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Request for Proposal – Voting Systems

I. Definitions

“EAC” is the United States Election Assistance Commission.

“Vendor” means a manufacturer of a voting system that is eligible to submit a voting system for federal

testing and certification and that manufacturer’s agents and employees.

“Voting system” is a specific combination of mechanical, electromechanical, and electronic equipment

used to define ballots, cast and count votes, report or display election results, connect the voting system

to the voter registration system, and maintain and produce any audit trail.

“Voting system’s life expectancy” means that the voting system is expected to function as intended with

reasonable and necessary modifications and engineering change orders for at least 10 years from the

date of its delivery to a purchaser.

II. Introduction

The Ohio Secretary of State is the state’s Chief Elections Official who is charged with directing the

conduct of boards of elections in Ohio. Elections are conducted locally in each county by a bipartisan

board of elections. There are 88 counties in Ohio. The Ohio Department of Administrative Services

(DAS) is a state agency responsible for assisting other Ohio governmental entities with procuring goods

and services.

DAS seeks two requests for proposals:

1. A proposal from a vendor of a voting system that can supply the same voting system to all of

Ohio’s 88 counties.

2. A proposal from a vendor of a voting system that can supply its voting system to one or more of

Ohio’s 88 counties.

The voting system for each county must include the following quantities of equipment:

1. One ADA accessible voting unit per polling location. A list of current polling locations is attached

hereto as Exhibit A.

2. For counties with a population equal to or less than 75,000 registered electors, one high speed

optical scanner. A list of registered electors by county is attached hereto as Exhibit B.

3. For counties with a population greater than 75,000 registered electors, one high speed optical

scanner for the initial 75,000 registered electors and an additional high speed optical scanner for

each 75,000 (in whole or part) registered electors.

4. If a voting system uses an electronic, touchscreen interface (Direct Recording Electronic or

otherwise) as its primary voting unit, at least one touchscreen unit per 175 registered electors

and no less than 3 units per polling location.

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5. If voting system is an optical scan system, one precinct based optical scanner per precinct. A list

of precincts is attached hereto as Exhibit C.

III. Structure of Contract

Any contract entered into for the purchase of a voting system shall be governed by and interpreted in

accordance with the laws of the State of Ohio without regard to conflict of laws principles. Exclusive

jurisdiction is granted to the federal and state courts of Ohio in connection with any dispute arising

under the contract. The contract shall contain the standard terms and agreements customarily

negotiated with vendors doing business in the State of Ohio. A sample contract is attached hereto as

Exhibit D.

A vendor may not engage subcontractors or enter into a subcontract for the purpose of carrying out its

responsibilities under any contract offered by or negotiated through the State of Ohio without prior

written consent of the Ohio Secretary of State.

IV. Payment and Deliverables

A voting system purchased by a county must be shipped “Free on Board” (F.O.B.) to a site designated by

the purchasing county.

A vendor must agree to accept payment for the voting system in the following increments:

65% of the total amount due to vendor is payable upon receipt of the system by the county

board of elections, successful acceptance testing of all parts of the system, and confirmation of

the vendor’s compliance with the “Bond, Escrow, and Warranty” requirements set forth herein.

15% of the remaining amount due is payable upon receipt of training materials and completion

of the “Training” requirements set forth herein.

The remaining 20% is payable upon the successful completion of the “Election Administration

Support” requirements set forth herein.

The vendor must provide recommended acceptance testing for each aspect of the voting system in a

format that can be used as a checklist by a purchasing county’s board of elections. The Ohio Secretary

of State shall prescribe additional acceptance testing standards that must be met.

V. Vendor Requirements

Any responding vendor must be licensed to do business in Ohio and must be a registered voting system

manufacturer that is eligible to submit voting machines for federal testing and certification. Any

responding vendor must have a voting system that either 1) is certified by the U.S. Election Assistance

Commission or 2) is undergoing testing and certification with the EAC (i.e., has completed a Test

Readiness Review and filed an approved application with the Voting System Testing and Certification

Division of the EAC) and has a project timeline leading to voting system certification on or before

January 1, 2017.

