REQUEST FOR PROPOSAL (RFP) ON GSAT11 & I6K SPACECRAFT ... (2).pdf · hoses shall be...

1

REQUEST FOR PROPOSAL (RFP) ON GSAT11 & I6K

SPACECRAFT COOLING SYSTEM

MAY2014

ISRO Satellite Centre

Bangalore.

2

��

1. INTRODUCTION ............................................................................................................ 443

2. DESCRIPTION OF COOLING SYSTEMS .................................................................... 554

2.1. MOBILE COOLING SYSTEM ................................................................................. 554

2.2. RF LOAD PANEL COOLING SYSTEM .................................................................. 554

3. SPECIFICATIONS OF COOLING SYSTEMS .............................................................. 665

3.1. MOBILE COOLING SYSTEM (FIG.2) .................................................................... 665

3.1.1. Design Inputs for Mobile Cooling System ........................................................ 665

3.1.2. Subsystems of Mobile Cooling System ............................................................. 76

3.2. RF LOAD PANEL COOLING SYSTEM (FIG.2) ................................................. 13119

3.2.1 Design Inputs for RF Load Panel Cooling System ......................................... 13119

3.2.2 Subsystems of RF Load Panel Cooling System ............................................. 13119

4. SCOPE OF WORK .................................................................................................. 171412

4.1. SCOPE OF DEPARTMENT .............................................................................. 171412

4.1.1. Preliminary Design ..................................................................................... 171412

4.1.2. Documents Review ..................................................................................... 171412

4.2. SCOPE OF CONTRACTOR ............................................................................. 171412

4.2.1. Design ......................................................................................................... 171412

4.2.2. Selection of Sub-vendors/Sub-Contractors ............................................... 171412

4.2.3. Supply of Spares ........................................................................................ 181513

4.2.4. Fabrication .................................................................................................. 181513

4.2.5. Testing & Inspection ................................................................................... 181513

4.2.6. Transportation & Handling ......................................................................... 191614

4.2.7. Despatch ..................................................................................................... 191614

4.2.8. Packing ....................................................................................................... 201715

3

4.2.9. Installation & Commissioning ..................................................................... 201715

5. EXECUTION SCHEDULE ....................................................................................... 211816

6. DOCUMENTATION ................................................................................................. 221917

6.1. ALONG WITH QUOTATION ............................................................................. 221917

6.2. DESIGN REVIEW ............................................................................................. 221917

6.3. PRE-SHIPMENT REVIEW ................................................................................ 221917

6.4. COMMISSIONING ............................................................................................ 221917

7. WARRANTY ............................................................................................................ 232018

8. ANNUAL MAINTENANCE CONTRACT ................................................................. 242119

9. GENERAL CONDITIONS ....................................................................................... 252220

9.1. ENTIRE AGREEMENT ..................................................................................... 252220

9.2. MODIFICATIONS IN THE WORK .................................................................... 252220

9.3. ARBITRATION .................................................................................................. 252220

10. INSTRUCTIONS TO BIDDERS ........................................................................... 262321

10.1. SCOPE OF WORK ........................................................................................ 262321

10.1.1. Pre bid meeting ........................................................................................... 262321

10.2. FORM OF QUOTATION ................................................................................ 272421

10.2.1. Technical and commercial quotation ......................................................... 272421

10.2.2. Price quotation ............................................................................................ 272422

10.3. PRICES .......................................................................................................... 282422

10.3.1. Milestone payments:................................................................................... 282522

10.4. BIDDER’S PROFILE ...................................................................................... 282522

4

� ��

GSAT 11/I6K Spacecrafts are high power advanced communication spacecrafts.

Spacecraft will carry maximum 92 numbers TWTA’s(Travelling Wave Tube Amplifier) on

board. To ensure on board performance of spacecraft, many tests on spacecraft are

essential on ground. To ensure spacecraft temperature with in acceptance limit on ground,

it is essential to realize suitable cooling systems.

Some of the keywords used in this document are defined as follows:

� ‘Department’ shall mean and include the President of India acting through the

Director, ISAC and any representative(s) of the Department duly authorized on his

behalf

� ‘Contractor’ shall mean the individual or firm or company whether incorporated or

not, chosen by Department among the bidders to this tender enquiry, undertaking

the works and shall include the legal personal representatives of such individuals or

the permitted assignee of such individual or firm(s) or company.

