Request for Proposal - Telangana · Government of Telangana | ITE&C Department 10 ... (Telangana...

DIT for T-FIBER(Telangana Fiber Grid Project) Request For Proposal

Government of Telangana | ITE&C Department 1 | P a g e

REQUEST FOR PROPOSAL Selection of System Integrators for Duct Integration

Testing,etc for Telangana Fiber Grid (T-FIBER) Project.

(Bid Ref. No.: TSTS/CS/T-FIBER-SI/2017-RETENDER)

TSTS Government of Telangana

MAY 31, 2017



Contents

Abbreviations ......................................................................................................................................... 5

1. Section I – Invitation to Bids ............................................................................................................ 7

1.1 General .................................................................................................................................... 7

1.2 Preface .................................................................................................................................... 7

1.3 Important Information ............................................................................................................... 9

2. Section II – Instruction to Bidders .................................................................................................. 11

2.1 Instructions ............................................................................................................................ 11

2.2 General .................................................................................................................................. 12

2.3 Bidding Instructions ................................................................................................................ 12

2.4 Eligible Bidders ...................................................................................................................... 13

2.5 Cost of Bid Submission .......................................................................................................... 13

2.6 Bidders Queries ..................................................................................................................... 14

2.7 Compliant RFPs / Completeness of Response ....................................................................... 15

2.8 Earnest Money Deposit (EMD) ............................................................................................... 15

2.9 Performance Bank Guarantee ................................................................................................ 15

2.10 Amendment of RFP document ............................................................................................... 16

2.11 Qualification Criteria ............................................................................................................... 16

3. Section III – Contract Conditions & Service Levels ........................................................................ 19

3.1 Completeness of Response ................................................................................................... 19

3.2 Modification and withdrawal of Bids ....................................................................................... 19

3.3 Signing of Contract ................................................................................................................ 19

3.4 Opening of Bids by TSTS ....................................................................................................... 19

3.5 Verification by ITE&C Dept/Third Party .................................................................................. 20

3.6 Assignment ............................................................................................................................ 20

3.7 Sub Contract .......................................................................................................................... 20

3.8 Termination for Default ........................................................................................................... 20

3.9 Termination for Insolvency ..................................................................................................... 20

3.10 Force Majeure ........................................................................................................................ 21



3.11 Force Majeure Events ............................................................................................................ 21

3.12 Arbitration .............................................................................................................................. 22

3.13 Governing Language .............................................................................................................. 22

3.14 Deduction ............................................................................................................................... 22

3.15 Taxes and Duties ................................................................................................................... 22

3.16 Limitation of Liability ............................................................................................................... 23

3.17 Confidentiality ........................................................................................................................ 23

3.18 Bid Evaluation ........................................................................................................................ 24

3.19 Commercial Bid Format ......................................................................................................... 24

3.20 Award of Contract .................................................................................................................. 24

3.21 TSTS Rights to accept / Reject any or all Proposals .............................................................. 24

3.22 Local Conditions .................................................................................................................... 25

3.23 Duration of the contract: ......................................................................................................... 25

3.24 Payment Schedule ................................................................................................................. 25

3.25 Exit Management ................................................................................................................... 25

3.26 Information Security ............................................................................................................... 26

4. Section IV – Scope of Work .......................................................................................................... 29

4.1 Project Background ................................................................................................................ 29

4.2 Scope Coverage .................................................................................................................... 32

4.3 Purpose of DIT ....................................................................................................................... 32

4.4 General Description ............................................................................................................... 33

4.5 As-Build Drawing (ABD) Data & Drawings ............................................................................. 34

4.6 Performing DIT ....................................................................................................................... 34

4.7 Steps for Conducting DIT ....................................................................................................... 35

4.8 Procedure to be Followed/Specification for Tests for DIT ....................................................... 35

4.9 Work Certification Procedure ................................................................................................. 36

4.10 Route Taking over & Maintenance ......................................................................................... 37

4.11 Route Handing over ............................................................................................................... 37

4.12 Project Head .......................................................................................................................... 37

4.13 Project Implementation Timelines .......................................................................................... 38



4.14 Payment Schedule as per milestones .................................................................................... 38

4.15 SLA‟s & Penalties .................................................................................................................. 39

4.16 Calculation of Total Cost for comparison ................................................................................ 40



Abbreviations

Term Definition

BBNL Bharat Broadband Nigam Limited

BHQ Mandal Headquarter

BSNL Bharat Sanchar Nigam Limited

CAPEX Capital Expenditure

Cr Crore

DHQ District Headquarter

DPR Daily Progress Report

GIS Geographical Information System

GoI Government of India

GoT Government of Telangana

GP Gram Panchayat

GPS Global Positioning System

HQ Head Quarters

ISP Internet Service Provider

IT Information Technology

ITE&C Information Technology, Electronics & Communications Department

LCO Local Cable Operators

NOC Network Operation Centre

NOFN National Optical Fiber Network

O&M Operations and Maintenance

OEM Original Equipment Manufacturer

OFC Optical Fiber Cable

OFN Optical Fiber Network

OPEX Operational Expenditure

PoP Point of Presence

RWSS Rural Water Supply & Sanitation Department

SHQ State Headquarter

SI System Integrator



Section – I

Invitation to Bids



1. Section I –Invitation to Bids

1.1 General

1.1.1 The TSTSinvites e-RFP/offers (Technical and Commercial) for providing the services of Duct

level System Integrator with the scope of carrying out PLB HDPE Ductintegration testing, taking

over from Mission Bhagiratha agencies, post execution documentation and maintaining,

handing over the same to blowing agencies for T-FIBER Project.

1.1.2 TSTS is considering the appointment of a System Integrator (herein after referred to as “SI”) to

perform DIT, taking over of the duct and maintain the PLB HDPE Duct in an efficient and

effective manner.

1.1.3 Bidders are invited to submit the Technical and Financial Proposals through the e-RFPing

process. Bid submitted without the RFP fee and EMD or do not otherwise confirm to all the

conditions of this notification shall be treated as invalid and rejected. The Bidder shall bear all

costs associated with the preparation and submission of the bid, including cost of presentation

for the purposes of clarification of the bid, if so desired by TSTS. In no case TSTS will be

responsible or liable for those costs, regardless of the conduct or outcome of the bidding

process.

1.2 Preface

Government of India is committed to leveraging advancements in cost effective communication

technologies, broadband connectivity, etc., for the benefit of citizens. In this process they have

unveiled the National optical fibre network project through Bharat Broadband Network Limited with an

aim to provide broadband connectivity to over two lakh fifty thousand (250,000) Gram Panchayats of

India. The project aims to provide internet through optical fiber from block / Mandal level extending it to

the Gram Panchayats. Further to speed up the execution of this project, it is renamed as BharatNet

project with widening the scope of participation to State Governments and Private companies.

BharatNet project is intended to enable the Government of India to provide e-services and e-

applications nationally. Providing universal and affordable access through broadband to every citizen of

India is one of the most critical and important action item for Digital India which is an another initiative

of union government. Digital India is an exciting and visionary program that through various specific

projects linked to financial inclusion, e-governance and citizen services, can truly transform India. With

almost a billion mobile phones assuring unprecedented reach, the telecommunication revolution and

Aadhaar provide the means to implement many of these services.

BharatNet project will form the basic platform for the provision of a number of services like e-

governance, e-health, e-commerce, e-banking, video on demand, etc. Universal access to the internet

is a must to empower our citizens. It will not only enable them to connect with their friends, family and



communities, but also use the online tools and information to help find jobs, start businesses, access

healthcare, education and financial services. Citizens of Telangana State will be able to effectively

participate in the digital economy.

The T-FIBER Corporation shall be the primary body for the implementation of Telangana Fiber Grid

project. It shall provide end-to-end connectivity right from state headquarters till the household level in

the state of Telangana. The implementation of Telangana Fiber Grid project work scope shall include

rolling out fiber from SHQ to DHQ, DHQ to BHQ, BHQ to GPs, GPs to Households and installing

necessary equipment for provision of high speed broadband connectivity. Underground duct and fiber

laying is planned to be carried out along with the laying of water grid pipelines in Telangana.

Government of Telangana through TSTS invites sealed technical and financial proposals from the

short-listed eligible bidders for selection as Duct level System Integrator to implement the duct

integration testing and associated activities for T-Fiber in the State of Telangana State. The bidder(s)

shall be selected as per the procedures described in this Request for Proposal (RFP).

