1 | P a g e

Request for Proposal

Reference No.: UNW-NPL-RFP-2016-009Rapid assessment of needs and market for vocational skills training with out-of-school adolescent

girls and young women

0

[3 October 2016]

Dear Sir/Madam,

Subject: Request for Proposal (RFP) for “rapid assessment of needs and market forvocational skills training with the most vulnerable and excluded out-of-school adolescent girlsand young women.

1. The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women)plans to procure “rapid assessment of needs and market for vocational skills training with themost vulnerable and excluded out-of-school adolescent girls and young women” as describedin this Request for Proposal and its related annexes. UN Women now invites sealed proposalsfrom qualified proposers for providing the requirements as defined in these documents.

2. In order to prepare a responsive proposal, you must carefully review, and understand thecontents of the following documents:

a. This letter (and the included Proposal Instruction Sheet (PIS))b. Instructions to Proposers (Annex 1) available from this link:

http://www.unwomen.org/~/media/commoncontent/procurement/rfp-instructions-en.pdf

c. Terms of Reference (TOR) (Annex 2)d. Evaluation Methodology and Criteria (Annex 3)e. Format of Technical Proposal (Annex 4)f. Format of Financial Proposal (Annex 5)g. Proposal Submission Form (Annex 6)h. Voluntary Agreement for to Promote Gender Equality and Women’s Empowerment

(Annex 7)i. Proposed Model Form of Contract (Annex 8)j. General Conditions of Contract (Annex 9)k. Joint Venture/Consortium/Association Information Form (Annex 10)l. Submission Checklist (Annex 11)

3. The Proposal Instruction Sheet (PIS) -below- provides the requisite information (with crossreference numbers) which is further detailed in the Instructions to Proposers (Annex-I –seeabove link).

1 | P a g e

PROPOSAL INSTRUCTION SHEET (PIS)

Detailed Instruction governing below listed summary of the “instructions to proposers” are available inthe Annex I (“Instruction to Proposers”) accessible from this link:http://www.unwomen.org/~/media/commoncontent/procurement/rfp-instructions-en.pdf

Cross Ref.to Annex I

Instruction to ProposersSpecific Requirements as referenced in Annex I

4.2 Deadline for Submission ofProposals

Date and Time: Friday 21 October 2016 11:30 AM (EDT)

[for local time reference, seewwp.greenwichmeantime.com]

City and Country: Kathmandu, Nepal

This is an absolute deadline. Any proposal received after thisdate and time will be disqualified.

4.1 Manner of Submission ☒ Personal Delivery/ Courier mail/ Registered Mail

☒ Electronic submission of Proposal

4.1 Address for ProposalSubmission

☒ Personal Delivery/ Courier mail/ Registered Mail :

UN Women Nepal Country OfficeHouse No. Ka 1/333 Thapathali HeightsKathmandu, NepalPhone No. 977-1-425510/4216028/4239089

☒ Electronic submission of Proposal:

Technical Proposal: technical-bid.np@unwomen.orgFinancial Proposal: financial-bid.np@unwomen.orgProposals should be submitted to the designated address bythe date and time of the deadline given.

3.1Language of the Proposal:

☒ English ☐ French ☐ Spanish

☐ Other (pls. specify) ________________________

3.4.2 Proposal Currencies Preferred Currency:NPR

2 | P a g e

Proposer may submit proposal in any freely convertiblecurrency

3.5 Proposal Validity Periodcommencing after thedeadline for submission ofproposals (see 4.2 above)

120 days

2.4 Clarifications ofsolicitation documents Requests for clarification shall be submitted 7 days

before the deadline for submission of proposal.

UN Women shall endeavor to provide responses toclarifications in an expeditious manner, but any delay insuch response shall not cause an obligation on the part ofUN Women to extend the deadline date, unless UN Womendeems that such an extension is justified and necessary.

Contact address forrequesting clarifications onthe solicitation documents

Requests for clarification should be addressed to the e-mailaddress: registry.nepal@unwomen.org

Clarification emails should include a subject header in thefollowing format:

“UNW RFP Reference #, Request for Clarification,Company/Contractor Name”

Proposers must not communicate with any otherpersonnel of UN Women regarding this RFP.

The e-mail address above is for clarifications ONLY.

IMPORTANT: Do not send or copy the e-mail address abovewhile submitting a proposal. Doing so will disqualify yourproposal.

2.5 Pre-Proposal/Bid Meeting☒ Not applicable

☐ Mandatory:

☐ Optional:

3 | P a g e

3.9 Proposal Security ☐ Required

☒ Not Required

Proposal Security is not foreseen to be required by UNWomen at this stage; however, UN Women reserve therights to request a Performance Security from the successfulbidder at any stage.

7.4 Performance Security ☐ Required

☒ Not Required

Performance Security is not foreseen to be required by UNWomen at this stage; however, UN Women reserve therights to request a Performance Security from the successfulproposer at any stage.

