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REQUEST FOR PROPOSAL (RFP) On WASH Accounts for Bangladesh: Tracking

Financing of sanitation, hygiene, and drinking

water at the national level

17 September 2020

Pre-bid Meeting: 5 October 2020, 3PM to 4.30 PM.

Bidders willing to attend this meeting need to confirm participation through an email to ZarifRasul@wateraid.org or FaysalAbbas@wateraid.org by 3 October 2020. Also, bidders those who cannot attend the pre-bid meeting can request for written clarification within 3 October 2020 via email. A complied response of the pre-bid meeting along with written clarifications will be prepared and circulated on or before 8 October 2020.

Proposal Submission Date: 18 October 2020

WaterAid Bangladesh Bangladesh Country Office House 97/B, Road 25, Block A Banani, Dhaka 1213 Tel: +88 02 58815757, Fax: +88 02 9882577

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Table of Contents

Section 1. Information to Organisations……………….........3-6 Section 2. Terms of Reference……………………………….7-11 Section 3. Technical Proposal Submission Format………...12-15 Section 4. Financial Proposal Submission Format……….…16-17

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SECTION - 1 (Information to Organisations)

1. Introduction

1.1 The organisations are invited to submit a Technical Proposal and

a Financial Proposal. The technical and financial aspects should

be described separately as per the indication of Section–3

(Technical Proposal Submission Format) and Section-4

(Financial Proposal Submission Format) in this RFP. Both the

proposals will be the basis for selection. 1.2 Costs for preparing the proposal and of negotiating the contract

are not reimbursable. 1.3 Organisation(s) should observe the highest standard of ethics

during the selection process and implementation of contracts. The attempt of any organisation to influence the internal

WaterAid Bangladesh independent evaluation and selection

process will automatically lead to the removal of this

organisation’s proposal from consideration. In addition, any

misrepresentation of facts or institutional capacity will also lead

to the removal of the misrepresented proposal from

consideration. 1.4 WaterAid Bangladesh reserves the right to amend and modify

this RFP document and can select organisation(s) for this

assignment cited in Section -2 (Point 8. Final Deliverables) of this

RFP either for the entire content of the proposal or a part thereof.

2. Clarification

and

Amendment

of RFP

Documents

2.1 At any time before the receipt of proposals, WaterAid

Bangladesh may for any reason, whether at its own initiative or in

response to a clarification requested by an invited organisation,

amend the RFP. Any amendment will be issued in writing and

will be binding. WaterAid Bangladesh may at its discretion

extend the deadline for the submission of proposals.

3. Preparation of

Proposal 3.1 Organisations are requested to submit their proposal written in

English (font - Arial, Size -12). Proposals must remain valid for a

minimum of 91 days after the submission date.

Technical

Proposal 3.2 In preparing the Proposal, organisations are expected to

examine the documents constituting this RFP. Material

deficiencies in providing the information may result in rejection of

a proposal. 3.3 While preparing the Proposal, organisations must give particular

attention to the following: (i) It is desirable that the key professional staff who would be

involved in the assignment have an extended knowledge

of the topic of the assignment or similar areas (ii) Reports or communication with WaterAid to be issued by

the organisation(s) as part of this assignment must be in

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English. 3.4 The proposal shall provide the following information using the

format given in this RFP:

(i) A brief description of the organisation and an outline of

recent experience on assignments of a similar nature

using the format as placed in the Section 3. (ii) A description of the methodology and detailed work plan

for performing the assignment. (iii) Brief profile of the proposed key staff

Financial

Proposal 3.5 In preparing the Financial Proposal, organisations are expected

to take into account the requirements and conditions outlined in

the RFP documents. The Financial Proposal should follow

Standard Forms (Section 4).

3.6 The Financial Proposal should clearly identify, item wise

summary of cost for the assignment with detail breakdown, the

taxes, VAT, duties, fees, levies and other charges to be included

under the applicable law. WaterAid Bangladesh will deduct VAT

and Tax at source according to the GoB rules and deposit the

said amount to government treasury.

4. Submission,

Receipt and

Opening of

Proposals

4.1 The original proposal (Technical and Financial) should be

submitted electronically to the email address WaterAid-Tender-

TA@wateraid.org with “WASH Accounts for Bangladesh:

Tracking financing to sanitation, hygiene, and

drinking-water at the national level” as the subject.