Pre-qualified bidders are hereby invited to submit, details of pre-qualification, technical and financial

proposals as per the provisions detailed in this RFP.

The last date for submitting the above proposals are 08th June 2017 latest by 15:00 hrs to the following

address which is to be used for all communication in regards to this RFP process is:

Address: Telangana State Technology Services Limited. 4th Floor, B Block, BRKR Bhavan,

Tankbund Road, Hyderabad 500063, Telangana, India

All the communication including this RFP and the bid documents should be signed on each page by the

authorized representative of the bidder.



1.3 Important Information

Sr. No. Particulars Description

1 RFP Ref.No. TSTS/CS/T-FIBER-SI/2017-RETENDER

2 Bid calling date 01-06-2017

3 Last date / time for clarifications 03-06-2017 up to 05.00 PM

4 Bid closing date/time 08-06-2017at 03:00 PM

5 Technical Bid Opening Date 08-06-2017at 03:30PM

6 Commercial Bid Opening Date Will be communicated to the Technically qualified bidders

7 Proposal Validity 180 Days

8 Bid Document Fee Rs.25,000/- Scanned copy of DD drawn in favour of “MD TSTS. Hyderabad” should be uploaded on e-Procurement website. The Original DD should be submitted to TSTS office before opening of Qualification Technical Bids in a sealed cover superscripted “RFP Reference No. & Name”.Please see the Note.

9 Contact Person Managing Director,TSTS -- [email protected]

General Manager, TSTS -- [email protected]

10 EMD Rs.16,00,000/- (Rupees Sixteen Lakhs only) in favour of “The Managing Director, TSTSL, Payable at Hyderabad” Note: Scanned copy of EMD document should be uploaded on e-Procurement website. The EMD should be in the form of DD/Bank Guarantee from any Nationalized Bank / Scheduled Banks. The Original EMD should be submitted to TSTS before proposal end submission date in a sealed cover superscripted “RFP Reference No. & Name”. Please see the Note.

Note: Those bidders who have submitted Tender Fee & EMD for Bid Ref. No.: TSTS/CS/T-FIBER-

SI/2017 need NOT pay the same again to this tender. However, the scanned copy of previous

DD / receipt /Bank Guarantee only need to be uploaded in correspondaning sections in e-

procurement website.

TSTS at its convenience may change any or all of the above mentioned dates. Same shall be updated

at the website at the following address: www.eprocurement.gov.in

mailto:[email protected]


http://www.eprocurement.gov.in/



Section – II

Instruction to Bidders



2. Section II –Instruction to Bidders

2.1 Instructions

ITE&C Department

Department responsible for Execution of T-Fiber under Government of Telangana

Contract The agreement will be entered into between TSTS and the Bidder, the contract shall be signed by the TSTS and the bidder.

Bid Offer by the Bidder to fulfil the requirement of the Purchaser for an agreed price. It shall be comprehensive technical and commercial response to the RFP

Bidder The person or the firm meeting the qualifying criteria stipulated in the RFP for providing services to T-FIBER project

System Integrator

The person or the firm who met the qualifying criteria stipulated in the RFP and on whom the order for providing the DIT Services, etc., for T-FIBER project is placed and shall be deemed to include the bidders successors, representatives (approved by TSTS / ITE&C dept. GoT), heirs, executors, administrators and permitted assigns, as the case may be unless excluded by the terms of the contract.

Contract Price The price payable to the Bidder under the contract for the full and proper performance of his contractual obligations

Equipment All the equipment/resources required for performing the total scope of work shall be provided by the bidder and the detailed list of the same shall also be submitted to TSTS along with the bid

Service Acceptance of

RFP

The entire DIT services, etc., shall include carrying out DIT and other services, takeover of OFC duct from Mission Bhagiratha Agencies, post execution documentation, and maintaining & handing over the same to blowing agencies and all other such obligations of the Bidder covered under the contract. The letter/ e-mail/fax or any memorandum communicating to the Bidder of the acceptance of his RFP shall be final.

POP Point of Presence of T-FIBER



2.2 General

2.2.1 While every effort has been made to provide comprehensive and accurate background

information, and requirements, Bidders must form their own conclusions about the solution

needed to meet the Purchaser requirements.

2.2.2 All information supplied by Bidders as part of their bids in response to this RFP, may be treated

as contractually binding on the Bidders. However,on successful award all RFP conditions are

mandatory.

2.2.3 No commitment of any kind, contractual or otherwise shall exist unless and until a formal written

contract has been executed by or on behalf of Purchaser.Purchaser may cancel this public

procurement at any time prior to a formal written contract being executed by or on behalf of

Purchaser.

2.2.4 Bids shall be received by the Purchaser on the e-Procurement portal before the time and date

specified in the schedule of the RFP notice. In the event of the specified date for the submission

of RFP offers being declared a public holiday by the Government of Telangana, the offers will

be received up to the appointed time on the next working day. The Purchaser may, at its

discretion, extend this deadline for submission of offers by issuing corrigendum and uploading

the same on e-Procurement portal.

2.2.5 Telex, cable or facsimile offers will be rejected.

2.3 Bidding Instructions

Qualification Document and Financial Bid/Proposal should be submitted online through e-

procurement portal.

The bids should be submitted as per the schedule given in the appropriate section.

The Qualification Documents and Financial Proposal shall be submitted in separate parts as

follows:

Part 1: QualificataionDocuments

Part 2: Financial Proposal

For participation in the RFP process, it is mandatory for prospective bidders to get registration

on website www.eprocurement.gov.in. Therefore, it is advised to all qualified bidders to get

registration by making on line registration fees payment at the earliest.



RFP documents can be purchased only online and downloaded from website

www.eprocurement.gov.in.in by making online payment for the RFP documents fee. Service

and gateway charges shall be borne by the bidders.

Since the bidders are required to sign their response online using class–III Digital Signature

Certificate, they are advised to obtain the same at the earliest. For further information regarding

issue of Digital Signature Certificate, the bidders are requested to visit website

www.eprocuremnet.gov.in .

Please note that it may take up to 7 to 10 working days for issue of Digital Signature Certificate.

Department will not be responsible for delay in issue of Digital Signature Certificate.

If bidder is going first time for e-procurement, then it is obligatory on the part of bidder to fulfil all

formalities such as registration, obtaining Digital Signature Certificate etc. well in advance.

Bidders are requested to visit our e-procurement website regularly for any clarification and / or

due date extension. Bidder must positively complete online e-procurement procedure at

www.eprocuremnet.gov.in .Department shall not be responsible in any way for delay /difficulties

/inaccessibility of the downloading facility from the website for any reason whatsoever.

For any type of clarification bidders can / visit www.eprocurement.gov.in and help desk contract

no. 040-44426253/54/55/56 Mail id: [email protected] Support timings: 9:00 AM

to 9:00 PM

2.4 Eligible Bidders

The Bidder can only be a Single entity & should be qualified as per the criteria stipulated in this

RFP as described below.

2.5 Cost of Bid Submission

2.5.1 The Bidder shall bear all costs associated with the preparation and submission of the bid. TSTS

will in no case be responsible for those costs, regardless of the conduct or outcome of the

bidding process.



2.6 Bidders Queries

2.6.1 Pre-bid queries of only those Bidders will be responded who have submitted their queries

before the deadline as per time schedule

2.6.2 The Bidders will have to ensure that their pre-bid queries should reach to TSTS by email (Excel

File only) before the last date for sending pre-bid queries mentioned in Time schedule of this

document through the e-mail. Telephone Queries shall not be entertained.

2.6.3 The queries should be submitted in the following format only on email id General Manager,

TSTS -- [email protected]

Name of the Bidder

Address of the Bidder

Tel:

Fax:

Email

RFP Ref. no.

RFP Name

Sr. RFP Page no.

RFP Clause no.

Clause Title Queries / Clarification

Justification by Bidder

1

2

3

4

5

2.6.4 TSTSshall not be responsible for ensuring that the Bidder„s queries have been received by

them. Any requests for clarifications post the indicated date and time may not be entertained by

the TSTS.

2.6.5 The purpose of these queries is to provide Bidders information regarding the RFP, project

requirements, and opportunity to seek clarification regarding any aspect of the RFP and the

project. However, the TSTS reserves the right to respond to the queries.

