Request for Proposal Voting Systems I. Definitions Joint Elections Meeting docs.pdf · optical...
Transcript of Request for Proposal Voting Systems I. Definitions Joint Elections Meeting docs.pdf · optical...
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Request for Proposal – Voting Systems
I. Definitions
“EAC” is the United States Election Assistance Commission.
“Vendor” means a manufacturer of a voting system that is eligible to submit a voting system for federal
testing and certification and that manufacturer’s agents and employees.
“Voting system” is a specific combination of mechanical, electromechanical, and electronic equipment
used to define ballots, cast and count votes, report or display election results, connect the voting system
to the voter registration system, and maintain and produce any audit trail.
“Voting system’s life expectancy” means that the voting system is expected to function as intended with
reasonable and necessary modifications and engineering change orders for at least 10 years from the
date of its delivery to a purchaser.
II. Introduction
The Ohio Secretary of State is the state’s Chief Elections Official who is charged with directing the
conduct of boards of elections in Ohio. Elections are conducted locally in each county by a bipartisan
board of elections. There are 88 counties in Ohio. The Ohio Department of Administrative Services
(DAS) is a state agency responsible for assisting other Ohio governmental entities with procuring goods
and services.
DAS seeks two requests for proposals:
1. A proposal from a vendor of a voting system that can supply the same voting system to all of
Ohio’s 88 counties.
2. A proposal from a vendor of a voting system that can supply its voting system to one or more of
Ohio’s 88 counties.
The voting system for each county must include the following quantities of equipment:
1. One ADA accessible voting unit per polling location. A list of current polling locations is attached
hereto as Exhibit A.
2. For counties with a population equal to or less than 75,000 registered electors, one high speed
optical scanner. A list of registered electors by county is attached hereto as Exhibit B.
3. For counties with a population greater than 75,000 registered electors, one high speed optical
scanner for the initial 75,000 registered electors and an additional high speed optical scanner for
each 75,000 (in whole or part) registered electors.
4. If a voting system uses an electronic, touchscreen interface (Direct Recording Electronic or
otherwise) as its primary voting unit, at least one touchscreen unit per 175 registered electors
and no less than 3 units per polling location.
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5. If voting system is an optical scan system, one precinct based optical scanner per precinct. A list
of precincts is attached hereto as Exhibit C.
III. Structure of Contract
Any contract entered into for the purchase of a voting system shall be governed by and interpreted in
accordance with the laws of the State of Ohio without regard to conflict of laws principles. Exclusive
jurisdiction is granted to the federal and state courts of Ohio in connection with any dispute arising
under the contract. The contract shall contain the standard terms and agreements customarily
negotiated with vendors doing business in the State of Ohio. A sample contract is attached hereto as
Exhibit D.
A vendor may not engage subcontractors or enter into a subcontract for the purpose of carrying out its
responsibilities under any contract offered by or negotiated through the State of Ohio without prior
written consent of the Ohio Secretary of State.
IV. Payment and Deliverables
A voting system purchased by a county must be shipped “Free on Board” (F.O.B.) to a site designated by
the purchasing county.
A vendor must agree to accept payment for the voting system in the following increments:
65% of the total amount due to vendor is payable upon receipt of the system by the county
board of elections, successful acceptance testing of all parts of the system, and confirmation of
the vendor’s compliance with the “Bond, Escrow, and Warranty” requirements set forth herein.
15% of the remaining amount due is payable upon receipt of training materials and completion
of the “Training” requirements set forth herein.
The remaining 20% is payable upon the successful completion of the “Election Administration
Support” requirements set forth herein.
The vendor must provide recommended acceptance testing for each aspect of the voting system in a
format that can be used as a checklist by a purchasing county’s board of elections. The Ohio Secretary
of State shall prescribe additional acceptance testing standards that must be met.