3.2 Waiver & Release ofIndemnity (If there is a sitevisit/inspection)

☒ Not RequiredNo site inspections/visits are necessary and therefore awaiver/release of indemnity is not required.☐ RequiredReturn this Waiver to UN Women in advance of the site

inspection, to the contact below;

email to: __________

4. The proposer will be selected based on the Evaluation Methodology and Criteria indicated inAnnex III.

5. This letter is not to be construed in any way as an offer to contract with your organization.

Yours sincerely,

Damar Prasad GhimireOperations ManagerUN Women Nepal Country Office

4 | P a g e

ANNEX 2

TERMS OF REFERENCE (TOR)Rapid assessment of needs and market for vocational skills training with the most vulnerable and

excluded out-of-school adolescent girls and young women1

1. Background and Justification

Within the framework of the Nepal Country Office Strategic Note 2014-2017, in addition to its focus onwomen’s leadership, women’s participation in peace and security, disaster risk reduction andhumanitarian response, good governance, and violence against women and girls, UN Women continuesits efforts to empower women economically for their sustainable livelihood opportunities in Nepal. Oneof its strategies to women’s economic empowerment is the provision of vocational skills training to themost vulnerable and excluded women and girls.

Nepal has made a significant progress in school education and adult literacy. However, young womenand adolescent girls, particularly the most vulnerable and excluded, still face challenges to stay in schoolto accomplish their education. As a result, the retention rate of girls at Grade 8 is 77.2 per cent, while itis 38.9 per cent at Grade 102. In this context, the joint programme with UN Women, UNESCO and UNFPAwas designed to enhance access to quality and relevant education for adolescent girls and youngwomen in Nepal. Under the overall framework of the joint programme, UN Women plans to providevocational skills training along with necessary psychosocial support and facilitation of job placement tothe most vulnerable and excluded out-of-school adolescent girls and young women in order to increasetheir opportunities for wage-employment which can support those out-of-school adolescent girls andyoung women with more choices for their lives.

In order to design and deliver the above training, it is necessary for UN Women to identify needs of themost vulnerable and excluded out-of-school adolescent girls and young women for vocational skills aswell as needs for psychosocial support to participate in the vocational skills training, and to understandthe demand in the current local job market. For this purpose, UN Women is seeking services of aconsulting agency / institution that has experience of work and expertise in the area of carrying of needsassessments, markets surveys and situation analysis, particularly in the field of vocational education andskills training.

2. Objectives

The overall objective of the needs and market assessment in the three selected districts (provided in thefollowing section) is to identify and recommend the relevant, timely, cost-efficient and most demandedtrades for short-term vocational skills training to the most vulnerable and excluded out-of-schooladolescent girls and young women.

1 This assessment will focus on specific needs and challenges of the most vulnerable and excluded adolescent girls and youngwomen such as those who from conflict-affected families or returnee women migrant workers, survivors of gender-basedviolence including trafficking in persons, women and girls living with HIV/AIDS, home-based workers, rural women, etc.2 The Flash 1 Report 2015-16

5 | P a g e

The specific focuses of this needs assessment are as follows: To identify specific needs of the most vulnerable and excluded out-of-school adolescent girls

and young women for short-term vocational skills training; To identify needs of the most vulnerable and excluded out-of-school adolescent girls and young

women for psychosocial support to participate in and complete vocational skills training; To identify the specific demand for vocational skills in the local job markets; To assess the relevance and marketability of vocational skill set to be identified; and To recommend the most relevant, timely, cost-efficient and most demanded vocational skills for

the short-term training to the most vulnerable and excluded out-of-school adolescent girls andyoung women.

3. Scope of activities

This assignment will focus on the implementation of the following activities in consultation with UNWomen.

1. Design tools and methodologies of needs and market assessment:The selected consulting agency (the agency) will collect the secondary information related to short-termvocational skills training, demands of labour in the local market and specific needs for psychosocialsupport to the most vulnerable and excluded women and girls, and review them to design the needsassessment. The agency will then design gender-responsive tools of a needs and market assessment andconfirm methodologies to be used. This will include a conceptual framework, detailed methodologiesand detailed check-lists/questionnaires for key informant interviews (KIIs) and focus group discussion(FGDs).

2. Conduct a needs assessment in three districts:The agency will carry out a rapid needs assessment among the most vulnerable and excluded out-of-school adolescent girls and young women in the three districts to identify their needs of short-termvocational skills training and psychosocial support to participate in and complete the training. Theproposed minimum sample size for KIIs and FGDs is 50 out-of-school adolescent girls and young womenwho are the most vulnerable and excluded, in each district.

The needs assessment will emphasize on the following areas but not limited to:- Current occupation / engagement of the most vulnerable and excluded out-of-school adolescent

girls and young women for daily livelihoods;- Interests / plans (if any) of the most vulnerable and excluded out-of-school adolescent girls and

young women on means of livelihoods;- Needs of psychosocial support with the most vulnerable and excluded out-of-school adolescent

girls and young women for successful completion and better utilization of vocational skillstraining.

3. Conduct a market assessment in three districts:The agency will carry out a market assessment in the three selected districts to identify the mostdemanded trades for vocational skills in the local job market of their proximity.

The market assessment will focus on the following areas but not limited to:- Current demands and availability of job skills in the local job markets;

6 | P a g e

- Current demands and availability of locally-produced goods and services;- Minimum income earned with the vocational skills gained from short-term training; and- Prioritization of trades for short-term vocational skills training on the basis of minimum income.

4. Provide recommendationsThe agency will recommend relevant, timely, cost-effective and the most demanded trades for short-term vocational skills training by matching the needs of the most vulnerable and excluded out-of-schooladolescent girls and young women and demands of labour / locally-produced goods and services in thelocal market.