2.6.6 Queries received beyond the date mentioned shall not be entertained.

2.6.7 The overall responsiblity of carrying out the bid process up to award and resolution of

contractual issues are of TSTS. ITE&C dept being the beneficiary of the project and will perform

the role of project executing department




2.7 Compliant RFPs / Completeness of Response

2.7.1 Bidders are advised to study all instructions, forms, terms, requirements, appendices and other

information in the RFP documents carefully. Submission of the bid / proposal shall be deemed

to have been done after careful study and examination of the RFP document with full

understanding of its implications.

2.7.2 Failure to comply with the requirements of this paragraph may render the Proposal to be non-

Compliant and the Proposal may be rejected. Bidders must:

2.7.2.1 Comply with all requirements as set out within this RFP.

2.7.2.2 Submit the forms as specified in this RFP and respond to each element in the order as set

out in this RFP.

2.8 Earnest Money Deposit (EMD)

2.8.1 Rs.16, 00,000/- (Rupees Sixteen Lakhs Only) of EMD should be submitted to TSTS in the form

of Demand Draft / Bank Guarantee. Also a scan copy of the EMD to be submitted along with Bid

document online.

2.8.2 EMD of all unsuccessful Bidders would be refunded by TSTS within 60 Days from the award of

the contract to the successful Bidder. EMD of successful Bidder will be returned after the award

of contract and submission of the Performance Bank Guarantee within specified time and in

accordance with the format given in the RFP.

2.8.3 EMD amount is interest free and will be refundable to the unsuccessful Bidders without any

accrued interest on it.

2.8.4 The bid / proposal submitted without EMD, mentioned above, will be summarily rejected.

2.8.5 The EMD may be forfeited:

2.8.5.1 If a Bidder withdraws its bid during the period of bid validity.

2.8.5.2 In case of a successful Bidder, if the Bidder fails to sign the contract in accordance with this

RFP.

2.9 Performance Bank Guarantee

2.9.1 Performance Guarantee should be valid for entire contract period

2.9.2 Performance Guarantee will be 10% of the final order value and should be submitted at the time

of agreement. Format of PBG is as per the Annexure-IV

2.9.3 TSTS may forfeit the Performance Guarantee for any failure on part of Bidder to complete its

obligations under the Agreement.

2.9.4 The Performance Guarantee shall be denominated in Indian Rupees and shall be in the form of

a Bank Guarantee issued by a Nationalized/ scheduled bank located in India with at least one

branch office in Telangana.



2.9.5 The Performance Bank Guarantee shall be returned to the Bidder within 180 days from the date

of successful discharge of all contractual obligations at the end of the period of the Agreement

by TSTS.

2.9.6 In the event of any amendments to Agreement, the Bidder shall within 15 days of receipt of

such amendment furnish the amendment to the Performance Guarantee as required.

2.10 Amendment of RFP document

2.10.1 At any time prior to the last date for receipt of bids, TSTS may, for any reason, whether at its

own initiative or in response to a clarification requested by a prospective Bidder, modify the RFP

document by issuing an amendment.

2.10.2 The amendment will be notified in writing or by fax or hosted on the e-RFPing web site which

can be accessed by any prospective Bidders who have received the RFP document and will be

binding on them.

2.10.3 In order to afford prospective Bidders reasonable time in which to take the amendment into

account in preparing their bids, TSTS may, at its discretion, extend the last date for the receipt

of bids.

2.11 Qualification Criteria

2.11.1 The Bidder must possess the requisite experience, strength and capability in providing the

services necessary to meet the requirements as described in the RFP document. The Bidder

must also possess the technical know-how and the financial wherewithal that would be required

to successfully provide entire scope of services for performance of DIT, taking over, updation of

documentation and post implementation maintenance, handing over of the PLB HDPE duct for

T-FIBER. The bids must be complete in all respects and should cover the entire scope of work

as stipulated in the RFP document. The invitation is for qualified Bidders with the eligibility

standards as presented here under



S. No. Qualification Criteria Documents Required

1 The Bidder should be a company registered as on 31st March 2017 under Indian Companies act 1956

or

The Bidder should be a firm as on 31st March 2017 under Indian Partnership act 1932.

Certificate of Incorporation of Registration in India (in case of Company)

Or

Partnership Deed (in case of partnership firm)

2 Bidder shall not be under a Declaration of Ineligibility for corrupt or fraudulent practices or blacklisted by any of the Centre/State Government Agency from last 3 years as on bid calling date.

Bidder to declare any current ongoing litigation with any of the Centre/State Government.

Undertaking in this regard by the authorized signatory of the Bidder.

3 The Bidder must have been awarded a minimum of 10 Mandalas in NOFN project works for end to end inclusive of DIT,executed in Telangana and Andhra Pradesh awarded by POWERGRID/BBNL

( Or )

The Bidder must have been awarded at least one package of NFS project end to end inclusive of DIT executed in India awarded by BSNL

Work Order/Copy of LOA



Section – III

Contract Conditions &

Service Levels



3. Section III – Contract Conditions & Service Levels

3.1 Completeness of Response

3.1.2 Bidders are advised to study all instructions, forms, terms, requirements and other information

in the RFP documents carefully. Submission of bid shall be deemed to have been done after

careful study and examination of the RFP document with full understanding of its implications.

3.1.3 The response to this RFP should be full and complete in all respects. Failure to furnish all

information required by the RFP documents or submission of a proposal not substantially

responsive to the RFP documents in every respect will be at the Bidder's risk and may result in

rejection of its Proposal and forfeiture of the Bid EMD.

3.1.4 Bidder to furnish all documents as per section 4 of the RFP along with the technical proposal.

Also, section 4.6 should be covered in detailed, clearly defining the project understanding and

implementation approach. In-case any document is missing or incomplete, the bid shall be

termed as non-responsive

3.2 Modification and withdrawal of Bids

3.2.1 The Bidder may modify or withdraw his bid before the bid‟s submission, provided that a written

notice of the modification or withdrawal is received by TSTS prior to the last date prescribed for

receipt of bids.

3.2.2 A withdrawal notice shall also be sent by fax and a signed confirmation copy, both to be

received before the last date for receipt of bids.

3.2.3 No bid shall be modified subsequent to the last date for receipt of bids.

3.2.4 No Bid may be withdrawn after due date for submission of bids. Withdrawal of a Bid after Bid

submission due date may result in the forfeiture of Bidder's Bid security.

3.3 Signing of Contract

3.3.1 As soon as TSTS notifies the successful Bidder that his bid has been accepted, TSTS will send

the Bidder the contract form, incorporating all agreements between the parties.

3.3.2 On receipt of the contract form, the successful Bidder shall sign with date, the contract form,

and return it to TSTS as per a mutually decided date.

3.4 Opening of Bids by TSTS

3.4.1 Bids will be opend on e-Procurement Portal and bidders shall verify the the same through their

logins on eprocurement portal.

3.4.2 Immediately after the closing time, TSTS shall open the technical Bids and list them for further

evaluation.



3.5 Verification by ITE&C Dept/Third Party

3.5.1 ITE&C department at its discretion, may appoint third party for verification of testing of DIT

parameters (like quality, time schedule etc.) of onsite services.

3.5.2 The roles and responsibilities of Third Party agency will be taied up by ITE&C dept separately

3.6 Assignment

3.6.1 The Bidder shall not assign, in whole or in part, his obligations to perform under the contract, to

any other party or persons, except with ITE&C dept prior written consent. However, the

responsibility of delivery of the work will rest with the bidder.

3.7 Sub Contract

3.7.1 If a Bidder intends to subcontract any items of services, it shall include in the bid details of the

name of the proposed Subcontractor, including vendors, for each of those items and shall be

responsible for ensuring that any Goods or Services components of the DIT System to be

provided by the Subcontractor comply with the requirements of Purchase in accordance to the

relevant requirements. Subcontractor‟s change shall be allowed withprior written approval of the

ITE&C Dept.after submission of bid, however,The bidder would be single point of contact.

3.8 Termination for Default

3.8.1 TSTS may, without prejudice to any other remedy for breach of contract by written notice of

default sent to the Bidder, terminate the contract in whole or in part:

3.8.1.1 If the Bidder fails to deliver any or all of the services within the time period(s) specified in the

contract, or any extension thereof granted

3.8.2 If the Bidder fails to perform any obligation(s) under the contract.

3.8.3 In case for Termination for Default, the Performance Bank Guarantee shall be forfeited.

3.9 Termination for Insolvency

3.9.1 TSTS may at any time terminate the contract by giving written notice to the Bidder, without

compensation to the Bidder, if the Bidder becomes bankrupt or otherwise insolvent, provided

that such termination will not prejudice or affect any right of action or remedy which has accrued

or will accrue thereafter to TSTS.