V. Vendor Requirements
Any responding vendor must be licensed to do business in Ohio and must be a registered voting system
manufacturer that is eligible to submit voting machines for federal testing and certification. Any
responding vendor must have a voting system that either 1) is certified by the U.S. Election Assistance
Commission or 2) is undergoing testing and certification with the EAC (i.e., has completed a Test
Readiness Review and filed an approved application with the Voting System Testing and Certification
Division of the EAC) and has a project timeline leading to voting system certification on or before
January 1, 2017.
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The vendor must describe (and provide documentation of) its ability to supply and service its voting
system for the duration of the voting system’s life expectancy. Specifically, the vendor needs to provide:
1. A synopsis of the voting system’s implementation in other jurisdictions, including, but not
limited to, a list of any and all customers who have purchased the voting system and any
and all known anomalies experienced with the use of the voting system.
2. Information on the vendor’s employee base and company size and its ability to provide
technical support simultaneously to several counties in the State of Ohio and other
jurisdictions that use its voting system.
3. A document listing the manufacturer of each piece of equipment that is not manufactured
by the vendor but necessary for implementation and operation of the voting system.
4. A document listing all consumables (and the supply chain for each) required for the
operation of the voting system.
5. Recommended acceptance testing for all aspects of the voting system in a format that can
be used as a checklist by the purchasing county’s board of elections.
VI. System Requirements
The voting system must meet all requirements of Ohio law for voting equipment. It must be approved
by the Ohio Board of Voting Machine Examiners and certified by the Ohio Secretary of State before it
can be purchased by a county board of elections.
Note the following, mandatory requirements for any voting system used in an Ohio election:
1. The voting system, and any configuration offered to a purchasing county, must be certified
by the U.S. Election Assistance Commission.
2. Any and all modifications to, or engineering change orders for, the voting system (in whole
or part) must be approved by the EAC and, when required, approved by the Ohio Board of
Voting Machine Examiners in accordance with Ohio law.
3. The voting system must be a complete voting system as defined in this agreement and
consist of all hardware, firmware, software, peripherals, and “Consumer off-the-Shelf”
products necessary to implement the system to program an election and collect and tally
votes.
4. The voting system must be ADA compliant.
5. The voting system must meet all of the Ohio-specific requirements outlined in the Voting
System Testing Matrix, incorporated herein as Exhibit E.
6. The voting system must be compatible with and able to integrate with the voter registration
systems used in Ohio. There are four voter registration system vendors that service Ohio
counties: Sequoia, Triad, ES&S, and Dims. Information on each system can be obtained by
contacting the Ohio Secretary of State’s office at (614) 466-2585 or
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7. The system must be compatible with and able to integrate with Ohio’s Election Night
Reporting System. Information on Ohio’s Election Night Reporting System is attached
hereto as Exhibit F.
VII. Service & Maintenance
The price of the voting system must include any and all required service and maintenance to all parts of
the system, including hardware, software, updates to firmware or software, peripherals, and
“Consumer-of-the-Shelf” products, for five years from the date that the system is received by a
purchasing county board of elections.
The cost of the required service and maintenance must be itemized as specifically as possible and
provided separately for purposes of determining the amount of the second performance bond
(explained in section XI, below).
The vendor must provide detailed pricing for the identical level of service and maintenance for an
additional five years beyond the expiration of the initial five years. If the anticipated life cycle of the
system is believed to be greater than ten years, the vendor must provide detailed pricing estimates for
the identical level of service and maintenance for that time period beyond the expiration of the first ten
years.
The vendor also must provide a service and maintenance schedule that outlines – and a corresponding
log for a customer to document – the recommended service and maintenance for each part of the
voting system.
VIII. Software License
The price of the voting system price must include all requisite licensing for software for five years from
the date that the system is received by a purchasing county board of elections. The vendor must
provide detailed pricing for continued licensing for an additional five years beyond the expiration of the
initial five years. If the anticipated life cycle of the system is believed to be greater than ten years, the
vendor must provide detailed pricing estimates for the requisite licensing for software for that time
period beyond the expiration of the first ten years.
The vendor must allow any and all software licensing to be transferrable among Ohio counties that
purchased the voting system through any contract negotiated by or offered through the State of Ohio.