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The vendor must describe (and provide documentation of) its ability to supply and service its voting

system for the duration of the voting system’s life expectancy. Specifically, the vendor needs to provide:

1. A synopsis of the voting system’s implementation in other jurisdictions, including, but not

limited to, a list of any and all customers who have purchased the voting system and any

and all known anomalies experienced with the use of the voting system.

2. Information on the vendor’s employee base and company size and its ability to provide

technical support simultaneously to several counties in the State of Ohio and other

jurisdictions that use its voting system.

3. A document listing the manufacturer of each piece of equipment that is not manufactured

by the vendor but necessary for implementation and operation of the voting system.

4. A document listing all consumables (and the supply chain for each) required for the

operation of the voting system.

5. Recommended acceptance testing for all aspects of the voting system in a format that can

be used as a checklist by the purchasing county’s board of elections.

VI. System Requirements

The voting system must meet all requirements of Ohio law for voting equipment. It must be approved

by the Ohio Board of Voting Machine Examiners and certified by the Ohio Secretary of State before it

can be purchased by a county board of elections.

Note the following, mandatory requirements for any voting system used in an Ohio election:

1. The voting system, and any configuration offered to a purchasing county, must be certified

by the U.S. Election Assistance Commission.

2. Any and all modifications to, or engineering change orders for, the voting system (in whole

or part) must be approved by the EAC and, when required, approved by the Ohio Board of

Voting Machine Examiners in accordance with Ohio law.

3. The voting system must be a complete voting system as defined in this agreement and

consist of all hardware, firmware, software, peripherals, and “Consumer off-the-Shelf”

products necessary to implement the system to program an election and collect and tally

votes.

4. The voting system must be ADA compliant.

5. The voting system must meet all of the Ohio-specific requirements outlined in the Voting

System Testing Matrix, incorporated herein as Exhibit E.

6. The voting system must be compatible with and able to integrate with the voter registration

systems used in Ohio. There are four voter registration system vendors that service Ohio

counties: Sequoia, Triad, ES&S, and Dims. Information on each system can be obtained by

contacting the Ohio Secretary of State’s office at (614) 466-2585 or

election@ohiosecretaryofstate.gov.

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7. The system must be compatible with and able to integrate with Ohio’s Election Night

Reporting System. Information on Ohio’s Election Night Reporting System is attached

hereto as Exhibit F.

VII. Service & Maintenance

The price of the voting system must include any and all required service and maintenance to all parts of

the system, including hardware, software, updates to firmware or software, peripherals, and

“Consumer-of-the-Shelf” products, for five years from the date that the system is received by a

purchasing county board of elections.

The cost of the required service and maintenance must be itemized as specifically as possible and

provided separately for purposes of determining the amount of the second performance bond

(explained in section XI, below).

The vendor must provide detailed pricing for the identical level of service and maintenance for an

additional five years beyond the expiration of the initial five years. If the anticipated life cycle of the

system is believed to be greater than ten years, the vendor must provide detailed pricing estimates for

the identical level of service and maintenance for that time period beyond the expiration of the first ten

years.

The vendor also must provide a service and maintenance schedule that outlines – and a corresponding

log for a customer to document – the recommended service and maintenance for each part of the

voting system.

VIII. Software License

The price of the voting system price must include all requisite licensing for software for five years from

the date that the system is received by a purchasing county board of elections. The vendor must

provide detailed pricing for continued licensing for an additional five years beyond the expiration of the

initial five years. If the anticipated life cycle of the system is believed to be greater than ten years, the

vendor must provide detailed pricing estimates for the requisite licensing for software for that time

period beyond the expiration of the first ten years.

The vendor must allow any and all software licensing to be transferrable among Ohio counties that

purchased the voting system through any contract negotiated by or offered through the State of Ohio.

