Request for Qualifications for Public Space Design ...€¦ · Through this Request for...
Transcript of Request for Qualifications for Public Space Design ...€¦ · Through this Request for...
8 April 2019
Charlotte, North Carolina
Request for Qualificationsfor Public Space Design Services
Thomas Polk Park Renovation
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North Carolina
South Carolina
Huntersville
Mint Hill
Matthews
Pineville
Mount Holly
Concord
Harrisburg
Monroe
Fort Mill
Catawba River
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Charlotte
REGIONAL CONTEXTUPTOWN
BLUE LINE LIGHT RAIL
GOLD LINE STREETCAR
CITY LIMITS
COUNTY LIMITS
Polk Park
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Table of Contents
Table of Contents
Invitation & Public Notice
Project Overview
Scope of Services
Budget & Project Schedule
Statement of Qualifications Format & Content
SOQ Submittal Guidelines & Timeline
Evaluation Process, Qualifications & Criteria
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PolkPark
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GOLD LINE
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Invitation & Public Notice
Charlotte Center City Partners (CCCP), in partnership with the City of
Charlotte (“the City”), invites qualified firms to submit qualifications to
redesign Thomas Polk Park located in downtown (called ‘Uptown’) on
the southwest corner of Trade and Tryon Streets (Project).
Through this Request for Qualifications (RFQ), CCCP and the City are
seeking a landscape architecture firm-led team capable of designing this
highly visible outdoor public space. CCCP and the City reserve the right
to enter into one or more contracts with any firm selected under this
RFQ process.
In addition, information related to this solicitation including any addenda
will be posted at www.charlottecentercity.org/PolkParkRFQ.
Intent to Submit & Questions
Respondents who plan to submit qualifications must email confirmation
of “Intent to Submit” as well as any questions or inquiries to Maria Floren
as noted below.
Answers to respondents’ questions or modifications of this RFQ will
be distributed to all known recipients of the RFQ. No questions will be
answered by phone or in person.
Email Intent to Submit & Questions no later than Friday, 12 April 2019 at
5:00 p.m. EDT to:
Maria Floren
Director of Planning & Development
Charlotte Center City Partners
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Project Overview
CCCP and the City seek a design team to reinvent Thomas Polk Park to
become a premier public space for the present day and beyond. The new
design should provide unique opportunities for civic engagement and for
hosting public events, both planned and impromptu.
History
Polk Park was built in 1991, with a cascading fountain, tree canopy,
seating area and landscaping. The fountain was designed by landscape
architect, Angela Danadjieva, who also designed other notable fountains
in Pioneer Square in Portland and Freeway Park in Seattle. The park
has served as the setting for many occasions in Charlotte including the
Thanksgiving Day Parade, a farmers market, pep rallies, a Christmas light
show, flower market and a simple place to lunch by the water.
Challenges
As the years have gone by, the fountain and the resulting space has
become difficult and expensive to maintain. As a result, the fountain is
frequently closed for repairs. Spaces located behind the fountain have
been vandalized and mistreated. With no tables and chairs, except in a
small area leased to an adjacent restaurant, the park is rarely used. And,
with landscape beds located along the street, few people choose to walk
through it.
Project Goal
Located at the City’s most important intersection in the heart of Uptown,
Polk Park can and should be the premier urban public space in Charlotte.
The project goal is to re-imagine and rediscover how Polk Park can
better reflect the identity, history and future of Charlotte by authentically
representing the importance of its place at Trade and Tryon.
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Danadjieva’s original design envisioned that all four corners of the Trade
and Tryon intersection would become a vibrant plaza. While that vision
did not come to fruition, the other privately-owned corners reasonably
function as public space providing seating, art and activity. In addition,
adopted planning documents completed by the City of Charlotte and
Center City Partners (most recently the Center City 2020 Vision Plan)
have called for a re-visioning of Polk Park, reinforcing its meaning
and significance to Charlotte. The redesign will embody the vision of
creating a more active, vibrant, and pleasant place at the very center of
the City for all to enjoy.
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Scope of Services
The selected Consultant will work with a project team comprised of
staff from Center City Partners and the City of Charlotte. The Scope
of Services should include site master planning, schematic design,
design development, construction documents and administration, and
a community outreach | public involvement program. Cost estimates for
the project will be developed during all phases of the design process.