4. Expected deliverables

A final needs and market assessment report (not exceeding 15 pages long) including followingsections but not limited to:

o Introductiono Situation analysis of targeted groups (the most vulnerable and excluded out-of-school

adolescent girls and young women)o Needs assessment for vocational skillso Needs assessment for psychosocial support to participate in and complete the skills

trainingo Market assessment for vocational skillso Relevance and marketability of vocational skillso Recommendations

A field report (not exceeding 2 pages) from each of the selected districts including findings fromKey Informant Interviews (KIIs) and Focus Group Discussions (FGDs). If the agency proposesother assessment tools and methodologies, such as questionnaire surveys, findings from theadditional assessment should be included in the final report.

A set of high resolution photographs (8-10 from each districts) from the selected districts.

5. Methodology

This rapid assessment is time-bound with an urgent need to be completed within the given timeframe,so the applying agencies are encouraged to propose the most time efficient modality to carry out thisassignment on time.

Meanwhile, the agency must be able to mobilize three team members with necessary field assistants (ifrequired any) in three districts at the same time in order to collect the information from the field withinthe given timeline.

Applying time-efficient modality, the agency will review secondary information, KIIs and FGDs inconsultation with UN Women. Possible key informants include but not limited torepresentatives/leaders of community learning centers (CLCs), the most vulnerable and excluded out-of-school adolescent girls and young women, women entrepreneurs, community leaders, stakeholdersfrom private sector, and vocational skills training providers. There will be a minimum of four FGDs, withthe most vulnerable and excluded out-of-school adolescent girls and young women engaged in (CLCs)and a minimum two FGDs, with entrepreneurs, business owners, vocational skills training providers andrelevant stakeholders. There will be 10 – 12 participants in each FGD.

7 | P a g e

Within the given timeframe, the agency can also propose additional assessment tools andmethodologies such as questionnaire surveys, if appropriate.

6. Composition of the team

The agency MUST assign at least the following three members to a team with the necessary number offield assistants, if applicable:

- Team Leader with experience on market assessments/researches and consulting in areas ofvocational training,

- Labour Market Expert, and- Gender and Social Inclusion Expert

Other required number of field assistants can be proposed by the agency. The three team membersmust be able to lead the KIIs and FGDs simultaneously in three districts. The Team leader will overseethe needs assessment throughout the research period, put in place quality control mechanisms,maintain adherence to ethical research standards and liaise with UN Women.

7. Expected qualifications of team members

Qualification of the Team Leader: Master’s degree on relevant subjects and a minimum sevenyears of experience on market researches and consulting in areas of vocational education.

Qualification of the Labour Market Expert: Master’s degree on relevant subjects and aminimum of five years of experience on labour market and market surveys.

Qualification of the Gender and Social Inclusion Expert: Master’s degree on relevant subjectsand a minimum of five years of experience on gender equality, social inclusion and women’seconomic empowerment.

8. Time-frame

Tentatively 35 days: 1 November 2016 – 5 December 2016

Note:This assignment is highly time-bound and the end date cannot be postponed.

9. Geographical coverage of the mapping exercise

Three selected project districts: Achham, Rahutahat and Sunsari,

10. Contact supervision

The agency will work under the overall supervision and guidance of Head of Economic Empowerment(EE Unit), UN Women Nepal Country Office, and in close consultation with Programme Officer for day-to-day operations.

8 | P a g e

11. Schedule of the submission of deliverables and payments

Milestone In Percentage Estimated date

A tentative work plan, including checklists for KIIs and FGDs,followed by clearance of Head of EE Unit, UN Women

20% of thetotal budget

Within five daysafter the signing ofthe contract

Upon submission of the first draft report by clearance of Headof EE Unit, UN Women

30% of thetotal budget

By 25 November2016

Upon submission of the final report by clearance of Head of EEUnit, UN Women

50 % of thetotal budget

By 5th December2016

9 | P a g e

ANNEX 3

EVALUATION METHODOLOGY AND CRITERIA

1. Preliminary Evaluation

The preliminary evaluation is done to determine whether the offers meet the administrativerequirements of the RFP. The proposals are checked for compliance of the followingrequirements.

Submitting companies are not included among United Nations suspended companies;Offers are signed by an authorized party, including Power of Attorney if stipulated;The offer is valid;The offer is complete and eligible; Evidence of legal registration; Organization latest Audit Report (past 1 year); Latest tax clearance certificate; Organization Board of Directors/composition of management

2. Cumulative Analysis Methodology: A proposal is selected on the basis of cumulativeanalysis; the total score is obtained by combining technical and financial attributes.

A two-stage procedure will be utilized in evaluating the proposals; the technical proposal will beevaluated with a minimum pass requirement of [70%] of the obtainable [700] points assignedfor technical proposal. A proposal shall be rejected at this stage if it fails to achieve theminimum technical threshold of [70%] of the obtainable score of [490] points prior to any priceproposal being opened and compared. The financial proposal will be opened only for thoseentities whose technical proposal achieved the minimum technical threshold of [70%] of theobtainable score of [490] points and are determined to be compliant. Non-compliant proposalswill not be eligible for further consideration.

The total number of points (“maximum number of points”) which a firm/institution may obtainfor its proposal is as follows:

Technical proposal: [700 points]

Financial proposal: [300 points]

Total number of points: [1000 points]

Evaluation of financial proposal: In this methodology, the maximum number of points assignedto the financial proposal is allocated to the lowest price proposal. All other price proposalsreceive points in inverse proportion.

10 | P a g e

A formula is as follows:

p = y (μ/z)

Where:

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

μ = price of the lowest priced proposal

z = price of the proposal being evaluated

The contract shall be awarded to the proposal obtaining the overall highest score after addingthe score of the technical proposal and the financial proposal.

