UAVs) and Space technology. Denel Integrated Systems and Maritime (ISM) is the technology partner for the South African Navy. It is also responsible for the SA Army’s Ground Based Air Defence System (GBADS) and house command and control capabilities. Denel Pretoria Metal Pressings in Pretoria West manufactures small and medium calibre ammunition, brass products, detonics, power cartridges and mining drill bits.

Denel Land Systems (DLS) manufactures supplies and supports land systems combat equipment and is a systems integrator. DLS also incorporates Denel Mechem, which specializes in explosive remnants of war clearance solutions, mine action, contraband detection, canine solutions, ballistic /mine protected vehicles and field facilities services. Next to South Africa’s OR Tambo International Airport is Denel Aviation, whose core business is aircraft maintenance, repair and overhaul (MRO), upgrades, system integration, aircraft operation and flight tests. Next to the aviation division is Denel Aerostructures, the manufacturers of metallic and composite aerostructure components, sub-assemblies and special processes; and Denel Technical Academy which provides Aviation and Engineering Training for the past 50-years. The Denel Group further boasts of the world-class Denel Overberg Test Range, located in the scenic Overberg region of the Western Cape. Supporting all these divisions is the Denel Corporate Office (Headquarters) and Denel Properties in Irene, a short drive from Johannesburg. The Denel Group employs over 5000 people and has a yearly turnover of over ZAR4, 5 billion. PURPOSE The purpose of this RFT is to invite qualified service providers (preferably transformed) to submit proposals for the provision of the turnkey installation and commissioning of a new steam boiler system and boiler house on the Denel Kempton Park Campus.


YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF D ENEL BID NUMBER: 367/23/06/2016 CLOSING DATE: 19th May 2017 CLOSING TIME: 10H00 DESCRIPTION:

SUPPLY, INSTALL AND COMMISSION A NEW STEAM BOILER SYSTEM AND BOILER HOUSE AT THE DENEL KEMPTON PARK CAMPUS

The successful Bidder will be required to conclude a service level agreement with DENEL SOC LTD t/a DENEL INDUSTRIAL PROPERTIES

Bidders should ensure that Bids are delivered timeo usly and to the correct address (reflected on the cover page of this document). If the Bid is late, it will not be considered for evaluation.

The Bid box is open during office hours (08:00 – 16 :30) Monday to Friday. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED) THIS BID IS SUBJECT TO THE DENEL GROUP PROCUREMENT TERMS AND CONDITIONS AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT, WHICH ARE SET OUT IN PART C OF THIS DOCUMENT. THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED). BIDDERS THAT ARE UNINCORPORATED CONSORTIA CONSISTING OF MORE THAN ONE LEGAL ENTITY MUST SELECT A LEAD ENTITY AND FURNISH THE DETAILS OF THE LEAD ENTITY, UNLESS OTHERWISE SPECIFIED.

NAME OF BIDDER AND EACH ENTITY IN CONSORTIUM:

LEAD ENTITY OF UNINCORPORATED CONSORTIUM:

POSTAL ADDRESS:

STREET ADDRESS:

CONTACT PERSON (FULL NAME):


EMAIL ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER:

BIDDER REGISTRATION NUMBER OR REGISTRATION NUMBER OF EACH ENTITY IN CONSORTIUM

BIDDER VAT REGISTRATION NUMBER OR VAT REGISTRATION NUMBER OF EACH ENTITY IN CONSORTIUM

TAX CLEARANCE CERTIFICATE SUBMITTED?

YES NO

BBBEE CERTIFICATE SUBMITTED?

YES NO

REGISTERED WITH THE NATIONAL TREASURY CENTRAL SUPPLIER DATABASE (CSD)

YES NO

FULL NAME OF AUTHORISED REPRESENTATIVE:

CAPACITY IN WHICH AUTHORISED REPRESENTATIVE SIGNS:

SIGNATURE OF AUTHORISED REPRESENTATIVE:

DATE OF SIGNATURE


PART B: CHECKLIST OF COMPULSORY RETURNABLE SCHEDUL ES AND DOCUMENTS Please adhere to the following instructions

• Tick in the relevant block below • Ensure that the following documents are completed and signed where applicable: • Use the prescribed sequence in attaching the annexes that complete the Bid Document

NB: Should all of these documents not be included, the Bidder may be disqualified on the basis of non-compliance YES NO

One original Bid (1) (hard copy) with Four (4) copies (hard copies) and one (1) soft copy which must be submitted in MS Word Format or MS PowerPoint format - (clearly marked as original and copies); Each submission must be divided and enclosed into two separate envelopes, one (1) for Qualifying Evaluation and Functional Evaluation, and one (1) for Price and Preferential Points. The hard copy together with the soft copy in a memory stick or CD is to be delivered at the Bid documents delivery address as provided in this document. Important: Kindly note that every document that is submitted; as part of the original submission, must be duly authorised with the required signatures on each and every page, failure to comply will result in the bid being noted as incomplete. Part A: Invitation to Bid

Part C: Specifications, Conditions of tender and Undertakings by Bidder

Annexure A: Price Tender Annexure B : Brief Profile Annexure C: SBD2 - Tax Clearance Certificate Requirement

Annexure D: Declaration of Interest

Annexure E: Preference points claim form

Annexure F: SBD8: Declaration of Bidder’s Past Supply Chain Practices Annexure G: SBD9: Certificate of Independent Bid Determination Annexure H: Certified copies of your CIPC company registration documents listing all members with percentages, in case of a close corporation Annexure I: Certified copies of latest share certificates, in case of a company.


Annexure J (if applicable): A breakdown of how fees and work will be spread between members of the bidding consortium. Annexure K: Supporting documents to responses to Qualification Criteria and Evaluation Criteria. Annexure L: General Condition of Contract

Annexure M: Supporting documents - CSD Registration Summary Report PART C: SPECIFICATIONS, CONDITIONS OF TENDER AND U NDERTAKINGS BY BIDDER 1. DEFINITIONS

In this Request for Tenders, unless a contrary intention is apparent:

1.1 B-BBEE means broad-based black economic empowerment as defined in section 1 of the

Broad-Based Black Economic Empowerment Act 53 of 2003;

1.2 B-BBEE Act means the Broad-Based Black Economic Empowerment Act 53 of 2003;

1.3 B-BBEE status level means the B-BBEE status received by a measured entity based on its

overall performance used to claim points in terms of regulation 5 and 6 of the Preferential

Procurement Regulations, 2011.

1.4 Business Day means a day which is not a Saturday, Sunday or public holiday.

1.5 Bid means a written offer in the prescribed or stipulated form lodged by a Bidder in response

to an invitation in this Request for Tender (“RFT”), containing an offer to provide goods, works

or services in accordance with the Specification as provided in this RFT.

1.6 Bidder means a person or legal entity, or an unincorporated consortium, group of persons or

legal entities that submit a Bid.

1.7 Companies Act means the Companies Act 71 of 2008, as amended.

1.8 Compulsory Documents means the list of compulsory schedules and documents set out in

Part B of this RFT.

1.9 Closing Time means the time, specified as such under the clause 4 (Bid Timetable) in Part C,

by which Tenders must be received.

1.10 Evaluation Criteria means the criteria set out under the clause 0 (Evaluation Process) of this

Part C, which includes the Qualifying Criteria, Functional Criteria and Price and Preferential

Points Assessment.

1.11 Functional Criteria means the criteria set out in clause 0 of this Part C.


1.12 Intellectual Property Rights includes copyright and neighbouring rights, and all proprietary

rights in relation to inventions (including patents) registered and unregistered trademarks

(including service marks), registered designs, confidential information (including trade secrets

and know how) and circuit layouts, and all other proprietary rights resulting from intellectual

activity in the industrial, scientific, literary or artistic fields.

1.13 PFMA means the Public Finance Management Act 1 of 1999, as amended.

1.14 PPPFA means the Preferential Procurement Policy Framework Act 5 of 2000, as amended.

1.15 PPPFA Regulations means the Preferential Procurement Regulations 2011, published in

terms of the PPPFA.

1.16 Price and Preferential Points Assessment means the process described in clause 0 of this

Part C, as prescribed by the PPPFA.

1.17 Proposed Contract means the agreement including any other terms and conditions

contained in or referred to in this RFT that may be executed between DENEL and the

successful Bidder.

1.18 Qualifying Criteria means the criteria set out in clause 0 of this Part C.

1.19 Request for Tender or RFT means this document (comprising each of the parts identified

under Part A, Part B, Part C and Part D) including all annexures and any other documents so

designated by DENEL.

1.20 SARS means the South African Revenue Service.

1.21 Services means the services required by DENEL, as specified in this RFT under Part D.

1.22 SLA means Service Level Agreement.

1.23 SOC means State Owned Company as defined in the Companies’ Act.

1.24 Specification means the conditions of tender set and any specification or description of

DENEL’s requirements contained in this RFT.

1.25 State means the Republic of South Africa.

1.26 Statement of Compliance means the statement forming part of a Tender indicating the

Bidders compliance with the Specification.

1.27 Tender Manager means the person so designated under clause 3 (Tender Manager) of this

RFT under Part C.

1.28 Tendering Process means the process commenced by the issuing of this Request for

Tenders and concluding upon formal announcement by DENEL of the selection of a

successful Bidder(s) or upon the earlier termination of the process.

1.29 Website means a website administered by DENEL under its name with web address

www.denel.co.za


2. INTERPRETATIONS

In this RFT, unless expressly provided otherwise a reference to:

2.1 “includes” or “including” means includes or including without limitation; and

2.2 “R” or “Rand” is a reference to the lawful currency of the Republic of South Africa.

3. TENDER OFFICE

DENEL – Procurement

Email: [email protected]

No questions will be answered telephonically.

Only questions, queries clarifications which are su bmitted to this dedicated email

address, [email protected] will be addressed

These responses will be uploaded against this tende r on National Treasury’s eTender

portal.

Kindly note that it is the sole responsibility of t he bidder, to ensure that frequent visits

are made to the eTender portal, in order to obtain/ view all responses, in regards to the

questions posed, on this RFT

Denel will not be held liable/ responsible in the e vent that suppliers are not kept

updated with responses to questions/ queries/ comme nts which may be posed in order

to seek clarity on this RFT.

eTender portal can be accessed on the following website: http://www.etenders.gov.za/

No Canvassing of any Denel Employee will be tolerat ed and will result in an immediate

disqualification of the bidder.


4. BID TIMETABLE

This timetable is provided as an indication of the timing of the tender process. It is indicative

only and subject to change by DENEL. Bidders are to provide tenders that will allow

achievement of the intended commencement date.

Activity Date

Advertisement of tender 03rd March 2017

RFT document available 03rd March 2017

Compulsory Site Briefing

- At Denel Kempton Park Campus, 01 Atlas

Road North Entrance, Bonaero Park,

Kempton Park

22nd March 2017 at 10h30

Closing date for tender enquiries 15th May 2017 at 10H00

All enquiries must be directed to

[email protected]

All responses to questions will be published

on the eTender portal; bidders are

responsible to obtain responses via

eTender. Denel will not be responsible for

delayed or responses that are not viewed

on eTender http://www.etenders.gov.za/

Closing date and time 19th May 2017at 10H00 precisely

Intended completion of evaluation of tenders 15th June 2017

Intended formal notification of successful

Bidder(s)

30th June 2017

Signing of Service Level Agreement 14th July 2017

Effective/ commencement date 01st August 2017

5. SUBMISSION OF TENDERS

5.1 Hardcopies of Tenders are to be submitted to:


Physical Address of Tender Box DENEL SCO LTD

Nellmapius Drive

Irene

Corporate Reception

Hours of access to Tender Box Monday to Friday: 08:00 to 16:30

Information to be marked on package

containing Tender

DENEL INDUSTRIAL PROPERTIES LTD SCM Unit RFT Ref. No. 374/30/09/2016 Name of Bidder: For Attention: Tender Office 2 Envelope System Indicate whether envelope pertains to “Qualifying Criteria and functional assessment”; or “price and preference points”

5.2 Each submission must be divided and enclosed into two (2) separate envelopes, one

(1) for Qualifying Evaluation and Functional Evaluation, and one (1) for Price and

Preferential Points.

If the Bidders are submitting more than one (1) tender with regard to the functions

explained in the cover page and Part D of this RFT, then these should be submitted as

separate submissions and indicated on the cover page of the Bid. Each Bid shall be

submitted with one (1) original (hard copy), Four (4) copies (hard copy) and one (1) soft

copy as indicated above.

Important : Kindly note that every document that is submitted; as part of the original

submission, must be duly authorised with the required signatures on each and every

page, failure to comply will result in the bid being noted as incomplete.

5.3 Note: This Tendering Process will use a two envelop e system i.e. Bidders must

submit the Qualifying Criteria and functional tende r in one envelope (together with

relevant copies) and pricing and preference points tenders in a separate envelope

(together with the relevant copies). BOTH ENVELOPE S MUST BE CLEARLY

MARKED.


Important: Kindly note that every document that is submitted; as part of the original

submission, must be duly authorised with the required signatures on each and every page,

failure to comply will result in the bid being noted as incomplete.

6. RULES GOVERNING THIS RFT AND THE TENDERING PROCESS

6.1 Participation in the tender process is subject to compliance with the rules contained in this RFT

Part C.

6.2 All persons (whether or not a participant in this tender process) having obtained or received

this RFT may only use it, and the information contained herein, in compliance with the rules

contained in this RFT.

6.3 All Bidders are deemed to accept to be bound by the rules contained in this RFT Part C.

6.4 The rules contained in this RFT Part C apply to:

6.4.1 The RFT and any other information given, received or made available in connection

with this RFT, and any revisions or annexures thereto;

6.4.2 the Tendering Process; and

6.4.3 Any communications (including any briefings, presentations, questions, query

clarifications, meetings and negotiations) relating to the RFT or the Tendering

Process.

7. STATUS OF REQUEST FOR TENDER

7.1 This RFT is an invitation for person(s) to submit a tender(s) for the provision of the services as

set out in the Specification contained in this RFT. Accordingly, this RFT must not be

construed, interpreted, or relied upon, whether expressly or implicitly, as an offer capable of

acceptance by any person(s), or as creating any form of contractual, promissory or other

rights. No binding contract or other understanding for the supply of services will exist between

DENEL and any Bidder unless and until DENEL has executed a formal written contract with

the successful Bidder.

8. ACCURACY OF REQUEST FOR TENDER

8.1 Whilst all due care has been taken in connection with the preparation of this RFT, DENEL

makes no representations or warranties that the content in this RFT or any information

communicated to or provided to Bidders during the Tendering Process is, or will be, accurate,


current or complete. DENEL, and its officers, employees and advisors will not be liable with

respect to any information communicated which is not accurate, current or complete.

8.2 If a Bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this RFT or any other information provided by DENEL (other than minor

clerical matters), the Bidder must promptly notify DENEL in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford DENEL an opportunity to consider what

corrective action is necessary (if any).

8.3 Any actual discrepancy, ambiguity, error or inconsistency in this RFT or any other information

provided by DENEL will, if possible, be corrected and provided to all Bidders without attribution

to the Bidder who provided the written notice.

9. ADDITIONS AND AMENDMENTS TO THE RFT

9.1 DENEL reserves the right to change any information in, or to issue any addendum to this RFT

before the Closing Time. DENEL and its officers, employees and advisors will not be liable in

connection with either the exercise of, or failure to exercise this right.

9.2 If DENEL exercises its right to change information in terms of clause 9.1, it may seek

amended Tenders from all Bidders.