IX. Training Requirements

The price of the voting system must include the following:

A demonstration of and training on the setup and operation of the voting system to the

purchasing county’s board of elections’ members and staff and the county’s precinct election

officials. A vendor shall assume that each precinct election official needs to be trained

extensively by the vendor at least once in a training session that affords each precinct election

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official with at least one hour of hands-on time with the voting system. The vendor must

conduct or oversee directly and in-person each training session. A vendor may determine the

cost of this training by multiplying the number of precincts in each county by six (i.e., the vendor

can assume that it needs to train six precinct election officials per precinct [four appointed

precinct election officials plus two backup]).

An extensive training session on the voting system’s election management system for the

purchasing county’s board of elections’ members and no less than two and no more than six

staff members chosen by the board of elections. The training sessions must afford the board

members and its staff the opportunity to learn how to setup and program an election and

design and layout ballots independently of the vendor’s assistance and support.

An extensive training session on the following subjects for the purchasing county’s board of

elections’ members and no less than two and no more than six staff members chosen by the

board of elections:

o programming of all voting units and devices;

o tabulating results during the unofficial and official canvass;

o ensuring accuracy of results;

o auditing procedures;

o conducting a recount;

o preserving records;

o printing, designing, and formatting election reports;

o troubleshooting common issues; and

o safeguarding and preventing tampering and unauthorized access to all parts of the

voting system.

Any and all system manuals necessary to allow a purchasing county to operate the voting

system (from the start of an election to the auditing of final results) independently of the

vendor’s assistance and support.

Training materials for a purchasing county board of elections to use when training its precinct

election officials on how to setup, operate, and close down the voting system on Election Day.

A “quick reference guide” for precinct election officials to consult on Election Day. The guide

must be specific to the purchasing county’s setup and use of the voting system.

A video (in an electronic format) for voters that demonstrates how to cast a vote and ballot

using the voting system. The video must be specific to the purchasing county’s setup and use of

the voting system. The vendor must consent to the publication and use of the video on any

websites hosted by the county and the Ohio Secretary of State or publicly available social media

platform. The vendor further must consent to the publication and use of the video during any

training or demonstration session hosted by the purchasing county or the Ohio Secretary of

State. The video must be closed captioned for the visually impaired.

A video (in an electronic format) for precinct election officials that demonstrates how to setup,

operate, and close down the voting system on an Election Day. The video must be specific to

the purchasing county’s setup and use of the voting system. The vendor must consent to the

publication and use of the video on any websites hosted by the county and the Ohio Secretary

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of State or publicly available social media platform. The vendor further must consent to the

publication and use of the video during any training or demonstration session hosted by the

purchasing county or the Ohio Secretary of State. The video must be closed captioned for the

visually impaired.

X. Vendor Support

The vendor must provide an employee or agent to serve as a principal point of contact with the Ohio

Secretary of State’s office and each and every purchasing county board of elections. This employee or

agent shall be responsible for coordinating the delivery, receipt, acceptance testing, and setup of the

voting system at a site designated by the purchasing county board of elections. This employee or agent

also shall be responsible for coordinating the required training with the Director and Deputy Director of

the purchasing county’s board of elections.

The price of the voting system must include on-the-ground, in-person support from the vendor for pre-

election programming, setup, and ballot creation; pre-election logic and accuracy testing; setup for in-

person absentee voting; setup for Election Day voting; Election Day support and troubleshooting

assistance; tabulation and reporting of results both for the unofficial and official canvass; and post-

election testing and reporting for the first election during which the voting system is used.

The vendor’s on-the-ground, in-person support person must be familiar with Ohio elections; well-

trained in the use of the voting system; conversant in the English language; licensed and insured to drive

within Ohio; have reliable transportation that can accommodate the transport of voting equipment from

the purchasing county board of election’s office to a polling location; and have immediate access to

other employees or agents of the vendor who can provide additional assistance if necessary.

XI. Bond, Escrow, and Warranty

The vendor must deliver to the purchasing county two performance bonds executed by a reputable

surety company approved by the Ohio Secretary of State. The vendor must pay all premiums and

related costs of the bonds.

