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Carpe Diem- Educational AdvancementInstitute

Form 1 – Cover Page: 2017 Sub-grant Application – Attachment A

Applicant Information Contact Person

Name of

Applicant

: (name of

fiscal

agent)

Educational Advancement Institute Name: Ma’at Lands

Carpe Diem Schools (Fiscal Agent) Title: CEO/Executive Director

Address: 5435 W. Pike Plaza Blvd Agency

Name: Educational Advancement Institute

Indianapolis, IN 46254 Email: [email protected]

Phone: 317-353-7194

Fax:

If LEA

(school

corporatio

n

,

charter

school):

County: _Marion

Corp # 9710 School # _

School # _

School # _

Program Director of 21st CCLC

Name: Ma’at Lands

Email: mlands@educationaladvancementinstit

te.com

Phone:

Fax:

317-353-7194

Did you use a professional grant writer to

complete this application? YES or NO

If yes, please provide Name of Grant Writer:

Funding Information:

Funds Requested: Year 1 _99,954

Year 2 99,954

Year 3 _94,956.3

Year 4 _89,958.6

Total _384,822.9

DO NOT WRITE BELOW – FOR IDOE USE ONLY: Funds Approved:

Yr. 1 Yr. 2 Yr. 3 Yr. 4

TOTAL _

Authorized Representative Information: Type Name of Representative:

Ma’at Lands

Title: Executive Director

Tel # 317-53-7194 Fax #

Email:

[email protected]

I HEREBY CERTIFY that, to the best of my knowledge, the

information contained in this application is correct, the

agency/agencies named in this application and in the

partnership commitment form have authorized me as their

representative to file this application.

Signature of Authorized Representative (if school

corporation, must be signed by the Superintendent, if

charter school, by the charter school administrator)

Ma’at Lands

Date signed: 12/4/2017


Form 2 – List of Schools to be Served by 21st CCLC – Attachment B

Applicant Name: Educational Advancement

Institute/Carpe Diem Contact

Name:

Ma’at Lands

Organization: Educational Advancement

Institute/Carpe Diem Phone:

Fax:

317-353-7194

Address: 5435 W. Pike Plaza Blvd

Email: mlands@educationaladvancementinstit

ute.com

Name of School to be Served

by 21stCCLC (including

School # and School

Corporation)

Has this

school been

served before

under a

previous 21st

CCLC grant?

% Free

and

Reduced

Lunch

%

Identified

English

Learner

Students

Estimated # of Students

that will attend the

program at least 45 days

or 60 days to be served

Per School Year

Y1 Y2 Y3 Y4

School has

grade of

D/F

(indicate

“D/F” if

yes)

Estimated

number of

Students

with

Disabilities

to be served

Carpe Diem Northwest

High School

YES

NO

75.51 20.8 45

D/F 2

60

110 110 110 110 2

YES

NO

45

60

YES

NO

45

60

YES

NO

45

60

YES

NO

45

60

YES

NO

45

60

Note: If more space is needed, please include this chart on a separate piece of paper


Form 3 – List of 21st CCLC Program Centers/Sites – Attachment C

Applicant Name: Educational Advancement

Institute/Carpe Diem Contact Name:

Ma’at Lands

Organization: Educational Advancement

Institute/Carpe Diem

Phone:

Fax:

317-353-7194

Address: 5435 W. Pike Plaza Blvd

Email: [email protected]

m

Name of Community Learning

Center/Site

(e.g. Franklin High School, Boys

& Girls Club )

Location

(Street Address)

City

Carpe Diem Innovative School

Northwest

5435 West Pike Plaza Blvd Indianapolis

Note: If more space is needed, please include this chart on a separate piece of paper


Form 4 – Population Served Checklist – Attachment D

Applicant Name: Educational Advancement Institute

Contact Name: Ma’at Lands

Organization: Educational Advancement Institute Phone:

Fax:

317-353-7194

Address:

Email:

Populations Served (check all that apply):

❑ Pre-School ❑ Elementary School

X Middle School

X High School

❑ Adult

Services: (check all that apply):

X Reading or Literacy

X Mathematics

❑ Science

❑ Arts and Music

X Tutoring or Mentoring

❑ English Language

Learning Services

❑ Pre AP and/or AP Course

Development

❑ Service Learning

X STEM

(Science,

Technology,

Engineering &

Math)

❑ Recreational

❑ Telecommunication &

Technology education

❑ Library Services

❑ Services for Adults

❑ Youth Development

❑ Drug & Violence Prevention

X Character Education

❑ Global Literacy

□ College & Career Readiness

Operating Hours: (check all that apply):

X After-school □Summer

❑ Intercession ❑ Fall Break ❑ Spring Break

❑ Weekend □ Before-Schoo


Form 6 – Timeline of Activities for Year 1 of Grant – Attachment F

Applicant Name: Educational Advancement Institute Contact Name: Ma’at Lands

Organization: Phone:

Fax:

317-353-7194

Address: Email:

Date Activity Description

Program Start Date

Fall 2018

August –December Teen Opportunity Enrichment

Program (TOP)

Carpe Diem students 6-12 will have

the opportunity to attend daily

academic enrichment in

English/Language Arts, Math, STEM,

Technology, as well as attend

homework help, physical education,

and high-interest clubs

August 21st TOP Parent Education and

Celebration #1

TOP parents/families will be

accilimated to the program’s design.

Parents will have opportunity to ask

questions and make suggestions for the

program

September High-Interest Clubs Begin Clubs for TOP students will begin,

such as 4-H, sports program, art

lessons for 6,9, or 12 week periods.