Evaluation of technical proposal:

The technical proposal is evaluated and examined to determine its responsiveness andcompliancy with the requirements specified in this solicitation documents. The quality of eachtechnical proposal will be evaluated in accordance with the following technical evaluationcriteria and the associated weighting (total possible value of [700] points):

1.0 Expertise and Capability of Proposer PointsobtainableExpertise of organization submitting proposal

1.1 Organizational Architecture 40

1.2

Adverse judgments or awards:

The proposer is in sound financial condition based on the financialdocumentation and information furnished in their proposal which shouldnot show any financial concerns, such as negative net worth, bankruptcyproceedings, insolvency, receivership, major litigation, liens, judgments orbad credit or payment history.

The proposer has not declared bankruptcy, are not involved in bankruptcyor receivership proceedings, and there is no judgment or pending legalaction against them that could impair their operations in the foreseeablefuture.

30

1.3 General Organizational Capability which is likely to affect performance (i.e.size of the organization, strength of management support) 60

1.4Extent to which any work would be subcontracted (subcontracting carriesadditional risks which may affect delivery, but properly done it offers a chanceto access specialized skills.)

10

1.5 Quality assurance procedures, warranty 20

1.6Relevance of:

100- Specialized Knowledge

11 | P a g e

- Experience on Similar Programme / Projects- Experience on Projects in the Region

Work for other UN agencies/ major multilateral/ or bilateral programmes260

2.0 Proposed Work Plan and Approach PointsobtainableProposed methodology

2.1 Analysis Approach, Methodology- including Proposer’s understanding of UNWomen’s work, adherence to procurement principles and TOR. 110

2.2 Management Services – Timeline and deliverables. 40

2.3

Environmental Considerations:

Compliance Certificates, Accreditations, Markings/Labels, and other evidencesof the Bidder’s practices which contributes to the ecological sustainability andreduction of adverse environmental impact (e.g. use of non-toxic substances,recycled raw materials, energy-efficient equipment, reduced carbon emission,etc.), either in its business practices or in the goods it manufactures.

20

1703.0 Resource Plan, Key Personnel Points

obtainableQualification and competencies of proposed personnel

3.1 Composition of the team proposed to provide, and the work tasks (includingsupervisory)

Curriculum vitae of the proposed team that will be involved either full or parttime

3.1.1

Team LeaderMaster’s degree on relevant subjects – 20Experience on vocational training – 40Experience on market researches and consulting on vocational education – 40

100

3.1.2

Labour Market ExpertMaster’s degree on relevant subjects – 20Experience on Labour market and market surveys – 60Experience on vocational skills training/education – 20

100

3.1.3

Gender and Social Inclusion ExpertMaster’s degree on relevant subjects – 20Experience on gender equality, social inclusion – 40Women’s economic empowerment – 10

70

[70%] of [xx] pts = [700] pts = [490] needed to pass technical 270

A proposal shall be rejected at this stage if it fails to achieve the minimum technical thresholdof [70%] of the obtainable score of [700] points for the technical proposal.

12 | P a g e

ANNEX 4

FORMAT OF TECHNICAL PROPOSAL

Technical Proposals not submitted in this format may be rejected.

Financial Proposals must be submitted in a separate envelope or attached in a separate e-mail to a different e-mail address where electronic submission is required.

Proposer is requested to include a [half] page value statement indicating why they are most suitable tocarry out the assignment.

Name of Proposing Organization:

Country of Registration:

Type of Legal entity:

Name of Contact Person for this Proposal:

Address:

Phone:

E-mail:

Section 1.0: Expertise and Capability of Proposer

1.1 Organizational Architecture

Background: Provide a brief description of the organization submitting the proposal, including ifrelevant the year and country of incorporation, types of activities undertaken, and approximateannual revenue.

Financial capacity: The Proposer shall demonstrate its financial capacity and reliability with regard tothe requirements of the Terms of Reference, which can be established by supporting documentationincluding for example the most recent Audited Financial Statements duly certified by a publicaccountant.

[Request for financial capacity of intuition should depend on the nature/complexity of the work, asdefined in the TOR]

1.2 Adverse judgments or awards

Include reference to any adverse judgment or award.

13 | P a g e

1.3 General Organizational Capability

Outline General Organizational Capability which is likely to affect performance (i.e. size of theorganization, strength of project management support e.g. project management controls, globalnetworking, financial stability).

Include a description of past and present experience and relationships that have a direct relationshipto the performance of the TOR. Include relevant collaborative efforts the organization may haveparticipated in.

Explain any partnerships with local or other organizations relevant to the performance of the TOR.Special attention should be given to providing a clear picture of roles, responsibilities, reporting linesand accountability. Letters of commitment from partners and an indication of whether some or allhave worked together previously.

1.4 Subcontracting

Explain whether any work would be subcontracted, to whom, how much percentage of the work, therationale for such, and the roles of the proposed sub-contractors. Special attention should be givento providing a clear picture of the role of roles, responsibilities, reporting lines and accountability.

1.5 Quality assurance procedures, risk and mitigation measures

Describe the potential risks for the performance of the TOR that may impact achievement and timelycompletion of expected results as well as their quality. Describe measures that will be put in place tomitigate these risks. Provide certificate (s) for accreditation of processes, policy e.g. ISO etc.