10. REPRESENTATIONS

No representations made by or on behalf of DENEL in relation to this RFT will be binding on

DENEL unless that representation is expressly incorporated into the contract ultimately

entered into between DENEL and the successful Bidder.

11. CONFIDENTIALITY

11.1 All persons (including all Bidders) obtaining or receiving this RFT and any other information in

connection with this RFT or the Tendering Process must keep the contents of the RFT and

other such information confidential, and not disclose or use the information except as required

for the purpose of developing a tender in response to this RFT.

12. REQUESTS FOR CLARIFICATION OR FURTHER INFORMATI ON

12.1 All communications relating to this RFT and the Tendering Process must be directed to

Tender Response via [email protected] .


12.2 All questions or requests for further information or clarification of this RFT or any other

document issued in connection with the Tendering Process must be submitted to the Tender

Response in writing, and by e-mail only.

12.3 DENEL has restricted the period during which it will accept questions or requests for further

information or clarification and reserves the right not to respond to any enquiry or request,

irrespective of when such enquiry or request is received.

DENEL shall provide all written notification or responses to Bidders questions (as posed to the

dedicated email address which is [email protected],only) by uploading a response

document onto the National Treasury’s eTender portal, the portal can be accessed on

http://www.etenders.gov.za/

Kindly refer point 3 of this RFT

A Bidder may, by notifying the Tender Office in writing, withdraw a question submitted in accordance

with clause 12.2, in circumstances where the Bidder does not wish DENEL to publish its response to

the question to all Bidders.

UNAUTHORISED COMMUNICATIONS

Communications (including promotional or advertising activities) with staff of DENEL or their

advisors assisting with the Tendering Process are not permitted during the Tendering Process, or

otherwise with the prior consent of the Tender Office. Nothing in this clause 0 is intended to prevent

communications with staff of, or advisors to, DENEL to the extent that such communications do not

relate to this RFT or the Tendering Process.

Bidders must not otherwise engage in any activities that may be perceived as, or that may have the

effect of, influencing the outcomes of the Tendering Process in any way.

IMPROPER ASSISTANCE, FRAUD AND CORRUPTION

Bidders may not seek or obtain the assistance of employees of DENEL in the preparation of their

tender responses.

DENEL may in its absolute discretion, immediately disqualify a Bidder that it believes has sought or

obtained such improper assistance.

Bidders are to be familiar with the implications of contravening the Prevention and Combating of

Corrupt Activities Act 12 of 2004 and any other relevant legislation.

ANTI-COMPETITIVE CONDUCT


Bidders and their respective officers, employees, agents and advisors must not engage in any

collusion, anti-competitive conduct or any other similar conduct in respect of this Tendering Process

with any other Bidder or any other person(s) in relation to:

the preparation or lodgement of their Bid

the evaluation and clarification of their Bid; and

The conduct of negotiations with DENEL.

For the purposes of this clause 0, collusion, anti-competitive conduct or any other similar conduct

may include disclosure, exchange and clarification of information whether or not such information is

confidential to DENEL or any other Bidder or any other person or organisation.

In addition to any other remedies available to it under law or contract, DENEL may, in its absolute

discretion, immediately disqualify a Bidder that it believes has engaged in any collusive, anti-

competitive conduct or any other similar conduct during or before the Tendering Process.

COMPLAINTS ABOUT THE TENDERING PROCESS

Any complaint about the RFT or the Tendering Process (not relating to the conduct of an employee)

must be submitted to the Tender Office via the Tender Response email address only, immediately

upon the cause of the complaint arising or becoming known to the Bidder.

The written complaint must set out:

the basis for the complaint, specifying the issues involved;

how the subject of the complaint affects the organisation or person making the complaint;

any relevant background information; and

The outcome desired by the person or organisation making the complaint.

If the complaint of the RFT or the Tendering Process relates to the conduct of an employee of

DENEL, the complaint should be addressed in writing marked for the attention of the Chief Executive

Officer of DENEL, and delivered to the physical address of DENEL, as notified.

CONFLICT OF INTEREST

A Bidder must not, and must ensure that its officers, employees, agents and advisors do not place

themselves in a position that may give rise to actual, potential or perceived conflict of interest

between the interests of DENEL and the Bidder’s interests during the Tender Process.

The Bidder is required to provide details of any interests, relationships or clients which may or do

give rise to a conflict of interest in relation to the supply of the services under any contract that may

result from this RFT. If the Bidder submits its Bid and a subsequent conflict of interest arises, or is


likely to arise, which was not disclosed in the Bid, the Bidder must notify DENEL immediately in

writing of that conflict.

DENEL may immediately disqualify a Bidder from the Tendering Process if the Bidder fails to notify

DENEL of the conflict as required.

LATE BIDS

Bids must be delivered by the Closing Time. The Closing Time may be extended by DENEL in its

absolute discretion by providing written notice to Bidders.

Bids delivered after the Closing Time or lodged at a location or in a manner that is contrary to that

which is specified in this RFT will be disqualified from the Tendering Process and will therefore be

ineligible for consideration. However, a late Bid may be accepted where the Bidder can clearly

demonstrate (to the satisfaction of DENEL, in its sole discretion) that late lodgement of the Bid was

caused by DENEL; that access was denied or hindered in relation to the physical tender box; or that

a major/critical incident hindered the delivery of the Bid and, in all cases, that the integrity of the

Tendering Process will not be compromised by accepting a Bid after the Closing Time.

The determination of DENEL as to the actual time that a Bid is lodged is final. Subject to clause 0,

all Bids lodged after the Closing Time will be recorded by DENEL and will only be opened for the

purposes of identifying a business name and address of the Bidder. DENEL will inform a Bidder

whose Bid was lodged after the Closing Time of its ineligibility for consideration. The general

operating practice is for the late Bid to be returned within 5 (five) working days of receipt or within 5

(five) working days after determination not to accept a late Bid.

BIDDER’S RESPONSIBILITIES

Bidders are responsible for:

examining this RFT and any documents referenced or attached to this RFT and any other

information made or to be made available by DENEL to Bidders in connection with this RFT;

fully informing themselves in relation to all matters arising from this RFT, including all matters

regarding DENEL ’s requirements for the provision of the Services;

ensuring that their Bids are accurate and complete;

making their own enquiries and assessing all risks regarding this RFT, and fully considering and

incorporating the impact of any known and unknown risks into their Bid;

ensuring that they comply with all applicable laws in regards to the Tendering Process particularly as

specified by National Treasury Regulations, Guidelines, Instruction Notes and Practice Notes and

other relevant legislation as published from time to time in the Government Gazette; and

Submitting all Compulsory Documents.


Bidders with annual total revenue of R10 million or less qualify as Exempted Micro Enterprises

(EMEs) in terms of the B-BBEE Act must submit a certificate issued by a registered, independent

auditor (who or which is not the Bidder or a part of the Bidder) or an accredited verification agency.

Bidders other than Exempted Micro-Enterprises (EMEs) must submit their original and valid B-BBEE

status level verification certificate or a certified copy thereof, substantiating their B-BBEE status. The

submission of such certificates must comply with the requirements of instructions and guidelines

issued by National Treasury and are in accordance with the applicable notices published by the

Department of Trade and Industry in the Government Gazette.

DENEL reserves the right to require of a Bidder, either before a Bid is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by DENEL.

Failure to provide the required information may result in disqualification of the Bidder.

PREPARATION OF BIDS

Bidders must ensure that:

their Bid is submitted in the required format as stipulated in this RFT; and

All the required information fields in the Bid are completed in full and contain the information

requested by DENEL.

DENEL may in its absolute discretion reject a Bid that does not include the information requested or

is not in the format required.

Unnecessarily elaborate responses or other representations beyond that which is sufficient to

present a complete and effective tender tender are not desired or required. Elaborate and expensive

visual and other presentation aids are not necessary.

Where the Bidder is unwilling to accept a specified condition, the non-acceptance must be clearly

and expressly stated. Prominence must be given to the statement detailing the non-acceptance. It

is not sufficient that the statement appears only as part of an attachment to the Bid, or be included in

a general statement of the Bidders usual operating conditions.

An incomplete Bid may be disqualified or assessed solely on the information completed or received

with the Bid.

ILLEGIBLE CONTENT, ALTERATION AND ERASURES

Incomplete Bids may be disqualified or evaluated solely on information contained in the Bid.

DENEL may disregard any content in a Tender that is illegible and will be under no obligation

whatsoever to seek clarification from the Bidder.


DENEL may permit a Bidder to correct an unintentional error in its Bid where that error becomes

known or apparent after the Closing Time, but in no event will any correction be permitted if DENEL

reasonably considers that the correction would materially alter the substance of the Bid or effect the

fairness of the Tendering Process.

OBLIGATION TO NOTIFY ERRORS

If, after a Bidder’s Response has been submitted, the Bidder becomes aware of an error in the

Bidders Response (including an error in pricing, but excluding clerical errors which would have no

bearing on the evaluation of the Bid), the Bidder must promptly notify DENEL of such error.

RESPONSIBILITY FOR BIDDING COSTS

The Bidders participation or involvement in any stage of the Tendering Process is at the Bidders sole

risk, cost and expense. DENEL will not be held responsible for, or pay for, any expense or loss that

may be incurred by Bidders in relation to the preparation or lodgement of their Bid.

DENEL is not liable to the Bidder for any costs on the basis of any contractual, promissory or

restitutionary grounds whatsoever as a consequence of any matter relating to the Bidders

participation in the Tendering Process, including without limitation, instances where:

the Bidder is not engaged to perform under any contract; or

DENEL exercises any right under this RFT or at law.

DISCLOSURE OF BID CONTENTS AND BID INFORMATION

All Bids received by DENEL will be treated as confidential. DENEL will not disclose contents of any

Bid and Bid information, except:

as required by law;

for the purpose of investigations by other government authorities having relevant jurisdiction;

To external consultants and advisors of DENEL engaged to assist with the Tendering Process; or for

the general information of Bidders required to be disclosed as per National Treasury Regulations,

Guidelines, Instruction Notes or Practice Notes.

USE OF BIDS

Upon submission in accordance with the requirements relating to the submission of Bids, all Bids

submitted become the property of DENEL. Bidders will retain all ownership rights in any intellectual

property contained in the Bids.


Each Bidder, by submission of their Bid, is deemed to have licensed DENEL to reproduce the whole,

or any portion, of their Bid for the sole purposes of enabling DENEL to evaluate the Bid.

BID ACCEPTANCE/ VALIDITY

All Bids received must remain open for acceptance i.e. valid for a minimum period of 90 (Ninety)

days from the Closing Time. This period may be extended by written mutual agreement between

DENEL and the Bidder.

27. DENEL’S PROCUREMENT PHILOSOPHY

It is the policy of DENEL, when purchasing products, services and works, to follow a course of

optimum value and efficiency by adopting best purchasing practices in Supply Chain Management,

ensuring where possible that open and fair competition has prevailed, with due regard being had to

the importance of:

27.1 The PFMA and the PPPFA;

27.2 The promotion, development and support of businesses from:

Exempted Micro Enterprises and Qualifying Small Enterprises

Companies that are at least 51% Black Owned

Companies that are at least 30% Black Woman Owned

Companies that are at least 51% Black Youth Owned

Companies that are at least 30% Black People Living with Disabilities Owned

Companies that are Military Veteran Owned

Companies that are owned and managed by people living in Rural Areas

Please note that: Denel encourages its suppliers to constantly strive to improve their BBBEE rating. Whereas

tenderers will be allocated points in terms of the preference point system of the PPPFA based on its

BBBEE scorecard (both at panel tender stage and subsequently at the task order stage), in addition

to such scoring, at this stage tenderers will be required to submit B-BBBEE improvement plan

detailing how the tenderer intends improving their B-BBBEE status during the course of the contract

should the order be placed on their company later.


The impact of the amended codes of good practice on the BBBEE scorecard needs to be indicated

at time of tender as well as how the organisation plans to overcome any challenges or obstacles

work on the BBBEE improvement plan for each year of the contract. This will be measured in

accordance with the requirement of annual verifications done and BBBEE certificates to be provided

(though it must be noted that all suppliers are required to inform Denel of any change in their BBBEE

status whereby failure to do so might result in termination of contract). The plans should not only

cover issues of ownership, but must extend to other elements such as Skills Development, Job

Creation and Supplier Development elements.

EVALUATION PROCESS The Bids will be evaluated and adjudicated as follows: Qualification – evaluation of compliance with Quali fying Criteria Only those Bidders which satisfy all of the Qualifying Criteria will be eligible to participate in the Tendering Process further. Bids which do not satisfy all of the Qualifying Criteria will not be evaluated further. Each offer must conform to these conditions to be eligible for further evaluation. First stage – functional evaluation Bidders are evaluated based on the functional criteria set out in this RFT. Only those Bidders that score 70 points or higher (out of a possible 100) during the functional evaluation will be evaluated during the second stage of the Bid. The functional evaluation may include a presentation by the Bidders. DENEL will advise bidders in advance should a presentation be required. Second stage – price and preferential points Those Bidders which have passed the initial and first stages of the tender process will be scored on the basis of price and preference point allocation in accordance with the applicable legislation. NB: Bidders are required to submit, as Annexure K to their Bids, any documentation which supports the responses provided in respect of the Qualifying Criteria and Functional Criteria below.

Qualification: Qualifying Criteria


The following Qualifying Criteria will be applied in the initial stage of the evaluation. Bidders who do not meet all of the Qualifying Criteria will not be considered for award of the tender. Bidders are required to complete the table below by indicating whether they comply with the requirement by marking the appropriate column with an ‘X’ below. Bidders are required to corroborate with each requirement, where applicable.

Requirement Compliant Not compliant

Registration or Certification

- Bidder is a South African registered and practising service provider operating out of the Gauteng and surrounding areas.

- Valid Tax Clearance Certificate - Valid BEE Certificate( if preference points are being claimed)

- Central Supplier database proof of registration


- Companies And Intellectual Property Commission, Company Registration – Proof

- Original Banking Details or Cancelled Cheque

- Proof of Shareholding and Directorship – Certified

- Certified copy of the Shareholder Agreement

- Registration on National Treasury Central Supplier Database (CSD) – CSD Summary Report

This requirement is also applicable to all members of consortia or joint ventures which submit joint Bids. - Tenderer must have CIDB grading of CE5; CB3 or more – submit proof

Experience of the Bidder - Detailed company profile detailing expertise and capabilities, and clear highlights of your company’s experience in providing boiler installation and commissioning projects.

- Document detailing track record in completing such/similar projects in line with Denel’s requirement.

- A minimum of three (3) reference letters from relevant customers on their letterhead to whom similar installation projects were provided by your company.

The letters should include: A contact person, job title and contact numbers. The letter Must be less than One (1) year old. This requirement is also applicable to all members of consortia or joint ventures which submit joint Bids.


Compliance of the Bidder

Previous year Financial statement, signed off by the auditor/s of the company

- Bidder has submitted all returnable documentation to DENEL (Annexures and SBD’s)

- Documents are duly authorised

- Correct adherence to the two envelop bidding process has been fully complied with.

Bidder’s Compliance in relation to SA Legislation

The bidder must submit a transformation plan; indicating how they plan to improve, their current transformation status; as per the Bidders BEE Certificate presented at the time of the bid submission in line with section 27.