The first bond shall be in an amount of 200% of the total cost of the voting system and provide for the

immediate release of funds to the purchasing county upon notice of a material breach which is not

cured within the applicable cure period. This bond must remain in effect until the expiration of 90 days

after the purchasing board of elections certifies the official results of the first general election during

which the voting system was used.

The second bond shall be in an amount of 200% of the total cost of service and maintenance of the

voting system for the first five years and provide for immediate release of funds to the purchasing

county upon 1) notice of a material breach which is not cured within the applicable cure period , 2)

notification by the vendor of the vendor’s inability to continue servicing the voting system, 3)

notification by the vendor if a petition in bankruptcy (or similar proceeding) has been filed by or against

the vendor and not dismissed within 60 days after the filing of the petition. This bond must remain in

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effect until the expiration of five years from the date of delivery to and acceptance by the purchasing

county board of elections.

The vendor must maintain an escrow agreement covering all source codes of the voting system for a

period of ten years from the date of delivery to and acceptance by a purchasing county board of

elections. The Ohio Secretary of State shall have the right to access the source codes in escrow. The

vendor must pay all costs associated with 1) placing the codes in escrow and 2) verifying that the vendor

has placed the codes in escrow (note: the escrow agent conducts this verification and charges a separate

fee for this service).

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A D I J

County Name Registered Voters High Speed Scanner DRE

Adams 16,368 1 93.53142857

Allen 66,846 1 381.9771429

Ashland 34,583 1 197.6171429

Ashtabula 58,877 1 336.44

Athens 39,384 1 225.0514286

Auglaize 31,061 1 177.4914286

Belmont 45,936 1 262.4914286

Brown 27,532 1 157.3257143

Butler 237,211 3.162813333 1355.491429

Carroll 17,577 1 100.44

Champaign 25,148 1 143.7028571

Clark 86,688 1.15584 495.36

Clermont 138,119 1.841586667 789.2514286

Clinton 25,465 1 145.5142857

Columbiana 63,705 1 364.0285714

Coshocton 22,400 1 128

Crawford 27,521 1 157.2628571

Cuyahoga 848,720 11.31626667 4849.828571

Darke 33,319 1 190.3942857

Defiance 24,945 1 142.5428571

Delaware 126,883 1.691773333 725.0457143

Erie 51,537 1 294.4971429

Fairfield 96,278 1.283706667 550.16

Fayette 15,749 1 89.99428571

Franklin 799,727 10.66302667 4569.868571

Fulton 28,191 1 161.0914286

Gallia 18,167 1 103.8114286

Geauga 62,899 1 359.4228571

Greene 109,056 1.45408 623.1771429

Guernsey 23,625 1 135

Hamilton 550,188 7.33584 3143.931429

Hancock 49,173 1 280.9885714

Hardin 17,595 1 100.5428571

Harrison 9,882 1 56.46857143

Henry 18,934 1 108.1942857

Highland 26,891 1 153.6628571

Hocking 17,947 1 102.5542857

Holmes 17,484 1 99.90857143

Huron 36,377 1 207.8685714

Jackson 20,963 1 119.7885714

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A D I J

Jefferson 46,383 1 265.0457143

Knox 38,965 1 222.6571429

Lake 149,652 1.99536 855.1542857

Lawrence 42,685 1 243.9142857

Licking 112,379 1.498386667 642.1657143

Logan 29,864 1 170.6514286

Lorain 198,184 2.642453333 1132.48

Lucas 289,776 3.86368 1655.862857

Madison 23,342 1 133.3828571

Mahoning 160,995 2.1466 919.9714286

Marion 38,745 1 221.4

Medina 116,969 1.559586667 668.3942857

Meigs 14,702 1 84.01142857

Mercer 28,360 1 162.0571429

Miami 70,505 1 402.8857143

Monroe 9,500 1 54.28571429

Montgomery 358,809 4.78412 2050.337143

Morgan 8,722 1 49.84

Morrow 24,424 1 139.5657143

Muskingum 52,460 1 299.7714286

Noble 8,007 1 45.75428571

