Request for Quote - Head Start of Greater...
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Request for Quote Head Start of Greater Dallas, Inc./Dallas Head Start/Dallas Early Head Start is requesting quotes on the items stipulated within this Request for Quote. Please ITEMIZE your quote into categories, showing the cost of any options and any discount that is allowed our agency by virtue of being a federally funded, non-profit, and tax exempt service to children and families. Please include and itemize any service, installation, or delivery costs, taxes, extended warranty agreement terms and cost, a statement of warranty, if applicable, and what local service and maintenance is provided by your company. Please provide pricing for the purchase of: Installed Turnkey Voice & Data Cabling Systems per the attached Specifications. This Project is subject to Davis Bacon Act Wage Reporting Requirements. Please give an estimated date of delivery for Start-up and Completed Installation of Turnkey Voice and Data Cabling System in the Buckeye Trails Commons Head Start Center currently under construction at 6717 Bexar St. Dallas 75215. Please supply a list of five local business references (including a contact person and phone number) you have provided and installed turnkey voice and data systems. BIDDERS MUST COMPLY With all Federal, State, County, and local laws. All services must be in compliance with Federal, State, County, and local laws. BIDDER SHALL PROVIDE: With this bid response, all documentation required by this RFQ. Failure to provide this information may result in rejection of bid. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder’s responsibility. A prospective bidder must meet the following requirements: 1. Have adequate financial resources, or the ability to obtain such resources as required; 2. Be able to comply with the required or proposed performance schedule; 3. Have a satisfactory record of performance; 4. Have a satisfactory record of integrity and ethics; and 5. Be otherwise qualified and eligible to receive an award The Agency may request representation and other information sufficient to determine bidder’s ability to meet these minimum standards. Award of this Procurement shall be determined on the basis of a due diligent review of the offers to determine “Best Value to the Agency”. Be specific and supply all information requested and any additional “added value” items you can offer as it will be used in the decision PROCESS for awarding this purchase. Head Start reserves the right to reject any quote that does not meet our specifications. Please return all quotes via fax or e-mail on or before July 9, 2013 at 10:00 A.M. to: Head Start of Greater Dallas, Inc. Attn.: Mike Polkinhorn Fax: 972-296-9475 [email protected] All quotes should be submitted prior to the quote closing time, and must be conspicuously Labeled "Buckeye Trails Commons Head Start Telecommunications Cabling QOUTE" on the fax cover page or e-mail subject line.
Transcript of Request for Quote - Head Start of Greater...
Request for Quote
Head Start of Greater Dallas, Inc./Dallas Head Start/Dallas Early Head Start is requestingquotes on the items stipulated within this Request for Quote.
Please ITEMIZE your quote into categories, showing the cost of any options and any discountthat is allowed our agency by virtue of being a federally funded, non-profit, and tax exempt serviceto children and families. Please include and itemize any service, installation, or delivery costs,taxes, extended warranty agreement terms and cost, a statement of warranty, if applicable, andwhat local service and maintenance is provided by your company. Please provide pricing for thepurchase of: Installed Turnkey Voice & Data Cabling Systems per the attached Specifications.This Project is subject to Davis Bacon Act Wage Reporting Requirements.
Please give an estimated date of delivery for Start-up and Completed Installation of Turnkey Voiceand Data Cabling System in the Buckeye Trails Commons Head Start Center currently underconstruction at 6717 Bexar St. Dallas 75215. Please supply a list of five local business references(including a contact person and phone number) you have provided and installed turnkey voice anddata systems.
BIDDERS MUST COMPLY With all Federal, State, County, and local laws. All services mustbe in compliance with Federal, State, County, and local laws.