First Stage: Functional Criteria Only those Bidders which score 70 points or higher (out of a possible 100) during the functional evaluation will be evaluated during the second stage of the Bid. Bidders are required to submit supporting documentation evidencing their compliance with each requirement, where applicable. The Functional Criteria that will be used to test the capability of Bidders are as follows:

Weight

Evaluation Criteria

Scoring

Bidder’s response (specify years of experience as well)

Bidder Track Record and Experience 40 Points

Demonstrable Experience and Satisfactory Performance: The bidder must have demonstrable experience and a

A maximum of 40 to a minimum of 30 points will be awarded in line with the


Weight

Evaluation Criteria

Scoring


satisfactory track record in providing the required services. Details of three (3) recent projects (with scope of work similar to the one outlined in the tender document) the service provider has successfully delivered in the last three (3) years must be provided. The information provided must be supported by testimonial letters on the client’s letter head testifying satisfactory service delivery on the projects cited. Note: The following scoring matrix will be used to evaluate this criterion: • Three (3) or more projects detailing similar installation work, delivered in the last three (3) years ( 40 points) • Two (2) projects detailing similar installation work, delivered in the last three (3) years ( 35 points) • One (1) project detailing similar installation work, delivered in the last three (3) years ( 30 points)

bidders response

Bidders’ Business Focus & Main Fields of Expertise: The bidder must indicate its main

Relevance to


Weight

Evaluation Criteria

Scoring


35 Points

fields of operation/areas of operation. The information provided must address the following;

• Managerial capacity to execute work of this magnitude

• Proof of capacity ito

company structures/personnel to complete project as specified

• Time needed to execute scope of work/ project

• Availability of key plant

and equipment to complete project as specified

The information provided will be evaluated on the following elements; Relevance to Denel’s business requirements stipulated in the scope of work (25 points) Adequacy in terms of scope coverage (10 points) Note: The following scoring matrix will be used to evaluate the relevance and adequacy of scope coverage of the bidder’s proposal:

Denel’s business requirements stipulated in the scope of work A maximum of 25 to a minimum of 16 points will be awarded in line with the bidders response Adequacy in terms of scope coverage A maximum of 10 to a minimum of 7 points will be awarded in line with the bidders response


Weight

Evaluation Criteria

Scoring


15 Points

0 = Does not meet expectations. 2 = Partially meet expectations 3 = Meet expectations The bidder must provide a detailed plan of how it intends to execute the scope of work outlined in the tender document. The proposed methodology will be evaluated on the following elements; • The suitability of the proposed timelines for executing the project (10 points) • Comprehensiveness of the proposed plan in terms of scope coverage (5 points) Note: The following scoring matrix will be used to evaluate this criterion: 0 = Does not meet expectations. 2 = Partially meet expectations 3 = Meet expectations

The suitability of the proposed timelines for executing an integrated marketing communication service A maximum of 10 to a minimum of 7 points will be awarded in line with the bidders response Comprehensiveness of the proposed plan in terms of the execution of the scope coverage A maximum of 5 to a minimum of 3 points will be awarded in line with the bidders response

Depth and Expertise of Bidder/Staff


Weight

Evaluation Criteria

Scoring


10 Points

Proposed Team/Individual: The proposed team/individual to manage Denel account and execute the scope of work must have Mechanical/ Electrical Engineering qualifications and or a minimum of 5 years’ experience for the lead person/s in any of the deliverables.

A maximum of 10 to a minimum of 7 points will be awarded in line with the bidders response


Weight

Evaluation Criteria

Scoring


Detailed curriculum vitae (CV) of the person/s to work on the project must be provided. The CV must clearly highlight the areas of experience and competence relevant to the tasks and objectives of the project as outlined in the scope of work. Note: The following scoring matrix will be used to evaluate this criterion: • Five (5) or more years’ industry sector experience handling similar assignments (10 points). • At least three to four (3 to 5) years’ industry sector experience handling similar assignments (7 points). • Less than three (3) years’ industry sector experience handling similar assignments (0 points).

A minimum of 70 points out of a 100 for the functional/ evaluation will qualify the Bid to move on to the second stage of evaluation, which is price and preferential point’s evaluation. Bidders that do not score 70 points or higher at this stage of the evaluation will not be evaluated further during the second stage of the evaluation. Second Stage: Price and Preferential Points Assess ment


Subsequent to the evaluation of Qualifying Criteria and functional criteria, the second stage of evaluation of the Bids will be in respect of price and preferential procurement only. Points will be allocated to Bidders at this stage of the evaluation in accordance with the PPPFA and the PPPFA Regulations, as follows: Price points 90 Preferential procurement points 10 Price points The following formula will be used to calculate the points for price: Ps = 90(1-(Pt-Pmin)/Pmin) Where: Ps = Points scored for comparative price of tender or offer under consideration; Pt = Comparative price of tender or offer under consideration; and Pmin = Comparative price of lowest acceptable tender or offer. Preferential procurement points A maximum of 10 points may be awarded in respect of preferential procurement, which points must be awarded to a tenderer for attaining their B-BBEE Status Level in accordance with the table below:

B-BBEE Status Level Number of Points 1 10 2 9 3 8 4 5 5 4 6 3 7 2 8 1

Non-compliant contributor 0 An unincorporated trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate Bid. Total The total points scored by each Bidder will be calculated by adding the points scored for price (out of 90) to the points scored for preferential procurement (out of 10).


The successful Bidder will be the Bidder which has the highest total points (out of 100) for both price and preferential procurement (unless there is a basis for selecting a different successful Bidder in accordance with section 2(1) (f) of the PPPFA). STATUS OF BID

Each Bid constitutes an irrevocable offer by the Bidder to DENEL to provide the Services required

and otherwise to satisfy the requirements of the Specification as set out in this RFT.

A Bid must not be conditional on:

the Board approval of the Bidder or any related governing body of the Bidder being obtained;

the Bidder conducting due diligence or any other form of enquiry or investigation;

the Bidder (or any other party) obtaining any regulatory approval or consent;

the Bidder obtaining the consent or approval of any third party; or

The Bidder stating that it wishes to discuss or negotiate any commercial terms of the contract.

DENEL may, in its absolute discretion, disregard any Bid that is, or is stated to be, subject to any

one or more of the conditions detailed above (or any other relevant conditions).

DENEL reserves the right to accept a Bid in part or in whole or to negotiate with a Bidder in

accordance with the provisions of this RFT and the applicable laws and regulations.

CLARIFICATION OF BIDS

DENEL may seek clarification from and enter into discussions with relevant Bidders in relation to

their Bid. DENEL may use the information obtained when clarification is sought or discussions are

had in interpreting the Bid and evaluating the cost and risk of accepting the Bid. Failure to supply

clarification to the satisfaction of DENEL may render the Bid liable to disqualification.

DENEL is under no obligation to seek clarification of anything in a Bid and reserves the right to

disregard any clarification that DENEL considers to be unsolicited or otherwise impermissible or

irrelevant in accordance with the rules set out in this RFT.

DISCUSSION WITH BIDDERS

DENEL may elect to engage in detailed discussions with relevant Bidder(s), with a view to

maximising the benefits of this RFT as measured against the evaluation criteria and in fully

understanding a Bidder’s offer.

As part of the evaluation of this Bid, DENEL will invite Bidders to give a presentation to DENEL in

relation to their submissions.

DENEL is under no obligation to undertake discussions with, any Bidders.


In addition to presentations and discussions, DENEL may request some or all Bidders to:

conduct a site visit, if applicable;

provide references or additional information; and/or

Make themselves available for panel interviews.

SUCCESSFUL BIDS

Selection as a successful Bidder does not give rise to a contract (express or implied) between the

successful Bidder and DENEL for the supply of the Services. No legal relationship will exist between

DENEL and a successful Bidder for the supply of the Services until such time as a binding contract

is executed by them.

DENEL may, in its absolute discretion, decide not to enter into pre-contractual negotiations with a

successful Bidder.

A Bidder is bound by its Bid and all other documents forming part of the Bidder’s Response and, if

selected as a successful Bidder, must enter into a contract on the basis of the Bid with or without

further negotiation.

NO OBLIGATION TO ENTER INTO CONTRACT

DENEL is under no obligation to appoint a successful Bidder or Bidders (as the case may be), or to

enter into a contract with a successful Bidder or any other person, if it is unable to identify a Bid that

complies in all relevant respects with the requirements of DENEL, or if due to changed

circumstances, there is no longer a need for the Services requested, or if funds are no longer

available to cover the total envisaged expenditure. For the avoidance of any doubt, in these

circumstances DENEL will be free to proceed via any alternative process.

DENEL may conduct a debriefing session for all Bidders (successful and unsuccessful). Attendance

at such debriefing session is optional.

BIDDER WARRANTIES

By submitting a Bid, a Bidder warrants that:

it did not rely on any express or implied statement, warranty or representation, whether oral, written,

or otherwise made by or on behalf of DENEL , its officers, employees, or advisers other than any

statement, warranty or representation expressly contained in the RFT;

it did not use the improper assistance of DENEL’s employees or information unlawfully obtained

from them in compiling its Bid;


it is responsible for all costs and expenses related to the preparation and lodgement of its Bid, any

subsequent negotiation, and any future process connected with or relating to the Tendering Process;

it accepts and will comply with the terms set out in this RFT; and

It will provide additional information in a timely manner as requested by DENEL to clarify any matters

contained in the Bid.

All information submitted as part of the Bid is true and correct reflection of its capabilities and

knowledge of the industry.

DENEL ’S RIGHTS

Notwithstanding anything else in this RFT, and without limiting its rights at law or otherwise, DENEL

reserves the right, in its absolute discretion at any time, to:

cease to proceed with, or suspend the Tendering Process prior to the execution of a formal written

contract;

withdraw this tender and not make an appointment

alter the structure and/or the timing of this RFT or the Tendering Process;

vary or extend any time or date specified in this RFT

terminate the participation of any Bidder or any other person in the Tendering Process;

require additional information or clarification from any Bidder or any other person;

provide additional information or clarification;

negotiate with any one or more Bidders;

call for new Bid;

reject any Bid received after the Closing Time; or

reject any Bid that does not comply with the requirements of this RFT.

GOVERNING LAWS

This RFT and the Tendering Process are governed by the laws of the Republic of South Africa.

Each Bidder must comply with relevant laws in preparing and lodging its Bid and in taking part in the

Tendering Process.

All Bids must be completed using the English language and all costing must be in South African

Rand.

MANDATORY QUESTIONS

Bidders shall provide full and accurate answers to all (including mandatory) questions posed in

this document, and, are required to explicitly state "Comply/Accept" or "Do not comply/Do not


accept" (with a √ or an X) regarding compliance with the requirements. Where necessary, the

Bidders shall substantiate their response to a specific question.

NOTE: It is mandatory for Bidders to complete or answer this part fully; failure to do so may

result in the Bid being disqualified.

This Bid is subject to the General Conditions of

Contract stipulated in this RFT document.

Accept Do not accept

The laws of the Republic of South Africa govern this

RFT and the Bidders hereby accept that the courts of

the Republic of South Africa have jurisdiction over any

legal disputes that may arise owing from this RFT.


DENEL shall not be liable for any costs incurred by the

Bidder in the preparation of response to this RFT as well

as for all costs and expenses related to the preparation

and lodgement of its Bid, any subsequent negotiation, and

any future process connected with or relating to the

Tendering Process. The bidder accepts that the

preparation of response shall be made without obligation

to acquire any of the items included in any Bidder’s

tender or to select any tender, or to discuss the reasons

why such vendor’s or any other tender was accepted or

rejected.


DENEL may request written clarification or further Accep t Do not accept


information regarding any aspect of this tender. The

Bidders must supply the requested information in writing

within two working days after the request has been

made, otherwise the tender may be disqualified.

In the case of Consortium, Joint Venture or

subcontractors, Bidders are required to provide copies of

signed agreements stipulating how the work and fees (in

Rand value) will be split between the bidding

consortiums.


In the case of Consortium, Joint Venture or

subcontractors, all Bidders are required to provide

mandatory documents this includes a BEE certificate for

the lead company.


DENEL reserves the right to; cancel or reject any tender

and not to award the tender to the t highest Bidder or

award parts of the tender to different Bidders, or not to

award the tender at all.


Where applicable, Bidders are required to submit back-

to-back agreements and service level agreements with

their principals.


By submitting a tender in response to this RFT, the

Bidders accept the evaluation criteria as it stands.



Where applicable, DENEL reserves the right to run

benchmarks on the requirement, during the evaluation

and after the evaluation.


DENEL reserves the right to conduct a pre-award

survey during the source selection process to evaluate

the service providers, capabilities to meet the

requirements specified in the RFT and supporting

documents.


Only the solution commercially available at the tender

closing date shall be considered. No Bids for future

solutions shall be accepted.


All Bidders are bound by Denel’s Term’s and Condition’s Accept Do not accept

Should the Bidder withdraw the tender before the tender

validity period expires, DENEL reserves the right to

recover any additional expense incurred by DENEL

having to accept any less favourable tender or the

additional expenditure incurred by DENEL in the

preparation of a new RFT and by the subsequent

acceptance of any less favourable tender.



Delivery of and acceptance of correspondence between

DENEL and the Bidder sent by prepaid registered post

(by air mail if appropriate) in a correctly addressed

envelope to either party’s postal address or address for

service of legal documents shall be deemed to have

been received and accepted after (3) three days from

the date of postage to the South African Post Office Ltd.


Should the parties at any time before and/or after the

award of the tender and prior to, and-or after conclusion

of the contract fail to agree on any significant product

price or service price adjustments, change in technical

specification, change in services, etc.

DENEL shall be entitled within 14 (fourteen) days of

such failure to agree, to revoke the letter of award and

cancel the tender by giving the Bidder not less than 14

(Fourteen) days written notice of such cancellation, in

which event all fees on which the parties failed to agree

increases or decreases shall, for the duration of such

notice period, remain fixed on those fee/price applicable

prior to the negotiations.

Such cancellation shall mean that DENEL reserves the

right to award the same tender to next best Bidders as it

deems fit.

Accept Do not

accept

In the case of a consortium or JV, each of the authorised

enterprise’s members and/or partners of the different

enterprises must co-sign this document.



Any amendment or change of any nature made to this

RFT shall only be of force and effect if it is in writing,

signed by DENEL signatory and added to this RFT as an

addendum.


Failure or neglect by either party to (at any time) enforce

any of the provisions of this tender shall not, in any

manner, be construed to be a waiver of any of that

party’s right in that regard and in terms of this tender.

Such failure or neglect shall not, in any manner, affect

the continued, unaltered validity of this tender, or

prejudice the right of that party to institute subsequent

action.


Bidders who make use of subcontractors.

The tender shall however be awarded to the Bidder as a

primary contractor who shall be responsible for the

management of the awarded tender. A Bidder which was

awarded the contract after scoring HDI / RDP goals is not

allowed to subcontract more than 25% of the contract to

a non-HDI entity. No separate contract shall be entered

into between DENEL and any such subcontractors.

Copies of the signed agreements between the relevant

parties must be attached to the tender responses.


All services supplied in accordance with this tender must

be certified in compliance with all legal requirements as

per the South African law.


No interest shall be payable on accounts due to the Accept Do not accept


successful Bidder in an event of a dispute arising on any

stipulation in the contract.

Evaluation of Bids shall be performed by an evaluation

panel established by DENEL.

Bids shall be evaluated on the basis of conformance to

the required specifications as outlined in the RFT. Points

shall be allocated to each Bidder, on the basis that the

maximum number of points that may be scored for price is

90, and the maximum number of preference points that

may be claimed for HDI (according to the PPPFA) is 10.


If the successful Bidder disregards contractual

specifications, this action may result in the termination of

the contract.


The Bidders’ response to this Bid, or parts of the

response, shall be included as a whole or by reference in

the final contract.