Anticipated services required for this project may include, but are not
limited to:
Management & Process
• Coordination with the Charlotte Department of Transportation,
Charlotte Area Transit System, Charlotte Planning and Charlotte
Engineering and Property Management departments regarding
current and future improvement projects that may impact the park
• Community outreach and public participation program
Planning, Programming, Design & Engineering
• On site investigation of existing conditions
• Consideration of programming to determine the locations of core
functions and amenities
• Landscape architectural design and specifications
• Public art coordination
• Spatial prototyping
• Urban forestry ‘best practices’ for existing tree canopy
• Civil engineering and specifications
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• Structural engineering and specifications
• Mechanical, electrical and plumbing design and specifications
• Lighting and fire protection design and specifications
• Furniture, fixtures and equipment design and specifications
• Telecommunications and security design (access control and
security cameras) and specifications
Construction
• Cost estimating
• Phasing
• Review and approval by all local, state and federal regulatory
agencies
• Construction administration
• Close out & warranty
A detailed description of the scope of work for the aforementioned
services will be negotiated with the selected Consultant.
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Budget & Project Schedule
Budget
The estimated consultant budget range for this project is $300,000 -
$400,000 in addition to an anticipated construction budget range of
$2,000,000 - $3,000,000.
Schedule
The Consultant team will be expected to complete the following work
within the number of calendar days as specified below:
• Schematic design work within 45 calendar days after receiving
written direction to proceed
• Design development work within 60 calendar days after receiving
written approval of schematic design work
• Final construction documents within 75 calendar days after receiving
written approval of design development work, and
• Other deliverables and services as specified by CCCP and the City.
Anticipated Start Dates:
Planning & Design: 6 months June 2019
Permitting: 3 months December 2019
Construction: 5 months March 2020
Project Completion July 2020
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SOQ Format & Content
Statement of Qualifications (SOQ) packages will be evaluated on the
basis of content, not length. Proposers are encouraged to be clear and
concise with responses. A recommended length is no more than 25
double-sided pages, not including covers, table of contents or tabs.
The caliber of the submission narratives and graphics should represent
and be commensurate with the high quality and excellence of design
expected for the completed project.
SOQ packages should include and be arranged in tabs, as follows:
TAB 1
Cover Letter, Design Approach, Work Plan, Rates & Fee
TAB 2
Similar Project Experience
TAB 3
Qualifications, Relevant Experience & Availability of Key Team Members
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Cover Letter
The SOQ package should include a cover letter summarizing the:
• Lead Consultant’s firm information noting the office location(s), staff
size, and type of practice
• Unique advantage that the firm and team offers
• Firm’s availability and bandwidth to ensure the project can be
completed within the accelerated schedule
Design Approach
Include a brief narrative that demonstrates the team’s understanding
of the project, i.e. project’s vision, goals and objectives, key issues,
opportunities and complexities including:
• A description of the proposed design approach and techniques for
problem solving
• Ideas and concepts not included in the scope of services but which
may be beneficial to the project
• An assessment of the adequacy of the project budget
Work Plan
Recommend a possible work plan detailing how the project tasks and
deliverables might be accomplished within the accelerated schedule.
TAB 1
Cover Letter, Design Approach, Work Plan, Rates & Fee
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Rate Chart & Fee
Provide an hourly rate chart for all personnel that could be assigned to
the project.
Based on the team’s understanding of the project at this point of the
process and the rate chart, submit a proposed budget breakdown to
successfully execute the project within the established schedule.
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Provide summaries of relevant team member experience on projects
that are similar in nature, size and scope. Submit narratives and visual
descriptions for (10-15) projects completed (or under construction),
including photographs, renderings, sketches and illustrations of projects
designed by the lead firm or other project team members.
Include only projects involving the key team members or subcontractors
proposed to work on this project and include the:
• Project name
• Client (corporation, public agency, etc.)
• General physical characteristics
• Special features, accomplishments or problems (including SITES or
LEED Certification, energy and resource efficient design experience)
• Construction value
• Role on the design team | specific services provided
• Dates of service
• Approximate contract value
• References - with contact names, addresses and telephone numbers.