IX. Training Requirements
The price of the voting system must include the following:
A demonstration of and training on the setup and operation of the voting system to the
purchasing county’s board of elections’ members and staff and the county’s precinct election
officials. A vendor shall assume that each precinct election official needs to be trained
extensively by the vendor at least once in a training session that affords each precinct election
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official with at least one hour of hands-on time with the voting system. The vendor must
conduct or oversee directly and in-person each training session. A vendor may determine the
cost of this training by multiplying the number of precincts in each county by six (i.e., the vendor
can assume that it needs to train six precinct election officials per precinct [four appointed
precinct election officials plus two backup]).
An extensive training session on the voting system’s election management system for the
purchasing county’s board of elections’ members and no less than two and no more than six
staff members chosen by the board of elections. The training sessions must afford the board
members and its staff the opportunity to learn how to setup and program an election and
design and layout ballots independently of the vendor’s assistance and support.
An extensive training session on the following subjects for the purchasing county’s board of
elections’ members and no less than two and no more than six staff members chosen by the
board of elections:
o programming of all voting units and devices;
o tabulating results during the unofficial and official canvass;
o ensuring accuracy of results;
o auditing procedures;
o conducting a recount;
o preserving records;
o printing, designing, and formatting election reports;
o troubleshooting common issues; and
o safeguarding and preventing tampering and unauthorized access to all parts of the
voting system.
Any and all system manuals necessary to allow a purchasing county to operate the voting
system (from the start of an election to the auditing of final results) independently of the
vendor’s assistance and support.
Training materials for a purchasing county board of elections to use when training its precinct
election officials on how to setup, operate, and close down the voting system on Election Day.
A “quick reference guide” for precinct election officials to consult on Election Day. The guide
must be specific to the purchasing county’s setup and use of the voting system.
A video (in an electronic format) for voters that demonstrates how to cast a vote and ballot
using the voting system. The video must be specific to the purchasing county’s setup and use of
the voting system. The vendor must consent to the publication and use of the video on any
websites hosted by the county and the Ohio Secretary of State or publicly available social media
platform. The vendor further must consent to the publication and use of the video during any
training or demonstration session hosted by the purchasing county or the Ohio Secretary of
State. The video must be closed captioned for the visually impaired.
A video (in an electronic format) for precinct election officials that demonstrates how to setup,
operate, and close down the voting system on an Election Day. The video must be specific to
the purchasing county’s setup and use of the voting system. The vendor must consent to the
publication and use of the video on any websites hosted by the county and the Ohio Secretary
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of State or publicly available social media platform. The vendor further must consent to the
publication and use of the video during any training or demonstration session hosted by the
purchasing county or the Ohio Secretary of State. The video must be closed captioned for the
visually impaired.
X. Vendor Support
The vendor must provide an employee or agent to serve as a principal point of contact with the Ohio
Secretary of State’s office and each and every purchasing county board of elections. This employee or
agent shall be responsible for coordinating the delivery, receipt, acceptance testing, and setup of the
voting system at a site designated by the purchasing county board of elections. This employee or agent
also shall be responsible for coordinating the required training with the Director and Deputy Director of
the purchasing county’s board of elections.
The price of the voting system must include on-the-ground, in-person support from the vendor for pre-
election programming, setup, and ballot creation; pre-election logic and accuracy testing; setup for in-
person absentee voting; setup for Election Day voting; Election Day support and troubleshooting
assistance; tabulation and reporting of results both for the unofficial and official canvass; and post-
election testing and reporting for the first election during which the voting system is used.
The vendor’s on-the-ground, in-person support person must be familiar with Ohio elections; well-
trained in the use of the voting system; conversant in the English language; licensed and insured to drive
within Ohio; have reliable transportation that can accommodate the transport of voting equipment from
the purchasing county board of election’s office to a polling location; and have immediate access to
other employees or agents of the vendor who can provide additional assistance if necessary.
XI. Bond, Escrow, and Warranty
The vendor must deliver to the purchasing county two performance bonds executed by a reputable
surety company approved by the Ohio Secretary of State. The vendor must pay all premiums and
related costs of the bonds.