� ‘RFP’ shall means this Request for Proposal Document

5

� ��

General schematic diagram is given in Fig.1. There are two types of cooling systems:

a) Mobile cooling system

b) RF load panel cooling system

��

Mobile cooling system shall be used for cooling the payload panels of the spacecraft

with forced convection using air. Mobile cooling system shall consists of mobile Air

handling unit (AHU) which will take air from clean room and deliver cool air to

Spacecraft through end adapters at controlled humidity. Exhaust air from spacecraft will

be let out in the same clean room environment. An air distribution network shallCool aAir

supply from AHU will be brought in be used between92 nos.of flexible hoses, from

plenum, with and end adapters fixed at their ends. Finally,cool air will be injected inside

spacecraft through individual end adapters. These adaptors will be mounted on east and

west panels of the spacecraft. The specifications of the mobile cooling system are given

in section 3.1.

��

RF load cooling system shall be used for cooling the RF load panels, attached to the

spacecraft, with a cooling jacket. The temperature of the cooling jacket shall be

maintained by circulating cold water from an external chiller unit. The RF load panels will

be mounted on the east and west sides of the spacecraft. The specifications of the RF

load panel cooling system are given in section 3.2.

��

�� Are we asking for dehumidifier/humidifier in the AHU

6

� �� !��"�#��$��%�%�"��$�!��"��&��'"��(�)'"!'�

)"�� * �$� )��(�'(�*#'� &��+",�� * �$� '�� !��"�#�

-�!.�� %�"��"�� % �(��*(�� &� ��

��

�� /��0�

�� "#�� *��&�(��,"��"�#��$��%�

Followings are the inputs for designing mobile cooling system:

S. No.

Description Specification

1. Source Air temperature to AHU (Ti)22 +/- 1 ºC (clean room

temperature)

1.2. Inlet air temperature (0C) to Spacecraft Ti22 ± 0.5 ºC(or clean

room temp ± 0.5)

3. Source air relative humidity (RH) to AHU 550 +/- 5 %

2.4. Inlet Air Relative Humidity (%) to Spacecraft 50 RH± 1+5/-0%

5. Inlet air quality to Spacecraft Same as source air

3.6. Inlet air mass flow rate (kg/s) to spacecraft 0.58 77 +10%/-0% kg/s( for 92 tubes)

4.7.

Max. allowed Spacecraft panel temperature (OC) : 60

Min. allowed Spacecraft panel temperature (OC) : 17

Location of inlet holes

Near every TWTA

5.8. Inlet hole diameter (mm ) in Spacecraft spacecraft for air circulation (approximately)

30 mm

6.9. Distance (mm) of inlet hole centre from East/West Panel edge (approximately)

~200 mm

7.10. Direction of impingement of air inside Spacecraft as shown in Fig.32

Normal to TWTAs

8.11. Material of fittings for air inlet injectors Aluminium alloy with red colour anodising.

9.12. No. of outlets from AHU unit 92

10.13. Inlet Diameter (mm) of above outlet from AHU(approximately)

~ 20 mm

11.14. Clamping & Laying design for flexible supply hose on ground

Refer Section 3.1.4

12.15. Material for flexible cooling tube Silicone or similar RF transparent material

13. Source Air temperature (0C) to AHU 22 +/- 1

��

��

��

7

S.No.

Description Specification

14. Source air RH(%) to AHU 55 +/- 5

15. Location of mobile AHU Near to spacecraft.

16. Location of Monitoring & Control panel Part of mobile AHU

17. Interface with Monitoring & Control panel RS 232

18. Air injection velocity (m/s) inside Spacecraft 10 +2.5/-0 m/s

19. Acceptable noise level from AHU ~<65db.

20. Total heat dissipation 10 kW ( 5 kW per panel)

�� *,�$��%��&��,"��"�#��$��%�

Mobile Cooling System consists of the following subsystems:

a) Mobile air handling unit

a)b) Air distribution network

b)c) Flexible supply hose

c)d) Control system

d)e) Control panel

e)f)End adapters

The specifications for the subsystems of mobile cooling system are provided in the

following subsections.

��

S No.

SPECIFICATIONS DETAILS

1. Construction

• Single skin AHU Fabricated out of SS-304 Material, thickness typically 2mm.

• Mounted on mobile trolley.

• Mixing Chamber section, Fan section, Filter sections at the inlet with 5 micron filter, fan section, air collection section with VCD (Volume Control Damper).