3.10 Force Majeure

3.10.1 The Bidder shall not be liable for forfeiture of his performance security, liquidated damages or

termination for default, if and to the extent that, his delay in performance or other failure to

perform his obligations under the contract is the result of an event of Force Majeure.

3.10.2 For purposes of this clause, “Force Majeure” means an event beyond the control of the Bidder

and not involving the Bidder and not involving the Bidder‟s fault or negligence and not

foreseeable. Such events may include, but are not restricted to, acts of TSTS either in its

sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

3.10.3 If a Force Majeure situation arises, the Bidder shall promptly notify TSTS in writing of such

conditions and the cause thereof. Unless otherwise directed by TSTS/ GoT, the Bidder shall

seek all reasonable alternative means for performance not prevented by the Force Majeure

event.

3.11 Force Majeure Events

3.11.1 The Force Majeure circumstances and events shall include the following events to the extent

that such events or their consequences (it being understood that if a causing event is within the

reasonable control of the affected party, the direct consequences shall also be deemed to be

within such party's reasonable control) satisfy the appropriate definition as per this agreement.

3.11.2 Without limitation to the generality of the foregoing, Force Majeure Event shall include the

following classes of events and circumstances and their effects:

a) Any material effect on the natural elements, including lightning, fire, earthquake,

cyclone, flood, storm, tornado, or typhoon;

b) Explosion or chemical contamination (other than resulting from an act of war);

c) Epidemic such as plague;

d) Any event or circumstance of a nature analogous to any of the foregoing.

3.11.3 Other Events (“Political Events”) to the extent that they satisfy the foregoing requirements

including:

a) Political Events which occur inside the State of Telangana or involve directly the State

Government and the Central Government (“Direct Political Event”), including:

b) Act of war (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, embargo, revolution, riot, insurrection, civil commotion, act of

terrorism or sabotage;

c) Strikes, work to rules, go-slows which are either widespread, nation-wide, or state-wide

and are of political nature;

d) Any event or circumstance of a nature analogous to any of the foregoing.



3.11.4 Political Events which occur outside the State of Telangana and the Republic of India and do

not involve the State Government and/or the Central Government (“Foreign Political Events” or

“Indirect Political Events”) including, but not limited to:

a) Act of war (whether declared or un-declared), invasion, armed conflict or act of foreign

enemy, blockade, embargo, revolution, riot, insurrection, civil commotion, or act of

terrorism;

b) Strikes, work to rule, go-slows;

c) Any event or circumstance of a nature analogous to any of the foregoing

3.12 Arbitration

3.12.1 TSTSand the Bidder shall make every effort to resolve amicably by direct informal negotiation,

any disagreement or dispute, arising between them under or in connection with the contract.

3.12.2 If, after thirty (30) days from the commencement of such informal negotiations, TSTS and the

Bidder partner have been unable to resolve amicably a contract dispute, either party may

require that the dispute be referred for resolution to the formal mechanism specified below.

3.12.3 In the case of a dispute or difference arising between TSTS and the Bidder relating to any

matter arising out of or connected with this contract, such dispute or difference shall be referred

to the award of arbitrators, which will be appointed by Directorate of Information Technology,

Government of Telangana.

3.12.4 The Indian Arbitration Act, 1940, the rules there under and any statutory modification or re-

enactments thereof made till the date of signing of contract, shall apply to the arbitration

proceedings.

3.13 Governing Language

3.13.1 The contract shall be written in English. All correspondence and other documents pertaining to

the contract, which are exchanged by the parties, shall be written in the same language.

3.14 Deduction

3.14.1 Payments shall be subject to any deductions (such as TDS, penalty as per SLAs, etc.) of any

amount, for which the Bidder is liable under the agreement against this RFP.

3.15 Taxes and Duties

3.15.1 The Bidder shall be entirely responsible for all taxes, duties, license fees, and demurrage

charges etc., incurred until completion of Scope of Work as per this RFP



3.16 Limitation of Liability

3.16.1 Bidder cumulative liability for its obligations under the contract shall not exceed the contract

value and the Bidder shall not be liable for incidental, consequential, or indirect damages

including loss of profit or saving.

3.17 Confidentiality

3.17.1 Bidder understands and agrees that all materials and information marked and identified as

„Confidential‟ are valuable assets of the Owner and are to be considered proprietary

information and property. Bidder partner will treat all confidential materials and information

provided with the highest degree of care necessary to insure that unauthorized disclosure does

not occur. Bidder will not use or disclose any materials or information provided by the owner

without prior written approval.

3.17.2 Bidder shall not be liable for disclosure or use of any materials or information provided or

developed by Bidder which is:

I. Possessed by Bidder prior to receipt, other than through prior disclosure, as

documented by Bidder's written records;

II. Published or available to the general public otherwise than through a breach of

Confidentiality; or

III. Obtained by Bidder from a third party with a valid right to make such disclosure,

provided that said third party is not under a confidentiality obligation; or

IV. Developed independently by the Bidder.

3.17.3 In the event that Bidder is required by judicial or administrative process to disclose any

information or materials required to be held confidential hereunder, Bidder shall promptly notify

to the ownerand allow a reasonable time to oppose such process before making disclosure.

3.17.4 Bidder understands and agrees that any use or dissemination of information in violation of this

Confidentiality Clause will cause the owner irreparable harm, may leave with no adequate

remedy at law and TSTS is entitled to seek to injunctive relief.

3.17.5 TSTS does not wish to receive the Confidential Information of Bidder and Bidder agrees that it

will first provide or disclose information which is not confidential. Only to the extent that TSTS

requests Confidential Information from Bidder, will he furnish or disclose Confidential

Information. Nothing herein shall be construed as granting to either party any right or license

under any copyrights, inventions, or patents now or hereafter owned or controlled by the other

party. The requirements of use and confidentiality set forth herein shall survive the expiration,

termination or cancellation of this RFP.

3.17.6 Confidential Information disclosed under this contract shall be subject to confidentiality

obligations for a period of three years following the initial date of disclosure. Nothing contained

in this contract shall limit the Bidder from providing similar services to any third parties or



reusing the skills, know-how, and experience gained by the employees in providing the services

contemplated under this contract.

3.17.7 The Bidder shall not, without TSTS prior written consent, disclose the contract or any provision

thereof, or any specification, design, drawing, pattern, sample or information furnished by or on

behalf of TSTS in connection therewith, to any person other than a person employed by the

Bidder in the performance of the contract. Disclosure to any such employed person shall be

made in confidence and shall extend only as far as may be necessary for purposes of such

performance.

3.17.8 The Bidder shall not without TSTS prior written consent, make use of any document or

information forming a part of this RFP except for purpose of performing the contract. Any

document forming a part of this RFP, other than the contract itself, shall remain the property of

TSTS

3.18 Bid Evaluation

After the submission of Bid Response,Qualification document will be opened and evaluation will

be done for its completeness and adherence as per the requirement mentioned in Qualification

section of RFP document.

Financial proposal of all qualified bidders will be opened and evaluated on L1 criteria as

mentioned in the section 4.16 of the RFP document.

3.19 Commercial Bid Format

3.19.1 The Bidder should submit a copy of the actual price bid as per the format specified in Annexure

V of the RFP. TSTS reserves the right to reject the bid at the time of commercial evaluation, if

the format of „Commercial Bid‟ does not match with the desired format.

3.20 Award of Contract

3.20.1 The Bidder whose valid commercial offer as per Commercial Bid Format is determined to be the

lowest, will be awarded the contract.

3.21 TSTS Rights to accept / Reject any or all Proposals

3.21.1 TSTS reserves the right to accept or reject any proposal, and to annul the bidding process and

reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the

grounds for TSTS‟s action.EMD would be returned to the bidder in case of rejection of the

proposal not later than 60 days after the award of contract to the final bidder.



3.22 Local Conditions

3.22.1 Each Bidder is expected to become fully acquainted with the local conditions and factors, which

may affect the performance of the contract and /or the cost.

3.22.2 The Bidder is expected to know all conditions and factors, which may have any effect on the

execution of the contract after issue of letter of Award as described in the bidding document.

The TSTS shall not entertain any request for clarification from the Bidder regarding such local

conditions.

3.22.3 It is the Bidder„s responsibility that such factors have been properly investigated and considered

before submitting the proposal. No claim, what-so-ever, including that for financial adjustment to

the contract awarded under the bidding document will be entertained by the TSTS. Neither any

change in the time schedule of the contract nor any financial adjustments arising thereof shall

be permitted by the TSTS on account of failure of the Bidder to know the local laws / conditions.