1.6 Relevance of Specialized Knowledge and Experience on Similar Projects

Detail any specialized knowledge that may be applied to performance of the TOR. Includeexperiences in the region.

Describe the experience of the organization performing similar goods/services/works. Experiencewith other UN organizations/ major multilateral / or bilateral programmes is highly desirable.

Provide at least 3 referencesProject Client Contract Value Period of

performance(from/to)

Role in relation to theundertaken togoods/services/works

ReferenceContact Details(Name, Phone,Email)

1-

2-

3-

Section 2.0: Proposed Work Plan and Approach

2.1 Analysis approach, methodology

Provide a description of the organization’s approach, methodology, and timeline for how theorganization will achieve the TOR.

Explain the organization’s understanding of UN Women’s needs for the goods/services/works. Identify any gaps/overlaps in UN Women’s coverage based on the information provided. Describe how your organization will adhere to UN Women’s procurement principles in acquiring

14 | P a g e

services on behalf of UN Women. UN Women’s general procurement principles:a) Best Value for moneyb) Fairness, integrity and transparencyc) Effective competitiond) The best interests of UN Women

2.2 Management - timeline, deliverables and reporting

Provide a detailed description of how the management for the requested goods/services/works willbe implemented in regard to the TOR

Please provide description that proves the proposed timeframe and human resources for theassignment are realistic.

2.3 Environment-related approach to the service/work required

Please provide a detailed description of the methodology for how the organization/firm will achievethe Terms of Reference of the project, keeping in mind the appropriateness to local conditions andproject environment.

Section 3.0: Resource Plan, Key Personnel

3.1 Composition of the team proposed to perform TOR, and the work tasks (including supervisory)

Describe the availability of resources in terms of personnel and facilities required for the TOR. Describethe structure of the proposed team/personnel, and the work tasks (including supervisory) which wouldbe assigned to each. An organigram illustrating the office location (city and country), reporting lines,together with a description of such organization of the team structure, should be submitted.

3.2 Profile on Gender Equality

Proposer is strongly encouraged to include information regarding the percentage of women: (1)employed in the Proposer’s organization, (2) in executive and senior positions, and (3)shareholders. While this will not be a factor of evaluation, UN Women is collecting this data forstatistical purposes in support of its mandate to promote gender equality and women’sempowerment.

Proposers are also invited to: (1) become a signatory to the Women Empowerment Principles (ifmore than 10 employees) http://weprinciples.org/Site/PrincipleOverview ; or (2) sign the VoluntaryAgreement to Promote Gender Equality and Women’s Empowerment (if less than 10 employees).Good practices of gender-responsive companies can be found here:http://weprinciples.org/Site/CompaniesLeadingTheWay/

Provide Curriculum vitae of the proposed personnel that will be involved either full time or part time.

Highlight the relevant academic qualifications, specialized trainings and pertinent work experience.

Substitution of key personnel shall only be permitted in accordance with section 2.4 of the GeneralConditions of Contract.

Please use the format below, with each CV no more than THREE pages in length.

15 | P a g e

Sample CV template: [Adjust according to needs]

Name:

Position for this Assignment:

Nationality:

Language Skills:

Educational and otherQualifications

Employment Record: [Insert details of as many other appropriate records as necessary]From [Year]: To [Year]:

Employer:

Positions held:

Relevant Experience (From most recent; Among the assignments in which the staff has beeninvolved, indicate the following information for those assignments that best illustrate staffcapability to handle the tasks listed under the TOR) [Insert details of as many other appropriateassignments as necessary]

Period: From - To Name ofproject/organization:

Job Title, main project features, andActivities undertaken

References (minimum 3) (Name/Title/Organization/Contact Information – Phone; Email)

16 | P a g e

ANNEX 5

FORMAT OF FINANCIAL PROPOSAL

The financial proposal must be prepared as a separate PDF file from the rest of the RFPresponse as indicated in Clause 3.4.1 of the Instruction to Proposers. The componentscomprising the total price must provide sufficient detail to allow UN Women to determinecompliance of proposal with requirements as per TOR of this RFP. The proposer shall include acomplete breakdown of the cost elements associated with each line item and those costsassociated with any proposed subcontract/sub-awards (separate breakdown) for the durationof the contract. Provide separate figures for each functional grouping or category.

Estimates for cost-reimbursable items, if any, such as travel, and out-of-pocket expenses shouldbe listed separately.

In case of an equipment component to the service provided, the financial proposal shouldinclude figures for both purchase and lease/rent options. UN Women reserves the option toeither lease/rent or purchase outright the equipment through the contractor.

In addition, the financial proposal must include, but not necessarily be limited to, the followingdocuments:

1. A summary of the price in words and figures

i. Price breakdown: The price must cover all the services to be provided and must itemizethe following:

a. An all-inclusive fee rate per working day for each expert to be assigned to the team.The fee rate must include remuneration of each expert, all administrative costs ofemploying the expert and the margin covering the proposer’s overhead andbackstopping facilities.

b. An all-inclusive daily subsistence allowance (DSA) rate (otherwise known as a “perdiem rate”) for every day in which the experts shall be in the field for purposes of theassignment.

c. An all-inclusive amount for necessary international travel and related expenses by themost appropriate means of transport and the most direct economy class practicableroute. The breakdown shall indicate the number of round trips per team member.

d. An all-inclusive amount for local travel, if applicable.

e. If applicable, other costs required for purposes of the assignment not covered in theforegoing or beneath paragraphs such as communication, printing and dispatching ofreports to be produced during the assignment, rental and freight of any instruments or

17 | P a g e

equipment required to be provided by the proposer for the purposes of the services,office accommodation, investigations, surveys, etc.

f. Summary of total cost for the services proposed.

ii. Schedule of payments: Proposed schedule of payment might be expressed by theproposer, and payment will be made by UN Women in the currency of the proposal. Thepayment schedule must be linked to the delivery of the outputs specified in yourtechnical component.