4.2 Proposals submitted to any other e-mail account except the

above will be treated as disqualified. 4.3 Submissions after the deadline 18 October 2020 (23:59 BST)

will be treated as disqualified. 4.4 The financial and technical proposals along with all required

documents should be attached with the emailin one zip folder in

the name of the organisation. 4.5 Neither the technical nor the financial proposal should exceed 10

pages altogether, and both needs to be submitted in PDF

format. 4.6 The Proposal will be reviewed by the evaluation committee and

will be evaluated in keeping with the guidelines of WaterAid

Bangladesh.

5.Proposal

Evaluation

General Evaluation of

Technical

Proposals

5.1 The evaluation committee will evaluate the proposals on the

basis of their responsiveness to Terms of Reference, applying

the evaluation criteria and point system specified herein. Each

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Technical

Proposal

Evaluation

Criteria

responsive proposal will be given a technical score. Proposal(s)

will be rejected at this stage if it does not respond to important

aspects of the Terms of Reference or if it fails to achieve the

minimum technical score indicated below.

5.2 Evaluation Criteria; Evaluation and Ranking for Selection: The final selection will be done following Quality and Cost Based

(QCBS) method. This will be done by applying a weight of 0.80

(or 80 percent) and 0.20 (or 20 percent) respectively to the

technical and financial score of each evaluated technical and

financial proposal and then computing the relevant combined

total score for each organisation.

Technical Proposal Evaluation 80

1. Specific experience of the organisation related to the

assignment – 35

▪ Experience in similar assignments and Sample Work of

similar nature -15 ▪ Competency of the key staff for the Assignment – 20

▪ Team leader – 10

▪ WASH Specialist – 7

▪ Data and Analytics Specialist – 3

2. Proposed methodology in responding to the Terms of

Reference - 25

3. Adequacy of the proposed work plan and comments on ToR

20 ▪ Comments on ToR – 5

▪ Work Plan – 15

Evaluation of

Financial

Proposals:

5.3.1 The evaluation committee will determine whether the Financial

Proposals are complete (i.e. whether they have costed all items

of the corresponding Technical Proposals). The Evaluation

Committee may invalidate any proposal if it is determined that

significant budgetary mistakes or omissions undermine the

integrity of the proposal. 5.3.2 The evaluation will be based upon a Quality and Cost Based

Selection (QCBS) process. A total of 20 points will be allocated

for the cost part. The lowest Financial Proposal will be given

highest score. Technical Proposal Evaluation - 80 & Financial Proposal Evaluation - 20

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Total Points: - 100

6. Negotiations 6.1 Once the proposals are evaluated, WaterAid may enter into

negotiation with one or more than one consultant for final

selection. 6.2 Negotiations will include a discussion on the proposed

methodology, performer, staffing, costing, any suggestions made

by the organisation(s) to improve the Terms of Reference.

WaterAid Bangladesh and the organisation(s) will then work out

final terms of reference, performers, staffing, and bar diagrams

indicating activities, logistics and reporting. The agreed work

plan, cost and final terms of reference will then be incorporated

in the contract document. 6.3 If negotiations fail, WaterAid Bangladesh will invite

organisation(s) whose proposal received the next highest score

to negotiate a contract.

6.4 WaterAid Bangladesh reserves the right to cancel the RFP at any

point of time without serving any notice. Furthermore, WaterAid

has its absolute discretion to suspend and disqualify any proposal

or all proposals received without tendering any reason whatsoever

If none of the invited proposals lead to an agreement, a new

Request for Proposals (RFP) will be called.

7. Award of

Contract 7.1 The organisation is expected to commence the assignment

within 14 working days of signing the contract.

8. Confidentiality 8 Information relating to evaluation of proposals and

recommendations concerning awards will not be disclosed to the

organisations who submitted the proposals or to other persons

not officially concerned with the process, until the selected

organisation has been notified that it has been awarded the

contract.