3.22.4 The Bidder is expected to visit and examine and study the location of work in Telangana and its

surroundings and obtain all information that may be necessary for preparing the proposal at its

own interest and cost.

3.23 Duration of the contract:

3.23.1 The CONTRACT shall be valid for a period of six months from the date of issuance of letter of

award .TSTS reserves the right to extend on the same terms in case of change in scope.

3.24 Payment Schedule

3.24.1 Payment to the successful Bidder would be subject to timely submission of reports, deliverables

and fulfilment of other contractual obligations. Progress reports are to be submitted along with

the payment invoice. No interest shall be payable in case of delayed payments. Amount

qualified for payment will be arrived, considering progress and will be certified by ITE&C

Dept./Third Party Monitoring Agency as per discretion of TSTS. Milestone wise payment are

indicated in the section 4.14.

3.25 Exit Management

3.25.1 This clause sets out the provisions which will apply upon completion of the contract period or

upon termination of the agreement for any contractual breach. The Parties shall ensure that

their respective associated entities, in case of TSTSor any third party appointed by the ITE&C

Dept and in case of the contractor, the sub-contractors, carry out their respective obligations set

out in this Exit Management Clause.

3.25.2 The exit management period starts from the date of takeover by the fiber blowing agency before

the expiry of contract, or in case of termination of contract, or on the date when the notice of

termination is sent to the Bidder. The exit management period ends on the date agreed upon.



3.25.3 Cooperation and Provision of Information

a) During the exit management period:

The Bidder will allow TSTS or any third party appointed by TSTS, access to information

reasonably required to define the then current mode of operation associated with the provision

of the services to enable TSTS or any third party appointed by TSTS to assess the existing

services being delivered;

b) Confidential Information, Security and Data

The Bidder will promptly, on the commencement of the exit management period, supply to

TSTS or any third party appointed by TSTS the following:

i. All confidential information related to TSTS.

ii. All current and updated TSTS data as is reasonably required by TSTS or any third

party appointed by TSTS for purposes of transitioning the services to TSTS or any

third party appointed by TSTS, in a format prescribed by TSTS or any third party

appointed by TSTS.

iii. All other information (including but not limited to documents, records and

agreements) relating to the services reasonably necessary to enable TSTS or any

third party appointed by TSTS, to carry out due diligence in order to transition the

provision of the Services to TSTS or any third party appointed by TSTS, (as the

case may be). Before the expiry of the exit management period, the Bidder shall

deliver to TSTS or any third party appointed by TSTS all new or updated materials

from the categories set out above and shall not retain any copies thereof.

c) General Obligations of the Bidder

The Bidder shall provide all such information as may reasonably be necessary to

bring into effect seamless handover as practicable in the circumstances to TSTS or

any third party appointed by TSTS and which the Bidder has in its possession or

control at any time during the exit management period.

3.26 Information Security

3.26.1 The Bidder shall not carry and / or transmit any material, information, layouts, diagrams,

storage media or any other goods / material in physical or electronic form, which are proprietary

to or owned by TSTS/ITE&C Dept/GoT , without prior written permission from TSTS/ITE&C

Dept/GoT

3.26.2 Bidder acknowledges that TSTS/ITE&C/GoT Dept business data and other TSTS/ITE&C/Dept

Got proprietary information or materials, whether developed by TSTS/ITE&C Dept/GoTor being

used by TSTS/ITE&C Dept/GoTpursuant to a license agreement with a third party (the foregoing

collectively referred to herein as “proprietary information”) are confidential and proprietary to



TSTS/ITE&CDept /GoTand Bidder agrees to use reasonable care to safeguard the proprietary

information and to prevent the unauthorized use or disclosure thereof, which care shall not be

less than that used by Bidder to protect its own proprietary information. Bidder recognizes that

the goodwill of TSTS/ITE&C/GoT Dept depends, among other things, upon Bidder keeping such

proprietary information confidential and that unauthorized disclosure of the same by Bidder

could damage TSTS/ITE&C/GoT Dept and that by reason of Implementation Agency‟s duties

hereunder. Bidder may come into possession of such proprietary information even though

Bidder does not take any direct part in or furnish the services performed for the creation of said

proprietary information and shall limit access thereto to employees with a need to such access

to perform the services required by this agreement. Bidder shall use such information only for

the purpose of performing the said services.

3.26.3 Bidder shall, upon termination of this agreement for any reason or upon demand by

TSTS/ITE&C/GoT, whichever is earlier return any and all information provided to Bidder by

TSTS/ITE&C/GoTincluding any copies or reproductions, both hard copy and electronic.



Section – IV

Scope of Work



4. Section IV – Scope of Work

4.1 Project Background

As the world is moving towards a digitally connected society, various countries across the globe have

deployed, adopted & integrated broadband technologies in their ecosystem for economic & social

development and to promote shared growth. Some of the economic benefits of broadband include job

creation, skill development, acceleration of innovation of applications and services, improved

productivity and increased Gross Domestic Product (GDP). According to World Bank, a 10% increase

in broadband penetration may increase the economic growth by 0.43% in low and middle income

countries, 1.21 % in emerging countries and 1.38% in high income countries. This shows the influence

of broadband in spurring the social development across the modern world.



The BharatNet project is essential to cater to the need of connecting the remotest part of the country

i.e. up to the GP level and providing broadband and internet services to the citizens, in the rural areas.

The vision for BharatNet is:

“BharatNet shall be a project of national importance to establish, by 2017, a highly scalable network

infrastructure accessible on a non-discriminatory basis, to provide on demand, affordable broadband

connectivity of 2 Mbps to 20 Mbps for all households and more on demand capacity to all institutions,

to realize the vision of Digital India, in partnership with States and the private sector.”



The State Government has approved the ICT Policy of Telangana to enable proactive and congenial

environment for IT industry to locate, grow and sustain in the state. This shall have a strong bearing on

the economic development of the state as a whole, since IT establishment in the state shall have a

domino effect on multiple economic activities including creation of employment for the youth,

development of opportunities for IT export, increase in productivity through use of automation etc.

Further with ever increasing number of government services moving to cyber space and internet

becoming the new medium of connectivity between citizens and government, requirement for a robust

IT support eco-system has never been more strongly felt. The ICT policy emphasizes on „Digital

Telangana‟ project wherein the Optical Fiber connection would be provided to each household. The

broadband and internet connectivity in the Telangana may boost:

• Development of Telangana

• Promote Digital connectivity across the state

• Promote eGovernance and mGovernance

• Expansion of IT/ ITES sector

• Improve the access to healthcare via telemedicine

• Promote entrepreneurship

• Improve employment options and reduce youth migration

• Promote inclusion and reduce the information barrier

• Connect with the citizens

• Encourage digital connectivity among educational institutes and knowledge societies

• Strengthen accountability and transparency

• Enhance the quality of living

Government of Telangana is taking big leaps to build and leverage the broadband infrastructure under

BharatNet project. It is in this context that Telangana Government has initiated T-FIBER to provide

broadband connectivity up to the household level and reap its benefits. The State Government has

adopted, „State Led Implementation model of BharatNet project‟ for roll-out of optic fiber infrastructure

across the state. The State has also taken a decision to leverage the infrastructure created under

Mission Bhagiratha such as RoW, digging & trenching etc. T-FIBER piggy backs on the Mission

Bhagiratha Project, which shall enable supply of safe drinking water to every household through water

pipelines, thereby achieving Right of Way (RoW) across the whole state. The network will be deployed

along fresh water supply routes which have been already mapped for the entire state. T-Fiber project

will form the basic platform for the provision of a number of services like e-governance, e-health, e-

commerce, e-banking, video on demand, etc.

The objective of this RFP is to hire a system integrator to take over the already laid duct along RWS

routes, conduct Duct Integration Testing (DIT) for existing as well as OFC duct to be laid during the

course of the project, route monitoring, making as-built drawings and handing over the OFC duct to the

cable blowing agency at the time of installation.



4.2 Scope Coverage

4.2.1 Single PLB HPDE duct is currently being laid along the water supply pipe routes of Mission

Bhagiratha and the total work executed till 20 Apr 2017 is approximately 10000kms. The size of

PLB HDPE Duct is 40/33 mm confirming to relevant QR .This 10000 Kms is laid across 31

districts of Telangana. The detailed scope of work to carry out above mentioned activities has

been articulated in the following sections of the RFP.