All prices/rates quoted must be exclusive of all taxes, since the United Nations, including itssubsidiary organs, is exempt from taxes.

In case two (2) proposals are evaluated and found to be equal in terms of technical competencyand price, UN Women will award contract to the company that is either women-owned or haswomen in the majority in support of UN Women’s core mandate. In the case that bothcompanies are women-owned or have women in the majority, UN Women will request bestand final offer from both proposers and shall make a final comparison of the competingproposers.

A. Cost Breakdown per DeliverablesDeliverables Percentage of

Total PricePrice

(Lump Sum, AllInclusive)

Delivery time/timeperiod (ifapplicable)

1 A tentative work plan, includingchecklists for KIIs and FGDs,followed by clearance of Head ofEE Unit, UN Women

20% Within five daysafter the signing ofthe contract

2 Upon submission of the firstdraft report by clearance ofHead of EE Unit, UN Women

30% By 25 November2016

Upon submission of the finalreport by clearance of Head ofEE Unit, UN Women

50% By 5th December2016

Total 100% NPR ……

[OR]

18 | P a g e

B. Cost Breakdown by ResourcesThe proposers are requested to provide the cost breakdown for the above given prices for eachdeliverable based on the following format. UN Women shall use the cost breakdown in order toassess value for money as well as the calculation of price in the event that both parties agreedto add new deliverables to the scope of services.

Description Quantity Number of Unit Unit Cost(NPR)

Total Cost(NPR)

Team Leader 1 person Day/week/month

Labour Market Expert 1 person Day/week/month

Gender Equality and Social InclusionExpert

1 person Day/week/month

Field Assistants and/or other supportstaff

XX person Day/week/month

Operational cost

Please detail the following:

1. Estimated tickets for travel (if any)2. Accommodation and other expenses

away from home (if any)3. Local transportation4. Any relevant overhead costs (report

preparation, communication,stationary, etc.)

1 lump sum

1 lump sum

1lump sum

1 lump sum

Any other applicable cost

TOTAL NPR

[Note: This spreadsheet should be accompanied by a short narrative summary that explains the figuressupplied and that adds any relevant information that has been used to make the calculations.]

Signature of Financial Proposal

The Financial Proposal should be authorized and signed as follows:

"Duly authorized to sign the Proposal for and on behalf of

____________________________(Name of Organization)____________________________Signature/Stamp of Entity/Date

19 | P a g e

Name of representative: ____________________________

Address: ____________________________________________________________________________________

Telephone: ____________________________

Email: ____________________________

20 | P a g e

ANNEX 6

PROPOSAL SUBMISSION FORM[The proposer shall fill in this form in accordance with the instructions indicated. No alterations to its format shallbe permitted and no substitutions shall be accepted.]

To: [UN Women Nepal Country Office Date: [insert date of Proposal Submission]House No. Ka 1/333 Thapathali HeightsKathmandu, NepalPhone No. 977-1-4255110/4216028/4239089]

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Proposal Solicitation Documents;(b) We offer to supply in conformity with the Proposal Solicitation Documents the following Rapid

assessment of needs and market for vocational skills training with out-of-school adolescent girls andyoung women and undertake, if our proposal is accepted, to commence and complete delivery of allservices specified in the contract within the time frame stipulated.

(c) We ensure any due diligence regarding the legal review and ability to be compliant to all contract termsand conditions has been undertaken prior to the submission of our offer. Submission of this offer isconfirmation of accepting a UN Women contract included herein.

(d) We offer to supply for the sum as may be ascertained in accordance with the Financial Proposalsubmitted in accordance with the instructions under the Proposal Instruction Sheet;

(e) Our proposal shall be valid for a period of 120 days from the date fixed for opening of proposals inthe Request for Proposal, and it shall remain binding upon us and may be accepted at any timebefore the expiration of that period;

(f) If our proposal is accepted, we commit to obtain a performance security with the instructions underthe Proposal Instruction Sheet;

(g) We, including any subcontractors or suppliers for any part of the contract, have nationality fromcountries________ [insert the nationality of the proposer, including that of all parties that comprisethe proposer]

(h) We have no conflict of interest in accordance with Clause 1.2 (Eligible Proposers) of the RFPInstructions to Proposers;

(i) Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of thecontract—has not been declared ineligible by UN Women, in accordance with Clause 1.2 (EligibleProposers) of the RFP Instructions to Proposers;

(j) We understand that you are not bound to accept the lowest evaluated proposal or any otherproposal that you may receive.