Ottawa 29,683 1 169.6171429

Paulding 12,419 1 70.96571429

Perry 21,430 1 122.4571429

Pickaway 32,784 1 187.3371429

Pike 17,481 1 99.89142857

Portage 100,950 1.346 576.8571429

Preble 27,060 1 154.6285714

Putnam 23,237 1 132.7828571

Richland 80,545 1.073933333 460.2571429

Ross 42,363 1 242.0742857

Sandusky 38,714 1 221.2228571

Scioto 45,057 1 257.4685714

Seneca 33,499 1 191.4228571

Shelby 33,603 1 192.0171429

Stark 243,061 3.240813333 1388.92

Summit 344,387 4.591826667 1967.925714

Trumbull 136,915 1.825533333 782.3714286

Tuscarawas 56,865 1 324.9428571

Union 34,553 1 197.4457143

Van Wert 19,258 1 110.0457143

Vinton 8,177 1 46.72571429

Warren 146,070 1.9476 834.6857143

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A D I J

Washington 40,870 1 233.5428571

Wayne 73,064 1 417.5085714

Williams 24,140 1 137.9428571

Wood 89,220 1.1896 509.8285714

Wyandot 15,400 1 88

7,563,184 138.6104267 43218.19429Total

OHIO VOTING SYSTEM REQUIREMENTS MATRIX

FOR USE BY THE BOARD OF VOTING MACHINE EXAMINERS’ EXAMINATION OF VOTING SYSTEMS SUBMITTED FOR APPROVAL AND

CERTIFICATION IN OHIO ELECTIONS

All steps required by OAC 111:3-2-06 using Primary and/or General Election ballots per Secretary of State Directives 2011-45 and 2012-34.

EXAMINER’S NAME: DATE: SYSTEM BEING EVALUATED:

SIGNATURE:_______________________________________________

CRITERIA ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT/VSTL

TEST MATERIALS

QUESTIONS / COMMENTS

System Overview:

Display and discuss all manuals, including

precinct election official instructional

manuals.

Equipment has received a federal certification

number issued by the U.S. Elections

Assistance Commission (R.C.

3506.10(H)(4)(a)).

Equipment has been certified by an

independent testing authority as meeting or

exceeding the minimum requirements of the

federal election commission voting system

standards (OAC 111:3-3-01(C)(15)).

Hardware Configurations and Opening

Procedures

Demonstrate opening of polls including the

printing of a “Zero Tape.”

Demonstrate means of locking out access to

set up procedures to anyone but authorized

personnel.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

2

Election Management – System Setup and

Configuration – General Election

Demonstrate actual ballot set up, using the following

races and questions and issues:

The 2012 Presidential Election ballot,

including all write-ins;

The 2008 15th

Congressional district race;

A city council race where a voter can

vote for two of five or seven candidates;

A bond issue per R.C. 133.18; and

An emergency requirements levy issue

with statutory font size and bold typeface

per R.C. 5705.197.

General election ballot shall include

independent candidates and candidates from

six political parties: Democratic, Republican,

Libertarian, Green, Socialist, and Constitution

parties (R.C. 3506.10(K), OAC 111:3-3-

01(C)(11)).

Ability to vote for candidates of one party for

president, vice-president, and presidential

electors by one mark (R.C. 3506.10(F), R.C.

3506.06(D), OAC 111:3-3-01(C)(6)).

Rotation:

Ability to arrange all candidates for

an office in a group under the title of

the office and printed so that they

may be rotated as provided in R.C.

3505.03 and SOS Directives 2012-

34.

Ability to produce a report verifying

rotation and correct ballot layout.

Machine Setup:

Demonstrate programming over vote,

blank vote, and undervote detection

Demonstrate programming of

multiple precincts per single unit.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

3

Ability to generate merger and charter

commission issues on the questions and issue

ballot with candidate names listed.

Capable of adhering to ballot layout as

prescribed by R.C. 3505.03 and 3513.15 and

SOS Directives 2012-34, including format,

boldface, and font sizes.