4.3 Purpose of DIT

Purpose of duct integrity Test is to ascertain and ensure the suitability of the duct for cable installation

through jetting. It is first necessary to ensure that the duct into which cable is to be installed is

continuous over the length of the duct. Some reasons for lack of continuity are:

• Missing Sections of Duct

• Couplers not connected

• Over lapping of Ducts

The Air Test establishes the duct continuity. Air is introduced from one end of the duct. If air comes out

from the other end of the duct, then it is established that the duct is continuous. If no air emerges, then

the fault is to be identified and corrected before proceeding further.

Second step in the DIT Test is to establish that there is a clear passage for the cable to go through the

duct. Possible reasons for lack of clear passageway are:

• Kink in the Duct

• Blockage in the Duct

These deficiencies are to be corrected before proceeding further. Kink in the duct may be caused at the

duct laying stage when back filling may have been done without taking care to keep boulders out of the

way and out of the trench. A fallen boulder on top of a laid duct can cause the problem. The kink may

also have been caused at the de-coiling stage, when this is attempted without use of a de-coiler. The

kink in the buried duct is located through the shuttle Test. A suitable shuttle is first passed through the

duct. The shuttle will get stuck at the point where the duct is either kinked or blocked. Next a transmitter

is passed through the duct. It gets stuck behind the shuttle. The path of the duct is then tracked with a

receiver. As the receiver passes over the transmitter, the signal from the transmitter is heard loud and

clear. In this way the transmitter, and just a head the shuttle, and just ahead the kink are located. The

spot is marked and the trench has to be dug up again. The boulder responsible for the kink is removed.

The portion of the damaged pipe is cut and replaced with good duct of equal length. Joint with laid duct

is made with push-fit coupler.



Cable installation through jetting can be carried out successfully only under a pressure of 10 bar.

Before cable installation is attempted it is necessary to verify that the duct can hold this pressure. This

is the major purpose of the pressure Test. Possible reasons for failure of DIT pressure test are:

• Leakage at Couplers

• Puncture in Duct

Coupler leakage is caused by improper installation of coupler. A puncture in the duct can result from

improper handling of the duct. A sharp-edged boulder if it should come to rest on top of the buried duct

can also puncture the duct. Air leakage from the leaking coupler or the punctured duct is the tale sign

of the problem which can then be rectified.

The list of processes indicated below are to be ensured before taking up the DIT through coordination

with Mission Bhagiratha Agencies. Similar processes needs at the time of handing-over of the Duct for

blowing agency the costs involved shall be in scope of selected SI.

Thus, in summary, the DIT Test is conducted prior to cable blowing/pulling with a view to check and if

necessary rectify so it is made suitable for cable blowing/pulling. The possible duct faults that may

show up during the DIT Test process are:

• Missing sections of duct

• Couplers not connected

• Overlapping of Ducts

• Kink in the Duct

• Blockage in the Duct

• Leaking at Couplers

• Puncture in Duct

These faults are to be corrected before proceeding further.

4.4 General Description

4.4.1 The objective of this RFP is to invite bids for providing end-to-end services to carry out the duct

integration testing, takeover from Mission Bhagiratha agencies, maintenance and handover of

PLB HDPE duct under the OFC Cable agency.

4.4.2 The proposed approach should include the overall methodology for execution of the work

activities along with the tools and equipment required at each location

4.4.3 The Bidder shall not cause any damage to buildings/other premises/property. If any damage

occurs, the Bidder will perform restoration. Trenches, path/road cutting, etc. will be back-filled

and restored to the original condition immediately after completion of rectification work etc. The

successful Bidder if required shall also plug conduits and entrance holes with suitable sealing

material, where the DIT has been completed



4.4.4 The work shall be subjected to inspection at various stages. The Bidder shall follow all Safety

Regulations and practices

4.4.5 Bidder shall spell out various tests that are being proposed to be carried out for demonstrating

the approach and methodology used

4.4.6 Bids must be complete with all equipment and required accessories for the execution of the

work. Materials required during execution of the work such as machines and other required

hardware shall be arranged by the Bidder

4.4.7 The Bidder shall make arrangement of power supply required for on-ground execution of works

4.4.8 Bidder will have complete responsibility of all the equipment‟s and hardware supplied by the

Bidder. After completion of the work Bidder will take away these equipment

4.4.9 Site Survey

a) Bidder on signing of the contract must undertake assessment /survey of the existing PLB HDPE

duct laid covered under the scope of the RFP at all locations

b) The Bidder should submit the detailed execution plan for each activity/site. Bidder should submit

a clear and comprehensive project plan in line with the priorities of all project stakeholders and

the project objectives to TSTS, Govt. of Telangana

c) Bidder is advised to establish a clear understanding and appreciation for various tracks

identified as part of the project execution, as per the timelines and milestones defined in this

RFP document and accordingly channelize and mobilize the resources at all levels to undertake

the required assessment in form of field study / stakeholder discussions / literature review etc.

Workshops and other such interventions may be planned as per requirement to adequately and

effectively complete the on-ground survey & current state assessment towards creating an

overall implementation strategy

d) The Bidder shall do the site survey at its own cost

4.5 As-Build Drawing (ABD) Data & Drawings

4.5.1 SI to ensure collection and collation of data for updation of ABDs on completion of DIT work

4.5.2 SI to prepare a draft format for data updation and approval on the same taken from TSTS.

4.6 Performing DIT

4.6.1 Duct integration test and de-roping includes the following works:

4.6.1.1 De-roping : Till recently the Duct with 6mm PP rope was installed. Due to theft of this

rope in most of the places, from April 2017 Duct suppliers are asked to supply Duct with-

out rope. Any rope retrieved may be handed-over to dept.

4.6.1.2 Ensure installation of route markers, Chambers/Manholes before completion of DIT

4.6.1.3 Ensure fixing of couplers wherever PLB duct is cut and updation of ABDs

4.6.1.4 Clearing obstructions, if any, by opening Test Pits and reinstatement during handing

over to the OFC blowing agency



4.6.1.5 Testing each Kilometre duct for leakages with pressure (DIT)

4.6.1.6 All contingencies such as dewatering etc should be part of the scope and no extra

claims would be permissible

4.7 Steps for Conducting DIT

4.7.1 SI to pull out the entire PP rope from PLB duct and join the open ends with the couplers in

between the chambers

4.7.2 Duct continuity to be checked with Air blowing test. The of purpose Air blowing test is to ensure

that there are no discontinuities (or missing sections) in the duct

4.7.3 After successful Air blowing test a shuttle of a diameter 80% of the duct inside diameter and of

150 mm length to be passed through the duct. Purpose is to check for bends, kinks, crush and

deformity in the duct.

4.7.4 Then, sponge of a diameter two times the duct inside diameter, and length of 100 mm to be

blown through the duct. Purpose of passing, the sponge through the duct is to clean the duct.

4.7.5 Finally, Pressure test to be conducted at 5 bar pressure for 30 Minutes with maximum

permissible drop of 0.5 bar

4.8 Procedure to be Followed/Specification for Tests for DIT

4.8.1 Air blowing

4.8.1.1 Air is introduced into the duct and a check is made at the end of the 500 meters section

of duct.

a) Possibilities are:

• Normal flow of air is perceived at the other end. so far, so good, proceed further with the

DIT Test

• No flow of air at the other end of the duct. Trouble is indicated, Leakage atcouplers,

puncture in duct, missing duct, duct overlap, blockage in the duct

• Less than normal flow of air. Leakage at couplers, puncture in duct

• If there is no flow of air at the other end, check the pressure at the point where air is

introduced into the duct.

• If the pressure is less than normal this would rule out blockage in the duct. It

wouldindicate leakage from the duct or at a coupler location. Higher than normal

pressure, would indicate leakage in the duct

• The problem can be localized by opening the coupler at the 500 meters point and

introducing air onceagain through the duct. This will help identify whether the problem

exists in the first halfkilometer ofthe duct

• If the duct fails Air test, SI to consult with the respective mission Bhagiratha agency to

get the same rectified



4.8.2 Shuttle Test

• Once the air test has been successfully concluded, a shuttle of a diameter 80% of duct

insidediameter and of 150 mm length is passed through the duct

• If the shuttle passes through successfully this confirms that thebends in the duct are

gradual and there are no kinks or deformity that would hinder the progress ofthe optical

fiber cable during the installation process

• The shuttle should pass through a duct length of500 meters in a span of not more than 2

minutes

• In case there is a problem and the shuttle does not emerge from the other end of the

duct even after 2 minutes, then a transmitter is to be blown through the duct to identify

where the shuttle is stuck

• A receiver at the 500 meters point will pick up the signal from the transmitter as it goes

by, and in this way it will be known that the shuttle is stuck in middle of the duct.