BIDDER SHALL PROVIDE: With this bid response, all documentation required by this RFQ.Failure to provide this information may result in rejection of bid.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: Aprospective bidder must affirmatively demonstrate bidder’s responsibility. A prospective biddermust meet the following requirements:
1. Have adequate financial resources, or the ability to obtain such resources asrequired;
2. Be able to comply with the required or proposed performance schedule;3. Have a satisfactory record of performance;4. Have a satisfactory record of integrity and ethics; and5. Be otherwise qualified and eligible to receive an award
The Agency may request representation and other information sufficient to determine bidder’sability to meet these minimum standards. Award of this Procurement shall be determined on thebasis of a due diligent review of the offers to determine “Best Value to the Agency”.
Be specific and supply all information requested and any additional “added value” itemsyou can offer as it will be used in the decision PROCESS for awarding this purchase.Head Start reserves the right to reject any quote that does not meet our specifications.Please return all quotes via fax or e-mail on or before July 9, 2013 at 10:00 A.M. to:
Head Start of Greater Dallas, Inc.Attn.: Mike Polkinhorn
Fax: [email protected]
All quotes should be submitted prior to the quote closing time, and must be conspicuouslyLabeled "Buckeye Trails Commons Head Start Telecommunications Cabling QOUTE" on the faxcover page or e-mail subject line.
IT-GP\2013 Equipment Standards\2013 Cabling Requirements.docx (03/20/2013) Page 1
Head Start of Greater Dallas Cabling Requirements
Contractor Requirements
The contractor must provide proof of certification in Cat6 installation. (ICCC)
The contractor must be bonded and provide proof of insurance.
Cabling Requirements
Cabling Standards
All cabling and installation is to comply with the following standards and codes:
EIA/TIA T568-C
EIA/TIA 568-C.2 Annex A Connector Reliability
Federal, state and local standards
Fire and building codes
Additional Requirements:
Run all cables in a "Star Topology" configuration
Keep cables at least 3 foot and as far away as possible from potential sources of EMI (electrical cables,
transformers, elevators, light fixtures, etc.) Do not tie cables to electrical conduits, or lay cables on electrical
fixtures.
Keep cables at least 6 feet away from water sources.
Keep all cable runs to a maximum of 295 feet.
Install proper cable supports (i.e. J hooks), spaced no more than 4 to 5 feet apart and no more than 49 cables
and/or 25 lbs. max per support. Do not install cable that is supported by the ceiling tiles. This is unsafe, and is a
violation of the building codes.
Always use grommets to protect the cable when passing through metal studs or anything that can possibly cause
damage to the cable.
Be sure to "fire stop" all cables that penetrate a firewall.
Dress the cables neatly with cable ties, Velcro not plastic.
Do not splice or bridge CAT 6 cable at any point.
Only use a T-59 insulated staple gun for fastening CAT 6 cabling.
Use 1’ color identifying patch cables to connect the patch panels to the switches.
Leave a 5’ coil of slack cable in the ceiling above the rack. Leave 1’ slack at the device/workstation.
Cable Specifications
Install Cat6 plenum rated 250 MHz cable for all new locations and new, standalone systems. For existing locations install
same as existing cabling unless otherwise specified.
Cable Management
Use the Neat Patch system with 1’ patch cables. Use the specified color system scheme on patch cables.
Vertical cable manager shall be installed at both ends of every row.
All management systems are to be plenum rated.
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Center Drop Requirements
Area Drops Notes
Classroom 1-data drop for student PC (toddler orolder)1-data drop for white board (toddleror older)1-voice drop1-data drop for camera2-data drop for teacher PC/tablets
Computer Lab 1-voice drop#-data drops per lab PCs1-data drop per copier or networkprinter
Conference Room 2-data drops1-voice drop
Entry/Lobby 2-data drop for receptionist PC andnetwork printer1-voice drop for fax1-voice drop for receptionist phoneset1-data drop for digital sign1-data drop for camera4+-data drops for finger readers
One finger reader/drop for everyclassroom plus two for staff.
Exterior #-data drops for cameras#-data drop for door entry system
Placement and count of cameras anddoor entry readers dependent on site
Hallway 2+-data drop for wireless access point1+-data drop for camera/s
Maximum signal range of wirelessaccess point is 50-60 ft. Minimum of 2wireless access points per location. Tobe installed in the ceiling. Verify ifunit will be on a POE switch.