Should the evaluation of this Bid not be completed within

the validity period of the Bid, DENEL has discretion to

extend the validity period.


Upon receipt of the request to extend the validity period of Accept Do not accept


the Bid, the Bidder must respond within the required time

frames and in writing on whether or not he agrees to hold

his original Bid response valid under the same terms and

conditions for a further period as per the extension.

Should the Bidder change any wording or phrase in this

document, the Bid shall be evaluated as though no

change has been effected and the original wording or

phrasing shall be used.


Signature(s) of Bidder or assignee(s) Date

Name of signing person (in block letters)

Capacity

Are you duly authorized to sign this Bid?

Name of Bidder (in block letters)

Postal address (in block letters)

Domicilium citandi et executandi in the RSA (full street address of this place) (in block letters) ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… Telephone Number:………………………………..FAX number.................................................. Cell Number: .…………………………………….. Email Address………………………………………………..……………………..


PART D: STATEMENT OF WORK

1. SCOPE OF WORK See accompanying/ attached detailed engineering design specification

2. ADDITIONAL REQUIREMENTS

Important: Kindly note that every document that is submitted; as part of the original submission, must be duly authorised with the required signatures on each and every page, failure to comply will result in the bid being noted as incomplete.

3. PREFERENCE AND SOCIAL DEVELOPMENT To meet our socio-economic mandate, Denel will give preference to black SMEs whose proposed concept closely responds to the stated terms and provisions of this RFT.

4. RESEARCH AND CONTENT To gain some understanding of our business in the tender development process, prospective bidders are directed to the Denel website for information including press releases about our business. Information containing some of our projects and initiatives Denel is involved in will also be sourced from the website and other independent sources. Annexure A - Price tender

This template must be completed in full and included as Annexure A to all Bids submitted.

Professional fees must be kept separate from other fees e.g. disbursements.

Failure to complete this form (in respect of items 1 to 4 below) in full may result in the

disqualification of the Bid .

Notes:

1. Please do fill in a price for each element where indicated, even if it means that you will be

outsourcing or subcontracting that aspect.

Indicate Y (= yes) or N (= no) in the column “Outsourced/Subcontracted”.

All prices to exclude VAT.


A. MECHANICAL BOQ

ITEM #

DATASHEET / EQP.

# DESCRIPTION Size SPEC. UNIT QTY Supply Install, Test &

Commission

RATE AMOUNT RATE AMOUNT

1.0.0 Mechanical Equipment

1.1 Boiler House

1.1.01 -

J T Redipac Packaged Steam Boiler (Or Equivalent) - 2200kg/h (from and at 100oC), 1000kPa, HFO Fuelled (with Duel Fuel Burner Option). Riello Pressure Jet Burner Packaged Unit (One per Boiler) (As per P&ID's), Feed Water Pump & Variable Speed Control and TDS Control Equipment Package. (As per P&ID's).

ea 2

1.1.02 -

OPTION: Duel Fuel - HFO / Gas Burner Packaged Unit (One per Boiler)

ea 2

1.1.03 -

Chimney 350mm Stack, (Guyed, Two Inlets, 18m above firing floor). (Two Stack Option to be provided as alternative).

ea 2

1.1.04 - Set Flue Gas Ducting ea 1

1.1.05 -

Packaged Pre Boiler Plant: Water Softener - 2000l/h Capacity; Chemical Dosing Unit - 2.1 l/h @700kPa; Feed Water Storage Tank - 2000l Capacity, 3m stand height (As per P&ID's).

ea 1

1.1.06 -

Packaged Condensate Return Skid (90% Condensate Return): Condensate Return Tank; Duty/Standby Condensate Return Pumps; Conntrol Panel, (As per P&ID's)

ea 1

1.1.07 - OPTION: High Pressure Gas Regulating Unit

ea 1

1.1.08 - OPTION: Gas Flow Meter

ea 1

1.1.09 - OPTION:Oil Flow ea 2


Meter

1.1.10 -

Boiler House Pipework & Fittings up to Steam Header (As per P&ID's)

ea 1

1.1.10 - Boiler Registration ea 1

1.1.11 - Commissioning ea 1

1.1.16 Boiler Performance Testing ea 1

1.1.12 - On Site Training ea 1

Preliminary & General

1.1.13 - Site Establishment ea 1

1.1.14 - Crane Hire (Cherry picker) ea 1

1.1.15 - Project Management ea 1

1.1.16 - Scaffolding ea 1

1.1.17 - Forklift hire ea 1

1.1.18 - Inductions and PPE ea 1

1.1.19 - Bonds & Insurance ea 1

1.1.20 - Factory Witness Test (WSP Design Engineer FAT's)

ea 1

1.1.21 - Preventative Maintenance Contract (1 Year)

ea 1

1.1.22 - Test Certificates - (Performance Testing & Certification on Site)

ea 1

1.1.23 - Material Certificates ea 1

1.1.24

Databooks, Parts, Operating & Maintenance Manuals - (ALL Mechanical Equipment)

ea 1

1.2 HFO Fuel Offloading / Storage Facility

1.2.01 -

HFO Transfer Package as per Drawings and P&ID. (Tank Nozzle Heater - One per Tank; Duty / Standby Transfer Pumpset - As per Datasheets; HFO Transfer Pipe Loop - Incl. all piping and Fittings as per P&ID's and Drawing).

ea 1


1.3

Surface Treatment Plant - Electrically Actuated Steam Flow Control Valves

1.3.01

Hot

Alkaline

Degreaser

Ardrox

6333

Spira-Trol, 2 Port Control Valve, AEL5 Series Electric Linear Actuator, (As per Datasheet).

15 N/A ea 1

1.3.02 Alkaline

Pickle


15 N/A ea 1

1.3.03

Chrome

Acid

Anodize


15 N/A ea 1

1.3.04 Acid Pickle

for SAA


15 N/A ea 1

1.3.05

SULPHURIC

ACID

ANODIZE


15 N/A ea 1

1.3.06

SULPHURIC

- TARTARIC

ACID


15 N/A ea 1

1.3.07

PASSIVATI

ON OF

STAINLESS

STEEL


15 N/A ea 1

1.3.08

CHROMIC

SEAL

(BOEING)


15 N/A ea 1

1.3.09

PASSIVATI

ON

(AIRBUS)


15 N/A ea 1

1.3.10

NITRIC HF

PICKLE-

TITANIUM

(STD4231)


15 N/A ea 1

1.3.11 DICROMAT

E SEAL


15 N/A ea 1

1.3.12

SANODAL

SANDOZ-

BLACK DYE


15 N/A ea 1


1.3.13 ANODIC

STRIP


15 N/A ea 1

1.3.14

SAAB

YELLOW

DICHROMA

TE DYE


15 N/A ea 1

1.3.15

DE-

IONIZED

HOT

WATER

SEAL

(ELECTRIC)


15 N/A ea 1

1.3.16

HOT

ALKALINE

DEGREASE

R

(ELECTRICA

L)


15 N/A ea 1

1.3.17 ALKALINE

PICKLE


15 N/A ea 1

1.3.18 ALKALINE

PICKLE


15 N/A ea 1

1.3.19 CHEMICAL

MILLING


15 N/A ea 1

1.3.20

DILUTE

CHROMIC

SEAL


20 N/A ea 1

1.3.21

CHROMAT

E

CONVERSI

ON


15 N/A ea 1

1.3.22

VAPOUR

DEGREASE

R


15 N/A ea 1

1.3.23 ARDROX

6333


15 N/A ea 1

1.3.24 DICHROMA

TE


15 N/A ea 1

1.4 Surface Treatment Plant - Steam Coil Assembly


1.4.01

Hot

Alkaline

Degreaser

Ardrox

6333

10 bar Steam Heating Coil, (As per Drawings)

20 N/A ea 1

1.4.02 Alkaline

Pickle


20 N/A ea 1

1.4.03

Chrome

Acid

Anodize


20 N/A ea 1

1.4.04 Acid Pickle

for SAA


20 N/A ea 1

1.4.05

SULPHURIC

ACID

ANODIZE


20 N/A ea 1

1.4.06

SULPHURIC

- TARTARIC

ACID


20 N/A ea 1

1.4.07

PASSIVATI

ON OF

STAINLESS

STEEL


20 N/A ea 1

1.4.08

CHROMIC

SEAL

(BOEING)


20 N/A ea 1

1.4.09

PASSIVATI

ON

(AIRBUS)


20 N/A ea 1

1.4.10

NITRIC HF

PICKLE-

TITANIUM

(STD4231)


20 N/A ea 1

1.4.11 DICROMAT

E SEAL


20 N/A ea 1

1.4.12

SANODAL

SANDOZ-

BLACK DYE


20 N/A ea 1

1.4.13 ANODIC

STRIP


20 N/A ea 1

1.4.14

SAAB

YELLOW

DICHROMA

TE DYE


20 N/A ea 1

1.4.15

DE-

IONIZED

HOT

WATER

SEAL

(ELECTRIC)


20 N/A ea 1

1.4.16

HOT

ALKALINE

DEGREASE

R

(ELECTRICA

L)


20 N/A ea 1

1.4.17 ALKALINE

PICKLE


20 N/A ea 1


1.4.18 ALKALINE

PICKLE


20 N/A ea 1

1.4.19 CHEMICAL

MILLING


20 N/A ea 1

1.4.20

DILUTE

CHROMIC

SEAL


20 N/A ea 1

1.4.21

CHROMAT

E

CONVERSI

ON


20 N/A ea 1

1.4.22

VAPOUR

DEGREASE

R


20 N/A ea 1

1.4.23 ARDROX

6333


20 N/A ea 1

1.4.24 DICHROMA

TE


20 N/A ea 1

1.5

Surface Treatment Plant - Process Tank Thermal Insulation & Cladding

1.5.01

Hot

Alkaline

Degreaser

Ardrox

6333

25mm thick & Stainless Steel Cladding

25 N/A m2 51.24

1.5.02 Alkaline

Pickle


25 N/A m2 51.24

1.5.03

Chrome

Acid

Anodize


25 N/A m2 52.2

1.5.04 Acid Pickle

for SAA


25 N/A m2 52.2

1.5.05

SULPHURIC

ACID

ANODIZE


25 N/A m2 27.88

8

1.5.06

SULPHURIC

- TARTARIC

ACID


25 N/A m2 25.15

6

1.5.07

PASSIVATI

ON OF

STAINLESS

STEEL


25 N/A m2 7.56

1.5.08

CHROMIC

SEAL

(BOEING)


25 N/A m2 1.843

2

1.5.09

PASSIVATI

ON

(AIRBUS)


25 N/A m2 1.843

2


1.5.10

NITRIC HF

PICKLE-

TITANIUM

(STD4231)


25 N/A m2 0.864

1.5.11 DICROMAT

E SEAL


25 N/A m2 4.032

1.5.12

SANODAL

SANDOZ-

BLACK DYE


25 N/A m2 1.626

8

1.5.13 ANODIC

STRIP


25 N/A m2 1.568

1.5.14

SAAB

YELLOW

DICHROMA

TE DYE


25 N/A m2 1.901

2

1.5.15

DE-

IONIZED

HOT

WATER

SEAL

(ELECTRIC)


25 N/A m2 1.901

2

1.5.16

HOT

ALKALINE

DEGREASE

R

(ELECTRICA

L)


25 N/A m2 41.09

98

1.5.17 ALKALINE

PICKLE


25 N/A m2 44.86

1.5.18 ALKALINE

PICKLE


25 N/A m2 45.02

1.5.19 CHEMICAL

MILLING


25 N/A m2 28.09

8

1.5.20

DILUTE

CHROMIC

SEAL


25 N/A m2 47.92

2

1.5.21

CHROMAT

E

CONVERSI

ON


25 N/A m2 6.56

1.5.22

VAPOUR

DEGREASE

R


25 N/A m2 7.018

1.5.23 ARDROX

6333


25 N/A m2 7.48

1.5.24 DICHROMA

TE


25 N/A m2 7.7

1.6 D2 Building


1.6.01

AERMEC Model #: NRL 0700 A H 01 – High Efficiency Packaged Heat Pump System. (As per Datasheet)(Or Equivalent).

N/A ea 1

1.6.02

Hot Water Heat Exchanger (As per Drawings and Datasheet)

N/A ea 1

1.6.03 Piping and Fittings as per Drawings N/A ea 1


1.6.04 - Site Establishment ea 1

1.6.05 - Crane Hire (Cherry picker)

ea 1

1.6.06 - Project Management ea 1

1.6.07 - Scaffolding ea 1

1.6.08 - Forklift hire ea 1

1.6.09 - Inductions and PPE ea 1

1.6.10 - Bonds & Insurance ea 1

1.6.11 - Factory Witness Test (WSP Design Engineer FAT's)

ea 1

1.6.12 - Preventative Maintenance Contract (1 Year)

ea 1

1.6.13 - Test Certificates - (Performance Testing & Certification on Site)

ea 1

1.6.14 - Material Certificates ea 1

1.6.15

Databooks, Parts, Operating & Maintenance Manuals - (ALL Mechanical Equipment)

ea 1

1.6.16 Demolition of redundant equipment ea 1

2.0.0 Mechanical Piping and Fittings

2.1 Surface Treatment Plant

Pipe - (Ref. Pipe Specification Document)

2.1.01

ASTM A106 GRADE B SEAMLESS SCHEDULE 40

100 B ea 50

2.1.02


80 B ea 55


2.1.03


65 B ea 1

2.1.04


50 B ea 93

2.1.05


25 B ea 93

2.1.06


15 B ea 20

2.1.07


80 B ea 3

2.1.08


32 B ea 0

2.1.09


25 B ea 249

2.1.10


25 B ea 247

2.1.11


20 B ea 18

2.1.12


80 B ea 52

2.1.13


50 B ea 59

2.1.14


32 B ea 13

2.1.15


25 B ea 40

2.1.16


20 B ea 4

2.1.17


15 B ea 1

2.1.18


80 B ea 12

2.1.19


65 B ea 3

2.1.20


15 B ea 5

2.1.21

SABS 62 ERW HEAVY WALL COATED PIPE

65 B ea 20

2.1.22


50 F ea 5

2.1.23


80 F ea 4

2.1.24


40 F ea 3

2.1.25

ASTM A312 TP 304L SEAMLESS SCHEDULE 10

50 D ea 20


2.1.26

ASTM A312 TP 304L SEAMLESS SCHEDULE 10

32 D ea 5

Elbows - (Ref. Pipe Specification Document)

2.1.27

90° LR, SEAMLESS, SCHEDULE 40 ASTM A234 GR WPB

100 B ea 5

2.1.28


80 B ea 5

2.1.29


50 B ea 40

2.1.30


25 B ea 62

2.1.31


15 B ea 12

2.1.32


80 B ea 5

2.1.33


50 B ea 20

2.1.34


25 B ea 122

2.1.35


20 B ea 21

2.1.36


80 B ea 14

2.1.37


50 B ea 27

2.1.38


32 B ea 3

2.1.39


25 B ea 18

2.1.40


20 B ea 6

2.1.41


80 B ea 4

2.1.42


65 B ea 4

2.1.43


15 B ea 2

2.1.44


65 F ea 8

2.1.45


40 F ea 2

2.1.46

90° LR, SEAMLESS, SCHEDULE 10 ASTM A403 GR WP 304L

40 D ea 6


Reducers - (Ref. Pipe Specification Document)