The first bond shall be in an amount of 200% of the total cost of the voting system and provide for the
immediate release of funds to the purchasing county upon notice of a material breach which is not
cured within the applicable cure period. This bond must remain in effect until the expiration of 90 days
after the purchasing board of elections certifies the official results of the first general election during
which the voting system was used.
The second bond shall be in an amount of 200% of the total cost of service and maintenance of the
voting system for the first five years and provide for immediate release of funds to the purchasing
county upon 1) notice of a material breach which is not cured within the applicable cure period , 2)
notification by the vendor of the vendor’s inability to continue servicing the voting system, 3)
notification by the vendor if a petition in bankruptcy (or similar proceeding) has been filed by or against
the vendor and not dismissed within 60 days after the filing of the petition. This bond must remain in
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effect until the expiration of five years from the date of delivery to and acceptance by the purchasing
county board of elections.
The vendor must maintain an escrow agreement covering all source codes of the voting system for a
period of ten years from the date of delivery to and acceptance by a purchasing county board of
elections. The Ohio Secretary of State shall have the right to access the source codes in escrow. The
vendor must pay all costs associated with 1) placing the codes in escrow and 2) verifying that the vendor
has placed the codes in escrow (note: the escrow agent conducts this verification and charges a separate
fee for this service).
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A D I J
County Name Registered Voters High Speed Scanner DRE
Adams 16,368 1 93.53142857
Allen 66,846 1 381.9771429
Ashland 34,583 1 197.6171429
Ashtabula 58,877 1 336.44
Athens 39,384 1 225.0514286
Auglaize 31,061 1 177.4914286
Belmont 45,936 1 262.4914286
Brown 27,532 1 157.3257143
Butler 237,211 3.162813333 1355.491429
Carroll 17,577 1 100.44
Champaign 25,148 1 143.7028571
Clark 86,688 1.15584 495.36
Clermont 138,119 1.841586667 789.2514286
Clinton 25,465 1 145.5142857
Columbiana 63,705 1 364.0285714
Coshocton 22,400 1 128
Crawford 27,521 1 157.2628571
Cuyahoga 848,720 11.31626667 4849.828571
Darke 33,319 1 190.3942857
Defiance 24,945 1 142.5428571
Delaware 126,883 1.691773333 725.0457143
Erie 51,537 1 294.4971429
Fairfield 96,278 1.283706667 550.16
Fayette 15,749 1 89.99428571
Franklin 799,727 10.66302667 4569.868571
Fulton 28,191 1 161.0914286
Gallia 18,167 1 103.8114286
Geauga 62,899 1 359.4228571
Greene 109,056 1.45408 623.1771429
Guernsey 23,625 1 135
Hamilton 550,188 7.33584 3143.931429
Hancock 49,173 1 280.9885714
Hardin 17,595 1 100.5428571
Harrison 9,882 1 56.46857143
Henry 18,934 1 108.1942857
Highland 26,891 1 153.6628571
Hocking 17,947 1 102.5542857
Holmes 17,484 1 99.90857143
Huron 36,377 1 207.8685714
Jackson 20,963 1 119.7885714
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A D I J
Jefferson 46,383 1 265.0457143
Knox 38,965 1 222.6571429
Lake 149,652 1.99536 855.1542857
Lawrence 42,685 1 243.9142857
Licking 112,379 1.498386667 642.1657143
Logan 29,864 1 170.6514286
Lorain 198,184 2.642453333 1132.48
Lucas 289,776 3.86368 1655.862857
Madison 23,342 1 133.3828571
Mahoning 160,995 2.1466 919.9714286
Marion 38,745 1 221.4
Medina 116,969 1.559586667 668.3942857
Meigs 14,702 1 84.01142857
Mercer 28,360 1 162.0571429
Miami 70,505 1 402.8857143
Monroe 9,500 1 54.28571429
Montgomery 358,809 4.78412 2050.337143
Morgan 8,722 1 49.84
Morrow 24,424 1 139.5657143
Muskingum 52,460 1 299.7714286
Noble 8,007 1 45.75428571
Ottawa 29,683 1 169.6171429