• The fan to be mounted on anti vibration mounting to avoid transmission of

• vVibration.

��

��

��

��

��

��

�� !

��

��"��#$#%&��

#$�&��"�'�� #$�!&��

��#$!&

8

S No.


• Air discharge shall be through flexible supply hoses from plenum of AHU.

• The fan should be designed to deliver themass flow rate of minimum 0.718m³/sec.

2. Fan discharge Minimum 0.975718 m³/sec

3. Air flow from Plenum to Spacecraft

Air flow through each of the outlets from plenum shall be uniform.

4. Static Pressure for fan 40 mm water gauge (Minimum)

5. Noise level 65dB or less when measured from 1.5m away

6. Size(LXBXH) ~1.5 m x 1.5m x 2.0 m

7. Weight ~400 kg.

8. Blower Centrifugal type with backward curved vanes

9. Capacity of motor 0.75 HP (Minimum.)

10. By pPass SystemValve

Bypass arrangement system shall consist of a built in control mechanism using Variable Air Volume (VAV) damper to regulate the required air flow from the plenumthrough built in controlled mechanism using Variable Air Volume (VAV) damper. The variable air volume damper shall be operated in a feedback control loop using Suitablea mass pressure flow sesensor to be provided at the plenum and interlocked with the variable air volume control damper to bypass the air directly from the plenum in the event of partial or full closing any of the 92 outlets. (Refer schematic )

11. Trolley

Trolley shall be fabricated out SS-304 material and wheel shall be PU castor wheel other than black colorcolour. Handle shall be provided to trolley to steer and move the AHU. Locking of the trolley shall be with lever locking arrangement without any jack.

12. Handling

Handling hookHandling hooks for crane handling with crane to be provided at suitable position.

Provision to handle with fork lift shall be provided.

��"��#$#%&��

#$�&

�� Actual vakue + 50 % Margin

��

��"��

��

�� Basis for this value?

�� Is this required?

�� Is this required?

��(��

��(��

��

9

��

S No. SPECIFICATION DETAILS

1. TypeAir distribution network between plenum and end adapters shall be made of RF transparent flexible hoses.

2. Design

Air distribution network can be designed using the following optionsshall consist of two sections:

OPTION 1(Preferred)(Figure 3).

Air distribution system shall consist of the following sections:

• Section 1: This section shall consist

of four flexible header hoses of typically 100 mm diameter. Each flexible header hose shall beconnected between one of the outlets of the AHU plenum andconsisting of four header inlet of a distribution unit. The length of these hoses shall be 10metres (maximum) flexible hoses from plenum.

• Section 2: Each distribution unit shall

consist of one inlet of 100mm diameter and 23 outlets of 20 mm dia. Each outlet from the distribution unit shall be provided a manually operated valve to regulate air flow.

• Section 32: This section shall consist

of 92 flexible supply hoses of 20 mm diameter. Each flexible supply hose shall be connected between one of the outlets of the distribution unit and inlet of an end adapter. The length of these hoses shall be 10 metres (maximum).

OPTION 2(Figure 4)

• Plenum shall be provided with 92 outlets of 20mm diameter. Each of the 92 outlets shall be provided with a manual closing ball valve.

• 92 flexible hoses of diameter 20 mm and length 20m shall be

��

��)��

��)��

��)��

��

��"��*� �� "�'��

�� #$�!&��#$!&

��

��

��"��*� �� "�'�� #$�!&��#$!&

��

��)��

��)��

��"��#$�!&

��"��*� �� "�'��

�� #$!&��#$+!&

10


connected from plenum outlets to end adapters.consisting of 92 flexible supply hoses from header hoses (23 Nos per header)

Refer Figure?

3. Air DistributionAir flow from each of the 92 supply hoses to spacecraftend adapters shall be uniform.

4. Interchangeability

OPTION 1

• All four header hoses and 92 supply hoses shall be interchangeable.

OPTION 2

• All 92 Nos. supply hoses shall be interchangeable.

1.5. Material

1.Silicone/ or similar RF transparent AND light weight material

2.Non RF transparent and light weight material.

2. Length(m) �15

3. Fluid Medium Air

Overall Length �15 m (from plenum to end adapters)

Diameter of header hoses

4. Diameter of supply hoses(mm) ~20 mm

5.6. Quantity (Nos.)Spares

OPTION 1

Header hoses: 2 Nos.