2.1.47

ECCENTRIC, SEAMLESS, SCHEDULE 40 ASTM A234 GR WPB

80x5

0 B ea 1

2.1.48


50x2

5 B ea 4

2.1.49


50x2

0 B ea 14

2.1.50

CONCENTRIC, SEAMLESS, SCHEDULE 40 ASTM A234 GR WPB

80x6

5 B ea 2

2.1.51


25x1

5 B ea 34

2.1.52


20x1

5 B ea 8

2.1.53


50x2

0 B ea 2

2.1.54


50x3

2 B ea 2

2.1.55


32x2

5 B ea 2

2.1.56


50x2

5 B ea 2

2.1.57


50x2

0 B ea 3

2.1.58


65x3

2 B ea 2

2.1.59


65x5

0 B ea 2

2.1.60

CONCENTRIC, SEAMLESS, SCHEDULE 10 ASTM A403 GR WP 304L

50x3

2 B ea 2

TEE's - (Ref. Pipe Specification Document)


2.1.61 EQUAL, SEAMLESS, SCHEDULE 40 ASTM A234 GR WPB

100 B ea 2


80 B ea 4


50 B ea 6


50 B ea 6


25 B ea 5


80 B ea 5


50 B ea 4


20 B ea 1

ENDCAP's - (Ref. Pipe Specification Document)

2.1.69 SEAMLESS, SCHEDULE 40 ASTM A234 GR WPB

80 B ea 1


50 B ea 1


25 B ea 2


80 B ea 1

FLANGES - (Ref. Pipe Specification Document)

2.1.73

SLIP ON, RAISED FACE, BS 4504, T16/3 BS 1501-151-430 A

100 B ea 6

2.1.74


80 B ea 12

2.1.75


65 B ea 2

2.1.76


50 B ea 50

2.1.77


25 B ea 80


2.1.78


20 B ea 6

2.1.79


15 B ea 138

2.1.80


80 B ea 3

2.1.81


50 B ea 27

2.1.82


32 B ea 4

2.1.83


25 B ea 181

2.1.84


20 B ea 20

2.1.85


80 B ea 15

2.1.86


50 B ea 9

2.1.87


32 B ea 1

2.1.88


25 B ea 4

2.1.89


20 B ea 4

2.1.90


80 B ea 1

2.1.91


65 B ea 8

2.1.92


32 B ea 2

2.1.93


50 B ea 2

2.1.94


40 B ea 1


2.1.95

SLIP ON, RAISED FACE, BS 4504, T40/3 ASTM A182 F304L

50 D ea 2

2.1.96

SLIP ON, RAISED FACE, BS 4504, T40/3 ASTM A182 F304L

32 D ea 2

BLIND FLANGES - (Ref. Pipe Specification Document)

2.1.97

BLANK, RAISED FACE, BS 4504, T16/8 BS 1501-151-430 A

100 B ea 4

2.1.98


80 B ea 4

2.1.99


50 B ea 5

2.1.10

0


50 B ea 2

2.1.10

1


80 B ea 1

GASKETS - (Ref. Pipe Specification Document)

2.1.10

2

3mm THICK JMP 6000, FULL FACE TO SUIT BS 4504 T16

100 B ea 6

2.1.10

3


80 B ea 12

2.1.10

4


50 B ea 40

2.1.10

5


25 B ea 66

2.1.10

6


20 B ea 6

2.1.10

7


15 B ea 138

2.1.10

8


80 B ea 1

2.1.10

9


50 B ea 11

2.1.11

0


32 B ea 4


2.1.11

1


25 B ea 155

2.1.11

2


20 B ea 60

2.1.11

3


80 B ea 12

2.1.11

4


50 B ea 9

2.1.11

5


32 B ea 1

2.1.11

6


25 B ea 4

2.1.11

7


20 B ea 2

2.1.11

8


80 B ea 1

2.1.11

9


32 B ea 2

2.1.12

0


50 B ea 2

2.1.12

1


40 B ea 1

2.1.12

2


50 D ea 2

2.1.12

3


32 D ea 2

FASTENERS - (Ref. Pipe Specification Document)

2.1.12

4

STUD, NUT & WASHER SET: HIGH TENSILE STEEL. 1 OFF STUD, 2 OFF WASHERS, 2 OFF NUTS PER SET. METRIC THREAD

M16

x95 0 ea 48

2.1.12

5


M16

x95 0 ea 96

2.1.12

6


M16

x90 0 ea 8


2.1.12

7


M16

x90 0 ea 200

2.1.12

8


M12

x80 0 ea 320

2.1.12

9


M12

x80 0 ea 6

2.1.13

0


M12

x75 0 ea 552

2.1.13

1


M16

x95 0 ea 24

2.1.13

2


M16

x90 0 ea 108

2.1.13

3


M16

x85 0 ea 16

2.1.13

4


M12

x80 0 ea 724

2.1.13

5


M12

x80 0 ea 80

2.1.13

6


M16

x95 0 ea 120


2.1.13

7


M16

x90 0 ea 36

2.1.13

8


M16

x85 0 ea 8

2.1.13

9


M12

x80 0 ea 16

2.1.14

0


M12

x80 0 ea 16

2.1.14

1


M16

x95 0 ea 8

2.1.14

2


M16

x90 0 ea 32

2.1.14

3


M16

x85 0 ea 8

2.1.14

4


M16

x90 0 ea 8

2.1.14

5


M16

x85 0 ea 4

2.1.14

6


M16

x95 0 ea 8


2.1.14

7


M16

x90 0 ea 8

VALVES

2.1.14

8

VALVE: GLOBE, V204 SPIRAX SARCO BSA 1 BELLOWS SEALED STOP VALVE OR EQUIVALENT

100 B ea 1

2.1.14

9


80 B ea 2

2.1.15

0


50 B ea 17

2.1.15

1


25 B ea 34

2.1.15

2


15 B ea 48

2.1.15

3

VALVE: BALL V507* PLEIX QUIP 3-PIECE SOCKET WELD BALL VALVE

15 B ea 2

2.1.15

4


50 B ea 3

2.1.15

5

VALVE: GLOBE, V507* PLEIX QUIP 3-PIECE SOCKET WELD BALL VALVE

25 B ea 2

2.1.15

6


25 B ea 52

2.1.15

7


20 B ea 10


2.1.15

8


15 B ea 2

2.1.15

9


80 B ea 4

2.1.16

0


20 B ea 6

2.1.16

1


15 B ea 4

2.1.16

2


65 B ea 2

2.1.16

3


15 B ea 1

SOCKETS

2.1.16

4

3000 PSIG RATING FORGED NPT SCREW ASTM A105

15 B ea 52

2.1.16

5


25 B ea 3

2.1.16

6


15 B ea 3

2.1.16

7


15 B ea 4

2.1.16

8


15 B ea 2

STEAM TRAP

2.1.16

9 STEAM TRAP

SPIRAX SARCO FT14 25 B ea 24

2.1.17

0

STEAM TRAP SPIRAX SARCO HM INVERTED BUCKET STEAM TRAP

20 B ea 5

SIGHT CHECK

2.1.17

1

SIGHT CHECK SPIRAX SARCO SIGHT CHECK

20 B ea 5

STRAINERS


2.1.17

2

STRAINER 50 B ea 5

2.1.17

3

STRAINER 25 B ea 20

2.1.17

4

STRAINER 25 B ea 24

2.1.17

5

STRAINER 65 B ea 2

PRESSURE INDICATORS

2.1.17

6 PRESSURE

INDICATOR 15 B ea 48

2.1.17

7 PRESSURE

INDICATOR 15 B ea 2

2.1.17

8 PRESSURE

INDICATOR 15 B ea 3

2.1.17

9

CHECK VALVE SPIRAX SARCO CHECK VALVE DCV

25 B ea 26

2.1.18

0

FLOW ORIFICE 20 B ea 2

LEVEL INDICATORS

2.1.18

1

LEVEL SWITCH 0 B ea 4

2.1.18

2

LEVEL SWITCH 0 B ea 1

2.1.18

3 LEVEL

TRANSMITTER 0 B ea 1

PIPE SUPPORTS

2.1.84 Pipe Supports (As Required per Drawings) TBC

PAINTING

TBC

2.1.85 Painting - Priming and TopCoat Enamel


2.2.1 Site Establishment ea 1


B. CIVIL BOQ

Item Type

Item Ref

Payment Refers Description Unit Quantity Rate Amount

R Section 2 PRELIMINARY AND GENERAL Header2 2.1 SABS

1200 AA Fixed charges

Header3 2.1.1 PSA8.3 Fixed-Charge and Value-related Items

Sum 2.1.3 PSA8.3.1 Fixed preliminary and general charges

Sum 1

Sum PSA8.3.2 Value-related preliminary and general Charges

Sum 1

Sum 2.1.4 PSA8.3.5 Locate,record,protect and reinstate pegs

Sum 1

Header2 2.2 PSA8.4 Time-related charges (for duration of contract)

Sum 2.2.1 PSA8.4.1 Time-related preliminary and general charges

Sum 1

Sum 2.2.5 PSA8.7 Health and safety obligations for duration of contract

Sum 1

2.2.2 Crane Hire (Cherry picker)

ea 1

2.2.3 Project Management ea 1

2.2.4 Scaffolding ea 1

2.2.5 Forklift hire ea 1

2.2.6 Inductions and PPE ea 1

2.2.7 Bonds & Insurance ea 1

2.2.8 Demolition of Redundant Piping & Materials

ea 1

2.2.9 Pressure Testing ea 1

2.2.10 Radiography & NDT ea 1

2.2.11 Assistance to Commissioning ea 1

2.2.12 Material Certificates ea 1

2.2.13 AIA ea 1

2.2.14 COC ea 1

TOTAL

Percentage Outsourced/ Subcontracted

ZAR Excl. VAT


Sum 2.2.6 PSEM8.01

Enviromental management for duration of construction

Sum 1

Header2 PSEM8 Enviromental Violations: Header3 PSEM8.0

2 Penalties for serious violations:

Item a) Hazardous chemical/oil spill and /or dumping in non approved sites

No 0

Item b) General damage to sensitive enviroments

No 0

Item c) Damage to cultural and historic sites

No 0

Item d) Pollution to water sources No 0 Item e) Unauthorised blasting

activities No 0

Item f) Uncontrolled/unmanaged erosion per incident, depending on enviromental impacts, plus rehabilitation at Contractor's cost.

No 0

Sum g) Damage to sensitive vegetation within "no-go" areas of vegetation damaged, plus rehabilitation thereo at contractor's cost.

No 0

Header3 PSEM8.03

Penalties for less serious violations:

Item a) Littering on site No 0 Item b) Lighting of illegal fires on site No 0 Item c) Persistent or un-repaired fuel

and oil leaks No 0

Item d) Any person related to the contractor's operations found within the designated "no-go" areas

No 0

Item e) Any vehicles or equipment related to the contractor's operations found within the designated "no-go" areas

No 0

Item f) Excess dust or excess noise emanting from site

No 0

Item g) Dumping of spoil material in side drains or on grassed areas

No 0

Item h) possession or use of intoxicating substances on site

No 0

Item i) Any vehiles being driven in excess of designated speed limits

No 0

Item j) Urination and defecation anywhere except in designated areas

No 0

Header2 7.1 SABS 1200 C

CLEARING

Item 7.1.1 8.2.1 Clear Site incl. remove trees up to 1 m girth to approved areas off Site

m² 1224

Header3 7.1.2 8.2.2 Remove trees of girth: Over and up to

RateOnly 7.1.3 1,0 m 2,0 m No. 0 Item 7.1.4 2,0 m 3,0 m No. 2


Sum PSC8.2.8 Demolish and remove structures etc

Sum 1

Item PSC8.2.11

Remove and dispose of kerbing M 45

Section 7 1200 D EARTHWORKS Label PSD8.3.2

.1 Excavate in all materials and backfill or place embankment from:

Item a) Necessary excavations m³ 30 Item 7.2.2 b)Commercial Sources m³ 30 Item PSD8.3.2

.2 Excavate in all material and dispose

m³ 20

Header2 7.3 Extra-over itemPSD 8.3.2.1 a) and b)and 8.3.2.2 for excavation in:

Item 7.3.1 Intermediate material m³ 10 RateOnly 7.3.2 Hard rock material m³ 0 Header2 7.4 PSD8.3.3 Restricted excavations: Item 7.4.1 a) Foundations m³ 136 Header3 7.4.3 b) Extra-over for : Item 7.4.4 1) Intermediate material m³ 15 RateOnly 7.4.5 2) Hard rock material m³ 0 Item c) Extra over subitem 8.3.3 a)

for hand excavation m³ 80

Item 7.6.1 PSD8.3.10

Topsoiling m³ 75

Header2 7.6.2 PSD8.3.11

Local vegetation:

Item PSD8.3.11.1

Planting of grass sods m² 250

Item PSD8.3.17

Importing G7 material from commercial sources and compact to 93% mod. AASHTO density under floors

m³ 45

Section 8 PIPE TRENCHES Header2 8.1 SABS

1200 DB SITE CLEARANCE

Header2 8.2 EXCAVATION Label 8.3.2(a) Excavate in all materials for

trenches backfill, compact, and dispose of surplus/unsuitable material, for pipes: 400 mm diam. for total trench depth: Exceeding but not exceeding

Item 8.2.1 0,0 m 1,0 m m 100 Item 8.2.2 1,0 m 2,0 m m 20 Item 8.2.3 2,0 m 3,0 m m 100 Header2 8.2.13 8.3.2(b) Extra-over items 8.3.2 a) above

for:

Item 8.2.14 1) Intermediate excavation m³ 32 RateOnly 8.2.15 2) Hard rock excavation m³ 0 RateOnly 3) Hand excavation and backfill

where ordered by the Engineer in:

0

Item a) Soft material m³ 20 Item b) Intermediate material m³ 5


Item 4) Backfill stabilised with 5% cement where directed by the Engineer

m³ 10

RateOnly 5) Soilcrete backfill where directed by the Engineer

m³ 0

RateOnly 6) Mass concrete 15/19 in encasing around pipes under structures or roads where directed by the Engineer

m³ 0

Item 8.2.16 8.3.2(c) Excavate and dispose of unsuitable material from trench bottom (Provisional)

m³ 80

Item 8.3.2(d) Excavate in all material for storm inlet and outlet structures and for manholes,catchpits valve chambers and the like, irrespective of depth and backfill around structures

m³ 15

RateOnly 8.3.2(e) Excavate open drains m³ 0 Header3 8.3.2(f) Extra-over sub-items (d) and (e)

for excavation in:

Item (1) Intermediate material m³ 5 RateOnly (2) Hard rock material m³ 0 Header2 8.3 EXCAVATION. ANCILLARIES

Make up deficiency in backfill material (Provisional)

Item 8.3.1 8.3.3.1(a) from other necessary excavations on site

m³ 10

Item 8.3.3 8.3.3.1(c) by importation from commercial or off-site sources selected by the Contractor

m³ 250

Item 8.3.5 8.3.3.3 Compaction in road reserves m³ 21 Label 8.3.3.4 Overhaul RateOnly 8.3.6 PSDB ... Special haul : Over 50 m up to

0,5 km (provisional) m³ 0

RateOnly 8.3.7 Limited overhaul (provisional) m³ 0 Item 8.3.8 Long overhaul (provisional) m³.km 2500 Label 8.3.4(a) Shore trench (See PSDB) Item 8.3.9 opposite buildings and

excavations deeper than 1,5m m 120

Label 8.3.4(b) Temporary works : Control water inflow from to trench excavations

Sum 8.3.11 Provide equipment Sum 1 Item 8.3.12 Operate and maintain Days 20 Sum 8.3.13 Remove equipment Sum 1 Header2 8.4 EXISTING SERVICES Label 8.3.5 Services across and in trenches Label PSDB ... Location Sum 8.4.1 Supply or hire of specialist

equipment for the detection of a particular service

Sum 1

Item 8.4.2 The use of equipment in item 8.4.1

h 24

Item 8.4.3 Excavate by hand in soft material to expose existing services

m³ 20

Label PSDB ... Dealing with services Item 8.4.4 Permanent protection of existing

services Sum 1


Item 8.4.5 Temporary protection of existing service

Sum 1

Label 8.3.5(a) Services that intersect a trench Item 8.4.6 Cables No. 2 Item 8.4.8 Water mains up to 300 mm

diam. No. 1

Item 8.4.10 Stormwater pipes up to 600 mm No. 2 Label 8.3.5(b) Services that adjoin a trench Item 8.4.11 Cables m 20 Item 8.4.12 Water mains up to 300 mm

diam. m 20

Header2 8.5 FINISHINGS Label 8.3.6 Reinstate road surfaces Item 8.5.1 a) Complete with all courses

except surfacing m² 10

Item 8.5.2 b) Gravel surfaced m² 10 Item 8.5.3 c) Asphalt 40 mm thick on

roadway m² 10

Item 8.5.4 d) Asphalt 40 mm thick in parking area

m² 10

Section 12 EARTHWORKS (ROADS, SUBGRADE)

Label SABS 1200 DM

SITE CLEARANCE

Header2 12.5 8.3.3(a) Road-bed preparation and compaction of material 150mm thick

Item 12.5.1 Compact to 90 % mod. AASHTO maximum density

m³ 53

RateOnly 12.5.2 Compact to 93 % mod. AASHTO maximum density

m³ 0

Header2 12.6 8.3.3(b) In-place treatment of road-bed in intermediate or hard material

RateOnly 12.6.1 Ripping m³ 10 Header3 8.3.3(c) Three-pass roller compaction: Item (i) Grid roller m² 350 Item (ii) Vibratory roller m² 350 Label EARTHWORKS Header2 12.7 8.3.4 Cut to fill RateOnly 12.7.1 Compact to 90 % mod.