Capacity to contain at least 15 questions and

issues (R.C. 3506.10(K)).

Election Management - System Setup and

Configuration – Primary Election

Ability to create and read a primary election

ballot with six (6) political parties and issues

only ballots (R.C. 3506.10(G), OAC 111:3-3-

01(C)(7)).

Ability to create and read a primary election

ballot in which a 17 year old may vote for

candidates only and not on any question or

issue.

Ability to create and read a primary election

ballot in which voter does not declare party

but votes a question and issues ballot only

(R.C.3506.10(G), (H); OAC 111:3-3-01(C)(8).

Ability to create and read nonpartisan

candidates only ballot (R.C. 3506.10(G)).

Capable of primary election ballot with write-

in for each partisan ballot (R.C. 3506.10(D),

OAC 111:3-3-01(C)(4))).

Ballots accommodate facsimile signatures

(R.C.3505.08).

Tabulating software must be adequately

protected against tampering.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

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Construction and Security of Voting Machine –

Hardware Construction, Hardware Test Results,

and Security Measures

Counter or other device visible from the

outside, which will show, at any time, the

number of electors who have voted (R.C.

3506.10(I), OAC 111:3-3-01(C)(9))

Protective counter, or other device, the register

of which cannot be reset, which will record the

cumulative total number of movements of the

internal counters (R.C. 3506.10(I), OAC

111:3-3-01(C)(9))

Built with locks, seals, and other safeguards

by the use of which, immediately after the

polls are closed or the operation of the

machine is completed, no further changes to

internal counters can be allowed (R.C.

3506.10(J), OAC 111:3-3-01(C)(10)).

Durably constructed of material of good

quality in a neat and workerlike manner and in

a form that shall make it safely transportable

(R.C. 3506.10(L), R.C. 3506.06(E), OAC

111:3-3-01(C)(12)).

Constructed so that a voter may readily learn

the method of operating it (R.C. 3506.10(M),

R.C. 3506.06(F), OAC 111:3-3-01(C)(13)).

Constructed so that a voter may expeditiously

cast a vote for all candidates of the voter’s

choice (R.C. 3506.10(M), R.C. 3506.06(F)).

Constructed to preclude any person from

tampering with any of the internal counters

(R.C. 3506.10(N); OAC 111:3-3-01(C)(14)).

Capable of being manufactured for use and

distribution beyond a prototype (R.C.

3506.07).

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

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Ability to track and assign access to system

by board of elections staff with access to

marked or unmarked ballots, tabulating

software, and voting equipment.

Shall not provide voter any type of receipt or

voter confirmation that the voter may retain

after leaving polling place (R.C. 3506.10(O),

R.C. 3506.06(G)).

Demonstrate secure portability to polling

places.

Discuss sensitivity to variations in operating

conditions, in general, and provide a reference

in testing materials to the following:

Sensitivity of equipment to temperature;

Sensitivity of equipment to humidity;

Sensitivity of equipment to dust; and

Sensitivity of equipment to

transportation.

Voting and Tabulation Functional Testing

Demonstrate means by which a voter can

change or cancel vote.

Demonstrate write-in capacity (R.C.

3506.10(B), R.C. 3506.10(D), R.C.

3506.06(B) & (C), OAC 111:3-3-01(C)(4)).

Demonstrate response to the following:

Overvotes, undervotes, and blank

ballots;

Ballots being inserted headfirst, tail-

first, face-up, or face-down;

Multi-sheet detection; and

Safeguards against inserting memory

cards incorrectly.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

6

Demonstrate accessibility to voters with

disabilities.

Demonstrate ability of machine to function

during a power failure and the ability of the

machine to successfully recovery from a

power failure (system continues to operate

when unplugged).

Demonstrate counting the ballots, based on an

actual series of votes cast during a mock

election:

50 general election ballots as

prescribed above

100 primary election ballots (may be

programmed, printed, and voted

before the meeting)

Field test report (for logic and

accuracy testing)

In case of one or more jammed ballots or a

misfeed of ballots, demonstrate ability and

methods designated in user manual to

determine whether or not votes from such

ballots were counted.