Supply hoses: 8 Nos.

OPTION 2

Supply hoses: 8 Nos 92+ spares (8)Header hoses: 2 Nos.

Supply hoses: 8 Nos.

6.7. Clamps Design of clamps to be done by Contractor for clamping & laying flexible supply hose on ground

8.

Manual Control Valve

Quantity (Nos.)

Type

Make

Size

End Connection

92 nos + spares (8)

Ball

Swagelok

To be specified by contractor

NPT

��

��

��"��#$�!&

��#��

��#

��"��*� �� "�'��

�� #$�!&��#$!&

��#

��"��#$�!&

��#��

��#

��"��*� �� "�'��

�� #$�!&��#$!&

��#

��

��

��(��

��"��#$!&

��(��

��(��

��(� ,��"��#$!&��(�

�� ,� ��

��"��#$�!&

��(��

��"��*� �� "��#$+!&��"�'�� #$�!&

��#$!&

��(��

��(��

��"��#$!&

��

�� Cut-off method for supply hoses to be defined.

11


9.

Mass flow sensor

Quantity (Nos.)

Size:

2 (Main) +1 (Redundant)+1 (Spare) Mass flow sensor to be installed for measuring quantum of air in the plenum and another mass flow sensor to measure the quantum of air being bypassed through the variable air volume damper.


Note: Length of each of the 92 + 8 (spares)nos.of flexible supply hose shall be equal (15 m approx.)

��

12

��

S No. SPECIFICATIONS DETAILS

1.

Manual Control Valve

Quantity (Nos.)

Type

Make

Size

End Connection

92 nos + spares (8)

Ball

Swagelok


NPT

2.

Mass flow sensor

Quantity (Nos.)

Size:

1(Main) +1 (Redundant)+1 (Spare)


��

Control Panel shall accommodate main ON / OFF switch, protective devices such

as fuse/ELCB, indicators for voltage and current, alarm panel, monitors for

temperature, RH, pressure and flow rate. All indicators shall be digital.

S. No. SPECIFICATIONS DETAILS

1 Construction

The control panel shall be fabricated out of SS 304 , thickness 2mm (minimum) with branded Switch gears like Siemens/ Equivalent

2 Size (mm) of Electrical control panel

� 500 x 500 x 150 (tentative)

3 Weight (kg) ~20�

4 Location The control panel shall be located/provided at AHU for easy accessibility and convenience�

5 Parameters for monitoring in the control panel

Mobile AHU :

1. Temperature of Inlet air to Mobile AHU

2. RH of inlet air to Mobile AHU

3. AHU Plenum temperature

4. AHU Plenum RH

5. T1 – T12Temperatures from Spacecraft : (ThermocouplesT1 – T12 will be in the scope of the Department)Mass flow rate at the

��(��

��

�� Cut-off method for supply hoses to be defined.

��

13


outlet of plenum

6. Voltage

7. Current

��


1 Material Aluminium

2 Fluid Medium Air

3 Dimensions As per Figure 5.drawing.

4 Quantity(Nos.) 92 + spares (8)

�� /��0�

��"#�� *��&�(� ��"�#��$��%�

a) Total Heat dissipation (kW) = 8 kW (4kW per panel)

b) Maximum allowed RF Load panel temperature (oC)=60

c) Minimum allowed RF Load panel temperature (oC)=17

d)b) Acceptable noise level from chillers: ~65db.

e)c) Clamping design for flexible supply hose on ground: Refer Section

3.2.3

f) Clamping design for cooling jacket on Spacecraft: Refer Section 3.2.3

��*,�$��%��&� ��"�#��$��%�

RF Load Panel consists of following subsystems:

a) Mobile Chiller

b) Control Panel

c) Flexible Supply duct

d) Cooling jacket

��

�� Cooling jacket is ISRO responsibility.

��

14

�� !��


1. TypeChiller with air-cooled refrigerating unit and circulation pump

1.2. RefrigerantOperating temperature range

CFC- and HCFC-free

Refrigerant R507 or equivalent.-10...40 °C

3. Control panel

In-built with digital display in English language

Control panel shall have provision to start and stop the chiller in addition to the built in safety features such as anti freeze cut out , high discharge cut out , overload protection etc.

Display for temperature, mass flow rate/velocity shall be made available on the control panel.