Signed: _______________ [insert signature of person whose name and capacity are shown]In the capacity of _______ [insert legal capacity of person signing this form]Name: ____________ [insert complete name of person signing the Proposal Submission Form]

Duly authorized to sign the proposal for and on behalf of: _____ [insert complete name ofproposer]Dated on ____________ day of __________________, _______ [insert date of signing]

21 | P a g e

ANNEX 7

VOLUNTARY AGREEMENT

Voluntary Agreement to Promote Gender Equality and Women’s Empowerment

Between

(Name of the Contractor)

And

The United Nations Entity for Gender Equality and the Empowerment of Women

The United Nations Entity for Gender Equality and the Empowerment of Women, a compositeentity of the United Nations established by the United Nations General Assembly by itsresolution 64/289 of 2 July 2010 (hereinafter referred to as “UN Women”) strongly encourages(Name of the Contractor) (hereinafter referred to as the “Contractor”) to partake in achievingthe following objectives:

☐ Acknowledge values & principles of gender equality and women’s empowerment;☐ Provide information and statistical data (that relates to policies and initiatives that promotegender equality and women empowerment), upon request;☐ Participate in dialogue with UN Women to promote gender equality and women’sempowerment in their location, industry and organization;☐ Establish high-level corporate leadership for gender equality;☐ Treat women and men fairly at work and respect and support human rights andnondiscrimination;☐ Ensure health, safety and wellbeing of all women and men workers;☐ Promote education, training and professional development for women;☐ Implement enterprise development, supply chain and marketing practices that empowerwomen;☐ Promote equality through community initiatives and advocacy;☐Measure and publicly report on progress to achieve gender equality.

On behalf of the contractor:

Name : ________________________________, Title : __________________________

Address : ______________________________________________________________

Signature : _______________________

Date: ________________________

22 | P a g e

ANNEX 8

PROPOSED MODEL FORM OF CONTRACT

Contract No.Business Unit:Organisational Unit/Section/Division/Office/Country:

This Contract is made between the UNITED NATIONS ENTITY FOR GENDER EQUALITY ANDTHE EMPOWERMENT OF WOMEN (“UN Women”), and [insert official name of company in full],with its registered offices at [address] (“Contractor”) (Both hereinafter separately and jointly referred toas the “Party” or the “Parties”).

1. CONTRACT DOCUMENTS

The following documents constitute the entire agreement between the Parties with regard to the subjectmatter hereof (“Contract”), superseding all prior representations, agreements, contracts and proposals,whether written or oral, by and between the Parties on this subject, and in case of ambiguities,discrepancies or inconsistencies between or among them, shall apply in the following order ofprecedence:

(a) This document;(b) UN Women General Conditions of Contract—Contracts for the Provision of Services, annexed hereto as

Annex A (“General Conditions”);(c) Terms of Reference, annexed hereto as Annex B (“TOR”);(d) [other annexes that may be relevant]

2. SCOPE

The Contractor shall perform services (“Services”) as specified in the TOR. Except as expressly providedin this Contract and in particular the TOR, (i) UN Women shall have no obligation to provide anyassistance to the Contractor in performing the Services; (ii) UN Women makes no representations as tothe availability of any facilities or equipment which may be helpful or useful for performing the Services(iii) The Contractor shall be responsible at its sole cost for providing all the necessary personnel,equipment, material and supplies and for making all arrangements necessary for the performance andcompletion of the Services.

3. DURATION

This Contract shall take effect on the date of the latest signature (the “Effective Date”) and shall remain ineffect until 5 December 2016, unless earlier terminated (“Initial Term”). UN Women may, at its soleoption, extend the Contract, under the same terms and conditions as set forth in this Contract, for amaximum of [] additional period[s] of up to [time period] each. UN Women shall provide a writtennotice of its intention to do so at least 30 (thirty) days prior to the expiration of the then Initial Term.

4. PRICE & PAYMENT

23 | P a g e

In full consideration for the complete and satisfactory performance of the Services under this Contract, UNWomen shall pay the Contractor a total fixed fee of [insert currency & amount in figures and words]. Thisfee shall remain firm and fixed during the term of the Contract. The Contractor shall submit invoices onlyupon achievement of the corresponding milestones and for the following amounts:

5. INVOICES

The Contractor shall submit to UN Women an original copy of its invoices, as is required in the precedingArticle, specifying, at a minimum, a description of the Services performed, the unit prices in accordancewith the Fee Schedule (if relevant), and the total price of the Services, together with such supportingdocumentation as UN Women may require, as follows:

Attn: Mr. Damar Prasad GhimireOperations ManagerUN Women Nepal Country OfficeHouse No. Ka 1/333 Thapathali HeightsKathmandu, NepalPhone: 977-1-4255110/4216028/4239089Email: registry.nepal@unwomen.org

6. PAYMENT

Payments shall be made to the Contractor thirty (30) days from receipt of the Contractor’s invoice andsupporting documentation and certification by UN Women that the Services represented by the invoicehave been provided and that the Contractor has otherwise performed in conformity with the terms andconditions of this Contract, unless UN Women disputes the invoice or a portion thereof. All payments tothe Contractor shall be made by electronic funds transfer to the Contractor’s bank account, as follows:

Name of Bank:Bank Address:Bank ID:Account No:

Milestone In Percentage Estimated date

A tentative work plan, including checklists for KIIs and FGDs,followed by clearance of Head of EE Unit, UN Women

20% of thetotal budget

Within five daysafter the signing ofthe contract

Upon submission of the first draft report by clearance of Headof EE Unit, UN Women

30% of thetotal budget

By 25 November2016

Upon submission of the final report by clearance of Head of EEUnit, UN Women

50 % of thetotal budget

By 5th December2016

24 | P a g e

Title/name:

UN Women may withhold payment in respect of any invoice if it considers that the Contractor has notperformed in accordance with the terms and conditions of this Contract or has not provided sufficientdocumentation in support of the invoice. Where an invoice is disputed in part, UN Women shall pay theContractor any undisputed portion and the Parties shall consult in good faith to promptly resolveoutstanding issues. Once the dispute has been resolved, UN Women shall pay the Contractor the relevantamount within thirty (30) days. The Contractor shall not be entitled to interest on any late payment or anysums payable under this Contract or any accrued interest on payments withheld by UN Women inconnection with a dispute.