• If the duct fails Shuttle test, SI to consult with the respective mission Bhagiratha agency

to get the same rectified

4.8.3 Sponge Blowing

• Post successful completion of the Shuttle Test a sponge of a diameter twice the

insidediameter of the duct, and approx.100 mm in length, is blown through the duct.

• The sponge to be slightly made wet with blowing lubricant

• The time required for thesponge to pass through the 500 meters. duct length is less than

1 minute

4.8.4 Pressure Test

• The pressure test is conducted at up to 10 bar pressure. Over a 10 minutes period the

pressure loss shouldnot exceed 0.5 bar. Once this pressure test passed, the duct is

pronounced ready and fit for cable blowing/pulling

• If the duct fails DIT tests, SI to consult with the respective mission Bhagiratha agency to

get the same rectified

• get the same rectified

4.9 Work Certification Procedure

4.9.1 The bidder will send daily progress report to ITE&C Department containing DIT measurement

sheet as per the mutually agreed format containing all the performace measurements of the test to

showcase the desired outcome of the DIT.



4.9.2 ITE&C Department will certify the DIT measurement sheet based on physical verificationwhich

will be based on procedures mentioned in section 4.8 of the RFP document by the the onsite

executives and passed on to maintianance.

4.10 Route Taking over & Maintenance

4.10.1 After successful completion of DIT test & submission of ABD, SI is deemed to have taken over

the respective route (duct, chambers & route markers) for maintenance

4.10.2 From the date of taking over the defined route, SI will be fully responsible in all respects for the

PLB HDPE duct along the complete route

4.10.3 SI to deploy patrolling teams to monitor & safeguard the route and will be responsible for the

following:

a) Any damage to the duct, chambers & route markers

b) Repair at his own cost if there is any damage to the duct, chambers & route markers

c) Submission ofweekly reports on condition, status of all routes being monitored to the concerned

nodal officer assigned by TSTS, GoT

d) Any penalty / amount to be collected from any third party for damaging the assets of TSTS, GoT

4.10.4 ITE&C dept may be approached for help bySI if there is any facilitation required for lodging

FIRs, sending notices to any third party etc.

4.11 Route Handing over

4.11.1 The SI is responsible for handover of PLB HDPE duct routes to the Optical Fiber Cable blowing

agenciespost submission of Inspection report of the work executed by Mission Bhagiratha

agency and subsequent approval the nodal officer in-charge for the respective route

4.11.2 SI to provide manpower support and facilitate in rectification of any issue found at the time of

blowing of Optical Fiber Cable. Post completion of blowing of Optical Fiber Cables along the

respective route the SI shall not be responsible for any further activity with respect to

maintenance or monitoring to be carried out on that route.

4.11.3 In case if any damage occurs due to exigency of Govt Agency/Private Agency with proper ROW

if damaged the T-Fiber duct, cost incurred for rectification of damages will beborned by agency

who caused the damages and the required co-ordination is in the scope of the successful bidder

.

4.12 Project Head

a) Well experienced project management professional, prefBTech/Diploma

b) Should be based out at Hyderabad



c) Shall be responsible for organizing, planning, directing, and coordinating the overall program

effort

d) Shall be responsible for allocating resources to the project

e) Shall be responsible for conflict management, issue and dispute resolution

f) Shall participate in all fortnightly / monthly project meetings and project review meetings

g) Shall review quality of project deliverables to ensure compliance with the agreed quality

measures and standards

h) Shall ensure compliance to the terms and conditions of the Contract signed with TSTS

4.13 Project Implementation Timelines

The below schedule of delivery is applicable for selected bidder:

4.13.1 Project Kick-off meeting-Within 7 Days from issuance of Letter of Award

4.13.2 Completion of Site Survey andProject Plan Submission-Within 15 Days from issuance of Letter

of Award

4.13.3 Delivery Schedule for performing minimum kms of DIT is as follows

S.No End Of Length

1 Month 1 1000 Kms

2 Month 2 1500 Kms

3 Month 3 2000 Kms

4 Month 4 2000 Kms

5 Month 5 2000 Kms

6 Month 6 1500 Kms

4.13.4 Acceptance Test (Physical verificationandtesting) -As an when DIT readiness report is submitted

4.13.5 Handing over of Duct to Fiber blowing agency-As the Fiber blowing agency is on boarded

4.14 Payment Schedule as per milestones

4.14.1 Payments will be made to the Bidder as per the invoice raised on monthly basis for the

completion of DIT & ABDs.

4.14.2 For DIT & ABDs 80 % of the invoice amount would be paid to the bidder, rest 20 % would be

paid after handing over to the fiber blowing agency.



4.14.3 Payment shall be made on submission of invoice, progress report, acceptance report for the

length of Duct by the Bidder.

4.14.4 Penalty, if any, as per the timelines defined in RFP shall be calculated on monthly basis and

shall be adjusted against the monthly payment.

4.14.5 O&M payment would be done on monthly basis.

4.14.6 Please note that the section 4.16 only talks about evaluation criteria for identifying L1, the

payments however would be made as per the actual work accepted.

4.15 SLA’s& Penalties

Following are the deliverables on the monthly basis

S.No End Of Length

1 Month 1 1000 Kms

2 Month 2 1500 Kms

3 Month 3 2000 Kms

4 Month 4 2000 Kms

5 Month 5 2000 Kms

6 Month 6 1500 Kms

The following are the details for the indicative SLA for the project:

4.15.1 Delays in the contractor‟s performance:

a) The time allowed for completion of the work as entered in the RFP, shall be strictlyadhered by the

contractor and shall be deemed to be the most important aspect of the contract on the part of the

contractor and shall be reckoned from the issue ofwork order by TSTS. The work shall, throughout the

stipulated period of contract, beproceeded with all due diligence to achieve the desired progress

uniformly, and thecontractor shall pay as penalty an amount equal to 0.5 (half) percent of the

contractvalue on the delayed execution of work for every week delayin completion of work, subject to a

maximum of 10 (ten) percent of the cost of the workawarded.

b)On any date the penalty payable as above, reaches 10 (ten) percent of the estimated cost of the work, the contractor should proceed with the work further only on getting a written instructions from the TSTS that, he is allowed to proceed further with the work. It will be in the discretion of the TSTS to allow the contractor to continue with the work on the basis of any written agreement reached between



the contractor and the TSTS, one of the conditions of such agreement may be stipulation for the contractor to agree for realization of penalty for delay at a higher rate as may be agreed between the representative of TSTS and the contractor.

4.16 Calculation of Total Cost for comparison

Formula to arrive L1 for bidder is:

A= (Duct Integration Testing/Km) X 10000 + (As-Build Drawing updation/Km) X 10000 +

(Handing over of the duct to the blowing agency of T-Fiber/Km)*10000

B= Operation & Maintenance /Kms/Month (Including all required resources)

S.No End Of Length Price

1 Month 1 0 Kms Rs 0

2 Month 2 1000Kms Rs. Quoted Price*1000





B –Total

Total Cost=A+B

Annexure I



Covering Letter

(To be included in Proposal)

Date: ___/___/2017

To,

The Managing Director

Telangana State Technology Services Ltd.,

Ist Floor, BRKR Bhavan

Tankbund Road, Hyderabad – 500 063

Subject: Proposal for “Selection of System Integrator for performing Duct Integration Testing for

Telangana Fiber Grid(T-Fiber) Project”

Dear Sir,

Having examined the Bid Document, the receipt of which is hereby duly acknowledged, we, the undersigned,

offer to “Monitoring and Performing Duct Integration Testing for Telangana Fiber Grid(T-Fiber) Project” and to

meet such requirements & provide such services as are set out in the Bid Document.

We hereby attach the Technical Bid as per the requirements of the RFP document.

We undertake, if our Bid is accepted, to adhere to the implementation plan put forward in the RFP or such

adjusted plan as may subsequently be mutually agreed between us and TSTS /ITE&C or its appointed

representatives. If our Bid is accepted, TSTS will retain our EMD till Performance Bank guarantee is submitted.