Paulding 12,419 1 70.96571429
Perry 21,430 1 122.4571429
Pickaway 32,784 1 187.3371429
Pike 17,481 1 99.89142857
Portage 100,950 1.346 576.8571429
Preble 27,060 1 154.6285714
Putnam 23,237 1 132.7828571
Richland 80,545 1.073933333 460.2571429
Ross 42,363 1 242.0742857
Sandusky 38,714 1 221.2228571
Scioto 45,057 1 257.4685714
Seneca 33,499 1 191.4228571
Shelby 33,603 1 192.0171429
Stark 243,061 3.240813333 1388.92
Summit 344,387 4.591826667 1967.925714
Trumbull 136,915 1.825533333 782.3714286
Tuscarawas 56,865 1 324.9428571
Union 34,553 1 197.4457143
Van Wert 19,258 1 110.0457143
Vinton 8,177 1 46.72571429
Warren 146,070 1.9476 834.6857143
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A D I J
Washington 40,870 1 233.5428571
Wayne 73,064 1 417.5085714
Williams 24,140 1 137.9428571
Wood 89,220 1.1896 509.8285714
Wyandot 15,400 1 88
7,563,184 138.6104267 43218.19429Total
OHIO VOTING SYSTEM REQUIREMENTS MATRIX
FOR USE BY THE BOARD OF VOTING MACHINE EXAMINERS’ EXAMINATION OF VOTING SYSTEMS SUBMITTED FOR APPROVAL AND
CERTIFICATION IN OHIO ELECTIONS
All steps required by OAC 111:3-2-06 using Primary and/or General Election ballots per Secretary of State Directives 2011-45 and 2012-34.
EXAMINER’S NAME: DATE: SYSTEM BEING EVALUATED:
SIGNATURE:_______________________________________________
CRITERIA ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT/VSTL
TEST MATERIALS
QUESTIONS / COMMENTS
System Overview:
Display and discuss all manuals, including
precinct election official instructional
manuals.
Equipment has received a federal certification
number issued by the U.S. Elections
Assistance Commission (R.C.
3506.10(H)(4)(a)).
Equipment has been certified by an
independent testing authority as meeting or
exceeding the minimum requirements of the
federal election commission voting system
standards (OAC 111:3-3-01(C)(15)).
Hardware Configurations and Opening
Procedures
Demonstrate opening of polls including the
printing of a “Zero Tape.”
Demonstrate means of locking out access to
set up procedures to anyone but authorized
personnel.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
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Election Management – System Setup and
Configuration – General Election
Demonstrate actual ballot set up, using the following
races and questions and issues:
The 2012 Presidential Election ballot,
including all write-ins;
The 2008 15th
Congressional district race;
A city council race where a voter can
vote for two of five or seven candidates;
A bond issue per R.C. 133.18; and
An emergency requirements levy issue
with statutory font size and bold typeface
per R.C. 5705.197.
General election ballot shall include
independent candidates and candidates from
six political parties: Democratic, Republican,
Libertarian, Green, Socialist, and Constitution
parties (R.C. 3506.10(K), OAC 111:3-3-
01(C)(11)).
Ability to vote for candidates of one party for
president, vice-president, and presidential
electors by one mark (R.C. 3506.10(F), R.C.
3506.06(D), OAC 111:3-3-01(C)(6)).
Rotation:
Ability to arrange all candidates for
an office in a group under the title of
the office and printed so that they
may be rotated as provided in R.C.
3505.03 and SOS Directives 2012-
34.
Ability to produce a report verifying
rotation and correct ballot layout.
Machine Setup:
Demonstrate programming over vote,
blank vote, and undervote detection
Demonstrate programming of
multiple precincts per single unit.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
3
Ability to generate merger and charter
commission issues on the questions and issue
ballot with candidate names listed.
Capable of adhering to ballot layout as
prescribed by R.C. 3505.03 and 3513.15 and
SOS Directives 2012-34, including format,
boldface, and font sizes.