Monthly Professional Development Basic information on school policies,

behavior management strategies, and

daily program operations disseminated

to staff, then discussed in an open

forum

Septebmer 25th TOP Parent Education #2 TOP Parent Education Sessionwill be

presented by staff memberor 21st

CCLC partner. Topic will be based on

family needs assessment

October Educational Field Trip #1 TOP staff will accompany students on

an educational field trip to expand

upon curriculum and provide new,

stimulating experiences for students.

Parents will be able to be involved by

chaperoning, if available.

Transportation will be provided by


High-interest clubs Pre-existing clubs continue. Students

will be given an interest survey to

guide the formation of new clubs

Monthly Professional Development Topic based on staff needs. Staff

members will be given opportunities to

share ideas and make program


suggestions to Program Director

October 25h Lights On!Celebration; Parent

Education #3

National celebration of afterschool

programs; intergenerational family

activity will be included

November High-interest clubs Pre-existing clubs continue, new clubs

develop





November 15th TOP Parent Education #4 and

Thanksgiving Dinner

TOP Parent Education Session will be

presented by staff or other community

member.

Formal Observation/Evaluation of

Teaching Staff #1

After completing regular, frequent

observations, the Program Director

will meet individual with staff

members for a formal review.

Strengths and areas for improvement

will be addressed

December Monthly Professional Development Topic based on staff needs. Staff




Parent, Staff, and Student Surveys

Conducted

Surveys given and collected to send to

Diehl Evaluation for process report

December 21st TOP Parent Education #5 and

Holiday Dinner Celebration

Intergenerational family activities and

holiday festivities will be provided

Spring 2019

January High-Interest Clubs Develop new clubs

Community Service Projects Different community/social service

projects will be imbedded into daily

programming and/or family nights





January 15th TOP Parent Education #6; TOP Parent Education Session will be


member.

February 19th TOP Parent Education #7 TOP Parent Education Session will be


member.

March High-interest clubs Pre-existing clubs continue , new clubs

develop

Formal Observation/Evaluation of

Teaching Staff #2






will be addressed

Educational Field Trip #2 TOP staff will accompany students on













March 19th TOP Parent Education #8 TOP Parent Education Session will be


member.

April 23rd High-Interest Clubs Pre-existing clubs continue , new clubs

develop













April 17th TOP Parent Education #6; TOP Parent Education Session will be


member.

May High-Interest Clubs Pre-existing clubs continue , new clubs

develop













Final Formal Observation/Evaluation

of Teaching Staff #3






will be addressed

May 14th TOP Parent Education#10; End of the

Year Student Showcase and

Celebration

Family activities will be provided.

TOP students will participate in a

showcase of other learning and

achievement and present it to parents,

community members, partners, and

other stakeholders

Program End Date


Note: A minimum of 130 days

are required for a 21st

CCLC program.


Form 7 – Four Year Budget Form – Attachment G

Form 8 – Equitable Participation of Private Schools – Attachment H

There are no private schools within a 5 mile radius of Carpe Diem that serve the same grade levels

that Carpe Diem Northwest will serve under the 21st CCLC application.


Form 9 – Assurances-Attachment I

21st Century Community Learning Centers

Program 2018 - 2022 Sub-grant Application

ASSURANCES

The following assurances will remain in effect for the duration of the Subgrant. The Indiana Department

of Education will require assurances with subsequent amendments to this application if required by

changes in federal or state law. The applicant assures that:

● It has the necessary legal authority to apply for and receive the proposed subgrant;

● The filing of this application has been authorized by the applicant’s governing body, and the

undersigned official has been duly authorized to file this proposal for and on behalf of the

said applicant, and otherwise to act as the authorized representative of the applicant in

regard to this application;

● The activities/services for which the assistance is sought under this subgrant will be administered

by or under the supervision and control of the applicant;

● The subgrant program will be operated in compliance with all applicable state and federal laws and

in compliance with regulations and other policies and administrative directives of the Indiana State

Board of Education and the IDOE;

● The subgrant program will take place in a safe and easily accessible facility;

● The subgrant program will have proper transportation for its participants;

● The subgrant program will be carried out as proposed in the application;

● The subgrant program was developed and will be carried out in collaboration with schools the

students attend and other community partners;

● The subgrant program will utilize a researched based curriculum that includes

professional development;

● The subgrant program will align out-of-school time efforts with in school priorities including

Indiana Academic Standards;

● The subgrant program will primarily target students who attend schools eligible for Title I school

wide programs and their families; or students who attend non-Title I schools that are high poverty

schools;

● The funds under the subgrant program will be used to supplement the level of State, local and other

non- federal funds that would, in the absence of Federal funds, be made available for authorized

programs and activities, and will not supplant Federal, State or local or non-Federal funds;

● The required information and reports will be submitted timely as requested by the Indiana

Department of Education;

● The subgrant program will comply with U.S. Education Department General Administrative

Regulations (EDGAR) Part 76-State Administered programs and the Uniform Grant Guidance 2

CFR Part 200.


Program Narrative

I. PROJECT ABSTRACT

Educational Advancement Institute (EAI) is working in conjunction with Carpe Diem

School Corporation to apply for $103,074 for Year 1 of the 21st Century Community

Learning Center (21st CCLC) Cohort 9 Grant. The mission of Carpe Diem Learning

Schools is to educate students via a personalized learning model, which combines a

rigorous online curriculum with project-based learning led by highly-effective licensed

teachers in the classroom. Students are met at their instructional level to build competency

and competency. The mission of EAI is to partner with k-12 education to improve student

academic support by providing intervention services, along with remedial and academic

support, which coincides with the purpose of a 21st CCLC program which is to: provide at-

risk students with opportunities for academic enrichment, personal enrichment, and other

activities designed to complement the student’s regular academic program.