4. Safety classification Class I / NFL

5. Cooling capacity 11 kW at 15°C (minimum)

6. Flow rate 50 litre/min at 3.5 bar (minimum)

7. Automatic controlBoth internal and external temperature reference (pt100)

8. Reservoir volume 7 litre (minimum)

2. Temperature indication Digital

3. Temperature adjustment Automatic

4. Analogue Interface In/Out 4-20mA or 0-10V

5. Safety classification Class I / NFL

6. Cooling power at 15°C 11 kW (minimum)

7. Refrigeration machine

air-cooled, CFC- and

HCFC-free

Refrigerant R507 or equivalent.

8. Pressure drop

9. Overall dimensions( W X D x H) ~600x790x1614 mm

10. Net weight ~230 kg

11. Power supply (3 Phase) 415V ,3 Phase N 50Hz

��"��#&

15


12. Fuse (3 phase) Suitable Rating

13. Environment temperature range -10 to 40 °C

14. Blow down system

As per block diagram provided by department (Figure 6)

Volume of tank shall be provided during pre-bid meeting(TBD).

13. Min. ambient temperature 5 °C

14. Max. ambient temperature 40 °C

15. Wheels Wheel shall be PU Castor wheel with other than black color.

16. Handling & Steering

Handling hook for handling with crane to be provided at suitable position

Provision to handle with fork lift shall be provided

Provision for steering with handle to be provided.

�� "��

S No.


1. Control Panel

Control panel shall have provision to start and stop the chiller in addition to the built in safety features such as anti freeze cut out , high discharge cut out , overload protection etc.

Display for mass flow rate/velocity shall be made available on the control panel.

2. Internal temperature sensor Pt100

�� #��


1. T TypeMaterial Non metallic hose/PVC with insulation

2. Length(m) �10

3. Fluid Medium Water

4. Diameter (mm) Diameter and quantity to be provided by vendor

��

��(��

��(� ,��(�� ,� ��

16

5. Operating Pressure

6.5. Clamps

Design of clamps to be done by Contractor for clamping and laying flexible supply hose on ground as well as for clamping cooling jacket on Spacecraft

�� $�!�� %�!�


1. Material of Cooling jacket for load panelType and model

SS 304L/CopperShall be specified by department during pre-bid meeting.

2. MakeFabrication SwagelokContractor shall fabricate as per design provided by Department.(TBD)

17

1 ��2� 3�

The scope of the work and the demarcations of responsibilities between the department

and the Contractor in the realization of cooling systems are given in this chapter.

1� ��

The following are under the scope of the Department.

1�� (��"%"��($��"#��

The preliminary design of both cooling systems has been carried out by the Department.

The system design inputs and specifications are given in detail in chapter 3. A joint design

review with Contractor will be conducted as detailed in 4.2.1.System design given is

minimum requirement.

1�� !*%�� 4"�)�

Upon award of contract and after design review, Contractor shall prepare drawings

and shall furnish final specifications of both cooling systems .The Department shall

review and approve the above documents prepared by contractor.

1� ��

The following are under the scope of the Contractor.

1�� "#��

As stated in chapter 4.1, upon award of contract, Contractor shall carry out design of

the both cooling systems. Within 15 days to 30 days of award of contract,

Department will organize a joint review meeting in which contractor’s

representative(s) shall participate. The objective of the design review is to finalize

specifications of both cooling systems. If the change proposed by Contractor is not

acceptable; the Department’s decision will be final.

1�� !�"��&��*,54��(�6�*,5��(�!��(��

The list of sub-vendors, along with their company profile, shall be provided in the

quotation. The list of sub-contractors, if any, through whom the Contractor proposes

to acquire the services for executing part of the work, shall also be given in the

quotation. The list of sub-vendors and sub-contractors is subject to review by

Department.

Nevertheless, the Department’s proposal or approval of sub-vendors and sub-

contractors shall not absolve the Contractor’s responsibility to comply with the

obligations of contract.

18

1�� * �$��&�� (��

The following spares shall be supplied along with the cooling system. The break up

prices of the spares shall be given in quotation.

�� #�� !��%� ��!��&�

For the materials used for both cooling systems, the contractor is responsible to

provide spare parts (like metal seat, body gasket) etc. For valves, fasteners and

consumables (like PTFE tape) to be replaced / used during installation and

commissioning. It is the responsibility of Contractor to account the required

quantity till the end of completion of commissioning.