Capacity to contain at least 15 questions and
issues (R.C. 3506.10(K)).
Election Management - System Setup and
Configuration – Primary Election
Ability to create and read a primary election
ballot with six (6) political parties and issues
only ballots (R.C. 3506.10(G), OAC 111:3-3-
01(C)(7)).
Ability to create and read a primary election
ballot in which a 17 year old may vote for
candidates only and not on any question or
issue.
Ability to create and read a primary election
ballot in which voter does not declare party
but votes a question and issues ballot only
(R.C.3506.10(G), (H); OAC 111:3-3-01(C)(8).
Ability to create and read nonpartisan
candidates only ballot (R.C. 3506.10(G)).
Capable of primary election ballot with write-
in for each partisan ballot (R.C. 3506.10(D),
OAC 111:3-3-01(C)(4))).
Ballots accommodate facsimile signatures
(R.C.3505.08).
Tabulating software must be adequately
protected against tampering.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
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Construction and Security of Voting Machine –
Hardware Construction, Hardware Test Results,
and Security Measures
Counter or other device visible from the
outside, which will show, at any time, the
number of electors who have voted (R.C.
3506.10(I), OAC 111:3-3-01(C)(9))
Protective counter, or other device, the register
of which cannot be reset, which will record the
cumulative total number of movements of the
internal counters (R.C. 3506.10(I), OAC
111:3-3-01(C)(9))
Built with locks, seals, and other safeguards
by the use of which, immediately after the
polls are closed or the operation of the
machine is completed, no further changes to
internal counters can be allowed (R.C.
3506.10(J), OAC 111:3-3-01(C)(10)).
Durably constructed of material of good
quality in a neat and workerlike manner and in
a form that shall make it safely transportable
(R.C. 3506.10(L), R.C. 3506.06(E), OAC
111:3-3-01(C)(12)).
Constructed so that a voter may readily learn
the method of operating it (R.C. 3506.10(M),
R.C. 3506.06(F), OAC 111:3-3-01(C)(13)).
Constructed so that a voter may expeditiously
cast a vote for all candidates of the voter’s
choice (R.C. 3506.10(M), R.C. 3506.06(F)).
Constructed to preclude any person from
tampering with any of the internal counters
(R.C. 3506.10(N); OAC 111:3-3-01(C)(14)).
Capable of being manufactured for use and
distribution beyond a prototype (R.C.
3506.07).
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
5
Ability to track and assign access to system
by board of elections staff with access to
marked or unmarked ballots, tabulating
software, and voting equipment.
Shall not provide voter any type of receipt or
voter confirmation that the voter may retain
after leaving polling place (R.C. 3506.10(O),
R.C. 3506.06(G)).
Demonstrate secure portability to polling
places.
Discuss sensitivity to variations in operating
conditions, in general, and provide a reference
in testing materials to the following:
Sensitivity of equipment to temperature;
Sensitivity of equipment to humidity;
Sensitivity of equipment to dust; and
Sensitivity of equipment to
transportation.
Voting and Tabulation Functional Testing
Demonstrate means by which a voter can
change or cancel vote.
Demonstrate write-in capacity (R.C.
3506.10(B), R.C. 3506.10(D), R.C.
3506.06(B) & (C), OAC 111:3-3-01(C)(4)).
Demonstrate response to the following:
Overvotes, undervotes, and blank
ballots;
Ballots being inserted headfirst, tail-
first, face-up, or face-down;
Multi-sheet detection; and
Safeguards against inserting memory
cards incorrectly.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
6
Demonstrate accessibility to voters with
disabilities.
Demonstrate ability of machine to function
during a power failure and the ability of the
machine to successfully recovery from a
power failure (system continues to operate
when unplugged).
Demonstrate counting the ballots, based on an
actual series of votes cast during a mock
election:
50 general election ballots as
prescribed above
100 primary election ballots (may be
programmed, printed, and voted
before the meeting)
Field test report (for logic and
accuracy testing)
In case of one or more jammed ballots or a
misfeed of ballots, demonstrate ability and
methods designated in user manual to
determine whether or not votes from such
ballots were counted.