If applicable, provide references for projects with other municipalities
that are similar in size to the City of Charlotte
• Firm’s community engagement process and approach for each project
• Description of how this project is similar to the one proposed in this
RFQ and why the services provided are relevant to this project.
TAB 2
Similar Project Experience
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Resumes - Submit brief resumes for each proposed key team member.
Organizational Chart - Provide a description of the project team via an
organizational chart, listing key individuals and responsibilities.
MWBE Participation & Charlotte Business Inclusion - Include information
about the firm’s approach regarding diversity. Identify MWBE professionals
that will contribute to this project as well as specific scopes of work these
team members will perform.
MWBE members of the selected consultant team must register with the
City’s Business Inclusion Program.
Licensure - The team’s lead firm must be licensed by the North Carolina
Board of Landscape Architects OR the firm must employ at least one (1)
professional landscape architect licensed by the North Carolina Board of
Landscape Architects.
TAB 3
Qualifications, Relevant Experience & Availability of Key Team Members
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SOQ Submittal
The name and address of the prospective firm and SOQ title, should
be placed on the outside of the submittal package. The required SOQ
submittal package should include:
• Six (6) original bound copies printed on 8.5x11 recycled paper
- The recommended length for each SOQ copy is no more than 25
double-sided pages, not including covers, table of contents or tabs
• A digital version of the SOQ package in PDF format on a USB flash
drive and submitted via email
Deadline
The SOQ submittal must be received no later than Friday, 3 May 2019
at 5:00 pm EDT. SOQs received after the due date and time will not be
considered. SOQs submitted by facsimile or other electronic means will
not be accepted.
Submit | Deliver SOQs to:
Maria Floren
Director of Planning & Development
Charlotte Center City Partners
200 South Tryon Street, Suite 1600
Charlotte, NC 28202
SOQ Submittal Guidelines & Timeline
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Timeline
Summarized below is the anticipated SOQ submittal timeline. CCCP
and the City reserve the right to adjust the timeline and to add/remove
specific activities to meet the needs of the project.
RFQ advertisement & distribution Monday, 8 April 2019
Confirm ‘Intent to Submit’
Deadline for submitting questions
Friday, 12 April 2019 (by 5:00 pm EDT)
Answers to questions distributed Wednesday, 17 April 2019
SOQ package due date Friday, 3 May 2019 (by 5:00 pm EDT)
Shortlisted firms notified Friday, 17 May 2019
Potential interviews 28 - 31 May 2019
Draft scope of work due Friday, 7 June 2019
Final scope & contract complete
Notice to proceed
Wednesday, 12 June 2019
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Evaluation Process, Qualifications & Criteria
CCCP and the City will appoint a committee responsible for evaluating
each SOQ and for making a consultant team selection based on the
criteria summarized below, in addition to other factors. Evaluations will
focus on identifying the relative strengths and weaknesses associated
with each SOQ.
Evaluation Criteria
• Project understanding, methodology and approach including
familiarity with local conditions
• Qualifications and experience of team in providing similar services
for similar projects
• Understanding of and commitment to design excellence of urban
spaces which enrich the city, and inspire pride in public space
• Commitment to safety and accessibility beyond code compliance
• Experience with other highly visible urban projects
• Demonstrated capability to provide unique and innovative solutions
to problems
• Proven capability and reputation, including timeliness and
demonstrable results
• Ability to balance innovative design and traditional operating
practices including:
- Cost effective design that fully considers life cycle analysis in
the selection of materials and systems
- Tested, durable materials
- Ease of maintenance and operation
• Demonstrated technical experience and capability to complete all
design work within established schedule and budget.
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Interviews
Interviews with firms may be held at the discretion of the Selection
Committee. CCCP and the City reserves the right to obtain clarification
or additional information related to SOQ submissions.
Potential for Team Alteration
CCCP and the City reserve the right to alter the consultant team
composition. The change may pertain to a specific member(s) of the
consultant team or their sub-consultants. Failure to come to agreement
on specific team members may result in CCCP and the City electing
to exclude the firm from consideration, or if this request occurs during
contract negotiations, to terminate negotiations and commence
negotiation with an alternate firm.
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200 South Tryon Street Suite 1600 Charlotte, NC 28202
www.charlottecentercity.org