�� #�� !��%� �� !&�

For the materials used in cooling system, the Contractor shall also supply the

spare parts (like seat inserts, body gasket) etc for valves, fasteners and

consumables and other applicable spares which are likely to be replaced / used

during operation and maintenance for a period of 4years after completion of

warranty period. The spare parts allocated for this purpose shall not be

consumed by the Contractor during installation and commissioning. List of spares

along with cost-breakup is to be provided by the Contractor along with quotation.

1�1 ��,("!��"��

All the fabrication shall be carried out at Contractor/Sub-Contractor’s factory. The

fabrication shall also include cleaning of the systems. All the consumables, tools etc

required for fabrication shall be arranged by Contractor/Sub-contractor.

1�7 ��"�#�8�� !�"��

The tests for both cooling systems are described as follows:

�� '�� &�

All the welded joints are to be subjected to Dye penetrant test (DPT).DPT shall

be carried out after fabrication at Contractor’s site and after installation at

Department’s site.

�� (�� !�" �� &�

All the fabricated hoses shall be subjected to hydrostatic pressure test at 1.5

times of MAWP.All the valves shall be subjected to pressure test with water (with

suitable corrosion inhibitor) at 1.1 times the maximum rated working pressure of

the particular pressure rating class of the valve.

19

�� '��!��&�

Dimensional inspection shall be done wherever required. Inspection certificates

shall be produced for approval by Department

�� !��)�� &�

Functionality of all systems and sub-systems shall be verified at Contractor’s site

and certificates shall be produced for the same for approval by Department.

�� " %� ��!� *��&�

Contractor shall demonstrate performance of both cooling system at Contractor’s

site and Department’s site. Performance means both electrical as well as

mechanical tests. Any simulation models required for demonstration of tests shall

be realized by Contractor.

��+� ,��&�

All the joints shall be subjected to leak test at Contractor’s as well as

Department’s site. Test certificates shall be provided for approval by Department.

��-� ��%��(.��!�� &�

Mobility of AHU and chiller shall be inspected by Department’s representative at

Contractor’s site before despatch of items.

��/� !� �!��!�!��&�

All electrical components and control elements need to be demonstrated for

nominal performance by testing.

1�9 �(�� (��"��8�:��"�#�

All bought out and fabricated items etc shall be properly packed and transported to

the Department’s site at ISAC. The prices towards packing, handling, freight,

insurance etc. are to be borne by Contractor and shall be mentioned in quotation.

Upon receipt of consignment, Contractor shall unload and store the system at

Department’s site. For imported items, Contractor shall provide the list of items with

cost break up to be imported and Department shall provide Custom Duty Exemption

Certificate. The Contractor shall be responsible for customs clearance and

transportation of items from seaport/airport to ISAC.

1�; �� !'�

The Contractor shall arrange to despatch the items on FOR ISAC basis

20

The ultimate consignee shall be as follows:

Purchase & Stores Officer

ISRO Satellite Centre (ISAC)

Bangalore

Karnataka,India.

1�< ��!."�#�

The Contractor shall pack and crate the items in such a manner so as to protect

them from damage and deterioration during transportation. The Contractor shall be

held responsible for all damages due to improper packing, transportation, unloading

and handling.

1�= ��"��8��%%"��"��"�#�

The cooling systems shall be installed and commissioned by the Contractor as per

the functional requirements specified by Department in RFP.

21

7 �>��:��

The total work period, reckoned from the date of award of contract to the date of

commissioning and final acceptance of the system shall be tentatively 3 months. The bidder

shall indicate, in the quotation, the schedules for various work phases, which shall not

exceed the overall period. Upon award of contract and before commencement of work, the

Contractor shall prepare a detailed and comprehensive schedule for review and approval

by the Department.

22

9 ��

The following documents are to be provided by the Contractor in English at different phases

specified thereupon.

9� ��2�:�?��

The following documents shall be provided along with quotation:

a) A complete clause wise technical compliance statement along with supporting

catalogues of the products quoted.

b) Bidder profile as per clause 11.3.

9� �� @�2�

The following documents are to be provided after design review:

a) Schematic Drawing of both cooling systems.

b) Drawing of end adapter

c) Detailed Specifications of sub-systems of both cooling system.

d) Detailed drawing of both cooling systems.

9� � �5�:�� @�2�

During Pre-shipment review, the following documents to be provided:

a) Fabrication drawings

b) Material Test certificates and inspection reports of fabrication

c) Instruction manuals for installation, operation, maintenance and troubleshooting

of all equipments.