Ability to advise a voter of an overvote (R.C.
3506.10(C), OAC 111:3-3-01(C)(3)).
Permits elector to change vote until elector
registers his/her vote for up to three ballots
(R.C. 3506.10(E), OAC 111:3-3-01(C)(5)).
Ability to limit possibility of double counting
by notifying user that memory card has
already been read.
Permits voting in secrecy (R.C. 3506.10(A),
R.C. 3506.06(A), OAC 111:3-3-01(C)(1)).
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
7
Provided with screen, hood, curtain, or other
technology, which shall conceal voter while
voting (R.C. 3506.10(N), OAC 111:3-3-
01(C)(14)).
Discuss and demonstrate backup memory
features and physical audit trail, if any.
Demonstrate closing of the polls and ability to
run reports required by Ohio law (e.g.,
precinct reports).
Demonstrate report of results and format
variations.
Discuss and demonstrate recount and post-
election audit procedures. See SOS Directives
2012-52 and 2012-56.
Ability to produce reports in the format
requested by the secretary of state.
Ability to allow all electors to vote for all
candidates in which he/she entitled to vote
(R.C. 3506.10(B), R.C. 3506.06(B), OAC
111:3-3-01(C)(2)).
No discrepancies arising from multiple voting
machine count accumulation processes.
How an individual vote cannot be traced to the
individual voter using an electronic machine
with a paper audit trail or optical scan system.
Ability to manually enter data by boards of
election staff under the appropriate
circumstances.
Ability and methods designated in user
manual to clear tabulating memory and re-run
ballots.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
8
Voting system’s ability to be “backed-up” on-
site or off-site; demonstrate back-up system’s
capability to prevent loss of data.
Warranty / Bond / Service
Below are additional statutory requirements that a
manufacturer must satisfy before a county board of
elections may purchase, rent, acquire, or use new
voting equipment
Manufacturer has ability to give adequate
guarantee in writing and post a bond in an
amount sufficient to cover cost of any recount
or new election resulting from use or
malfunction of equipment (R.C. 3506.10).
Manufacturer has ability to accompany bond
with satisfactory surety, as determined by
Secretary of State and board of county
commissioners, guaranteeing and securing
machines have been and continue to be
certified and will correctly, accurately, and
continuously record every vote for a period of
five years (R.C. 3506.10).
Manufacturer has ability to guarantee
machines against defects in workership and
materials for a period of five years from date
of acquisition (R.C. 3506.10).
Explanation of support services required for
voting system maintenance and services
offered by voting machine manufacturer,
including speed of service options, election
day consultation, and general trouble-
shooting.
Explanation of all product and services
covered under the warranty and identification
of the products and services that are NOT
covered under the warranty.
Miscellaneous/General Properties
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
9
Voting systems capacity to communicate with
the voter registration system or other software.
Voting system’s ability to accept up-grades
without the replacement of entire system.
Complexity of operation of equipment or
system can be mastered with reasonable
amount of training.
Instructions in user manual match the actual
operation described and produces the intended
results.
Explanation of cost and compatibility of
newly Election Assistance Commission
certified components or upgrades with
currently certified equipment or system.
Inclusion and sufficiency of contracted terms
for the purchase/lease of equipment.
Explanation of all additional products and
materials necessary for polling place setup and
election night tabulation, including
transportation requirements.
Availability of supplies and services required
for use of the voting system; explain which
supplies and services are available only from
the manufacturer and which are available from
sources other than the manufacturer.
Evaluation rating sheet for DREs (OAC 111:5-1-01
and VVPAT requirements)
Demonstrate means by which a voter casts a
ballot.
Shall include a VVPAT (R.C. 3506.10(P)).
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
10
One VVPAT for each DRE, which will allow
a voter to view his or her paper record copy
while preventing the voter from directly
handling the paper record copy or receiving a
receipt or any other type of confirmation.
Every electronic record must have a
corresponding paper ballot record copy.