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2 (Terms of Reference)

WASH Accounts for Bangladesh: Tracking financing to

sanitation, hygiene and drinking-water at the national level

1. Introduction and background

As in many other countries, allocation and spending on water, sanitation and hygiene (WASH) in Bangladesh is fragmented across multiple ministries and split into both WASH-specific projects, as well as sub-components of other projects. Additionally, the involvement of a number of other actors, including local government institutions, non-governmental organisation (NGOs), different development partners, and households themselves, create a complicated context with fragmented, intertwined financing flows that make tracking WASH financing a complex exercise. A number of WASH sector actors including WaterAid Bangladesh and UNICEF have been working over the past few years to track annual budget and expenditure on WASH, mainly through studying and isolating WASH components from the ADP budget allocated under Local Government Division (LGD) of Ministry of Local Government, Rural Development and Cooperatives (MOLGRDC). However, the sector has long advocated for a comprehensive National WASH Accounts (NWA), in line with the National Health Accounts (NHA), to enable more rigorous, consistent and comprehensive WASH financing tracking. A National WASH Accounts would enable evidence-based, targeted WASH planning, policymaking and programming, and increase accountability and transparency of the sector as a whole. In addition, a National WASH Accounts would also help identify the investment gap in WASH for achieving the Global Goal 6 targets. This has become even more of a priority in light to the Government’s commitment to attaining the Sustainable Development Goals (SDGs), including Goal 6. The appointment of the Honorable Prime Minister Sheikh Hasina to the UN High Level Panel on Water also signifies the importance the Government is giving to the WASH sector and provides an opportunity for sector actors to advocate for prioritising WASH in national policymaking, resource allocation and programmes. The World Health Organisation has developed a methodology called TrackFin to help countries track sector financing on a regular and comparable basis, and to enable compiling a national WASH accounts. A workshop organized by WHO, UNICEF and WaterAid, in collaboration with Policy Support Branch of Local Government Division, introduced sector stakeholders and research firms to the TrackFin methodology and NWA concept on 7-8 August 2018. The comprehensive National WASH Accounts will consist of two main components: (i) secondary research to collect and analyse WASH expenditure data, following the TrackFin methodology and using the WASH Accounts Production Tool (WAPT) developed by WHO; (ii) a primary survey component to estimate out-of-pocket expenditure of households on WASH, which will feed into the first component. The NWA assignment will be split in order to allow both components to be conducted in parallel. This Terms of Reference will cover the conduction of TrackFin and the completion of the overall NWA report. The smaller primary survey component will be conducted separately but will form part of the full National WASH Accounts. Bangladesh Bureau of Statistics (BBS) is conducting

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the primary survey. Successful completion of the assignment will therefore require close coordination with BBS. It is incumbent on the firm selected for this assignment to ensure full integration of the findings from the primary survey in the final National WASH Accounts report. 2. Purpose The main purpose of the proposed work is to produce National WASH Accounts, using the TrackFin methodology developed by WHO. Its purpose is to track all expenditure in the WASH sector by all economic entities, including governments and public institutions, public and private organizations, NGOs, foundations, international and national donors, investors, and households. NWA will support decision-makers by gathering valuable information on current sector financing, track its evolution over time, and benchmark spending against other sectors or other countries. NWA will also achieve a number of benefits:

• Increased transparency over funding to the WASH sector: WASH accounts enable the tracking of expenditure across time, and the benchmarking of expenditure against sector targets or targets in other sectors or countries;

• Ability to monitor the allocation of funding to sub-sectors and geographic regions according to need and in an equitable manner;

• Ability to monitor the implementation of a financing strategy for the sector, leverage further investment, and support the institutions responsible for channeling funding to the sector; and

• Ability to track whether commitments made by sector actors have been met. • Support the government to track and minimize the financing gap in WASH to achieve the

Global Goal 6 targets.

3. Key Objectives

The objectives of this initiative are to:

• Prepare WASH Accounts for Bangladesh that track WASH financing at national level

• Provide policy advisory based on the findings for future interventions

• Establish a national process and build national capacity for tracking financial flows in the sector;

In order to meet these objectives, WASH Accounts aims to answer four basic questions using the TrackFin methodology:

• What is the total expenditure in the WASH sector?

• What are WASH funds being spent on?

• Who pays for WASH services and how much do they pay?

• Who are the main WASH service providers and how much are they spending?

Each of these questions will need to be defined more specifically, and part of the selected agency’s responsibilities will involve coordinating consultations with the support of WASH sector actors in order to set relevant parameters, as detailed below. 4. Scope of Work

The selected consulting firm will be expected to familiarise themselves with the TrackFin Guidance Document to understand the detailed scope of work. The key steps are provided

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below. The consulting firm is expected to be competent and ready to implement all technical aspects of the TrackFin methodology following these steps: Step 1 – Get started

• Read the TrackFin guidance document available at:

(http://www.who.int/water_sanitation_health/publications/trackfin_guidance_document/en) • Also refer to the reference handout for an optimized WASH Accounts approach, which

includes updates to the TrackFin methodology. The reference handout is available here.