91 ��

At the end of commissioning, the following documents shall be submitted:

a) Final acceptance report

b) Warranty certificate

23

; 2� ��

The Contractor shall provide warranty for the performance of the system for a period of 12

months from the date of final acceptance (after commissioning) of the system at

Department’s site.

24

< ��

The Contractor shall provide Non comprehensive Annual Maintenance Contract for a period

of 4 years after completion of warranty period.

25

= ��

=� ��

The contract to be entered into shall convey the final agreement between the

Department and the Contractor on the terms and conditions and be a complete and

exclusive statement of the terms of the agreement.

In the event of conflicts between general conditions of Contract and the specification

furnished by Department, the latter will take precedence.

=� ��:��2� 3�

This Contract may be amended or modified only in writing signed by both parties or their

duly authorized agents or representatives by a change order issued by the Department

and accepted by the Contractor, pursuant to the terms stated therein. Any modification

including addition or deletion of specifications can be done by mutual agreement

between Department and contractor for the better performance of both systems.

However, Department’s decision will be final.

=� � ��

Except matters in respect of which the decision of the Department is final as a specified

in the Contract, any dispute, disagreement or question arising out of or relating to or in

consequence of the work or fulfilment or the validity of the enforcement thereof which

cannot be settled mutually, shall within 30 days from the date that either party informs

the other in writing that such dispute or disagreement exists, be referred to arbitration.

The Arbitrator shall be a serving Law officer of the rank of Joint Secretary to the

Government of India. The arbitration proceedings shall be in compliance with the

Arbitration and Conciliation Act 1996.The performance under this work shall continue

during arbitration proceedings and no payment due or payable by the Department will

be with held unless any such payment is or forms part of the subject matter of the

arbitration proceedings.

26

�A ��

The proposals are invited as sealed quotations on behalf of the President of India by the

Head, Purchase &Stores,ISAC,Bangalore, from reputed Contractors of high competence for

the following work for ISAC, Bangalore, India.

�A� ��2� 3�

The scope of work includes design, fabrication, testing, installation and commissioning

of both cooling systems as per the specification mentioned in this document. The

bidder is required to submit quotation for the entire works mentioned herein. The

incomplete quotations shall be summarily rejected .The deviation, if any, in the

bidder’s proposal with respect to this document shall be explicitly mentioned in the

schedule of deviations to be provided in the quotation. Deviations, if any, from the

specifications offered by the bidder shall be justified by relative merit of the proposal. If

the bidder does not mention any deviation, it shall be construed by the Department that

the bidder agrees to comply with each and every aspect of this document.

�A�� (��,"��%��"�#�

1. Date of the floating of tender or publishing of tender in newspaper is assumed to

be T0.

2. Working days shall exclude Saturday, Sunday and any other Government

holiday.

3. Within 10 working days from the date of floating of tender (T0+10), interested

Bidders shall provide complete details to Purchase fulfilling the requisite

conditions to be eligible and participate in the tender. Details provided by Bidders

shall include Bidder’s address, full name of the person/s (who are duly authorized

on behalf of the Bidder) attending pre-bid meeting, Contact email-id, Contact

number including mobile and landline number. This will facilitate to arrange entry

passes in advance to enter the campus for attending the pre-bid meeting.

4. 16th working day from the date of floating of tender (T0+16), it is proposed to brief

all Bidders on the requirement of this RFP at ISRO, ISITE, Marathahalli,

Bangalore – 560 037. It is mandatory for all the Bidders to attend and participate

in this meeting. Pre-bid meeting will be from 0900 Hrs to 1630 hrs. Bidders shall

come prepared for the second day in case of extension of technical discussion

being continued. NO OFFER WILL BE ACCEPTED FROM BIDDER/S WHO

HAVE NOT PARTICIPATED IN THE PRE-BID MEETING. Any clarification/s

��(��

��(,� ��"�'��

(,� ��-��.��/��

��,��"�� #$!&��#$+!&

��(��

27

required from Department regarding this requirement shall be sought during the

pre-bid meeting.

5. If in any case , Pre-bid meeting is cancelled on 16th working day from the date of

floating of tender (T0+16), Department shall intimate all Bidders 3 days in

advance regarding cancellation of the meeting and new date for the pre-bid

meeting.