Paper used shall be sturdy, clean, and resistant
to degradation.
No less than 15 pounds
White
A VVPAT storage unit shall store cast and
spoiled paper record copies.
The VVPAT shall not used with any voting
equipment that contains any radio frequency
or any other wireless device that transmits
information further than one inch.
The paper ballot copy must be printed and the
voter must have the opportunity to verify that
record prior to the final electronic record being
recorded; VVPAT allow every voter to
review, accept, or reject his or her paper
record privately and independently.
A unique identifier must appear on each
individual paper ballot record produced – the
identifier must not reveal the identity of the
voter.
The VVPAT shall easy for a voter to read
(readability).
Headline at least 25 point font or not
less than 9 point font with
magnification capability to read as 30
point font.
Ballot language at least 9 point font
with magnification capability to read
as 30 point font.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
11
Type face – new roman, arial, myriad
or equivalent
Printed in black ink
Image created shall include every
contest, including write-ins and
undervotes.
VVPAT must be accessible to those with
disabilities.
VVPAT designed to ensure that there is an
adequate amount of ink, toner, ribbon, or other
like supply units to accommodate voters. The
system should provide a warning and an
opportunity for a poll worker to add a supply
of paper, ink, toner, ribbon or other like supply
units before the item runs out.
Precinct election official should be able to add
supplies without reading the VVPAT.
VVPAT is on the same power system as the
DRE and have a battery back-up of at least 2
hours (note: VVPAT may have a separate
battery but cannot be functional without the
DRE).
Security protection for VPPAT is build into
DRE.
Printer secure from tampering
Routine maintenance may be
performed without altering the
records that have been recorded and
without tampering with the VVPAT
Provisional ballot – image created for
provisional ballot must be identifiable as a
provisional ballot.
Spoiled ballot – image created for a spoiled
ballot must be identifiable as a spoiled ballot.
CRITERIA
ACCEPTABLE
OR
“YES”
UNACCEPTABLE
OR
“NO”
COVERED IN
EAC TEST
REPORT
QUESTIONS / COMMENTS
12
Voter may spoil his or her ballot no more than
two times.
COUNTY NUMBER OF POLLING LOCATIONS
ADAMS 16
ALLEN 45
ASHLAND 22
ASHTABULA 51
ATHENS 26
AUGLAIZE 17
BELMONT 27
BROWN 19
BUTLER 89
CARROLL 16
CHAMPAIGN 15
CLARK 51
CLERMONT 65
CLINTON 19
COLUMBIANA 74
COSHOCTON 14
CRAWFORD 20
CUYAHOGA 390
DARKE 30
DEFIANCE 15
DELAWARE 53
ERIE 42
FAIRFIELD 27
FAYETTE 13
FRANKLIN 389
FULTON 18
GALLIA 24
GEAUGA 37
GREENE 32
GUERNSEY 23
HAMILTON 360
HANCOCK 27
HARDIN 16
HARRISON 16
HENRY 16
HIGHLAND 21
HOCKING 16
HOLMES 15
HURON 24
JACKSON 12
JEFFERSON 41
KNOX 29
LAKE 56
LAWRENCE 32
LICKING 28
LOGAN 18
LORAIN 80
LUCAS 165
MADISON 13
MAHONING 72
MARION 9
MEDINA 54
MEIGS 16
MERCER 8
MIAMI 38
MONROE 8
MONTGOMERY 176
MORGAN 13
MORROW 22
MUSKINGUM 35
NOBLE 7
OTTAWA 36
PAULDING 12
PERRY 14
PICKAWAY 27
PIKE 15
PORTAGE 58
PREBLE 26
PUTNAM 17
RICHLAND 47
ROSS 40
SANDUSKY 34
SCIOTO 38
SENECA 35
SHELBY 35
STARK 146
SUMMIT 190
TRUMBULL 92
TUSCARAWAS 53
UNION 18
VANWERT 14
VINTON 9
WARREN 68
WASHINGTON 29
WAYNE 63
WILLIAMS 15
WOOD 59
WYANDOT 24
TOTAL 4336