7. NOTIFICATIONS

All notices and other communications between the Parties required or contemplated under this Contractshall be in writing and shall be transmitted to the following:

For UN Women:

Attn: Mr. Damar Prasad GhimireOperations ManagerUN Women Nepal Country OfficeHouse No. Ka 1/333 Thapathali HeightsKathmandu, NepalPhone: 977-1-4255110/4216028/4239089Email: registry.nepal@unwomen.org

For the Contractor:

[Insert Name, Address, Phone and Email]

IN WITNESS WHEREOF, the Parties have, through their authorized representatives, executed thisContract on the date herein below written.

For and on behalf of UN Women: For and on behalf of the Contractor:

Signature __________________________ __________________________

Name __________________________ __________________________

Title __________________________ __________________________

Date __________________________ __________________________

25 | P a g e

ANNEX 9

GENERAL CONDITIONS OF CONTRACTThe General Conditions of Contracts can be accessed by the proposer by clicking on the below link.

[Keep only the relevant link and delete the others]:

o For Services, available from this link:http://www.unwomen.org/~/media/CommonContent/Procurement/UNwomen-GeneralConditionsOfContract-Services-en.pdf

26 | P a g e

ANNEX 10

JOINT VENTURE/CONSORTIUM/ASSOCIATION INFORMATIONFORM

(to be completed and returned with your technical proposal)

JV / Consortium/ Association Information

Name of leading partner (with authority to bindthe JV, Consortium/Association during theBidding process and, in the event a Contract isawarded, during contract execution)

[insert name, address, telephone/fax or cellnumber, and the e-mail address]

JV’s Party Legal Name:

[insert JV’s Party legal name] {Attach originalcopy of document of incorporation/registration ofthe JV, in accordance with Clause 3 (EligibleBidders)

JV’s Party Country of Registration: [insert JV’s Party country of registration]

JV’s Party Year of Registration: [insert JV’s Part year of registration]

JV’s Party Legal Address in Country ofRegistration:

[insert JV’s Party legal address in country ofregistration]

Consortium/Association’s names of each partner/authorized representative and contactinformation

Name of partner: _____________________

Address : _____________________

Phone Number(s) : _____________________

Email Address(es) : _____________________

Name of partner: _____________________

Address : _____________________

Phone Number(s) : _____________________

Email Address(es) : _____________________

Name of partner: _____________________

Address : _____________________

Phone Number(s) : _____________________

Email Address(es) : _____________________

Name of partner: _____________________

Address : _____________________

Phone Number(s) : _____________________

Email Address(es) : _____________________

27 | P a g e

Consortium/Association Agreement

Attached are copies of original documents of:[check the box(es) of the attached originaldocuments]

Articles of Incorporation or Registration offirm named in 2, above, in accordance withClause 3 (Eligible Bidders).

JV Agreement, or letter of intent to enter intosuch an Agreement, signed by the legallyauthorized signatories of all the parties

Signatures of all partners/authorized representatives:

We hereby confirm that if the contract is awarded, all parties of the Joint Venture, orConsortium/Association shall be jointly and severally liable to UN Women for the fulfillmentof the provisions of the Contract.

Name of partner: _____________________

Signature: ___________________________

Date: ______________________________

Name of partner: _____________________

Signature: ___________________________

Date: ______________________________

Name of partner: _____________________

Signature: ___________________________

Date: ______________________________

Name of partner: _____________________

Signature: ___________________________

Date: ______________________________

28 | P a g e

ANNEX 11

SUBMISSION CHECKLIST

For submissions by courier mail/hand delivery:Outer envelope containing thefollowing forms:

Proposal Submission Form Offers are signed by an authorized party, including Power of

Attorney if stipulated Evidence of legal registration Organization latest Audit Report (past 1 year) Latest tax clearance certificate; Organization Board of Directors/composition of management Joint Venture Form (if a joint venture) Voluntary Agreement to Promote GE & WE (Voluntary)

First inner envelope containing: Technical Proposal

Second inner envelope containing: Financial Proposal

For email submissions:

Technical Proposal PDF sent to the technical e-mail address specified in theInvitation Letter includes:

Technical Proposal Proposal Submission form Offers are signed by an authorized party, including Power of

Attorney if stipulated Evidence of legal registration Organization latest Audit Report (past 1 year) Latest tax clearance certificate; Organization Board of Directors/composition of management Joint Venture Form (if a joint venture) Voluntary Agreement to Promote GE & WE (Voluntary)

Financial Proposal PDF sent to the financial e-mail address specified in the InvitationLetter includes:

Financial Proposal Financial Excel Spreadsheet (if required)

29 | P a g e

Please check-off to confirm the below:MODEL FORM OF CONTRACT HAS BEEN READ AND UNDERSTOODTHE GENERAL CONDITIONS OF THE CONTRACT HAVE BEEN READ,UNDERSTOOD, DULY REVIEWED BY AN LEGAL ENTITY FOR MYORGANIZATION’S ABILITY TO COMPLY AND ACCEPT ALL TERMS.