• Review the literature and institutional arrangement on WASH sector funding in Bangladesh and provide an overview of WASH sector financing

• Identify the scope and policy questions for WASH Accounts - Organize an initial kick-off meeting with nodal persons of respective departments. - Agree on a list of priority policy questions (in addition to the four basic questions

mentioned above) that the data collected aims to answer - Define a time period over which to gather information (2 to 3 years is optimal - Agree on the scope for the exercise and level of disaggregation, including

disaggregation by sector (water, sanitation, hygiene, FSM, solid waste management, etc.); wealth quintiles (in alignment with any similar disaggregation in the primary survey); geographic areas (rural, urban, hard-to-reach, etc.).

• Identify data requirement and plan the work - Identify available data source and define a data collection plan - Develop a work plan for data collection and analysis

Note: The consulting firm is expected to lead and facilitate discussions to reach consensus on scope and level of disaggregation, and approaches for data collection. Step 2 - Collect data

• Step 2.1 Define WASH sector boundaries in terms of services o Identify the classifications and categories of WASH services that are being used in

the country’s information systems, and the type of activities they include; o Identify, collect and review last 3-4 GLAAS report/ data (Bangladesh) on financial

analysis including source of financing. o Identity the WASH services for which expenditure will be reported in WASH

Accounts; o Collect data according to these categories if possible or based on aggregated

categories (e.g. water supply services, sanitation services, construction services, support services).

• Step 2.2 - Map out service provision arrangements and financial flows o Identify the classifications of WASH uses, Institutions (actors) and financing types

that are being used in the country; o Identify and classify uses of WASH services, actors and financing types for which

expenditure will be reported in WASH Accounts; o Map out WASH sector actors and financial flows based on these classifications;

• Step 2.3. Estimate financial flows and fixed asset stocks o Identify the data required to answer the policy questions set out in Step 1; o Identify whether a Division data base and or/ the National/Division Statistics Office

for the sector already collects financial information on WASH and if so, understand their methodology for doing so;

o Make an overview of data sources available and propose data collection methods for missing data;

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o Gather data on financial flows at source, starting with the approach that allows generating the most comprehensive data set (i.e. either “financing type approach” or “cost-based approach”); Note that to estimate financial flows, both approaches need to be applied in parallel as they provide complementary information essential to allocation of costs to types of service

o Gather data on fixed asset stocks using the “fixed asset stock approach” (if this approach is also selected);

o Coordinate with BBS to collect estimates of household expenditure on WASH; o Prepare the data before importing to the WASH Accounts Production Tool (WAPT),

including formatting, identifying double counting and gaps. o Input the financial data in the WAPT for mapping. Refer to the reference handout

which illustrates where the various WAPT modules come into the WASH Accounts process.

o Reconcile the data, identify gaps in the information and recommend (and conduct) any supplementary primary data gathering (such as additional surveys)

Step 3. Analyze and report findings

• Step 3.1. Compile WASH Accounts and indicators o Identify from the comprehensive list of potential WASH Accounts tables and

indicators that are most relevant to answer the national policy questions; o Compile WASH Accounts tables and verify the tables’ coherence; o Calculate WASH Accounts indicators; o Prepare an Annex to the WASH Accounts report containing the Accounts tables and

the Accounts indicators

• Step 3.2 Prepare WASH Accounts reports o Prepare the WASH Accounts final report. The report should include the following:

▪ Sector context (data access, institutional and policy background); ▪ Summary of the methodology used; ▪ Summary of the key findings from WASH Accounts using graphs and tables

to answer the four main questions and any additional policy questions; ▪ Analysis of WASH Accounts data to answer policy questions;

o Prepare policy briefs for each division based on the findings; o Present the WASH Accounts findings to the national and division nodal persons for

validation;

• Step 3.3 Support stakeholder consultations for validation of the WASH accounts. Note: The consulting firm will support and be supported by organisations including WaterAid, WHO, UNICEF, Water.org and Policy Support Branch on aspects of coordination, refining the scope of the final study, and decisions related to implementation. This will include steps such as selection of a TrackFin champion, selection of TrackFin stakeholders group, etc. In addition to ongoing technical support (online workshops, technical briefings or trainings), WHO may provide periodic technical review at three strategic points – inception report, initial data mapping in the WAPT, and the final draft of the WASH Accounts. Note: The consulting firm is expected to familiarise themselves thoroughly with the Guidance Document and other supplementary material prepared by WHO, including the methodological notes, as well as material related to TrackFin implementation in other countries, to the extent available.