AASHTO maximum density m³ 0

Item 12.9 8.3.5 Selected layer compacted to 93% mod. AASHTO maximum density

m³ 55

Header2 12.11 8.3.7 Cut to spoil from Item 12.11.

1 Soft excavation m³ 155

Item 12.11.2

Intermediate excavation m³ 10

RateOnly 12.11.3

Hard excavation m³ 0

Item 12.21 8.3.16 Gravel surface layer m³ 55 Item 8.3.17 Extra-over items 8.3.4,8.3.5 and

8.3.16 for obtaining material from commercial sources

m³ 110

Item 8.3.18 Temporary protection of services

M 60

Item 8.3.19 Tie in with existing road edge M 60 Item 8.3.20 Raising or lowering of existing No 3


structures Item 8.3.21 Extra-over item 8.3.5 for

benching into existing layer works

M 60

Section 16 CONCRETE STRUCTURE Label SABS

1200 GA

Header2 16.1 8.2 FORMWORK Item 16.1.1 8.2.1 Rough m² 84 Item 16.1.2 8.2.2 Smooth m² 617 Item 16.1.3 8.2.3 Vertical narrow widths (up to

150 mm wide) m 15

Label 8.2.4 Box out holes/form voids: Header3 16.1.6 Large, circular, over 0,35 m up

to 0,7 m diameter, depth over and up to

Item 16.1.6.1

0 m 0,5 m No. 3

Header2 16.2 8.1.2 REINFORCEMENT Header3 16.2.2 High-tensile steel bars to SANS

0920

Item 16.2.2.1

8.1.2.2 a) All diameter t 35

Item 16.2.2.9

8.3.2 High-tensile welded mesh of mass 2,45 kg/m2

m² 410

Header2 16.3 8.4 CONCRETE Item 16.3.1 8.4.1 20/19 mix concrete in footings m³ 39 Item 16.3.2 8.4.2 Blinding layer in 15/38 concrete

75mm thick. m² 77

Item 16.3.3 8.4.3 Strength concrete, Grade 30/19 m³ 220 Header3 16.3.4 8.4.4 UNFORMED SURFACE

FINISHES

Item 16.3.4.1

Wood-floated m² 45

Item 16.3.4.2

Steel-floated m² 560

Header3 16.3.5 8.5 JOINTS Item 16.3.5

.1 Type A saw cut joints m 70

Item 16.3.5.2

Type B expansion joints m 80

Item 16.3.7 8.7 GROUTING 0 Item 16.3.8 8.8 HD BOLTS

Provide and install M20 grade 8.8 HD bolts to details given on Dwg.

t 0.1

Section 20 STRUCTURAL STEELWORK Header2 20.1 1200 H

8.3.1 PRELIMINARY AND GENERAL

Header2 20.2 1200 H 8.3.1

SUPPLY AND FABRICATION

Item 20.2.1 8.3.1.1 Preparation of shop detail drawings

t 17

Label 8.3.1.2 Supply and fabrication of steelwork complete with all the necessary cleats, brackets, gussets, packs, etc., as follows:

Label a) Using steel to SABS 1431 Grade 350WA


Item 20.2.2 IPE 200 and PFC 100 beams t 11 Header2 20.3 8.3.2 DELIVERY

Delivery of steelwork included under items 20.2.2 to 20.2.41 inclusive

Item 20.3.1 a) Normal loads t 11 RateOnly 20.3.2 b) Extra over 20.3.1(a) for

abnormal loads in items 20.2.2 and 20.2.6

t 0

Header2 20.4 8.3.3 ERECTION Item 20.4.1 Offloading, stacking on Site, and

erection of steelwork included under items 20.2.2 to 20.2.41

t 11

Header2 20.5 8.3.4 ERECTION BOLTS AND NUTS Supply, deliver to Site and store as follows:

Item 20.5.1 Grade 4.6 bolts including flat or tapered washers, as appropriate (plain)

t 0.08

Item 20.5.2 Grade 8.8 bolts including thru' hardened flat or tapered washers, as appropriate

t 0.08

Item 20.5.3 High-strength friction-grip bolts including thru' hardened or tapered washers, as appropriate

t 0.08

Header2 20.6 8.3.5 SITE WELDING Item 20.6.1 Site weld items 20.2.2 to 20.2.41

inclusive m 100

Header2 20.7 8.3.6 HOLDING-DOWN BOLTS AND NUTS Supply, deliver, and stack on Site as directed for building in by civil contractor, as follows:

Item 20.7.2 25mm diameter as per Detail No. 100 Header2 20.8 SUNDRY ITEMS Item 20.8.1 Wall plates No 12 Item 20.8.2 HD bolts Sets 24 Label 8.3.9 Flooring,complete and installed

as per drawing

Header2 20.8.19

a) Open grid floors,hot dipped galvinised :

Item 20.8.20

1) Mentis RS40 including 40x3 bearers

m² 11

Item 20.8.21

2) Mentis RS40 including 40x4,5 bearers

m² 11

Header2 20.10 PSH ... GROUTING Item 20.10.

1 Grouting in terms of project

specification clause PSH dm³ 30

Section 23 CORROSION PROTECTION OF STRUCTURAL STEELWORK

Label SABS 1200 HC

Steelwork included under Items 8.3.1 to8.3.9 inclusive, of Section 1200H: (Supply, Fabrication and Erection)


Item 23.1 8.2.1 SURFACE DRESSING AND REPAIRS AT PLACE OF FABRICATION Remove slag and weld spatter, grind welds to smooth profile, radius sharp edges as specified.

t 11

Item 23.2 8.2.2 TRANSPORT. Transport to and from coating shop and allow for dunnage (if applicable)

t 11

Header2 23.3 8.2.3 SURFACE PREPARATION AND COATING APPLICATION

Header3 23.3.1 Shopwork. Prepare surface and apply coat(s) as specified.

Item 23.3.1.1

Hot-rolled sections t 11

Item 23.3.1.3

Floor plates (painted area) m² 45

Item 23.3.1.6

Bolts and nuts t 0.2

Header3 23.3.2 Sitework. Clean down surfaces, touch up damaged shop coats and apply finish coats as specified.

Item 23.3.2.1

Hot-rolled sections t 11.2

Item 23.3.2.3

Open grid floor plates (painted area)

m² 60

Item 23.3.2.6

Bolts and nuts t 0.3

Label Tonnage shall be gross quantities inclusive of unpainted steel (e.g. embedded portions and underside of baseplates, etc.) not crane rails.

Section 25 WATER MAINS Header2 25.1 EXCAVATION AND

BACKFILLING

Header2 25.2 SABS 1200 L

PIPELINE

Label 8.2.1 HDPe Type IV pipes Class 12: Supply, handle, lay, and bed Class B. Joint with compression couplings, test, and disinfect (potable water pipeline) see dwg LB-1 and LB-3

Item 25.2.1 40 mm diam. m 40 Item 25.2.2 50 mm diam. m 50 RateOnly 25.2.3 63 mm diam. m 0 Item 25.2.8 PSL... Extra-over item 25.2 for laying

pipes through sleeve pipes m 30

Label 25.2.26

1200 LB BEDDING: (Supply only)

Label DISINFECT PIPELINES Sum 25.2.2

7 HDPe pipeline Sum 1

Header2 25.4 SABS 1200 L

SPECIALS AND FITTINGS


Label 8.2.2 Supply, lay, and bed Class B joint, incl cut pipes to length where required, test and disinfect: Extra-over items 25.2 for pipelaying

Label Bends HDPe Class 12 compression couplings

Item 25.4.1 40 mm diam. 45 deg. No. 2 Item 25.4.2 40 mm diam. 90 deg. No. 2 Item 25.4.3 50 mm diam. 45 deg. No. 4 Item 25.4.4 50 mm diam. 22,5 deg. No. 2 Header2 25.5 8.2.3 VALVES

Supply, in valve box or install on concrete support, joint, incl cut pipes where necessary, test, ... pattern, ... hand closing, non rising spindle, with handwheel top see dwg L-1

Label Plain-ended valves incl couplings:

Item 25.5.4 40 mm diam. No. 1 Item 25.5.5 50 mm diam. No. 1 Header2 25.6 ANCILLARIES Label 8.2.11 Anchor/Thrust blocks and

pedestals

Item 25.6.1 Type A to Dwg No. No. 2 Header2 25.7 8.2.13 VALVE CHAMBERS AND

MANHOLES:

Item 25.7.1 8.2.14 Valve chamber - Dwg L-2 for depth up to 1,5m

No. 1

Label Manhole to Dwg L-2 complete with Type 4 cover and frame,for depth Over and Up to

Item 25.7.7 1,0 m 1,5 m No. 1 Item 25.7.9 Marker blocks No. 4 Header2 25.8 SABS

1200 L SUNDRIES

Label Break into existing main. Excavate, backfill and dispose of surplus material and specials,and supply two long collar detachable joints

Item 25.8.13

150 mm diam. CI T-piece No. 1

Section 26 BEDDING Label SABS

1200 LB

Header2 26.1 PROVISION OF BEDDING Label Available from trench within 0,5

km (Subclause 3.4.1)

RateOnly 26.1.1 8.2.1 a) Selected granular material m³ 0 Item 26.1.2 b) Selected fill material m³ 200 Label Imported from Label 8.2.2.3 c) Commercial sources

(Provisional)

Item 26.1.7 1) Selected granular material m³ 40 Item 26.1.8 2) Selected fill material m³ 100 Item 26.1.9 8.2.3 Concrete bedding (Provisional) m³ 5


Section 28 SEWERS Header2 28.3 1200 LD PIPEWORK Label 8.2.1 Supply, lay, joint, bed Class B

and test sewer pipes

Item 28.3.1 110 mm diam., Class 34 m 40 Item 28.3.2 160 mm diam., Class 34 m 80 Label 8.2.2 Extra-over item 28.3 for supply,

lay, joint, bed Class B and test .... specials

Item 28.3.5 110 mm 45 deg. access bends No. 6 Header2 28.4 1200 LB BEDDING MATERIALS

Supply and deliver from commercial sources.

Item 28.4.1 Selected granular material m³ 18 Item 28.4.2 Selected fill material m³ 54 Header2 28.5 1200 LD

8.2.3 MANHOLES, ETC. Manholes complete with Type 4 cover and frame, see dwg LD-5 for depths over and up to

Item 28.5.2 0.5 m 1,0 m No. 0 Item 28.5.3 1,0 m 1,5 m No. 2 Item 28.5.4 1,5 m 3,0 m No 3 Item 28.5.4 Extra-over item 28.5 for Type 2A

cover and frame in road areas No. 1

Label 8.2.4 Extra-over item 28.5 for construction of backdrops and ramps including extra excavation, formwork, joints, etc., for depths over and up to

Item 28.5.7 2,0 m 3,0 m No. 1 Header2 28.6 SUNDRIES Item 28.6.1 8.2.7 Casing to pipes, concrete mix

20/19 m³ 2

RateOnly 28.6.2 8.2.8 Anchor blocks, concrete mix 20/19

m³ 0

RateOnly 28.6.3 8.2.9 Marker posts, complete, installed

No. 0

Sum 28.6.5 8.2.11 Break into and connect to existing manhole including flexible joints as Dwg. No. LD-2 and make good all benching

Sum 1

Item 28.6.6 8.2.12 Raising or lowering of existing manholes

No. 1

Section 29 STORMWATER DRAINAGE Label SITE CLEARANCE AND

EXCAVATION

Header2 29.3 SABS 1200 LE

PIPES

Label 8.2.1 Supply, handle, lay, bed Class B concrete pipe Type interlocking and Class 75D see dwg LB-3

Item 29.3.1 a) 300 mm diameter m 20 Header2 29.4 SABS

1200 LB PROVIDE BEDDING MATERIAL

Header2 29.7 8.2.8 MANHOLES Construct complete with covers and frames see dwg LE-1


Item 29.7.1 a) Type 1: 1,5 m deep No. 1 Item 29.7.2 b) Type1: 2,5 m deep No. 1 Header2 29.8 8.2.8 CATCHPITS

Construct complete with grid inlets

Item 29.8.1 a) Type 1 No. 1 Header2 29.9 MISCELLANEOUS Item 29.9.1 8.2.11 Break into existing 900mm

diameter pipe Sum 1

Section 32 SUBBASE Label SABS

1200 ME

Header2 32.11 8.3.8 Stabilizing agent Item 32.11.

2 Portland cement t 3

Header2 32.14 PSME 8.3.3

Construct subbase with material from commercial sources

Item 32.14.2

150 mm to roads m³ 50

Item 32.14.3

150 mm to embayments m³ 15

Section 33 BASE Label SABS

1200 MF

Header2 33.3 8.3.3 Construct base with material from commercial sources

Label a) Gravel material Item 33.3.2 150 mm to roads m³ 50 Item 33.3.3 150 mm to parking/loading bay m³ 15 Header2 33.8 8.3.8 Stabilizing agent Header2 33.11 8.3.12 Material added to filler Item 33.11.