Ability to advise a voter of an overvote (R.C.

3506.10(C), OAC 111:3-3-01(C)(3)).

Permits elector to change vote until elector

registers his/her vote for up to three ballots

(R.C. 3506.10(E), OAC 111:3-3-01(C)(5)).

Ability to limit possibility of double counting

by notifying user that memory card has

already been read.

Permits voting in secrecy (R.C. 3506.10(A),

R.C. 3506.06(A), OAC 111:3-3-01(C)(1)).

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

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Provided with screen, hood, curtain, or other

technology, which shall conceal voter while

voting (R.C. 3506.10(N), OAC 111:3-3-

01(C)(14)).

Discuss and demonstrate backup memory

features and physical audit trail, if any.

Demonstrate closing of the polls and ability to

run reports required by Ohio law (e.g.,

precinct reports).

Demonstrate report of results and format

variations.

Discuss and demonstrate recount and post-

election audit procedures. See SOS Directives

2012-52 and 2012-56.

Ability to produce reports in the format

requested by the secretary of state.

Ability to allow all electors to vote for all

candidates in which he/she entitled to vote

(R.C. 3506.10(B), R.C. 3506.06(B), OAC

111:3-3-01(C)(2)).

No discrepancies arising from multiple voting

machine count accumulation processes.

How an individual vote cannot be traced to the

individual voter using an electronic machine

with a paper audit trail or optical scan system.

Ability to manually enter data by boards of

election staff under the appropriate

circumstances.

Ability and methods designated in user

manual to clear tabulating memory and re-run

ballots.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

8

Voting system’s ability to be “backed-up” on-

site or off-site; demonstrate back-up system’s

capability to prevent loss of data.

Warranty / Bond / Service

Below are additional statutory requirements that a

manufacturer must satisfy before a county board of

elections may purchase, rent, acquire, or use new

voting equipment

Manufacturer has ability to give adequate

guarantee in writing and post a bond in an

amount sufficient to cover cost of any recount

or new election resulting from use or

malfunction of equipment (R.C. 3506.10).

Manufacturer has ability to accompany bond

with satisfactory surety, as determined by

Secretary of State and board of county

commissioners, guaranteeing and securing

machines have been and continue to be

certified and will correctly, accurately, and

continuously record every vote for a period of

five years (R.C. 3506.10).

Manufacturer has ability to guarantee

machines against defects in workership and

materials for a period of five years from date

of acquisition (R.C. 3506.10).

Explanation of support services required for

voting system maintenance and services

offered by voting machine manufacturer,

including speed of service options, election

day consultation, and general trouble-

shooting.

Explanation of all product and services

covered under the warranty and identification

of the products and services that are NOT

covered under the warranty.

Miscellaneous/General Properties

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

9

Voting systems capacity to communicate with

the voter registration system or other software.

Voting system’s ability to accept up-grades

without the replacement of entire system.

Complexity of operation of equipment or

system can be mastered with reasonable

amount of training.

Instructions in user manual match the actual

operation described and produces the intended

results.

Explanation of cost and compatibility of

newly Election Assistance Commission

certified components or upgrades with

currently certified equipment or system.

Inclusion and sufficiency of contracted terms

for the purchase/lease of equipment.

Explanation of all additional products and

materials necessary for polling place setup and

election night tabulation, including

transportation requirements.

Availability of supplies and services required

for use of the voting system; explain which

supplies and services are available only from

the manufacturer and which are available from

sources other than the manufacturer.

Evaluation rating sheet for DREs (OAC 111:5-1-01

and VVPAT requirements)

Demonstrate means by which a voter casts a

ballot.

Shall include a VVPAT (R.C. 3506.10(P)).

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

10

One VVPAT for each DRE, which will allow

a voter to view his or her paper record copy

while preventing the voter from directly

handling the paper record copy or receiving a

receipt or any other type of confirmation.

Every electronic record must have a

corresponding paper ballot record copy.

Paper used shall be sturdy, clean, and resistant

to degradation.