CDNW will work closely with EAI for this 21st CCLC grant. EAI will provide

students with a safe, nurturing environment to develop their academic and personal

strengths, and support the development of new ones. CDNW students will participate in

daily tutoring and enriching, community-based life activities such as health and fitness

education, sports clinics, art or music lessons, environmental learning, and community

service projects. EAI will offer the afterschool Teen Opportunity Program (TOP) daily

during the school year and in the summer.

TOP program students will be recruited for enrollment through CDNW School. We

will enroll a total of 110 students, 60 middle school students who will attend at least 45

days and 50 high school students who will attend at least 45 days to help improve students’


academic performance 75.51 % of all students who attend CDNW have a socio-economic

disadvantage and based on the school data assessment are in need of services to help

increase student achievement. The TOP parents and students will participate in enriching

experiences to strengthen school and home relationships, develop stronger life skills, and

relate their new learning through a close connection with Indiana State Standards. The TOP

program will have monthly enrichment activities and free family dinners.

EAI will use NWEA assessment scores as formative assessment to guide

instruction. Through collaboration between EAI staff, Carpe Diem Title 1 staff, and

classroom teachers, the NWEA scores will assist in identifying, planning, and

implementing appropriate intervention programs designed to meet program objectives.

Web-based programs (i.e. LitArt and math, Camelot Learning) and scientifically-based

research interventions will be incorporated into the academic enrichment portions of TOP.

Independent external program evaluation will be conducted by Limelight Analytics .

Limelight Analytics will provide feedback and recommend program refinements. Ma’at

Lands, the Program Director, teachers, principal and staff will present in-service trainings

to EAI staff on best practice of instructional strategies. Carpe Diem principal, and EAI

CEO are working closely together to write the 21st CCLC grant.

II. Competitive Priority

A. Required Descriptions- Identified as a Priority or Focus School

CDNW is identified as 2017-2018 Focus & Priority Schools, receiving a ‘D’ grade.

According to the Department of Education Compass websites list the free/reduced lunch

rate as being 75.51%. This application is submitted jointly by at least one local education

agency receiving funds under Title 1 Part A and at least one community-based or faith-

based organization, or public or private entity. Carpe Diem is the fiscal agent and school


corporation, which receives Title 1 funding as stated on the Indiana Department of

Education website. Educational Advancement Institute is the local community- based

organization. Carpe Diem and Educational Advancement Institute has partnered over the

last two years providing services to students and families. The CEO of EAI was a former

teacher and administrator at Carpe Diem and understands the needs of the students to be

served.

B. Organizational Priority Points

Both Carpe Diem School and Educational Advancement Institute are new

applicants who has never received 21st CCLC funds. This will be the first time that

both organizations have applied and if accepted would have received grant funding.

C. Programming Priority Points- Application that provides hands-on, year around

programming in the area of STEM ( science, technology, engineering, and math) or

Literacy demonstrated in your program design and activity plan

Carpe Diem/EAI will have an intentional focus on literacy. The program will have a

strong focus on English/Language Arts through the LitArt Readers program and

Camelot learning.

III. NEED FOR PROJECT

CDNW is located on the northwest side of Indianapolis. In this area there was

the closure of a high-poverty, inner city schools, which resulted in a transfer of

a larger number of students to CDNW.

Academically, standard test scores at CDNW are below average. Students must

be supplied with the most assistance possible so that they can be successful in

and out of school. EAI staff will provide students with individual tutoring,


necessary life skills, and real-world application.

A. Data Evidence Demonstrating Need

Student Performance (6th – 8th Grade)

Mathematics English/Language Arts

Percent Passing Percent Passing

Student Performance (9th - 12th Grade)

Algebra I End-of-Course Assessment (ECA) English 10 End-of-Course Assessment

There has also been an increase in Hispanic students. Many families are not


able to provide homework assistance needed due to a language barrier. EAI will

be able to help increase students achievement and provide the assistance

needed.

Program Name Percent Enrolled

Special Education 28.06%

Gifted & Talented 0%

Free Lunch 72.45%

Reduced Lunch 3.06%

Socio-Economically Disadvantaged 75.51%

Homeless 1.53%

Title 1 Participant 79.08%

Attendance by Grade

Grade 2015-16 2016-17

Grade 6 91.7% 94.5%

Grade 7 87.6% 95.0%

Grade 8 85.4% 92.0%

Grade 9 89.7% 92.5%

Grade 10 89.3% 95.6%

Grade 11 82.9% 94.7%

Grade 12 *** 87.7%


All Grades 87.9% 93.4%

CDNW Student

Demographic Information

Race/Ethnicity 2015-2016 2016-2017

Black 67.2 59.7

Hispanic 15.6 26.6

White 9.4 8.4

Multi-racial 6.3 4.5

B. Current Out-of-School Academic and Enrichment Programming for Students

School name/Grade levels

served

Current programs

(services, time, days, # of

students)

Expansion/enhancement

programs (New services,

time, days, # students

Enlace Academy , Grades K-8 Monday- Thursday, 3:30-4:30

Currently tutoring for students

with a teacher recommendation

only. The number of students

daily are inconsistent as well as

the teachers who stay after

school. There is a family

component for Spanish speaking

parents learning English.

Monday-Thursday 2:30-5:00 p.m.

The 21st CCLC will expand

tutoring to include specific skill

enhancement in math, science and

English provided by certified

teachers to increase academic

performance and ISTEP scores.