6. Bidders shall submit their quotation on or before T+40 days from the date of

floating of tender (T0)

14th day (if it happens to be a holiday, next working day)from the date of

floating of tender, it is proposed to brief all bidders on the requirement of this

RFP at ISRO, ISITE, Marathalli.It is mandatory for all the bidders to attend and

participate in this meeting. NO OFFER WILL BE ACCEPTED FROM VENDOR

NOT PARTICIPATING IN THE PRE BID MEETING.

Any clarification required from Department regarding this requirement shall be

furnished during this meeting.

�A�� ?��

The quotation shall be submitted in 2 separate sealed covers as follows:

�A��" ��!'�"!��!�%%�(!"��B*��"��

The first cover shall contain the technical and commercial aspects along with the

format of price quotation without price. The first cover shall be super-scribed as

“Technical and commercial quotation for GSAT-11/ I6K Cooling systems ,

Enquiry No:________,Due on _______”

�A��"" �("!��B*��"��

The second cover shall contain the prices.The prices shall be quoted in figures as

well as in words.The second cover shall be super-scribed as “Price quotation

forGSAT-11/ I6K Cooling systems.Enquiry No:________,Due on _______”.

The first sealed cover containing the technical and commercial aspects shall be

opened first. The price regulator and the revision in prices thereof if any, submitted

subsequently based on authorization from the Department shall be opened only after

the evaluation of the technical and commercial quotation. The bidder not quoting for

this enquiry shall return the tender documents to the Head Purchase & Stores ,

ISAC, Bangalore within 15 days from due date of opening.

��(��

��(,� ��"�'��

(,� ��-��/��

��,��"�� &��$�!&

��(,� ��"�'��.��(,� ��-��/��

��,��0�� $1.&��

��$+!&

��(,� ��"�'��.��(,� ��-��/��

��,��0�� $1.&��

��$+!&

28

All corrections shall be attested by initials of the bidder with date.

�A�, � ��

The bidder shall quote firm and fixed prices valid during the currency of the Contract till

commissioning and final acceptance of the systems to the satisfaction of the

Department. The prices shall include all taxes, levies like octroi , duties, taxes, royalties,

permit charges etc. levied by any central , state, local or other Governments authority,

which the Contractor is required to pay in any country as well as in India with reference

to fabrication , purchase , transportation up to the delivery point stated in this document.

Price bid shall also include clear list of deliverables.

�A��" �"�� $%��C�

Payment terms and conditions shall be mutually discussed between Department and

Contractor. However, Department’s decision will be final.

Validity: The quoted price should be valid for a minimum period of 6 months on the

date of opening of the technical and commercial quotation.

�A1! �� D��

The bidder shall elaborately bring out in their quotation their company profile, which

shall be commensurate with level demanded for the execution of the work specified in

this document. The details shall include the following:

a) Previous experience in the execution of the projects of the nature and quantum on

par with those specified in this document.

b) Clientele, specifying the clients to whom they have executed works of nature similar

to that specified in this document. The address, telephone , fax, e-mail, and contact

person of the clients shall also be specified.

c) Quality management system: If any bidder is certified for ISO 9001:2008 quality

management system, a copy of the certificate by the accreditation agency shall be

submitted.

��(,� ��"�'��

(,� ��-��/�� ,��"�� &��

�$�!&

��(,� ��"�'��.��

(,� ��-��/��

��,��0�� $1.&��$+!&

��(,� ��"�'��(,� ��-��/��

��,��"�� &��

�$�!&

29

PRICE FORMAT

S No. Item Chapter to be

referred Quantity

Unit price

Total

1. Design 4.2.1

2. Testing& Inspection 4.2.5

3. Installation & Commissioning 4.2.9

4. Spares for installation & commissioning(*)

4.2.3.14

5. Spares for operation and maintenance(*)

4.2.3.24

6. Mobile cooling system (*) 3.12

7. RF Load Panel Cooling System (*)

3.12

8. Packing 4.2.78

9. Transportation & handling 4.2.76

10. Taxies, duties etc. 11.2

11. Annual Maintenance Cost 8

12. Other costs

PRICE FORMAT

(*)Attach separate sheets for break up details.

�

�

�

�

REQUEST FOR PROPOSAL (RFP) ON GSAT11 & I6K SPACECRAFT ... (2).pdf · hoses shall be...

Documents

Transcript of REQUEST FOR PROPOSAL (RFP) ON GSAT11 & I6K SPACECRAFT ... (2).pdf · hoses shall be...