We agree that you are not bound to accept the lowest or any Bid Response you may receive. We also agree that

you reserve the right in absolute sense to reject all or any of the products/ services specified in the Bid Response

without assigning any reason whatsoever.

It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and

empowered to sign this document as well as such other documents which may be required in this connection.

We also certify that the period of validity of bids is 180 days from the last date of submissionof proposal

Dated this …………………………. Day of …………………..2017

(Signature) (In the capacity of)

Duly authorized to sign the Bid Response for and on behalf of:……………………………………………….

(Name and address of the Bidder) Seal/Stamp of Bidder

Annexure II



Check List –Qualification

The following are the particulars of compliance from the requirements of the RFP pre-

qualification.

S.No. Bid Document Reference Documents

Required

Submitted

(Yes/No)

Page

Number

1 The Bidder should be a company registered as on 31st March 2017 under Indian Companies act 1956

or

The Bidder should be a firm as on 31st

March 2017 under Indian Partnership act

1932.

Certificate of Incorporation of Registration in India

Or

Partnership Deed

2 Bidder shall not be under a Declaration of Ineligibility for corrupt or fraudulent practices or blacklisted by any of the Centre/State Government Agency from last 3 years as on bid calling date.

Bidder to declare any current ongoing

litigation with any of the Centre / State

Government.

Undertaking in

this regard by the

authorized

signatory of the

Bidder.

3 The Bidder must have been awarded a minimum of 10 Mandalas in NOFN project works for end to end inclusive of DIT, executed in Telangana and Andhra Pradesh awarded by POWERGRID/BBNL

( Or )

The Bidder must have been awarded at

least one package of NFS project end to

end inclusive of DIT executed in India

awarded by BSNL

Work Order/Copy

of LOA

Place: Date:

Bidder‟s Signature

and seal:



Annexure III

Bid Security (EMD) form

File. No: …………………………….....

Project Name:………………………

(TobeissuedbyabankscheduledinIndiaashavingatleastonebranchin

Hyderabad)Whereas......................................(Hereinaftercalled“theBidder”)hassubmittedits

biddated...... (Date). For the execution of........................ (Here in after called “the

Bid”)KNOWALL

MENbythesepresentsthatWE...................of........................havingourregisteredoffice

at........................(Hereinaftercalledthe“Bank”)a r e bounduntothe ( hereinaftercalled “MD,

TSTS, HYDERABAD”) in the sum of ................ for which payment well and truly to be

made to the said TSTS itself, its successors and assignees by these presents.

The conditions of this obligation are:

a.If the bidder withdraws its bid during the period of bid validity or

b.Ifthebidder, havingbeennotifiedoftheacceptanceofitsbidbytheTSTSduringthe period of

bid validity:

1)Fails or refuses to execute the contract form if required; or

2)Failsorrefusestofurnishtheperformancesecurity,inaccordancewiththebid

requirement;

c.bidder submits fabricated documents

We undertake to pay the above amount upon receipt of its first written demand,

without theTSTShavingtosubstantiateitsdemand,providedthatinitsdemandthewillnotethatthe

amount claimed by it is due to it, owing to the occurrence of one or both of the two

conditions, specifying the occurred condition or conditions.

ThisguaranteeofRs.----------willremaininforceupto…...andanydemandinrespect

thereof should reach the Bank not later than the above date.

Place: Signature of the Bank Official

Date : with seal



Annexure IV

Format of Performance Bank Guarantee

Whereas ------------------------------------------------------------ (hereinafter called 'the Respondent')

has submitted its proposal dated ---------------- in response to the RFP notice with file

no:________, for “Selection of System Integrator for monitoring and performing Duct

Integration Testing for Telangana Fiber Grid(T-Fiber)

Project”(hereinaftercalled"theProposal")toTelanganaStateTechnologyservicesLimited(TSTS

) KNOW ALL by these presents that WE -------------------------------------------- of ------------------

---------------------------------------------------havingourregisteredofficeat-----------------------------------

-------------------(hereinafter called "the Bank") are bound unto theTSTS (hereinafter called

"the Purchaser") in the sumof--------- for which payment well and truly to be made to the

said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed

with the Common Seal of the said Bank this --------------day of ----------------

-----------201X.

THE CONDITIONSof thisobligation are:

ThisPerformanceBankGuaranteewillbeforanamountequivalentto10%ofcontractvalue.All

chargeswhatsoeversuchaspremium,commission,etc.withrespecttothePerformanceBank

Guarantee shall be borne by the Respondent

Theperformancebankguaranteeshallbevalidtilltheendofthreemonthsaftertheexpirationof

contract period

The Performance Bank Guarantee may be discharged/ returned by the Purchaser upon

being satisfied

thattherehasbeendueperformanceoftheobligationsoftheRespondentunderthecontract.

However, no interest shall be payableon the Performance Bank Guarantee.

In the event of the bidder being unable to service the contract for whatever reason,

Purchaser would evoke the PBG. Notwithstanding and without prejudice to any rights

whatsoever of departmentunderthe Contract in the matter, the proceeds of the PBG

shall be payable to the purchaser as compensation

foranylossresultingfromtheRespondent„sfailuretocompleteitsobligationsunderthecontrac

t. PurchasershallnotifytheRespondentinwritingoftheexerciseofitsrighttoreceivesuch

compensationwithin14days,indicatingthecontractualobligation(s)forwhichtheResponden

tisin default.

PurchasershallalsobeentitledtomakerecoveriesfromtheRespondent‟sbills,performanceban

k guarantee, or from any other amount due to him, the equivalent value of any payment

made to him due to inadvertence, error, collusion, misconstruction ormisstatement.



If the Respondent withdraws its proposal during the period of validity of the proposal as

specified by the respondent on the Notice of Intent to submit proposal in response to

RFP Notice

We undertake to payto the Purchaser up to the above amount upon receipt of its first

written demand, withoutthePurchaserhavingto

substantiateitsdemand,providedthatinitsdemandthePurchaser will

specifythattheamountclaimedbyitisduetoitowingtotheoccurrenceofoneorbothofthetwo

conditions, specifying the occurred condition orconditions.

This guarantee will remain in force up to and including 180 days after the expiry of period of

contract, and any demand in respect thereof should reach the Bank not laterthan the above

date.



Annexure V

Commercial Proposal Submission Form

[Location, Date]

To:

The Managing Director,

Telangana State Technology Services,

BRKR Bhavan, Hyderabad

Dear Sir:

We, the undersigned, offer to provide the service for” Selection of System Integrator for

monitoring and performing Duct Integration Testing for Telangana Fiber Grid(T-Fiber) Project

“in accordance with your Request for Proposal dated [Insert Date], and our Technical &

Commercial Proposal.

Our attached Financial Proposal is as follows:

S.No Description Unit Quoted Unit Price (in INR)

Quoted Unit Price in words

A.1 Duct Integration Testing/Kms( Including All resource cost/tools and tackles etc.)

Per KM

A.2 As-Build Drawing (ABD) updation/Kms ( Including all required resouces)

Per KM

A.3 Handing over of the duct to the blowing agency of T-Fiber/Kms (This should be done as per satisfaction of the taking over agency)

Per KM

B.1 Operation & Maintenance /Kms/Month (Including all required resources)

Per KM per Month

This amount is exclusive of all taxes and tax will be applicable as actual on prevailing tax

rates. We hereby confirm that our financial proposal is unconditional and we acknowledge

that any condition attached to financial proposal shall result in reject of our financial

proposal.



We understand you are not bound to accept any Proposal you receive.

We also understand that we will not be raising any other bills apart from the above quoted line

items. Our prices here are inclusive of all the costs incurred to cover the scope of work

defined in the RFP.

We remain,

Yours sincerely,



Annexure VI

Delivery Undertaking

To:

The Managing Director,

Telangana State Technology Services,

BRKR Bhavan, Hyderabad

We hereby declare to abide by the following timelines for performing duct integration testing. Failing to

this delivery timeline would attract penalties as mentioned in the section 4.15 of the RFP document

Roll-out Timelines

S.No End Of Length

1 Month 1 1000 Kms

2 Month 2 1500 Kms

3 Month 3 2000 Kms

4 Month 4 2000 Kms

5 Month 5 2000 Kms

6 Month 6 1500 Kms

We remain,

Yours sincerely,

Bidder Signature

Name:

Designation :

Date :

Request for Proposal - Telangana · Government of Telangana | ITE&C Department 10 ... (Telangana...

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Transcript of Request for Proposal - Telangana · Government of Telangana | ITE&C Department 10 ... (Telangana...