Speedway High School,

Grades 9-12

Thursdays, 5:00-7:00 p.m.

Tutoring in any subject is




provided for any 9-12 grade

student at Speedway Public

Library

Sunday-Thursday students can

receive help via phone through

the Rose-Holman Institute of

Technology with Math and

Science






Pike High School, Grades 9-

12

Tuesdays, 2:30-5:30. Currently

students stay for extra help from

teachers. There is no

transportation.

Mon- Thursday 2:30-5:30

students are provided tutoring,

homework help, character

development and enrichment

opportunities in science and

technology





English and Literacy provided by

certified teachers to increase

academic performance and ISTEP

scores.

Lincoln Middle School Grades

6-8









Current afterschool programs, lacks ease of accessibility and affordability. Students would

have to provide transportation to off -site centers with the closes center being 5 miles away.

C. How the Needs Were Defined

The EAI Director met with CEO the principal of CDNW to discuss the needs of the

students. Both the CEO and Principal looked at the school data (attendance, behavior,

grades, ISTEP and NWEA scores) and goals for the school. Based on the data, both

organization chose to focus on Math and Literacy. Students are at least two grade levels

behind in each area. During the school day students work is individualized and the

afterschool program will continue to create a plan that is individualized to meet each

student needs. The CEO of EAI and the Principal of CDNW also conducted a focus group

with teachers and students to discuss what other enrichment programs could be added to

make sure that students would want to participate in the program. Students who

participated on the Advisory Council discussed the current opportunities and the gaps that

needed to address in order to meet the needs of all students.

IV. Partnerships/Collaborations

CDNW and EAI will collaborate with agencies to bring additional programs and services

to students and their families who are served through the 21st Century Learning Center

program. Carpe Diem Schools will provide building space, teachers, and access to utilities

and buses. Thomas P. Miller will provide evaluation services. As an approved CACFP site,

students will receive a daily snack. LitART will provide literacy curriculum and Camelot

learning will provide Math curriculum for students.


Partner Name Goals and Needs Being Met

Carpe Diem

Schools

CDNW will meet the basic needs of program such as building spaces and utilities.

Buses will transport students’ afterschool Monday through Thursday.

Thomas P. Miller

and Associates

Goal 1: Access fidelity of program implementation and program outcomes; 2.

Facilitate quality improvement process; 3. Analyze 21at CCLC staff, teacher, student

and parent perception of program quality and program impacts; 4. Report attendance

trends, evidence of program quality, and progress toward goals, objectives, and

performance measures; 5. Complete site visits to assess program quality

Goal 2: Analyze 21st CCLC staff

- Analyze staff, teacher, student and parent perceptions of school-related

behaviors

- Analyze behavior data

- Report attendance trends, evidence of program quality, and progress toward

goals, objectives and performance measures

Goal 3: Assess fidelity of program implementation and program outcomes

- Facilitate process improvement

- Report trends in attendance, evidence of program quality, and progress

toward goals, objectives , and performance measure

LitART Goals 1 and Goal 4 LitART will provide literacy curriculum that offers a fresh

approach to improved learning. LitART uses high interest books to promote literacy.

These books include step by step guides for exploring each book. Each book is

aligned to state and national standards. Curriculum is customized using response

activities to develop essential literacy skills and meet the needs of all students. Word

Collections will feature essential vocabulary from the books and includes creative

prompts that will connect student writing to the books. Student comprehension

questions are included about to text to assess student knowledge


Camelot

Learning

Goals 1, 2, 4Camelot Learning is a research-based math intervention curriculum that

will help bridge the achievement gap by delivering lessons that address alternate

learning styles. Camelot Learning will provide 40 lessons with built in daily

assessments for 40 minutes each day. Lessons are engaging and reach children of all

learning styles. Curriculum is standards based, and manipulative rich. Students will

be motivated because all learning styles are met and students enhance their social

learning through team building. Camelot lessons also will incorporate and review

practice of key math vocabulary words.

Child and Adult

Care Food

Program

Provide reimbursements for snacks served. Each student receives nutritional snack

each day. The program will receive reimbursement of student/snack

Partners were identified based on previous success in past years of other after school

programs. Partners’ chosen mission statements and organizational goals align with the

goals and focus of the afterschool program. The involvement and collaboration in the

application process included partners’ input based upon the needs of the target population.

Partners met with EAI staff in person and with LitART and Camelot learning via phone

and email to discuss their programs and make sure that they met the 21st CCLC program

requirements. Type and amount of contributions made by ach partner is listed on

Attachment E: Applicant and Partner Commitment Form. More detailed information about

each partner can be found in Appendix A: Memorandums of Understanding.

V. PROGRAM DESIGN AND IMPLEMENTAION

A. Goals, Objectives, Performance Measures, Activities, and Assessments

Educational Advancement Institute will increase student achievement of students in

ELA and Math according to the Indiana State Learning Standards, NWEA and ISTEP for


students who attend Carpe Diem Northwest School. Based upon the school improvement

goals, school academic and behavior data, and with input from school leaders, teachers,

students, and community, EAI designed a program around four goals. These goals will

focus on: (1) improving student academic achievement; (2) improving student behavior;

(3) increasing family involvement; and (4) increasing student performance related to

literacy. The following table displays the goals, program objectives, activities, and

performance measures, as well as a description of the data tha twill be collected to assess

progress towards each performance measure.

Program Goals Program

Objectives

Program Activities Performance

Measures

Assessment

Strategies

Goal 1

1. Improve

Student Academic

Achievement

1.1 Increase

reading

comprehension

achievement

among regular

participants

1a. small-group

tutoring and

assistance based on

standards and

aligned with

curriculum

provided to students

daily

1.1b. Enrichment

and remediation in

reading using

scientifically based

research (LitART,

NWEA learning

1.1.1( a&b) 80%

of students will

increase their

reading

achievement by at

least one grade

level in the Spring

on NWEA testing

Local

Assessments

(ISTEP, NWEA)


1.2 Increase

mathematics

achievement

among regular

participants

1.3 Increase

knowledge of

Science among

regular participants

continuum

activities)

1.2a small-group

tutoring and

assistance based on

standards and

aligned with

curriculum


daily

1.2b. Camelot

Learning at least

2hr/week

1.3a small-group

tutoring and

assistance based on

standards and

aligned with

curriculum


daily

1.3b Activities

from evidence

based

1.2.2 (a&b) 80%

of students will

increase their

math achievement

by at least one

grade level in the

Spring on NWEA

testing

1.3.3a&b) 80% of

students will

increase their

reading

achievement by at

least one grade

level in the Spring

on NWEA testing

1.3b 60%

Increase student

interest in STEM

subjects

Local

Assessments

(ISTEP, NWEA)

Local

Assessments

(ISTEP, NWEA)


curricula(NWEA

learning continuum)

Goal 2

Improve Student

Behavior

2.1 Decrease

student disciplinary

infractions

2.2 Improve

student completion

of school wide and

classroom behavior

expectations

2.1&2 Program

staff

communication

with day staff about

behavior

2.(1&2).Implement

Reward program

for positive

behavior and life

skills; provide

interactive character

education lessons

(team building,

role-play,

leadership

activities)

2.1.1 Fewer than

5% of regular

program

participants will

have major

behavior

infractions.

2.2.2 80% of

regular

participants will

show improved

behavioral

attributes from fall

to spring

2.1.1: School

discipline record

2.2.2: Department

of Education 21st

CCLC Survey

2.2.2 Fall and

Spring Parent,

Student and Staff

Survey

Goal 3

Increase Family

Involvement

3.1 Increase parent

participation in

program activities

3.1a. Monthly

Parent Nights.

Parents will earn

points by

participating in

family nights with a

chance to earn

3.1.1 At least 50%

of parents will

attend two

family/parent

activities

throughout year 1

3.1 Parent Sign In

Sheet and Survey


3.2 Increase

parent/guardians’

knowledge of their

child(ren)’s

academic progress

rewards at the end

of each quarter.

3.2 b Staff will

participate in parent

conferences in

aligned with school

conferences

3.2.2 80% of

parents will attend

at least one parent

conference

3.2 Parent Sign In

Attendance

Records

Goal 4

Increase student

performance

related to

Literacy

4.1 Increase

student time

reading

4.1a Small group

tutoring and

assistance based on

aligned standards

with Literacy focus

at least 1 hour a

week (LitART)

4.1.1 60% of

students will

achieve grade

level growth as

indicated on

NWEA.

4.1.1b. 60% of

students will

achieve grade

level performance

on science portion

of ISTEP

4.1.1c. 60% of

students will

increase scores on

4.1 Primary:

ISTEP, NWEA

Secondary:

teacher survey


4.2 Increase

student confidence

in reading

4.2 Activities from

evidence based

curricular (LitART,

small groups, one-

on-one)

weekly student

assessment

4.2.2 80% of

students will

increased

confidence in

reading skills

4.2 Student

Survey, Parent

survey, student

and parent

interviews

B. Evidence of Previous Success: See Appendix B

C. Design Requirements

1. Students with Disabilities; General Education Provisions Act (GEPA) :

CDNW is 100% ADA compliant, so for the entire grant, any 21st CCLC with

physical disabilities will be able to participate in the program. The building is 2

stories, with an elevator, and ramps in in the classroom. Students with physical

disabilities will be able to move throughout the entire building. EAI works with

CDNW to employ certified staff. CDNW also has a partnership with Meridian

Health who has case managers that work with emotional needs of the students.

2. Title 1 Schools, non-Title 1 Schools, Targeted Students and Their Families

a.) EAI will serve students attending Carpe Diem Northwest School and

adult family members of students who actively participate in the 21st

Century CCLC program. Carpe Diem is a Title 1 recipient school with 79%

of student population receiving free/reduced lunch program.


b.) EAI serves and targets students who need help the most and struggle

academically. EAI serves to give all students the opportunity regardless of

their socioeconomic background to succeed. Through communication with

family coordinator and school manager, and teacher recommendations,

students who are free/reduced ELL students and at risk students will be

targeted and identified.

3. Dissemination of Information

Information about the after school services will be given out through

different modalities. During Back-to-School Night and School Orientation,

there will be a booth set up for the TOP program. There will also be a sign-

up sheet for parents and students. Families will also receive an automated

call from the school with pertinent information regarding the program and

how to access the services. Flyers will be posted at the school for students

and parents to see when they drop of their students. Students will also will

be sent home with flyers and permission slips. EAI staff will also split the

staff list and make phone calls home.

4. Communication with Schools:

CDNW and EAI will work with school personal (principal, staff, and teachers).

The Program Director will be housed at the school and will have attend school-

wide meetings and professional development. CDNW and EAI will have a

monthly newsletter that will be sent with parents, teachers, and community

partners.


a. CDNW and EAI will serve student in the northwest district that attend

non-public school equitably by disseminating its program information

through the schools website, social media and by sending the

informational flyer to all schools

b. Student academic records will be accessed through PowerSchool by

working with the Principal, Academic Dean and classroom teachers.

The information will be gathered by the Academic Dean and

disseminated to the EAI staff.

c. EAI staff will share information on student progress with the principal,

school staff and families. Through the quarterly evaluations provided by

Consulting Service , programming will be adjusted based on data such

as attendance, demonstrated academic achievement, progress toward

goals.

5. Parental Involvement, Family Literacy, and Related Family Educational

Attainment

EAI will have monthly free Family Nights to engage the parents. Topics

will be chosen based on: surveys completed by parents, and when the needs

are assessed by TOP staff and school staff. Family engagement nights will

start at 5:30, which will give parents who work time to pick up students.

EAI will also use the research based parenting program Parenting Now as

an education course for Parents. In a monthly newsletter and during Family

Nights, CDNW and TOP program will give information about community

programs and resources that students’ families can use.


6. USDA Approved Snacks/Meals for 21st CCLC Participants

CDNW participates in the after school snacks for EAI Program. CDNW

implements the Food Service Program sponsored by the USDA’s Child & Ault

Care Food Program as well as the Summer Feeding Service Program through

the IDOE. CDNW will receive the food and make it available for the TOP staff

to administer it to students.

7. Weekly Schedule

Below is a tentative weekly schedule for the program including a weekly

schedule narrative:

Weekday

before school

Weekday after

school

Weekends Evenings

Hours with

students 2.5 1.5

Hours with

family

members

1.5

Number of

days per week 4 1

Number of

weeks 26 10

Total program

hours 0 260 14

Weekly Schedule Narrative

After school time (2:30-5:00) includes snack, tutoring/remediation, academic enrichment,

STEM programming, arts activities, physical education and other activities provided by

highly-qualified staff daily. There are also opportunities for study trips, technology

education, character education, and high-interests clubs that are a part of the program.

Evening time (5:00-6:00) will occur at least once a month during the academic school year,

and during the summer. TOP staff and community partners will present education classes,

family literacy events, and intergenerational activities.


8. Scientifically-Based Research:

Previously stated in Section V.A. Table: Required Goals, Objectives,

Performance Measures, Activities, and Assessments, scientifically-based

programs were selected from ones that Title I and 21st CCLC have utilized

with success previously or have been recommended by IDOE. Many of the

programs the TOP uses are already in use by Title 1. The fees associated

with the additional programs such as LitART and Camelot Learning are

both award winning research-based programs, are calculated in the budget

and will be implement into daily programming.

VI. Professional Development

In order to provide the most effective programming that will ultimately increase

student achievement, staff are provided with professional development throughout

the school year. All staff members will be First Aid and CPR certified as well as go

through the annual Child Abuse and Neglect Training. All part-time staff must also

attend at least 4 hours of continuing education trainings each year and full-time

staff must attend 16-hours of continuing education trainings each year. All staff will

also attend weekly staff meetings to discuss program progress on program goals ,

successes and areas for improvement.

Two part time staff will be hired to oversee the 21st CCLC program. Both staff

members will have the above mentioned trainings, as well as attend the

necessary 21st CCLC trainings. Staff member will also become trained in the


programs each will run.

Professional Development Activities- Year 1

P Professional

Development

Activity

Pr Provider of Activity Re Relevant Program

Objective

Ex Expected Staff

Outcome

Purpose Objectives ,

Goals, overall

format of the

Program

Program Director Ob Objective of the

program , research

based curricular and

programs used to meet

objectives will be

presented

K Knowledge of

program

organization, goals,

and application

LitLit Art Lit ART Im ImproveAcademic

Achievement

Implement program

effectively through

best practices for

teaching STEM after

school

CC Conference to

review evaluations

and observations

P Program Director M Monitor quality of

implementation to

assure program meets

objectives

Im Improved

instructional

strategies and

relationships with

students

C CAmelot Learning C Camelot Learning

Staff

Im Improve student

achievement in reading

B Basic use of program

and how to monitor

student use and

achievements

Re Review Site Visit

Results

Pr Program Director All objectives are relevant Celebrate success and

improve on areas for

growth of the overall

program

I IDOE required

conferences for

grantees

I IYI, IAN, Beyond

School Hours

All objectives are relevant M Meet 21st CCLC

requirements,

improve, out of

school time

programming, staff

motivation

Monthly staff meetings

according to staff

needs

Program Director All objective are relevant Improve efficiency and

instructional

strategies, behavior

management

knowledge and

application.

VII. EVALUATION PLAN


A. Evaluation Plan: Evaluation of the 21st CCLC programming provided by Educational

Advancement Institute (EAI) will ensure that both implementation and outcomes of the

program are assessed and reported on for key stakeholders. Implementation of high-

quality out-of-school-time programming will be conducted through annual site visits to

each of the program sites to compare observed program practices to quality-based

standards included in the Indiana Afterschool Standards. Interviews and observations

conducted the site visits will provide much of the formative data, although program

staff will also collect and use self-assessment data using the IN-QPSA, Indiana Quality

Program Self-Assessment. Data from the IN-QPSA, combined with the site visit

reports from the external evaluator, will be used to determine the quality of

programming delivered to students and their families. Outcome assessment will focus

on addressing the extent to which the program is meeting its performance measures

included in the Program Design and Implementation Table presented in Section V.

Data collection methods are noted in the “Assessment Strategy” column of the table

presented in section V, but are also described in more detail below.

Qualifications of Selected Evaluator. Limelight Analytics will partner with EAI to

provide evaluation services for the Cohort Nine 21st CCLC grant. Mindy Hightower

King, Ph.D., Owner and President of Limelight Analytics, will supervise all aspects of

the evaluation, coordinate data collection, and work closely with EAI to ensure the

results of the evaluation are used for continual program improvement. Dr. King has

worked as a program evaluator in applied school settings for the past 18 years, and her

work has focused primarily on after school programs, school wellness initiatives,

workforce development, and early childhood development. Dr. King’s evaluation work


in the afterschool arena has involved the assessment of high quality program

implementation practices in over 250 program sites in Indiana, Kentucky, and Ohio, the

assessment of academic and behavioral outcomes (in some cases through quasi-

experimental designs), and the development of self-assessment capacity among after

school program staff. She spent six years as the project director of the evaluation of the

Indiana 21st CCLC Statewide Initiative and four years as the project director of the

Kentucky 21st CCLC Statewide Initiative. In addition, she has directed the evaluations

of more than 25 after school programs in Indiana administered by both school districts

and community-based agencies.

Evaluation Design. Although Limelight Analytics will coordinate all aspects of the

evaluation, much of the data related to the performance measures will be collected and

maintained by program staff in the fall and spring of each year.

Types of Data Collected – Daily attendance, demographics, math and reading

grades, and reading and math assessment results will be collected for each

participant. In addition to participant-level data (attendance, grades, etc.) and

survey data (teacher, parent, and student surveys) collected by the program staff,

Limelight Analytics will also conduct annual site visits to each program site, which

will include interviews with staff, observations of program activities, and the

collection of various program documents (e.g. lesson plans, program policies).

Data Collection Timeline – Data collection for the evaluation will occur

throughout the program year, although most analysis and reporting will be

performed at the midpoint and end of each school year. Program staff will collect

student demographic information and attendance on an ongoing basis. Academic

data (e.g., grades, assessment scores) will be collected by program staff each


semester and entered in EZ Reports or provided to Limelight Analytics in Excel

files transmitted securely to a designated data portal. These data will be analyzed

and results reported in the summer following each school year. The table below

displays the expected data collection timeline for the 2018-2019 school year.

Due Date Data Element Method of Reporting

Fall

2018

Site Visits: Quality observations;

Interviews with program staff

Data collected onsite by

Limelight Analytics

January

2019

Participant Attendance &

Student Demographics EZ Reports

April

2019



April/May

2019

Administer Teacher Survey Enter in EZ Reports and

return to Program Director

Administer Parent Surveys

Administer Student Surveys Return to Program Director

June

2019



Family-Focused Activity Records Return to Limelight

Analytics

June

2019

Academic/school-based data:

Grades:

School Day Attendance:

ISTEP+ Scores:

Local Assessments:

EZ Reports

Data Collection Instruments – Several critical sources of data will rely on existing

data collection instruments such as local and statewide assessments (NWEA and

ISTEP+) and the statewide Teacher Survey instrument used by all Indiana 21st

CCLC programs. Limelight Analytics will also develop Parent and Student

Surveys, and customized site visit observation rubrics based on Indiana’s

Afterschool Standards. Several performance measures will also be collected and


reported by program staff using “End of Year Reporting” templates developed by

Limelight Analytics.

Utilizing Data for Program Improvement - Limelight Analytics will present

results of the evaluation at two points during each project year: (1) following the

completion of the site visits at mid-year; and (2) at the end of each project year.

Data collected through the site visits will be reported to the Program Director and

Site Coordinators during a “work group session” in order to identify high-quality

program practices and opportunities for improving program procedures and

activities. The objective of the work session will be to use the information gathered

from the site visits to develop specific strategies for program improvement and to

prepare for the self-assessment process using the IN-QPSA. Outcome data

(including progress towards the performance measures) will be presented to

program stakeholders at the end of each project year in a written report and through

a group presentation. Similar to the mid-year presentation of site visit results,

Limelight Analytics will present these results to key program stakeholders and

assist in the facilitation of work sessions that involve brainstorming strategies for

program improvement in areas identified through the evaluation.

B. Annual Reporting. In July of each year of the project, Limelight Analytics will

prepare and submit a detailed annual report to the program and to IDOE that describes

student attendance trends, progress towards each of the program’s performance

measures, and a summary of the program’s strengths and areas for improvement. Data

for the latter section of the report will be gathered through site visits and the program’s

own self-assessment with the Indiana Quality Program Self-Assessment (IN-QPSA)

instrument. At the end of the end of the program’s fourth year, Limelight Analytics will


prepare and submit a final report to both the program and to IDOE that includes

aggregated data across all four years of the grant.

C. Required Data from Schools: EAI has entered into a data sharing agreement with the

Carpe Diem Northwest that involves a timeline of data collection and verification

activities. Data required for entry in EZ Reports will be requested by EAI in April of

each year, and then entered into the system upon receipt. All EAI program sites will

administer the Teacher Survey currently required by the Indiana Department of

Education. These surveys are provided to each school’s Community Liaison with a

cover letter, documenting the importance of the survey. A letter is also sent to the

school’s principal in order to encourage him/her to support the survey effort with

school staff.

D. Early Learning Programs. Proposed Cohort Nine 21st CCLC programing by EAI will

not include four year-olds or children who are not yet in Kindergarten

E. Required Performance Measures. EAI has included the required performance

measures for each of the three program sites in the Program Design and

Implementation table in Section V. As shown in the table, the math and English

measures are based on NWEA, the formative assessment instruments used by Carpe

Diem Northwest. These measures are of particular importance, as they assess the extent

to which students exhibit growth (as a group) across the school year. In particular, these

measures will demonstrate the extent to which the proportion of students passing these

assessments has grown over the course of the school year. These data will be collected

from Carpe Diem Northwest using the data sharing procedures described above in

section C. These data will be tracked using the EZ Reports system and analyzed by

Limelight Analytics at the end of each school year. The following table presents the


required performance measures for proposed programming for EAI’s Cohort 9 21st

CCLC programming. These measures are also included in the Program Design and

Implementation Table in Section V:

Required 21st CCLC Elementary School & Middle School Performance

Measures

80% of students will meet reading growth goals in the Spring on NWEA testing.

80% of students will meet math growth goals in the Spring on NWEA testing.

VIII. SUPPORT FOR STRATEGIC PRIORITIES

Cape Diem and Educational Advancement Institute will focus on English/Language

Arts and Math by providing tutoring, remediation, and enrichment using

scientifically-based, research programs (As noted in Section V- program Goals).

EAI will use the IDOE’s Indiana State Standards, learningconnection.doe.in.gov to

aid in providing assistance to participants. The program goal is to ensure that

student are show growth on NWEA and pass graduation exams so that they are

college ready.

Professional development Activity P Provider of

Activity

Rel Relevant Program

Objective

Ex Expected Staff Outcome

P Purpose, Objectives , Goals, overall

format of the Program

Program Director O Objective of the

program , research

based curricular and

programs used to

meet objectives will

be presented

Knowledge of program

organization, goals, and

application

LitART Lit ART I Improve Academic

Achievement

Implement program

effectively through best

practices for teaching

STEM after school


EAI aligns with Carpe Diem’s school improvement plan by increasing the number

of students who pass ISTEP and show growth on NWEA. The school improvement

plan is used to plan enrichment activities for the afterschool program. Consistent

communication between EAI staff and Carpe Diem staff ensures that there is

alignment between what is being taught during the school day and after school.

IX. SUSTAINABILITY PLAN

The 21st CCLC sustainability will be accomplished through partnerships with

local schools such as (IUPUI Division of Financial Aid and Student

Employment Services, IUPUI Division of Financial Aid and Student

Employment Services, and Butler University Division of Financial Aid). These

organizations will provide reading and math tutors to the program. CDNW will

also continue to provide space and utilities for the program, staffing for

remediation/tutoring programs, and USDA approved nutritious sacks. New

C Conference to review evaluations

and observations

Program Director Monitor quality of

implementation to

assure program

meets objectives

Improved instructional

strategies and

relationships with

students

C Camelot learning C Camelot Learning

Staff

I Improve student

achievement in

reading

Basic use of program

and how to monitor

student use and

achievements

Review site visit results P Program Director All objectives are

relevant

Ce Celebrate success and

improve on areas for

growth of the overall

program

IDOE required conferences for

grantees

IYI, IAN, Beyond

School Hours

All objectives are

relevant

Meet 21st CCLC

requirements, improve,

out of school time

programming, staff

motivation

Monthly staff meetings according

to staff needs

Pr Program

Director

All objective are relevant Improve efficiency and

instructional strategies,

behavior management

knowledge and

application.


partnerships will be developed through community organizations with interest

in children. Title 1 Funding will be utilized for continued support of after school

remediation and parent engagement.

Below is an overview of the sustainability plan

2018 Initiate program as describe in grant

Further develop on-going collaborations with partners

Seek and make program refinements based on data

Communicate successes and challenges to all stakeholders

2019 Continue program with refinements ; expand target number

served

Increase community and school support through shared off,

realignment of services and new community collaborations

Seek and secure supplemental community grants and donations

Seek and make program refinements based on data


2020 Continue to align school-based and community-based programs

too finance staff salaries, program costs, and facilities

Secure new community collaborations


Continue to build capacity with program and community

Secure matching in-kind funds for year 3 and 4

2021 Secure community, state, and federal programming


Increase community and school support

X. SAFETY AND TRANSPORTATION

Safety of the child is of the utmost importance. All volunteers and employees

will be required to have a limited criminal background check before being

allowed to volunteer in the program. Parents/guardians will be required to sign-

in and out, check identification, and keep all school doors locked. There will be

a 1:10 employee to student ratio during off site activities.

Due to the location of the program at Carpe Diem School, the students’ homes

are in walking distance. However, students will also be provided with bus

transportation throughout the academic year if needed.


Appendix B

B. Evidence of Previous Success

While Educational Advancement Institute does not have previous experience under the 21st

CCLC program, the CEO and President of Educational Advancement Institute and

members have over 30 years combined in k-12 education in the following capacity:

teacher, school leader (Assistant Principal), and After-school Coordinator and Youth

Director. As a result of the services provided during the school day the after school

program EAI is confident that students will be served at the highest level to increase

student achievement. Students will be recruited using the following strategies:

EAI will attend open houses sponsored by CDNW to verbally inform parents about

the after school program that is available to their students

EAI will provide written literature to students and their parents informing them of

the after school program

EAI staff will encourage student participation by speaking of the benefits of the

after school program


EAI will utilize the concepts of authentic youth engagement to ensure the scholars

are intrigued by what they are learning

EAI will host family nights throughout the year to keep students and parents

interested and engaged

In an effort to ensure that students are receiving academic support needed to demonstrate

improved academic achievement the following strategies will be used:

The Site Coordinator will work on site at the school.

The Site Coordinator will communicate weekly with CDNW representatives to

ensure that the students’ academic needs are being met.

The Site Coordinator will work with academic teachers to determine any specific

educational needs that need to be addressed.

CDNW representatives will supply the Site Coordinator the students’ weekly

progress report.

Tutors will receive staff development to ensure they are equipped to provide

students with the academic instructions required

The Site Coordinator will be provided access to student records such as behavior,

grades, test scores in order to make informed decisions.

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