1 a) Cement t 3

Section 36 ASPHALT BASE AND SURFACING

Header2 36.1 SABS 1200 MH

PRIME COAT

Label 8.5.1 Prime coat using: RateOnly 36.1.1 Type MC 30 Grade ..... m² 0 Label 8.5.5 Variations in quantities of prime: RateOnly 36.1.3 Type MC 30 Grade ..... l 0 Header2 36.3 TACK COAT Label 8.5.3 Spray surface using emulsion RateOnly 36.3.1 Type 30% anionic stable grade m² 0 Label 8.5.5 Variations in quantity of

emulsion:

RateOnly 36.3.2 Type 30% anionic stable grade l 0 Header2 36.5 ASPHALT SURFACING Label 8.5.4 Continuously graded surfacing

using:

RateOnly 36.5.1 a) bitumen 50/70 pen bitumen t 0 Label 8.5.5 Variations in quantities of

bituminous binder:

RateOnly 36.5.7 a) bitumen 50/70 pen bitumen l 0 Section 38 KERBING AND

CHANNELLING

Header2 38.1 SABS 1200 MK

CONCRETE KERBING AND CHANNELLING


Item 38.1.1 8.2.2 Type half-battered, Fig.3 kerb, (SABS 927)

m 140

Header2 38.3 ANCILLARIES OPEN DRAINS TO DWG

Item 38.3.1 8.2.6.2 a) Trim excavations in soft and intermediate material

m² 25

Item 38.3.2 8.2.13 b) Sprayed bitumen emulsion primer

m² 2

Item 38.3.3 8.2.8 c) Concrete,specified strength 20 MPa

m³ 4

Label 38.3.4 8.2.9 d) Formwork RateOnly 38.3.5 1) internal face only m² 0 Item 38.3.6 2) ends of slabs m² 2 Item 38.3.7 8.2.10 e) Sealed joints m 10 Section 39 ANCILLARY ROADWORKS Header2 39.1 SABS

1200 MM GUARDRAILS

Percent 39.1.1 8.2.1 Supply and erect galvanized steel guardrails on timber posts, backfilled with material available on Site

m 40

Label 8.2.3 End Units Item 39.1.3 a) End wings No. 4 Header2 39.2 PERMANENT TRAFFIC SIGNS Label 8.3.1 Sign faces with painted or

galvanized (as stated) background. Symbols, characters, legend, and borders in engineering grade retroreflective material with signboards constructed from

Item 39.2.1 a) Aluminium sheet (2,0 mm thick), of area over 2 m2 and up to 10 m2

m² 5

Label 8.3.2 Extra-Over Item 39.2 for using Item 39.2.8 a) Engineering grade

retroreflective background (Dwg ...) (Prov.)

m² 5

Label 8.3.3 Sign Supports Item 39.2.1

2 b) Steel tubing 75mm dia

galvanized No. 6

Item 39.2.14

8.1.1 & 8.3.4

Excavation for sign supports and backfilling with in-situ material

m³ 2

Label 8.3.7 Dismantling and re-erection of road signs having a surface area of Over and Up to

Item 39.2.17

- 2 m² No. 2

Header2 39.3 ROAD MARKINGS Label 8.4.1 Non-reflectorized paint applied

at nominal rate of 0,42 l/m2

Item 39.3.1 a) White lines (broken or unbroken) (width 100 mm)

km 0.2

Item 39.3.2 b) Yellow lines (broken or unbroken) (width 100 mm)

km 0.2

Item 39.3.3 c) White characters and symbols m² 3 Item 39.3.4 d) Yellow characters and

symbols m² 3

Item 39.3.5 e) Traffic island markings (any m² 3


colour) Item 39.3.1

1 8.4.4 Setting out and premarking of

lines (excluding traffic island markings, characters, and symbols)

km 0.4

Section 40 PARTICULAR SPECIFICATION PD:BUILDING WORK

Header2 PD10.1 Brickwork: Header3 Construct brickwork complete

with damp-proof course, brickforce etc:

Item 40.1 a) 230mm thick standard class 14 MPa(NFX) non-facing unplastered engineering bricks for foundations below ground level

m² 45

Item 40.2 b) Extra over class 14 MPa (NFX) single skin face brick engineering bricks for walls above ground (outer skin)

m² 140

Item 40.3 c) Extra over class 14 MPa (NFX) single skin non facing engineering bricks for walls above ground (inner skin)

m² 140

Item 40.3 d) Extra over 230mm wide sill set sloping and slightly projected

M 10

Item 40.4 e) Extra over 230mm wide header coarse lintel above windows and doors including 4no, y10 rebar grouted intocoarse

M 5

Item 40.5 Quarry tiles laid to window sills m² 1 Header2 PD10.2 Plasterwork: Item 40.6 10mm thick, one coat, wood-

float finish to internal walls and trenches

m² 140

Item 40.7 Screeds, 30mm thick on slabs to falls, wood float finish

m² 20

Header2 PD10.4 Doors and Windows: Item 40.8 a) Door type

D1(880widex2100high), including door frame and ironmongery

No 2

Item b) Galvinised roller shutter door 4,37m wide and 3,5m high installed with all fittings complete. Wispeco or similar approved

No 1

Item 40.9 c) Window type W1(1500wide x1200high), including glazing, ironmongery and burglarproofing.

No 4

Item d) Supply and install ventilation louvres 1,2m wide and 1,2m high

No 2

Header2 PD10.8 Miscellaneous: Header3 Painting: Item 40.10 1 coat primer and two coats

PVA paint to internal walls m² 140

Item 40.11 1 coat primer and 2 coats enamel paint to windows and

m² 2


burglarproofing W1

Item 40.12 1 coat primet and 2 coats enamel paint to metal door frames D1

m² 2

Header3 Prestressed Lintels: Item 40.13 Over doorways M 2 Header2 Waterproofing: Header3 Damp-proofing of walls and

floors

Item 40.14 One layer brick grip DPC 250 micron damp proof coarse conforning to SANS 952-1: 2011 laid with minimum 150mm overlaps for walls

m² 12

Item 40.15 One layer brick grip DPC 250 micron damp proof coarse conforning to SANS 952-1: 2011 laid with minimum 150mm overlaps under brick on edge sills

m² 3

Item 40.16 Gundle or other approved API USB green 250 micron damp proof membrane under concrete surfaces laid with minimum 200mm overlaps and sealed with approved pressure sensitive tape.

m² 200

Section 41 PARTICULAR SPECIFICATION PP: WATERPROOFING

Item PP 2.1 Waterproofing to concrete roofs complete as per manufacturers specifications

m² 121

BILL SUMMARY

Section Description Amount

R 2 PRELIMINARY AND GENERAL 0.00 7 EARTHWORKS 0.00 8 PIPE TRENCHES 0.00

12 EARTHWORKS (ROADS, SUBGRADE) 0.00 16 CONCRETE STRUCTURE 0.00 20 STRUCTURAL STEELWORK 0.00

23 CORROSION PROTECTION OF STRUCTURAL STEELWORK 0.00

25 WATER MAINS 0.00 26 BEDDING 0.00 28 SEWERS 0.00 29 STORMWATER DRAINAGE 0.00 32 SUBBASE 0.00 33 BASE 0.00 36 ASPHALT BASE AND SURFACING 0.00 38 KERBING AND CHANNELLING 0.00 39 ANCILLARY ROADWORKS 0.00


40 PARTICULAR SPECIFICATION PD:BUILDING WORK 0.00 41 PARTICULAR SPECIFICATION PP: WATERPROOFING 0.00

TOTAL 0.00

Bill

Section Description Amount

R TOTAL 0.00

Bill Description Amount

R NEW BOILER HOUSE & APPURTENANT WORKS

NETT TOTAL OF TENDER ADD CONTINGENCIES TENDER AMOUNT ALLOWANCE FOR CONTRACT PRICE ADJUSTMENT TOTAL TENDER SUM TIME FOR COMPLETION OF CONTRACT (WEEKS) 16

C. ELECTRICAL BOQ

ITEM DESCRIPTION UNIT NO. OF

EST. RUN LENGTH

QTY (supply)

QTY (install)

SUPPLY RATE (PER UNIT)

INSTALL RATE (PER UNIT)

TOTAL Comments

1 LV Cabling and Terminations

Cable termination Kit to include Cable Glands (Pratley or CCG), heat shrink sleeves, lugs, bolts and nuts, etc.

3 and 4 core PVC Insulated PVC bedded SWA PVC sheathed 600/1000 V cables manufactured to SANS 1507-3


ZAR Excl. VAT


From Existing LV Panel to New Boiler Panel

1.01 95mm²,Cu, 4 Core, 600/1000V PVC Insulated PVC bedded SWA PVC sheathed cable

m 2 80 160 160 R -

1.02 95mm²,Cu, 4 Core, 600/1000V PVC Insulated PVC bedded SWA PVC sheathed termination kits

ea 1 4 4 R -

1.03 95mm²,1C,Green/Yellow Insulated copper earth wire (Green/Yellow)

m 1 80 80 80 R -

1.04 95mm², 1 Core termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -

From Boiler Room DB to Boiler 1 Control Panel


m 1 25 25 25 R -


ea 1 2 2 R -

1.07 16mm²,1C,Green/Yellow Insulated copper earth wire (Green/Yellow)

m 1 25 25 25 R -

1.08 16mm², 1 Core termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -

From Boiler Room DB to Boiler 2 Control Panel


m 1 25 25 25 R -


ea 1 2 2 R -


1.09-E 16mm²,1C,Green/Yellow Insulated copper earth wire (Green/Yellow)

m 1 25 25 25 R -

1.09-E 16mm², 1 Core termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -

From Boiler Room DB to HFO Offloading pump

1.10 2.5mm²,Cu, 4 Core, 600/1000V PVC Insulated PVC bedded SWA PVC sheathed cable

m 1 45 45 45 R -

1.10 2.5mm²,Cu, 4 Core, 600/1000V PVC Insulated PVC bedded SWA PVC sheathed termination kits

ea 1 2 2 R -

1.1-E 2.5mm²,Cu, 4 Core, 600/1000V Nitrile Trailing Cable

m 1 5 5 5 R -

1.1-E 2.5mm², 4 Core Ex rated Explosion proof termination kit for cable above

ea 1 2 2 R -

From Boiler Room DB to HFO Transfer Pump 1


m 1 35 35 35 R -


ea 1 2 2 R -


m 1 5 5 5 R -


ea 1 2 2 R -

From Boiler Room DB to HFO Transfer Pump 2


m 1 35 35 35 R -



ea 1 2 2 R -


m 1 5 5 5 R -


ea 1 2 2 R -

From Boiler Room DB to HFO Heat Tracing


m 1 35 35 35 R -

1.13 2.5mm²,Cu, 4 Core, 600/1000V PVC Insulated PVC bedded SWA PVC sheathed Ex rated Explosion proof termination kits

ea 1 2 2 R -

1.13-E 2.5mm²,1C,Green/Yellow Insulated copper earth wire (Green/Yellow)

m 1 35 35 35 R -

1.13-E 2.5mm², 1 Core Ex rated Explosion proof termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -

From Boiler Room DB to HFO Storage Tank #1 Heater


m 1 35 35 35 R -


ea 1 2 2 R -


m 1 35 35 35 R -



ea 1 2 2 R -

From Boiler Room DB to HFO Storage Tank #2 Heater


m 1 40 40 40 R -


ea 1 2 2 R -


m 1 40 40 40 R -


ea 1 2 2 R -

From Boiler Room DB to Feedwater Controls


m 1 40 40 40 R -


ea 1 2 2 R -


m 1 40 40 40 R -

1.16-E 2.5mm², 1 Core termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -


From Boiler Room DB to Condensate Return Pump Skid


m 1 30 30 30 R -


ea 1 2 2 R -


m 1 30 30 30 R -

1.17-E 2.5mm², 1 Core termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -

From D2 Building R6 Panel to Heat Pump


m 1 50 50 50 R -


ea 1 2 2 R -

1.18-E 25mm²,1C,Green/Yellow Insulated copper earth wire (Green/Yellow)

m 1 50 50 50 R -

1.18-E 25mm², 1 Core termination kit for cable above with green and yellow striped heat shrink at both ends of the termination with gland and shroud

ea 1 2 2 R -

2 Medium duty, hot dipped galvanised, cable ladder

Include all fixing materials (bolts, nuts, spring washers, unistrut supports, bonding etc.)


2.01 200mm wide Straight lengths

m 150 150 R -

2.02 200mm wide External bend

ea 5 5 R -

2.03 200mm wide 90deg bend

ea 5 5 R -

2.02 100mm wide Straight lengths

m 100 100 R -

2.03 100mm wide External bend

ea 5 5 R -

2.04 100mm wide 90deg bend

ea 5 5 R -

2.05 Fixing materials for the above racks

Lot 1 1 R -

2.06 P1000 Supports for the above racks

m 20 20 R -

3 Small Power and Lighting

3.01 2x58W Phillips Vapourproof enclosed Flourescent fitting complete with 3pin plugtop and cordset. Lamps and starter to be MASTER TL-D Power Saver Set. Lamps to be "Cool white".

ea 14 14 14 R -

3.02 Emergency fittings as above with (10min battery backup)

ea 2 2 2 R -

3.03 EX proof enclosed Vapourproof Flourescent fittings similar to above.

ea 3 3 3 R -

3.04 250W Wide Beam Metal Halide Floodlight with wall mounting bracket

ea 5 5 5 R -

3.05 5A 3 Pin Plug (unswitched)

ea 14 14 14 R -

3.06 One way single pole light switches

ea 2 2 2 R -

3.07 Daylight switch ea 1 1 1 R -

3.08 16A Single Switched Surface Mounted Socket Outlet (White)

ea 5 5 5 R -

0.01 32A 5pin 3Phase Industrial Surface Mounted Socket

ea 1 1 1 R -


3.09 25mm Galvanised Conduit C/W required saddles, fittings, conduit boxes and bends

m 75 75 75 R -

3.10 2.5mm2 red single core flexible wire

m 150 150 150 R -

3.11 2.5mm2 black single core flexible wire

m 150 150 150 R -

3.12 2.5mm2 single core flexible BCEW

m 150 150 150 R -

3.13 4mm2 red single core flexible wire

m 100 100 100 R -

3.14 4mm2 black single core flexible wire

m 100 100 100 R -

3.15 4mm2 single core flexible BCEW

m 100 100 100 R -


m 100 100 100 R -


ea 10 10 10 R -

3.18 2.5mm²,Cu, 3 Core, 600/1000V PVC Insulated PVC bedded SWA PVC sheathed Ex rated termination kits

ea 3 3 3 R -

4 Other

4.01 110mm PVC Sleeves m 60 60 R -

4.02 Stainless steel cable ties for fixing cables listed above to cable racks

Lot 1 1 R -

4.03 Stainless steel Cable tags for each termination

Lot 1 1 R -

4.04 32A TP Explosion proof Offload isolator for HFO Offload pumps

ea 1 1 R -

4.05 20A TP Explosion proof Offload isolator for HFO Transfer pumps

ea 2 2 R -


4.06 7.5kW, 400V Enclosed DOL Starter (with contactor and overload) for HFO Offloading Pump

ea 1 1 R -

4.07 1.1kW, 400V Enclosed DOL Starter (with contactor and overload) for HFO Transfer Pumps

ea 2 2 R -

4.08 GALVO Paint Primer ea 1 1 R -

4.09 Provisional amount for Lightning protection of Tanks and Building

% Contractor to allow percentage markup only

0.01 70mm2 bare copper earth wire for equipment earth

m 60 60 R -

4.10 150mm x 25mm x 3mm Earth bars for equipment earth

ea 4 4 R -

4.10 AS Built Drawings & OM Manuals

Lot 1 1 R -

4.11 COC for Complete Installation including Hazardous area certification

Lot 1 1 R -

4.12 Commissioning days 2 R -

4.12 Modification of the existing Surface Treatment Main LV panel to include a 400A Schneider Circuit Breaker NSX400 with Micrologic 2.0 complete with tails, mounting plates, padlockable handles, panel cutouts etc.