Kitchen 1-data drop for cook PC1-voice drop for cook
Office 1-data drop per desk1-voice drop per desk1-data for network printer (only foroffices holding 3 or more persons)
Other: location determined byarchitect
1-voice drop for security alarm system1-voice drop for fire alarm system
Resource Room/Copier Room 1-voice drop for fax1-data drop for network printer1-data drop per copier
Telecommunications Room 1-data drops for network testingequipment
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Electronic Systems Requiring Cabling
Label every termination point within 6 in. of the end using a 1” sheath butt. Use a unique number for each cable
segment.
All drops are to have a typed label sticker on the face place using the naming convention shown below. Number
should begin with 001 and end with 999.
System VendorPreference
Special Instructions Drop Height Wall plate port& patch cable
color
Labeling
Audio/Visual System Audio/Visualsystem vendor
Per systemrequirements
Green A-#
Door Access Systems Door AccessSystem vendor
Per systemrequirements
S-#
Fire Alarm System Fire Alarm Systemvendor
Per systemrequirements
S-#
Security AlarmSystem
Security AlarmSystem vendor
Per systemrequirements
S-#
Security CameraSystem (CCTV)
CCTV Systemvendor
Per systemrequirements
{Ceiling} Purple S-#
Voice over IP System(VOIP)
Cablingcontractor
Classroom phonesare to be located onthe right side of thedoor, 48” high
Yellow V-#
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Electronic Equipment Requiring Cabling
All equipment cabling is to be done by the cabling vendor
Label every termination point within 6 in. of the end using a 1” sheath butt. Use a unique number for each cable
segment.
All drops are to have a typed label sticker on the face plate using the naming convention shown below. Number
should begin with 001 and end with 999.
Equipment Category Special Instructions Drop Height Wall plate port &patch cable color
Labeling
PCs, Laptops, Tablets For built-in countertop desks (example:teacher), place drop6” above countertop.
For student PCs inclassrooms placedrop at 48” inrecessed box.
18”48”
Blue D-#
White board Place 48” high in arecessed box
48” Blue D-#
Network printers 18” Orange
Copiers 18” Orange
Servers Does not require a dropif device in the samerack as the patchpanels.
18” Orange
Switches Does not require a dropif device in the samerack as the patch panel.
Orange
Fiber Media Converter Does not require a dropif device is in the samerack as the patch panel.
Orange
Firewall Does not require a dropif device is in the samerack as the patch panel.
Orange
Fingerprint readers Require recessed box 42” Blue D-#
Digital Sign Require recessed box To be customdetermined at site
Green A-#
Wireless routers To install in hallwayceilings. Use ceilingplenum rated cable.
{Ceiling} Orange
Fax machines 18” Blue
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Rack and Cabinet Installation
Install with a minimum of 3 foot clearance; 4 foot is preferable
Required to maintain a minimum of 3 foot clearance from electrical panels
Ground and bond all ladder rack systems
Level cabinets
Warranty
All cabling, equipment and service is to be warrantied for a minimum of 15 years.
Documentation Requirements
Documentation and job information to be provided to cabling contractor
Site floor plan
Cable scheme with ‘V’ for voice drop and a ‘D’ for a data, etc.
Required number of drops (voice and data)
Specify if job is to include removal of old cabling
Job timeline: Any work to be done in an active classroom must be coordinated with the Site Manager. The best
times are early morning (before 8:00 a.m. or late afternoon, after 4:00 p.m.) After hours work may be required.
Building access
Ceiling type (hard cap vs. drop)
Contractor documentation requirements
A PDF copy of as built drawing marking cabling system terminations. Include in notes the range (ex 001-999) of
drops installed. This report is to be sent to the [email protected] and the overseeing Purchasing
Agent. A printed copy is to be posted on the wall of the site’s telecommunications room.
A certified test results report must be submitted to [email protected] and the overseeing Purchasing
Agent.