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5. Deliverables

Report deliverables will be formulated to be as closely aligned with the official WHO Guidance

on TrackFin to the extent possible. However, the consulting firm is welcome to provide

recommendations or modifications under their comments on the ToR, as part of the technical

proposal.

I. Inception report:

• Overview of the institutional arrangements established to manage WASH Accounts in the country

• Summary of key results from the review of documentation available on WASH sector financing

• Summary of discussions held at the inception meetings and the national stakeholder group start-up meeting, including:

o Definition of the scope of the exercise in terms of duration (number of years of data collection) and geographic area

o Identification of the key policy questions drawn up by the national stakeholder group

• A detailed workplan

II. Interim report:

• Definition of the scope of WASH accounts (the duration, geographic boundaries, and the WASH services for which financial flows will be tracked);

• Identification of key actors and financial flows in the WASH sector, and the associated map of financial flows;

• The classifications of WASH users, actors and financial flows;

• An overview of potentially available data sources;

• Coordination plan with BBS;

• Definition of specific estimation methods to value financial flows and fixed asset stocks, with the identification of potential methodological issues;

• A preliminary list of the WASH accounts tables and indicators to be prepared; and

• Possible implementation considerations that may affect the preparation of the WASH accounts.

III. Final report: The WASH accounts final report should be approximately 60 pages

(additional relevant detail can be annexed) including a set of 11 WASH accounts tables

and an Executive Summary. The report should cover the following aspects:

• An introduction setting out the objectives of the WASH Accounts and the policy

questions the exercise aims to answer; the national motivation for undertaking the

exercise should be explained

• The methodology used to compute the WASH accounts tables, including information

on the scope of the exercise, the geographic range, sub-sectors involved, and the

number of years covered. It should address the classifications used to generate the

WASH accounts and the approaches used, highlighting the main methodological

choices for data collection and analysis;

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• Findings of the analysis;

• Policy recommendations based on the analysis; guidance on future application of

methodology should also be provided

• The PT study file from the WAPT should also be provided

IV. WASH Accounts highlight: The WASH Accounts highlight will provide an overview of

key WASH accounts results. Template to be provided by WHO.

V. Policy briefs: At least 2 policy briefs based on the findings of the report, each focusing

on one key finding or recommendation, to be determined in consultation with national

stakeholders following discussion

VI. Capacity building/Training for relevant officials: The consulting firm will train relevant

officials on implementing the methodology in order to enable them to conduct

subsequent rounds of National WASH Accounts in the future. The training will be

comprehensive and include the experience and lessons learned by the consulting firm.

Alongside the report deliverables, the firm will be expected to lead and facilitate the

necessary sector consultations in order to initiate NWA, validate findings, and conduct a

dissemination workshop at the national level. The consulting firm is expected to include

periodic consultations in their work plan as part of the technical proposal, drawing on the

TrackFin Guidance Note and aligning with their proposed methodology.

6. Qualification of Consulting Firm

A consulting firm with demonstrated experience in national accounts system will be engaged for

this assignment. The firm should have a strong track record of conducting public expenditure

surveys, tracking sectoral finance flows, data collection and processing or similar assignments.

Demonstrated ability to lead consultations/discussions on highly sensitive issues various

stakeholders including government, NGOs, development partners, and academia is essential.

Prior work experience in Bangladesh would be an advantage.

The following experts are expected to be included in the proposal:

No. Expertise Suggested Period (person-days

1. Specialist in National Accounts - (Team Leader) 22

2. WASH Specialist 44

3. Data and Analytics Specialist 88

• Specialist in National Accounts (Team Leader): The Specialist in National Accounts will

serve as the Lead from the consulting firm on this assignment. The expert should have at

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least 15 years of professional experience in national accounts systems and/or public

finance. Experts with prior experience working with the Planning Commission or Finance

Division are preferred. He/she will guide the overall process and steer all stakeholder

consultations to ensure that key objectives of this assignment are met.