No less than 15 pounds

White

A VVPAT storage unit shall store cast and

spoiled paper record copies.

The VVPAT shall not used with any voting

equipment that contains any radio frequency

or any other wireless device that transmits

information further than one inch.

The paper ballot copy must be printed and the

voter must have the opportunity to verify that

record prior to the final electronic record being

recorded; VVPAT allow every voter to

review, accept, or reject his or her paper

record privately and independently.

A unique identifier must appear on each

individual paper ballot record produced – the

identifier must not reveal the identity of the

voter.

The VVPAT shall easy for a voter to read

(readability).

Headline at least 25 point font or not

less than 9 point font with

magnification capability to read as 30

point font.

Ballot language at least 9 point font

with magnification capability to read

as 30 point font.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

11

Type face – new roman, arial, myriad

or equivalent

Printed in black ink

Image created shall include every

contest, including write-ins and

undervotes.

VVPAT must be accessible to those with

disabilities.

VVPAT designed to ensure that there is an

adequate amount of ink, toner, ribbon, or other

like supply units to accommodate voters. The

system should provide a warning and an

opportunity for a poll worker to add a supply

of paper, ink, toner, ribbon or other like supply

units before the item runs out.

Precinct election official should be able to add

supplies without reading the VVPAT.

VVPAT is on the same power system as the

DRE and have a battery back-up of at least 2

hours (note: VVPAT may have a separate

battery but cannot be functional without the

DRE).

Security protection for VPPAT is build into

DRE.

Printer secure from tampering

Routine maintenance may be

performed without altering the

records that have been recorded and

without tampering with the VVPAT

Provisional ballot – image created for

provisional ballot must be identifiable as a

provisional ballot.

Spoiled ballot – image created for a spoiled

ballot must be identifiable as a spoiled ballot.

CRITERIA

ACCEPTABLE

OR

“YES”

UNACCEPTABLE

OR

“NO”

COVERED IN

EAC TEST

REPORT

QUESTIONS / COMMENTS

12

Voter may spoil his or her ballot no more than

two times.

COUNTY NUMBER OF POLLING LOCATIONS

ADAMS 16

ALLEN 45

ASHLAND 22

ASHTABULA 51

ATHENS 26

AUGLAIZE 17

BELMONT 27

BROWN 19

BUTLER 89

CARROLL 16

CHAMPAIGN 15

CLARK 51

CLERMONT 65

CLINTON 19

COLUMBIANA 74

COSHOCTON 14

CRAWFORD 20

CUYAHOGA 390

DARKE 30

DEFIANCE 15

DELAWARE 53

ERIE 42

FAIRFIELD 27

FAYETTE 13

FRANKLIN 389

FULTON 18

GALLIA 24

GEAUGA 37

GREENE 32

GUERNSEY 23

HAMILTON 360

HANCOCK 27

HARDIN 16

HARRISON 16

HENRY 16

HIGHLAND 21

HOCKING 16

HOLMES 15

HURON 24

JACKSON 12

JEFFERSON 41

KNOX 29

LAKE 56

LAWRENCE 32

LICKING 28

LOGAN 18

LORAIN 80

LUCAS 165

MADISON 13

MAHONING 72

MARION 9

MEDINA 54

MEIGS 16

MERCER 8

MIAMI 38

MONROE 8

MONTGOMERY 176

MORGAN 13

MORROW 22

MUSKINGUM 35

NOBLE 7

OTTAWA 36

PAULDING 12

PERRY 14

PICKAWAY 27

PIKE 15

PORTAGE 58

PREBLE 26

PUTNAM 17

RICHLAND 47

ROSS 40

SANDUSKY 34

SCIOTO 38

SENECA 35

SHELBY 35

STARK 146

SUMMIT 190

TRUMBULL 92

TUSCARAWAS 53

UNION 18

VANWERT 14

VINTON 9

WARREN 68

WASHINGTON 29

WAYNE 63

WILLIAMS 15

WOOD 59

WYANDOT 24

TOTAL 4336