Lot 1 1 R -

4.13 Modification of the existing R6 panel in the D2 Building to include a 160A Schneider Circuit Breaker NSX160 with Micrologic 2.0 complete with tails, mounting plates, padlockable handles, panel cutouts etc.

Lot 1 1 R -

5 Control and Instrumentation Scope


5.01 Thermocouple Wire Type K screened

Meters 1650 1650 R -

5.02 1.5mm² 3c PVC SWA PVC

Meters 1650 1650 R -

5.03 1mm² 2p PVC SWA PVC IOS

Meters 1650 1650 R -

5.04 Thermocouple Wire Type K screened

ends 48 48 R -

5.05 1.5mm² 3c PVC SWA PVC

ends 48 48 R -

5.06 1mm² 2p PVC SWA PVC IOS

ends 48 48 R -

5.07 300mm wide 90 degree horizontal ladder type cable racking bends (Galvanised)

each 2 2 R -

5.08 300mm wide ladder type (Galvanised) cable racking

Meters 30 30 R -

5.09 300mm wide 90 degree internal/external ladder type cable racking bends (Galvanised)

each 4 4 R -

R -

1. Please confirm that fees charged for Supplying, Installation and Commissioning project will not exceed those set out above in respect of DENEL :

SBD 3.3 PRICING SCHEDULE (Professional Services) NAME OF BIDDER: ……………………………………………………………………………BID NO.: 374/30/09/2016 CLOSING TIME 10:00 CLOSING DATE 04 th April 2017 OFFER TO BE VALID FOR One Hundred and Twenty (120) DAYS FROM THE F DATE OF BID.


ZAR Excl. VAT

Confirm Do not confirm


ITEM DESCRIPTION BID PRICE IN RSA CURRENCY NO** (ALL APPLICABLE TAXES INCLUDED) 1. The accompanying information must be used for the formulation of tenders. 2. Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases and including all expenses inclusive of all applicable taxes for the project.R………..…………………………………………………... 3.PERSONS WHO WILL BE INVOLVED IN THE PROJECT AND RATES APPLICABLE (CERTIFIED INVOICES MUST BE RENDERED IN TERMS HEREOF) 4.PERSON AND POSITION HOURLY RATE DAILY RATE --------------------------------------------------------------------------------------R------------------------------ --------------------------------------------------------------------------------------R------------------------------ --------------------------------------------------------------------------------------R------------------------------ --------------------------------------------------------------------------------------R------------------------------ --------------------------------------------------------------------------------------R------------------------------ 5. PHASES ACCORDING TO WHICH THE PROJECT WILL BE COMPLETED, COST PER PHASE AND MAN-DAYS TO BE SPENT ------------------------------------------------------------------------------- R-------------------------------days ------------------------------------------------------------------------------- R--------------------------------days ------------------------------------------------------------------------------- R------------------------------- days ------------------------------------------------------------------------------- R------------------------------- days 5.1 Travel expenses (specify, for example rate/km and total km, class of air travel, etc.). Only actual costs are recoverable. Proof of the expenses incurred must accompany certified invoices. DESCRIPTION OF EXPENSE TO BE INCURRED - RATE/ QUANTITY/ AMOUNT ------------------------------------------------------------------------------- R………………………….. -------------------------------------------------------------------------------- R………………………….. --------------------------------------------------------------------------------R……………. …………….. -------------------------------------------------------------------------------- R….………….…………….. TOTAL: R…………………………………………………. ** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. 5.2 Other expenses, for example accommodation (specify, e.g. Three star hotel, bed and breakfast, telephone cost, reproduction cost, etc.). On basis of these particulars, certified


invoices will be checked for correctness. Proof of the expenses must accompany certified invoices. DESCRIPTION OF EXPENSE TO BE INCURRED - RATE/ QUANTITY/ AMOUNT ---------------------------------------------------------------------------------- R…………….…………….. ---------------------------------------------------------------------------------- R…………….…………….. ---------------------------------------------------------------------------------- R…………….…………….. ---------------------------------------------------------------------------------- R…………….…………….. TOTAL: R…………………………………………………. 6. Period required for commencement with project after acceptance of bid ………………………………………………………………. 7. Estimated man-days for completion of project ………………………………………………………………. 8. Are the rates quoted firm for the full period of contract? *YES/NO 9. If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example consumer price index. ………………………………………………………………. ………………………………………………………………. ………………………………………………………………. ………………………………………………………………. Annexure B Brief profile (of no longer than a page) of each member of the proposed team and the role that they will play in the provision of the services This document(s) is to be prepared and submitted by the bidders as Annexure B to their Bid. Annexure C

SBD 2

TAX CLEARANCE CERTIFICATE REQUIREMENTS It is a condition of bid that the taxes of the succ essful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations. 1. In order to meet this requirement bidders are required to complete in full the attached form

TCC 001 “Application for a Tax Clearance Certificate” and submit it to any SARS branch


office nationally. The Tax Clearance Certificate Requirements are also applicable to

foreign bidders / individuals who wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a

period of 1 (one) year from the date of approval.

3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to

submit the original and valid Tax Clearance Certificate will result in the invalidation of the

bid. Certified copies of the Tax Clearance Certificate will not be acceptable.

4. In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must

submit its own entity’s separate original Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available

from any SARS branch office nationally or on the website www.sars.gov.za.

6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to

use this provision, taxpayers will need to register with SARS as eFilers through the

website www.sars.gov.za.

Note: Valid Original Tax Clearance Certificate is m andatory

Annexure D

DECLARATION OF INTEREST 1. Is the Bidder or any person connected with or employed by the Bidder or an entity which

forms part of the Bidder, aware of any fact which may give rise to an actual or perceived conflict of interest on the part of the Bidder, DENEL or any person involved in the evaluation or adjudication of this Bid?

2. If the answer to 1 above is “Yes”, Bidders are required to set out, in detail immediately below, the facts which may give rise to an actual or perceived conflict of interest and identify the individuals to which those facts relate.

YES NO


3. In addition, Bidders are required to complete the following:

3.1. Full Name of Bidder or his or her duly authorised representative: ………………………………………………………….

3.2. Identity Number:

………………………………………………………………………………………………… 3.3. Position occupied in the Company (director, trustee, shareholder1):

…………………………………………………………………………………………………

3.4. Company Registration Number:

…………………………………………………………………………………………..……. 3.5. Tax Reference Number:

………………………………………….…………………………………………….……… 3.6. VAT Registration Number: ……………………………………………………………... 3.7. The names of all directors / trustees / shareholders / members, their individual identity

numbers, tax reference numbers and, if applicable, employee / personnel numbers must

1 ”Shareholder” means a person who owns shares in the company.


be indicated in paragraph 4 below. 3.8. Are you or any person connected with the bidder presently employed by the state2?

If so, furnish the following particulars:

Name of person / director / trustee / shareholder/member:……....……………………………………… Name of state institution at which you or the person connected to the bidder is employed: …………………………………………………………………………………………………………………… Position occupied in the state institution:…………………………………………………………………… Any other particulars: ……………………………………………………………………………………………………..…………… …………………………………………………………………………….………….………………………… ……………………………………………………………………………..……………………………………

3.8.1. If you are presently employed by the state, did you obtain

the appropriate authority to undertake remunerative work outside employment in the public sector?

If yes, did you attach proof of such authority to the bid document? (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid.)

If no, furnish reasons for non-submission of such proof: ……………………………………………………………………. ……………………………………………………………………. …………………………………………………………………….

3.9. Did you or your spouse, or any of the company’s directors/ trustees / shareholders /

members or their spouses conduct business with the state in the previous twelve months? 2 “State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the

meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament.

YES NO

YES NO


If so, furnish particulars: ………………………………………………………………….. ………………………………………………………………….. …………………………………………………………………...

3.10. Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid?

If so, furnish particulars: ……………………………………………………………... …………………………………………………………..…. ………………………………………………………………

3.11. Are you, or any person connected with the bidder aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid?

If so, furnish particulars. ……………………………………………………………… ……………………………………………………………… ………………………………………………………………

3.12. Do you or any of the directors / trustees / shareholders / members of the company have

any interest in any other related companies whether or not they are bidding for this contract?

If so, furnish particulars: ……………………………………………………………………………. ……………………………………………………………………………. …………………………………………………………………………….

4. Full details of owners, directors / trustees / m embers / shareholders: Full Name Identity Number Personal Tax

Reference Number State Employee Number / Personal Number

YES NO

YES NO

YES NO

YES NO


DECLARATION

I, THE UNDERSIGNED (FULL NAMES AND SURNAME) …………………………………………………………………………………………………… CERTIFY ON BEHALF OF THE BIDDER THAT THE INFORMATION FURNISHED IN THIS DEDCLARATION IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………….. ..……………………………………………

Signature Date

…………………………………. ……………………………………………… Position Name of bidder

Annexure E SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT

REGULATIONS 2011

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE I N RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- The 80/20 system for requirements with a Rand value of up to R1 000 000 (all


applicable taxes included); and - The 90/10 system for requirements with a Rand value above R1 000 000 (all

applicable taxes included). 1.2 The value of this bid is estimated to exceed R1 000 000 (all applicable taxes included)

and therefore the 90/10 preference point system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contribution.

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE 90

B-BBEE STATUS LEVEL OF CONTRIBUTION 10

Total points for Price and B -BBEE must not exceed

100

1.5 Failure on the part of a bidder to submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS), or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit confirming annual turnover and level of black ownership in case of an EME and QSE together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies;

(b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

(c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or tenders;

(e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(f) “comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration;

(g) “consortium or joint venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity


for the execution of a contract;

(h) “contract” means the agreement that results from the acceptance of a bid by an organ of state;

(i) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(j) “Firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the service provider and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

(k) “functionality” means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

(l) “non-firm prices” means all prices other than “firm” prices;

(m) “person” includes a juristic person;

(n) “QSE” means a Qualifying Small Enterprise as defines by Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. 53 of 2003);

(o) “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

(p) “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

(q) “total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

(r) “trust” means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person; and

(s) “trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person.

3. ADJUDICATION USING A POINT SYSTEM

3.1 The bidder obtaining the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices and all unconditional discounts.


3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid must be the one scoring the highest number of preference points for B-BBEE.

3.5 However, when functionality is part of the evaluation process and two or more bids have scored equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots.

4. POINTS AWARDED FOR PRICE

4.1 THE 90/10 PREFERENCE POINT SYSTEMS

A maximum 90 points is allocated for price on the following basis:

−−=min

min190

P

PPtPs

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

5. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRI BUTION

5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

1 10

2 9

3 8

4 5

5 4

6 3

7 2

8 1

Non-compliant contributor

0


5.2 A bidder who qualifies as a EME in terms of the B-BBEE Act must submit a sworn affidavit confirming Annual Total Revenue and Level of Black Ownership.

5.3 A Bidder other than EME or QSE must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE status level certificate.

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.

5.6 Tertiary Institutions and Public Entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract.

5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

6. BID DECLARATION

6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN T ERMS OF PARAGRAPHS 1.4 AND 5.1

7.1 B-BBEE Status Level of Contribution: = ………(maximum of 10 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or a sworn affidavit.

8. SUB-CONTRACTING

8.1 Will any portion of the contract be sub-contracted?

(Tick applicable box ) YES NO

8.1.1 If yes, indicate:


i) What percentage of the contract will be subcontracted............…………….…………% ii) The name of the sub-contractor………………………………………………………….. iii) The B-BBEE status level of the sub-contractor......................................…………….. iv) Whether the sub-contractor is an EME.

(Tick applicable box ) YES NO

9. DECLARATION WITH REGARD TO COMPANY/FIRM

9.1 Name of

company/firm:…………………………………………………………………………….

9.2 VAT registration

number:……………………………………….…………………………………

9.3 Company registration

number:…………….……………………….…………………………….

9.4 TYPE OF COMPANY/ FIRM

� Partnership/Joint Venture / Consortium � One person business/sole propriety � Close corporation � Company � (Pty) Limited [TICK APPLICABLE BOX]

9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

………………………………………………………………………………………………………

…………………………………………………………………………………………………..

9.6 COMPANY CLASSIFICATION

� Manufacturer � Supplier � Professional service provider � Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]

9.7 Total number of years the company/firm has been in business:……………………………

9.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level of

contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/

firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;


ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the service provider may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

Annexure F

SBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMEN T PRACTICES

1 This Standard Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by institutions in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system; b. committed fraud or any other improper conduct in relation to such system; or c. failed to perform on any previous contract.

4 In order to give effect to the above, the followi ng questionnaire must be completed and submitted with the bid.

………………………………………. SIGNATURE(S) OF BIDDERS(S) DATE:…………………………………..

WITNESSES 1. ……………………………………..

2. …………………………………….


tem Question Yes No 4.1 Is the bidder or any of its directors listed on the National

Treasury’s Database of Restricted Suppliers as comp anies or persons prohibited from doing business with the pub lic sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website ( www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page .

Yes

No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website ( www.treasury.gov.za ) by clicking on its link at the bottom of the home page.

Yes

No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No


4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No


SBD 8

CERTIFICATION

I, THE UNDERSIGNED (FULL NAME)…………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.


I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CO NTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO B E FALSE.

………………………………………... …………………………..

Signature Date

………………………………………. …………………………..

Position Name of Bidder


Annexure G SBD 9

CERTIFICATE OF INDEPENDENT BID DETERMINATION

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding

(or bid rigging).² Collusive bidding is a per se prohibition meaning that it cannot be

justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused

the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier

committed any corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to

ensure that, when bids are considered, reasonable steps are taken to prevent any form of

bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9)

must be completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and tenders.

² Bid rigging (or collusive bidding) occurs when bu sinesses, that would otherwise be

expected to compete, secretly conspire to raise pri ces or lower the quality of goods and /

or services for purchasers who wish to acquire good s and / or services through a bidding

process. Bid rigging is, therefore, an agreement b etween competitors not to compete.


SBD 9

CERTIFICATE OF INDEPENDENT BID DETERMINATION I, the undersigned, in submitting the accompanying bid:

________________________________________________________________________

(Bid Number and Description)

in response to the invitation for the bid made by:

_____________________________________________________________________________

_

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to

be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid,

on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by

the bidder to determine the terms of, and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or

not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/ or is in the same

line of business as the bidder


6. The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However

communication between partners in a joint venture or consortium³ will not be construed as

collusive bidding.

SBD 9

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid

opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious will

be reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and

or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and/ or may be restricted from conducting business with the public sector for a period not

exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Act No 12 of 2004 or any other applicable legislation.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, effor ts, skill and knowledge in an activity for the execution of a contract.


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Signature Date

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Position

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Name of Bidder

Annexure H

Bidders are required to include, as annexure H to their Bids, certified copies of all relevant CIPC registration documents listing all members with percentages, in the case of a close corporation Annexure I

Bidders are required, as annexure I to their Bids, to submit certified copies of the latest share certificates of the company as well of all relevant companies Annexure J Bidders which submit Bids as an unincorporated joint venture, consortium or other association of persons are required to submit, as Annexure J, a breakdown of how the fees and work will be split between the various people or entities which constitute the Bidder. Annexure K

Bidders are required to include, as Annexure K to their Bids, supporting documents to their responses to the Qualifying Criteria and Evaluation Criteria. Where the supporting document is the profile of a member of the Bidder’s proposed team, this should be indicated. Annexure L Denel Group Procurement Terms and Conditions (attached by DENEL) Annexure M CSD Registration Summary Report

REQUEST FOR TENDERS DENEL SOC LTD T/A DENEL · PDF file · 2017-03-03All enquiries...

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