• WASH Specialist: The WASH Specialist will provide technical input in designing and

shaping the WASH Accounts exercise, including but not limited to defining sector

boundaries and ensuring major WASH financing flows are captured. The expert should have

at least 10 years of professional experience in the sector.

• Data and Analytics Specialist: The specialist will be responsible for preparing the WASH

Accounts tables and relevant analysis of collected data. He/she should have at least 8 years

of professional experience in data analysis. including higher level analysis such as

regression, analysis of variance, etc.

Note:

The consulting firm is expected to adhere to the type of experts and suggested person- days.

However, the consulting firm is welcome to suggest changes or include additional experts as

part of their proposal, providing rationale for the addition, if it believes doing so would strengthen

the proposal

7. Capacity Building

The consulting firm/consultants are expected to maintain close contact with relevant officials

involved in the WASH Accounts process, so that skills and expertise developed in the process

are distributed and institutionalized for national benefit. Additionally, to ensure continuity

between different rounds of the National WASH Accounts, and sustainability of this initiative the

consulting firm will provide training to relevant officials to implement the methodology.

8. Timeline

Activities Dates

Circulation of RFP 17 September ’20

Proposal Submission 18 October ’20

Finalise successful agency & agreement sign 15 November ’20

Submission of inception report 15 December ’20

Submission of interim report 18 January ’21

Submission of final report, including WASH

Accounts highlight

23 February ’21

Submission of policy briefs 7 March ’21

Capacity building/training 12 March ‘21

Dissemination Workshop at national level 20 March ’21

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9. STANDARD WATERAID BANGLADESH CONTRACT TERMS & CONDITIONS

WaterAid Bangladesh practices the following terms and conditions stated below applicable to signing any contract with external agencies/consultants:

• All documents/products/materials produced under the Agreement remains the intellectual property of WaterAid. The consultant might be allowed to use these products only for non-commercial purposed, subject to written approval from WaterAid Bangladesh.

• All project records and copies of records, data sets, electronic data and photocopies, etc., which the consultant remains for the successful execution of the assignment, shall remain the exclusive properties of WaterAid Bangladesh.

• During the period of the Agreement or afterwards, the consultant shall not issue any written material or express public or personal opinions concerning the services under the Agreement to parties outside except with the prior written approval of WaterAid Bangladesh.

• The consultant assumes all responsibility for complying with local legal codes as they apply to an Agreement and work performed there under. In addition, the consultant shall be liable to pay all applicable taxes and fees as required by the laws of Bangladesh. WaterAid Bangladesh will deduct Income Tax and VAT at source as per Govt. rules.

• The consultant shall not without first obtaining the consent in writing of WaterAid, permit any of its duties or obligations made under the Agreement to be performed or carried out by any other person, or reassign his/her interest in the Agreement.

• In the event that the consultant requires additional time to complete the Agreement, over and above that previously agreed to, without WaterAid changing the scope of the Agreement, WaterAid’s prior written concurrence to the same is necessary in order to charge WaterAid for Agreement expenses incurred during an Agreement extension.

• However, WaterAid may, by written order, make general changes within the scope of the Agreement affecting the services to be performed or the time of performance. If any such changes cause an increase or decrease in the cost of, or time required for performance of, any part of the work under the Agreement, WaterAid shall make an equitable adjustment in the Agreement price, the delivery schedule, or both, and shall modify the Agreement in writing accordingly.

• The consultant may communicate with parties external to WaterAid through and with prior intimation to WaterAid, while performing services under the Agreement.

• Notwithstanding anything contained in the Agreement or in these conditions WaterAid may at any time by notice in writing terminate the Agreement in whole or in part by requiring the consultant to stop performing the work or any part thereof, in which event the consultant shall have no claim against WaterAid by reason of such termination other than payment of expenses actually incurred by the consultant plus a fair and reasonable fee to be in proportion to the work performed under the Agreement, less any sum previously paid on account thereof. However, if the Agreement is cancelled by WaterAid due to negligence on the part of the consultant, termination expenses shall be borne by the consultant. In this later case, WaterAid’s independent determination of negligence on the part of the consultant shall be considered to be final and non-negotiable.

• The consultant shall not hold WaterAid liable for any accident or misadventure befalling them whilst on duty or pursuing activities to fulfil the Agreement.