All drop wall plates labeled as specified.
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Equipment Requirements
Network Equipment Rack or Cabinet
Rack vs. Cabinet. Locations with a designated Telecommunication Room including a lockable entry are to be assigned a
rack. Sites with the telecommunications equipment in an open or dual purpose area are to be assigned a lockable
cabinet.
Rack
o Four post
o floor bolted
o 42U, 19”
o Steel frame
o Include two adjustable shelves
o Include 5 adjustable mounting rails
o 2u sliding keyboard shelf and mouse tray
o Power strip with surge/power protection and 8 outlets
o Ladder rack
o Cable management
o Black
Cabinet
o Four post
o 42U, 19”
o Steel frame
o Include two adjustable shelves
o 2u sliding keyboard shelf and mouse tray
o Include 5 adjustable mounting rails
o Thermostatic controlled cooling fans
o Smart PDU
o Lockable front/back
o Lock/keys
o Cable management
o Black
o Load capacity of 3000lb stationary
o Casters and levelers
o Open top/bottom for cable access
Patch Panel
Leviton 48-port snap-in, flat style
dconnell
Text Box
Owner provided
dconnell
Text Box
Owner provided
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Service Requirements
Site survey
A site survey with an IT technician is to be completed before job start up. The following objectives are to be completed:
1. Identify Telecommunications Room, rack/cabinet location and where cabling will be located
2. Estimate cable distances
3. Identify firewalls and other possible barriers
4. Identify any areas/runs requiring conduit
5. In existing buildings, identify existing cable and termination type (EIA/TIA 569A or 569B) and follow suit. If recabling
the whole location follow EIA/TIA 569C.
6. Mark drop locations on walls
Any special instructions or changes from the requirements in this document are to be written in an addendum and
emailed to the contractor, IT Department and Purchasing agent.
Safety
Head Start of Greater Dallas provides education to children ages 0 to 5. It is imperative that any contractors working on-
site be attentive to child safety. Below are precautions that must be adhered to for open centers:
1. Contractors are to wear identifying clothing or name tags.
2. Contractors are to check in/out at the front desk with the Receptionist and the Site Manager upon arrival and
departure.
3. Contractors are not allowed to work on ladders in classrooms with active students. Arrangements must be made in
advance with the Site Manager to clear the classroom in order to work.
4. Contractors are to keep tools, parts, equipment and cabling out of the reach of children.
5. Contractors are to inspect work areas frequently and clean up before moving to another area.
6. Contractors are to only use staff designated bathrooms.
7. Contractors are to follow industry safety laws, guidelines and best practices.
Installation
Installation is to be done in accordance with the requirements in this document and per any special agreed upon
instructions given at the site survey. All questions, problems or service delays are to be communicated both to the
contact person in the IT department and the Site Manager or Purchasing agent as applicable.
Demolition
Demolition of voice/data outlets shall include complete horizontal cable removal.
IT-GP\2013 Equipment Standards\2013 Cabling Requirements.docx (03/20/2013) Page 8
Cleanup
Any work done in active child accessible areas requires cleanup before leaving the area. Cleanup is to be done before
leaving for the day. Additionally, all devices, equipment and tools are to be removed from the premises. Cabling and
supplies are only to be left overnight if they can be secured in a lockable room or storage facility with appropriate
limited access.
Testing
Head Start of Greater Dallas requires the full testing and 1 Gigabit certification of all drops with a printable or electronic
report. Testing is to be done with a TYCO/AMP approved test instrument for cross-talk, impedance, resistance,
capacitance, attenuation, length, delay crossed pairs, continuity, shorts, grounds and opens. Test parameters and
pass/fail criteria shall be in accordance with TYCO/AMP standards to maintain system certification. Submit tests to
Post-review
A post review is to be completed between the contractor and IT technician before job sign off. The IT Technician will
follow a check off form verifying requirement adherence. Any findings must be resolved by the vendor before sign off is
given or payment made.