• WaterAid Bangladesh reserves right to accept and reject any proposal without assigning any verbal and or written rationale whatsoever;

• WaterAid Bangladesh will deduct Tax and VAT at source according to the Govt. policy

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• WaterAid Bangladesh reserves the right to monitor the quality and progress of the work during assignment.

• Further items/tasks might be incorporated by WaterAid Bangladesh and in such case budget will be revised accordingly.

• Payments will be made by account payee cheque or bank transfer in the name of the organisation or individual as per the contract.

• If the consultant fails to submit the deliverables within the stipulated time, for every additional day a penalty of 0.5% will be charged on contracted amount.

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10. Mode of Payment

The payment will be made in four instalments:

Instalments Percentage Time

First instalment after inception report

including detailed workplan 30% Oct-Nov 2020

Second instalment after submission of

interim report 30% Dec 20 – Jan 21

Third instalment after submission and

acceptance of final report, WASH Accounts

highlight, policy briefs and capacity

training.

40% Jan 2021-Feb 2021

Note: Income Tax (IT) from the total amount and VAT will be deducted at source as per government rules.

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SECTION - 3 (Technical Proposal Submission Form)

3A. Forwarding Letter 3B. Consulting Firm’s references. 3C. Comments and suggestions of organization(s) on the Terms of Reference 3D. Description of the methodology and work plan for performing the assignment. 3E. Team composition and task assignments. 3F. Brief profile of the proposed

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3A. FORWARDING LETTER FORMAT

(Please use letterhead pad) [Location, Date] Country Director WaterAid Bangladesh House 97/B, Road 25, Block A Banani, Dhaka 1213 Dear Sir: We the undersigned are offering to provide the following assignment in accordance with your

Request for Proposal (RFP) dated [Date] on WASH Accounts for Bangladesh: Tracking

financing of sanitation, hygiene and drinking-water at the national level

We are hereby submitting our proposal, which includes this Technical Proposal, and a Financial Proposal. If negotiations are held during the period of validity of the proposal, i.e., before [Date] we undertake to negotiate on the basis of the proposed staff. Our proposal is binding upon us and subject to the modifications resulting from contract negotiations. We understand you are not bound to accept any proposal you receive. Yours sincerely, Authorized Signature: Name: Title: Name of Consultant/Org: Address:

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3B. Consultant’s Brief description and References Please provide a brief description of the organization/consultant. Relevant Services Carried Out in the Last Three Years That Best Illustrate Qualifications Using the format below, please provide maximum 10 examples for which your consultant/entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted.

Name of the assignment

Digital link (if available) Client Contract value in Taka

3C. COMMENTS AND SUGGESTIONS OF ORGANISATIONS ON THE TERMS OF REFERENCE

On the Terms of Reference: 1. 2. 3. 4. 5. 3D. Description of THE METHODOLOGY and Work Plan for Performing the Assignment Describe methodologies:

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SAMPLE Activity (Work) Schedule [1st, 2nd, etc. are weeks from the start of assignment.]

Activity 1st

2nd

3rd

4th

5th

6th

7th

8th

3E. Team composition and task assignments.

3F.BRIEF PROFILE OF THE KEY STAFF

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SECTION 4. (Financial Proposal Submission Form)

4A. Forwarding Letter format 4B. Summary of budget/costs. 4C. Breakdown of price per deliverables with unit cost 4D. Budget Narratives The format for 4A is given below. The format for 4B 4C and 4D are expected to be prepared by the organisation.

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4A. Financial Proposal Forwarding Letter format (Please use letterhead pad) [Location, Date] Country Director WaterAid Bangladesh House 97/B, Road 25, Block A Banani, Dhaka 1213 Dear Sir: We the undersigned are offering to provide the following assignments/services in accordance

with your Request for Proposal (RFP) dated [Date]. Our attached Financial Proposal is for the

sum of Taka [Amount in words and figures] for the WASH Accounts for Bangladesh:

Tracking financing of sanitation, hygiene and drinking-water at the national level

This amount is inclusive of VAT and taxes, which we have estimated at [Amount(s) in words and figures]. We understand that VAT and taxes will be determined as per applicable law and will be deducted at source while making payments. Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract Negotiations, up to expiration of the validity period of the Proposal, i.e., [Date]. We understand you are not bound to accept any Proposal you receive. Yours sincerely, Authorized Signature: Name: Title: Name of Consultant/Org: Address: