REQUEST FOR PROPOSAL - MPCA · 2020. 11. 7. · MADHYA PRADESH CRICKET ASSOCIATION RFP : SUPPLY OF...

MADHYA PRADESH CRICKET ASSOCIATION

RFP : SUPPLY OF CRICKET APPARELS AND KIT BAGS FOR MPCA TEAMS (2020)

REQUEST FOR PROPOSAL

SUPPLY OF SPORT APPARELS AND KIT BAGS FOR STATE CRICKET TEAMS OF

MADHYA PRADESH CRICKET ASSOCIATION UNDER ANNUAL CONTRACT SYSTEM

WITH FULL / PART SPONSORSHIP

Date : 6 Nov. 2020

To,

SUBJECT : REQUEST FOR PROPOSAL – SUPPLY OF SPORT APPARELS AND KIT BAGS FOR STATE

CRICKET TEAMS OF MADHYA PRADESH CRICKET ASSOCIATION UNDER ANNUAL

CONTRACT SYSTEM

Dear Sir / Madam

Madhya Pradesh Cricket Association (MPCA) is a renowned sports body governing the game of cricket in Madhya

Pradesh (India). MPCA is having its office located at Holkar Stadium, Race Course Road, Indore 452 003.

Under the banner of MPCA, various age group cricket teams of Madhya Pradesh participate in different National

Cricket Tournaments conducted by BCCI.

With this communication, we seek to know your interest, subject to fulfillment of eligibility conditions, towards

supplying cricket apparels and kit bags for various teams of MPCA under an annual contract system.

Those interested in submitting proposal for above referred supply may kindly respond to the attached RFP

Information sheet and the rate-chart document attached with this letter.

Offer should be submitted duly sealed, and addressed to 'Hon. Secretary, Madhya Pradesh Cricket Association' and

delivered physically / post (not as a email) at the address mentioned above. Last date for submission is xxxx

upto 6.00 pm.

Thanking you,

For Madhya Pradesh Cricket Association

Sanjeev Rao

Hon. Secretary

This RFP document is made available on website of MPCA and supplied FREE OF COST.



OBJECTIVE OF THIS REQUEST FOR PROPOSAL :

1.1 Madhya Pradesh Cricket Association (MPCA) is an affiliated unit of the Board of Control for Cricket in India

(BCCI).

1.2 State of Madhya Pradesh is represented in National cricket tournaments (organised by BCCI) by various

teams of MPCA. These teams include boy's, girl's, men's and women's teams of different age groups as per

the BCCI Tournament format.

1.3 MPCA is required to provide cricket clothing of different utility, cricket kit bags, and such other material to

the teams of MPCA and / or other associates of MPCA either free of cost and / or at subsidised rates.

1.4 This RFP is intended towards seeking response from eligible vendors for supply of material referred in 1.3

above.

1.5 GENERAL DATA

1 WORK

SUPPLY OF SPORT APPARELS AND KIT BAGS FOR STATE

CRICKET TEAMS OF MADHYA PRADESH CRICKET

ASSOCIATION UNDER ANNUAL CONTRACT SYSTEM WITH

FULL / PART SPONSORSHIP

2 CONTRACTING AUTHORITY HON. SECRETARY, MPCA

3 ADDRESS OF THE CONTRACTING

AUTHORITY

MADHYA PRADESH CRICKET ASSOCIATION,

HOLKAR STDAIUM, RACE COURSE ROAD,

INDORE 452 003 TEL : 0731 2543602 / EMAIL :

[email protected]

4 ADDRESS FOR BID SUBMISSION MADHYA PRADESH CRICKET ASSOCIATION,

HOLKAR STDAIUM, RACE COURSE ROAD, INDORE 452 003

5 LAST DATE FOR SUBMISSION OF

PROPOSALS AT MPCA OFFICE 21 NOVEMBER 2020 BY 6.00 PM

6 OTHER REFERENCE / TERM USED FOR

CONTRACTING AUTHORITY MPCA

7 OTHER REFERENCE / TERM USED FOR

SECURITY SERVICE PROVIDER OFFERER

8 EMD RS. 3,00,000/- (INR THREE LAKHS ONLY)

9 VALIDITY OF OFFER UPTO 2 MONTHS FROM LAST DATE OF SUBMISSION

9 FOR ANY ASSISTANCE FROM

CONTRACTING AUTHORITY, PL CONTACT MR. ROHIT D PANDIT (CAO-MPCA) +91 99778 13536



2. ELIGIBILITY CRITERIA TO SUBMIT OFFERS :

2.1 In case of offer by worldwide brands like Nike, Adidas, Reebok, Puma, Slazenger, Asics etc., their

authorised dealers / distributors may submit the offer. In such case, the eligibility conditions listed below

shall not be applicable. However, the offerer should submit original document reflecting the authenticity of

role as a dealer / distributor alongwith a confirmation from the original manufacturer to support the dealer

/ distributor if the work is offered and conforming to the terms & conditions of this RFP document.

2.2 For other established manufacturers / brands of sportswear manufacturer in India, in order to become

eligible the offerer should fulfill following requirements (2.2.1 to 2.2.4) :-

2.2.1 The offerer should be a manufacturer of sports apparels for atleast three years before April 2020.

2.2.2 During the period from 1.4.2017 to 31.3.2020, the offerer should have minimum three contracts

per year for supply of similar items to any of the following (in order of preference)

i. National Cricket Body or State Cricket Associations or Franchise based competitions (like IPL).

ii. National Sports Body or State Associations for other games or Franchise based competitions.

iii. Govt. units engaged in competitive sports (like SAI, State Academies for various sports and

games)

iv. Established nationally recognised residential schools having prominent participation in National

sports circuit etc.

The value of each contract should not less than Rs. Twenty Lac per annum.

2.2.3 Overall average annual receipts of the offerer from supply of similar items during the period from

1.4.2017 to 31.3.2020 should be Rs. One Crore per year

2.2.4 Registration with department of Income Tax, GST and similar statutory departments.

2.3 The offerer has to submit a declaration to the extent that the offeror has perused the 'Conflict of Interest'

rules and that the offeror is not being in contravention of the Conflict of Interest Rules OF MPCA / BCCI. ...

ANNEXURE 'B'

2.4 The offerer (either category 2.1 or 2.2 above) shall deposit an EMD of Rs. 3,00,000.00 (Rs. Three lacs

only) in the form of DD in the favor of ‘M. P. Cricket Association’ payable at Indore. In case of the offerer

who is allotted the work, the EMD shall be converted to interest-free Security Deposit, to be paid back by

MPCA after complete delivery of the ordered quantity as per the desired quality, timeline etc.

3. SYSTEM OF FULL / PART SPONSORSHIP



3.1 It is our endeavour to display the logo / trademark of the apparel / kit bag manufacturer to ensure the

manufacturer supplies most advantageous quality of products. This RFP is necessarily based on this

principal.

3.2 The sponsorship is in turn of the opportunity for display of the logo / trademark of the apparel / kit bag

manufacturer. Also refer clause 3.6 below.

3.3 Each item would contain a logo of MPCA and/or team name and/or season etc. as per the location / size /

pattern to be decided by MPCA alongwith the logo trademark of the manufacturer. This would be as per the

prevailing rules / code in force as per MPCA / BCCI / ICC.

Generally, the items that would feature visible logo / trademark of the manufacturer are as under (position

of logo shall be as per rules of MPCA / BCCI / ICC ) -

Playing T Shirt (Whites / Colour)

Practice T Shirt

Travel T Shirt / Formal Shirt

Playing Trouser (Whites / Colour)

Practice Trouser / Short

Travel Trouser

Kitbag

Travel bag / backpack

Sweater / pullover

Track Suit (Top + lower)

Cap / Hat

3.4 Other Benefits of Sponsorship

3.4.1 During last few years, BCCI has a policy of telecasting one match per round of Ranji Trophy

Tournament on the TV channel with whom BCCI is into contractual obligation. It is generally observed

that each State Association gets atleast one such match under TV coverage.

3.4.2 The Official Clothing manufacturers corporate / brand logo or trade mark will be displayed on all

Clothing worn by all members of the Team in keeping with BCCI regulations.

3.4.3 Official clothing manufacturers Logo will be sported by the team on their clothing worn by all Team

Members while Team is traveling for BCCI matches.

3.4.4 Official clothing manufacturers Logo will be sported by the team on their clothing worn by all Team

Members while Team is 'on' the field during matches.



3.5 THE SPONSORSHIP OFFER COULD BE ON FOLLOWING LINES

3.5.1 Full waiver of the cost of supplies for all items for all teams / either teams OR

3.5.2 Full waiver of the cost of supplies for specific number of teams AND/OR

3.5.3 Rebate (% of prices quoted) of the cost of supplies as per MPCA requirement AND/OR

3.5.4 Supplies of any other items that could be used by the players while on field of play.

3.6 MPCA would continue with its endeavour for search of Team Sponsor / Other form of sponsorship (apart

from the apparel sponsor covered under this RFP). The clothing manufacturers logo will be sported by the

team on their clothing, in addition to those of other sponsors and the logos of MPCA / BCCI etc. No royalty

or any other form of gain would be given to the clothing manufacturer for such additional branding.

4. Minimum desired quality and estimated quantity is as per ANNEXURE 'I'

5. Offerer should furnish best possible rates for the items described in ANNEXURE 'C'.

6. Samples of item marked # / ## (annexure 'C') are required to be submitted along with offer.

7. Offerer selected for awarding the work shall have to provide Five 'sample' pieces of T-shirt / Trouser of

each size for measurement purpose.

8. Design

8.1 The offerer needs to provide visuals of suggested designs for all playing & practice/ training clothing items

in white / colors assigned to MPCA (generally shades of Blue, orange, Golden Yellow etc) incorporating

Team/Clothing sponsor logos in the specified sizes and locations.

8.2 The design of Cricket Clothing shall be finalized by the MPCA in mutual consultation with the offerer

alligning with MPCA/BCCI regulations or guidelines.

8.3 The design / shade could be different for men's team and women's team.

8.4 Design / shades could be different for each domestic cricket season / year as per decision of MPCA.

9. TERMS & CONDITIONS RELATED TO QUALITY / QUANTITY OF SUPPLIES

9.1 All supplies should be manufactured within a period of one month from the date of the order i.e. items

manufactured earlier than one month from the order date should not be provided.

9.2 The time schedule for delivery shall be generally within 20 – 30 days from the date of order. In case of

order at the start of the season, the delivery could be phased out as per mutual agreement.



9.3 If the offerer fails to supply the ordered items, MPCA shall be free to make necessary procurement from

the market at the suppliers risk and cost which shall be recoverable from his pending bills or security

deposit besides resulting in cancellation of the contract.

9.4 The contract may be terminated on account of unsatisfactory service, delayed supplies, inability to provide

items of desired quality / quantity, or any other reason which reflects inability on part of the offerer to

provide holistic quality service. Termination shall be without any notice on part of MPCA at its own

discretion without assigning any reason thereof. The security deposit shall be adjusted partly / entirely

according to the circumstance.

10. GENERAL TERMS AND CONDITIONS

10.1 The rates quoted w.r.t. required items shall be most competitive in terms of rates and prices prevalent in

the market.

10.2 The validity of the offer submitted under this RFP process shall be upto completion of two months from the

final date of submission.

10.3 The period of contract would be for one domestic cricket season / year, which may be extendable on the

basis of performance for next season/s under mutually acceptable terms, conditions and rates. The renewal

of the contract for the forthcoming cricket season shall take place after the end of the preceding BCCI

cricket season as per mutual convenience of the two parties.

10.4 MPCA reserves the right to further negotiate the financial terms / other aspects of the offer with any / all

offerers if required.

10.5 Patents and other Industrial Property Rights : The prices stated in the present submission shall be

deemed to include all amounts payable for the use of patents, copyrights, registered charges, trademarks

and payments for any other industrial property rights. The offerer shall indemnify MPCA against all claims

from a third party at any time on account of the infringement of any or all the rights mentioned in this RFP

document.

10.6 The offerer must submit/include any/all warranty information with submissions whether it is expressed or

implied.

10.7 The offerer shall replace any defective product delivered under the contract for a period upto six months

from delivery of any product, excluding any item which has been subjected to accident, alterations, abuse,

misuse, or that is caused by normal wear and tear.

10.8 SUBLETTING/OUTSOURCING : Offerer shall not assign or sublet or outsource any activity within its

scope of their work without the written approval of MPCA.



10.9 In case of any BCCI match in which any of the sponsorship / branding / any other requirement is stipulated

by BCCI that contradicts any of the clauses of the RFP / agreement, the instructions of BCCI shall get

utmost preference even at the cost of nullifying the deliverables agreed by MPCA for the said match /

tournament.

10.10 While the quality of the fabric, other material or items that are used for the manufacturing of the items

covered under the work order would be as per the specified sample, in due course of the contract period if

there is any improvised material that is available in market which reasonably correlates to the prices of the

items covered under this contract upto 10% of the product price, the offerer shall provide the items

manufactured using such improvised material without escalation.

10.11 The teams of MPCA for which the contract relates may change in future as per the prevailing guidelines /

instructions of BCCI. Such occurrence shall not vitiate the contract.

10.12 The selection of offerer shall be on 'Quality and Cost Basis Analysis' to be carried out by the appropriate

authority of MPCA.

10.13 There is no provision of the offerer being present while opening of the submissions. The decision of the

Contracting Authority shall be final and binding.

10.14 MPCA reserves the right to reject any or all offers without assigning any reasons.

10.15 Submission against this document should be strictly in the enclosed format along with supporting

documents. Documents should be either typed / legibly hand written with ink. Use of pencil is strictly

prohibited. Conditional, vague or incomplete submission will not be accepted. Canvassing of any kind,

direct or indirect, shall lead to disqualification of the offerer.

10.16 MPCA does not put any limit on the minimum or maximum number of offers to be received in response to

the RFP. Even single offer may be considered if it meets the evaluation criteria expressed in offer document

and is not in conflict with any other rules, regulations or policy of MPCA. As such, the process is not vitiated

in case of single offer.

10.17 If deemed fit, MPCA may call any or all offerers for further negotiation of rates or any of the conditions.

11. SECURITY DEPOSIT : The EMD of the offeror selected for the supply shall be converted into interest free

security deposit with MPCA upto the conclusion of the contract period.

12. MINIMUM PAYMENT TERMS

12.1 MPCA shall not pay any advance

12.2 Payment shall be within 30 days of delivery of items and bill, subject to quality confirmation.

12.3 All payments shall be made through bank transaction only.



The above conditions are subject to negotiations if deemed reasonable.

13. FORCE MAJEURE

There shall be a clause of force majeure in the contract / work order issued in favour of the selected offerer. This

clause would read as "Any delay in or failure of performance by any / both PARTIES to this agreement shall not

constitute default here under or give rise to any claims for damages against said PARTY if and to the extent caused

by reasons which are beyond the control of the said PARTY, including but not limited to acts of God, strikes or

other concerted acts of workman, fires, floods, explosions, riots, war (declared or undeclared), rebellion, sabotage,

extra-ordinary severe weather, civil commotion and criminal acts of third parties. Both PARTIES shall keep a record

of the circumstances referred to above which are responsible for causing delays in the execution of the project. If

the execution of the order is likely to be delayed by or as the result of one or more of the circumstances referred

above, MPCA and Offerer shall discuss the situation with a view to find the means to minimize the impact and

effect of such circumstances and to reduce the costs and expenses which the PARTIES or either of them may incur.

14. SUBMISSION OF OFFER :

The offer is to be submitted in two separate envelopes marked as

ENVELOPE 'A' - TECHNICAL SPECIFICATION AS PER ANNEXURE A and Declaration of Conflict of

Interest as per Annex 'B'. SAMPLES OF ITEMS BE PACKED IN A SEPARATE CARTON.

AND

ENVELOPE 'B' - QUANTITIES & PRICES AS PER ANNEXURE C

ENTIRE SUBMISSION BE PACKED IN ONE COVER CARTON AND ADDRESSED AS UNDER –

HON. SECRETARY - MADHYA PRADESH CRICKET ASSOCIATION, HOLKAR STADIUM, RACE COURSE ROAD,

INDORE 452 003

THE COVER SHOULD MENTION - 'OFFER FOR – REQUEST FOR PROPOSAL SUPPLY OF SPORT APPARELS

AND KIT BAGS FOR STATE CRICKET TEAMS OF MPCA UNDER ANNUAL CONTRACT SYSTEM'

ALL PAGES / ANNEXURE / DOCUMENTS ETC. SHOULD BE INITIALED BY THE APPROPRIATE AUTHORITY

AND IMPRINTED WITH SEAL WHEREVER POSSIBLE. THE SUBMISSION SHOULD ALSO CARRY A LIST

DESCRIBING THE DETAILS.

THE DULY COMPLETED SUBMISSION SHOULD BE DEPOSITED AT THE OFFICE OF MPCA IN PERSON /

POST / COURIER AS PER THE STIPULATED DATE / TIME MENTIONED IN THE DATA SHEET.

ISSUED BY

HON. SECRETARY




ANNEXURE 'I'

MINIMUM DESIRED QUALITY OF SIGNIFICANT ITEMS AND QUANTITY

S No Item

Minimum Specification

(wherever applicable, the effect of any protective equipment

to be worn by a player should be given utmost importance)

1 Playing T shirt (white / colour)

High quality dry-fit / clima-cool fabric, skin friendly, sweat

absorbent, durable rib collar, strategically stitched venting mesh,

full sublimation (wherever required)

2 Playing Trouser (White / colour) Microfibre / polyester twill knit fabric having high quality stretch

capacity, high quality elastic waist with cord, side pockets, piping,

3 Track suit

Upper : Micro cloth with mesh lining, clima cool, multiple colour or

sublimation, skin friendly, sweat absorbent, wrinkle free inner

lining of net cloth, two side pockets along with full front zip.

Lowers : Open bottom with durable and superior quality waist

elastic and cord, two sides pocket with zip, multiple colour or

sublimation,

4 Kit bags

Water proof, heavy matty cloth (1500+ denier), wheels and trolley,

access to the bag should be vertically as well as horizontally,

zipped side pockets, zipped lid pocket, anti-Scuff corner protection

and lower side protection, strategic air ventilation pockets

Senior Size (Min.) : 36 inch X 15 inch X 19 inch

Junior Size (min.) : 36 inch X 15 inch X 15 inch

Bag should have extendable top sections to increase the volume of

the bag upto a min. of 15% than above.

5 Shorts Made of Good Quality sweat absorbent cloth with inner mesh & two

side pocket

6 Back-pack

High quality matte cloth, back cushion for better comfort, atleast

two inner compartments, externally stitched one side pocket for

water bottle, externally stitched one side zip pocket accessories,

min. two externally stitched front pockets, padded adjustable

shoulder straps with one loop handle on top

Dimension (Min.) : 30 cm x 42 cm x 18



TENTATIVE REQUIREMENT OF SPORTS KIT ITEMS The estimated number of items required per category of item is listed below. The quantity may increase or

decrease. MPCA reserves the right to refuse purchase of any/specific items if the requirement does not arise. The

sizes for each category shall be mentioned in the final order.

S NO ITEM PCS.

T SHIRT CATEGORY

1 CRICKET SHIRT - HALF SLEEVES WHITE (COLLAR) 350

2 CRICKET SHIRT - FULL SLEEVES WHITE (COLLAR) 350

3 COLOUR PLAYING T SHIRT (SUBLIMATION) HALF SLEEVES (COLLAR) 350

4 COLOUR PLAYING T SHIRT (SUBLIMATION) FULL SLEEVES (COLLAR) 350

5 COTTON TRAVEL T SHIRT (COLOUR) - HALF SLEEVES (COLLAR) 425

6 TRAINING SHIRT (SUBLIMATION) - HALF SLEEVES (COLLAR) 700

7 TRAINING SHIRT (SUBLIMATION) – SLEEVELESS (WITH / WITHOUT OUT

COLLAR) 300

TROUSER / SHORTS CATEGORY

8 CRICKET TROUSER FULL LENGTH (WHITE) 350

9 CRICKET TROUSER FULL LENGTH (COLOUR) 450

10 TRAINING SHORTS (COLOUR) 650

TRACK SUIT CATEGORY

11 TRACK SUIT (FULL SLEEVE UPPER + FULL LENGTH LOWER) 220

12 FULL LENGTH LOWER ONLY (OF TRACK SUIT) 100

13 FULL SLEEVE UPPER (HOODIE) 225

SWEATER / PULLOVER CATEGORY

14 SWEATER (WOOLEN) – WHITE 150

15 PULLOVER – COLOUR (SUBLIMATION) 225

CAP / HAT CAEGORY

16 CAP (COLOUR) 200

17 HAT (WHITE) 125

18 HAT (COLOUR) 200

KIT BAGS / BACK-PACKS

19 KIT BAG (SENIOR SIZE) 175

20 KIT BAG (JUNIOR SIZE) 40

21 BACK-PACK 225



The colours and design of all elements of Playing Clothing (as approved by MPCA/BCCI) shall be uniform to all

members of the same team.

ITEM

QUANTITY OF

MANUFACTURERS

LOGO PER ITEM

LOCATION APPROX.

SIZE PATTERN

ON FIELD ITEMS USED DURING MATCH

PLAYING SHIRT /

PLAYING SWEATERS / BIBS ONE

AS PER BCCI

GUIDELINES OR

MPCA DISCRETION

AS PER BCCI

GUIDELINES OR

MPCA

DISCRETION

DIRECT

EMBROIDERY

PLAYING TROUSER /

SHORT /

TRACK SUIT LOWER

ONE

AS PER BCCI

GUIDELINES OR

MPCA DISCRETION

AS PER BCCI

GUIDELINES OR

MPCA

DISCRETION

DIRECT

EMBROIDERY

(PRINT IN CASE

OF SHORTS)

CAP /

HAT ONE

AS PER BCCI

GUIDELINES OR

MPCA DISCRETION

AS PER BCCI

GUIDELINES OR

MPCA

DISCRETION

DIRECT

EMBROIDERY

ITEMS USED DURING PRACTICE / TRAVEL / OTHER REQUIREMENTS

PRACTICE SHIRT /

TRAVEL SHIRT /

TRACK SUIT TOP

ONE RIGHT CHEST

UPTO 6 SQ. INCH

WITH NO ONE

DIMENSION LESS

THAN 1.5 INCH

DIRECT

EMBROIDERY /

(PRINT IN CASE

OF PRACTICE T

SHIRTS)

PRACTICE TROUSER /

TRAVEL TROUSER ONE

RIGHT LIMB

POCKET UPTO 2 SQ. INCH

DIRECT

EMBROIDERY

KITBAG /

TRAVEL BAG /

BACKPACK

ONE TO BE DECIDED

MUTUALLY

TO BE DECIDED

MUTUALLY PRINT

Above locations, sizes etc are subject to BCCI rules in force for the prevalent season.



TO BE PRINTED ON THE LETTER HEAD OF THE FIRM WITH

DATED SIGNATURE OF THE AUTHORISED SIGNATORY AND SEAL ON EACH PAGE

ANNEXURE 'A'

The Hon. Secretary

Madhya Pradesh Cricket Association

Holkar Stadium, Race Course Road, Indore 452 003

Sir,

I, the ........................................... (proprietor / partner / director) of the firm – M/s .............................,

having its registered office at .................................... is the original manufacturer of sportswear / kitbags etc.

under the brandname ...............

I am authorised to submit the offer on behalf of my firm in response to the RFP issued by MPCA for SUPPLY OF

SPORT APPARELS AND KIT BAGS FOR STATE CRICKET TEAMS OF MADHYA PRADESH CRICKET ASSOCIATION

UNDER ANNUAL CONTRACT SYSTEM WITH FULL / PART SPONSORSHIP

I hereby submit my offer alongwith the declaration that I have gone through the RFP document and have

understood and accept the various terms, conditions and pre-requisites required to be complied by me for this

submission of offer.

The documents submitted are as under –

IN CASE OF OFFER OF WORLDWIDE BRANDS LIKE NIKE, ADIDAS, REEBOK, PUMA, SLAGENZER, ASICS

ETC., THROUGH THEIR AUTHORISED DEALERS / DISTRIBUTORS

Details

Name of the firm

Postal Address, Telephone No., email id,

website

Proprietor / partners / etc. (if any)

Authorised delare / distributor of which

manufacturer / brand

Original document reflecting the

authenticity of role as a dealer /

distributor of above referred brand



Confirmation from the original

manufacturer to support the dealer /

distributor if the work is offered and

conforming to the terms & conditions of

this RFP document.

PAN Number (photocopy attached)

GST No (photocopy attached)

Any other Statutory agency (photocopy

attached)

EMD of Rs. 3,00,000.00 (Rs. Three lacs

only) in the form of DD in the favor of

‘M. P. Cricket Association’ payable at

Indore.

List of regular clients similar to

MPCA

FOR OTHER ESTABLISHED BRANDS

Details

Name of the firm

Postal Address, Telephone No., email id,

website

Proprietor / partners / etc. (if any)

Address of the manufacturing unit

Statutory document to establish that we

are manufacturer of sports apparels from

1st April 2017 till 31.3.2020.

Certificate of the Chartered Accountant

to reflect overall average annual receipts

of our firm from supply of similar items

during the period from 1.4.2017 to

31.3.2020 is Rs. One Crore per year or

more.

Documents to establish that we have,

during the period from 1.4.2017 to



31.3.2020, executed minimum three

contracts for supply of similar items to

bodies described in point 2.2.2

Name of the service procurer, contact

reference, performance certificate etc. is

attached.

PAN Number (photocopy attached)

VAT No (photocopy attached)

Any other Statutory agency (photocopy

attached)

EMD of Rs. 3,00,000.00 (Rs. Three Lacs

only) in the form of DD in the favor of

‘M. P. Cricket Association’ payable at

Indore.

Attach copies of ITR for the last 3

years

List of regular clients similar to

MPCA

SIGNATURE OF THE AUTHORISED SIGNATORY SEAL OF THE FIRM



ANNEXURE B

UNDERTAKING (CONFLICT OF INTEREST DECLARATION)

(as per provision no. 39A-2-B of MPCA constitution as amended on 15.9.2019)

I, WE _________________________________________________________________________________________________________________________________

wish to participate in the EOI / RFP / RFQ / Tender (etc.) of MPCA for the following

_______________________________________________________________________________________________________________________________________

I/WE hereby undertake that :

A) I/WE do not have any conflict of interest as defined in the Constitution of MPCA (provision no. 39A-2-A) and/or

the Constitution of Board of Control for Cricket in India i.e. BCCI (provision no. 38-1) as applicable to me in terms

of the said conflict of interest provisions contained in the pertinent rules in force as on date.

OR

B) I/We have the following event (existing or potential) that may be deemed to cause a conflict of interest (write

NIL if there is no conflict)

I/We undertake that I/WE shall forthwith notify MPCA if there is any conflict of interest (as defined in the rules of MPCA /

BCCI which is applicable to my case) during the period of our engagement with MPCA.

In addition to the above, I/WE also state that I/WE am/are not occupying more than one post at a single point of time

(Posts as defined in rule 39A-2-D of MPCA Constitution or Rule 38 (4) of the BCCI Constitution).

This undertaking is given after scrupulous reading and understanding of the relevant provisions of the Constitution of

MPCA / BCCI and shall continue to be effective till relevant provisions are in force.

_________________________________________________________________

Name, Designation, Signature, Date and seal



Annexure to the Template of 'UNDERTAKING'

(i.e. Conflict Of Interest Declaration as per provision no. 39A-2-B of MPCA constitution as amended on 15.9.2019)

Only for the convenience of the declarant. It is in the interest of the declarant to check the relevant provisions of the

MPCA / BCCI Constitution at the time of issuing the undertaking to avoid any errors / inadvertence.

PROVISIONS OF MPCA CONSTITUTION

39A-2-A : The provisions relating to conflict of interest in Rule 38(1) of the BCCI Constitution shall mutatis

mutandis be applicable to the Association.

39A-2-B : Within a period of 15 days of taking any office under the Association, every individual shall disclose in

writing to the Committee any existing or potential event that may be deemed to cause a conflict of interest, and the same

shall be uploaded on the website of the Association. The failure to issue such a complete disclosure or any partial or total

suppression thereof would render the individual open to disciplinary action which may include termination and removal

from such office / post / role without benefits. It is clarified that a declaration does not lead to a presumption that in fact a

questionable situation exists, but is merely for information and transparency.

39A-2-C : A conflict of interest may be either tractable or intractable :

(i) Tractable conflicts are those that are resolvable or permissible or excusable through recusal of the individual

concerned and/or with full disclosure of the interest involved.

(ii) Intractable conflicts are those that cannot be resolved through disclosure and recusal, and would necessitate the

removal of the individual from a post or position occupied so that the conflict can cease to exist.

39A-2-D : It is clarified that no individual may occupy more than one of the following posts at a single point of time

except where prescribed under this Constitution:

(i) Player (current), (ii) Selector/Member of cricket committee/sub-committee, (iii) Team official, (iv) Commentator,

(v) Match official, (vi) Administrator/Office-bearer, (vii) Electoral officer, (viii) Ombudsman and ethics officer, (ix) Auditor,

(x) Any person who is in governance, management or employment of a franchisee, (xi) Member of a standing committee,

(xii) CEO and managers, (xiii) Office-bearer of an Institutional Member, (xiv) Service provider (legal, finance, etc.),

(xv) Contractual entity (broadcast, security, contactor, etc.), (xvi) Owner of a cricket academy

As far as incumbents are concerned every disclosure mandated above may be made within 90 days of the effective date.

PROVISIONS OF BCCI CONSTITUTION

38 (1) : A conflict of interest may take any of the following forms as far as any individual associated with the BCCI is

concerned :

MPCA / Annexure to the Template of 'UNDERTAKING' / Pg. 1 of 4



(i) Direct or indirect interest : When the BCCI, a Member, the IPL or a franchisee enter into contractual arrangements

with entities in which the individual concerned or his/her relative, partner or close associate has an interest. This

is to include cases where family members, partners or close associates are in positions that may, or may be seen to

compromise an individual’s participation, performance and discharge of roles.

Illustration 1: A is an Office Bearer of the BCCI when it enters into a broadcast contract with a company where A's son B is

employed. A is hit by Direct Conflict of Interest.

Illustration 2: C is a Member of the IPL Governing Council. The IPL enters into a contract with a new franchisee, the

Managing Director of which is C's partner in an independent commercial venture. C is hit by Indirect Conflict of Interest.

Illustration 3: D is the Office Bearer of a State Association. D's wife E has shares in an IPL Franchisee which enters into a

stadium contract with the State Association. D is hit by Indirect Conflict of Interest.

Illustration 4: F is President of the BCCI. His son-in-law is a Team Official of a Franchisee. F is hit by Conflict of Interest.

Illustration 5: G is an employee of the BCCI. His wife runs a catering agency that is engaged by the BCCI. G is hit by Conflict

of Interest.

(ii) Roles Compromised : When the individual holds two separate or distinct post or position under the BCCI, a

Member, the IPL or the franchisee, the functions of which would require the one to be beholden to the other, or in

opposition thereof.

Illustration 1: A is the Coach of a team. He is also Coach of an IPL Franchisee. A is hit by Conflict of Interest.

Illustration 2: B is Secretary of the BCCI. He is also President of a State Association. B is hit by Conflict of Interest.

Illustrations 3: C is the Vice President of the BCCI. He is also President of a State Association and member of a Standing

Committee. C is hit by Conflict of Interest.

Illustration 4: D is a Selector. He is also coach of an IPL franchisee. D is hit by Conflict of Interest.

(iii) Commercial conflicts : When the individual enters into endorsement contracts or other professional engagements

with third parties, the discharge of which would compromise the individual’s primary obligation to the game or

allow for a perception that the purity of the game stands compromised.

Illustration 1: A runs a cricket academy. He is appointed as a selector. A is hit by Conflict of Interest.

Illustration 2: B is a BCCI commentator. He also runs a sports management company which contracts members of the team.

B is hit by Conflict of Interest.

Illustration 3: C is a selector. He is contracted to write a column on a tour that the national team is on. C is hit by Conflict of

Interest.

Illustration 4: D is a team captain. He is also co-owner of a sports management agency which is contracted to manage other

team members. D is hit by Conflict of Interest.




Illustration 5: E is a member of the IPL Governing Council. He is engaged by a cricket broadcaster to act as an IPL

commentator. E is hit by Conflict of Interest.

(iv) Prior relationship : When the individual has a direct or indirect independent commercial engagement with the

vendor or service provider in the past, which is now to be engaged by or on behalf of the BCCI, it Member, the IPL

or the franchisee.

Illustration 1: A is President of the BCCI. Prior to his taking office, he has been engaged professionally for his services by a

firm B. After A becomes President, B is appointed as the official consultants of the BCCI. A is hit by Conflict of Interest.

Illustration 2: B is the Secretary of a State Association. Prior to his election, he ran a firm C, specializing in electronic

boundary hoardings. Upon becoming Secretary, the contract for the Association’s stadium hoardings is granted to C. B is hit

by Conflict of Interest.

Illustration 3: D is the Commissioner of the IPL. Before he came into this office, he used to engage E as his auditor for his

business. After becoming Commissioner, E is appointed as auditor to the IPL. D is hit by Conflict of Interest.

Illustration 4: F is the Captain of an IPL team, and G is the team’s manager. When F is made Captain of the national team, G

is appointed as the national team’s manager. F is hit by Conflict of Interest.

(v) Position of influence: When the individual occupies a post that calls for decisions of governance, management or

selection to be made, and where a friend, relative or close affiliate is in the zone of consideration or subject to such

decision – making, control or management. Also when the individual hold any stake, voting rights or power to

influence the decisions of the Franchisee/club/team that participates in the commercial league(s ) under BCCI.

Illustration 1: A is a selector. His son is in the zone of consideration for selection. A is hit by Conflict of Interest.

Illustration 2: B is the Secretary of a State Association. He also runs a cricket academy in the State. B is hit by Conflict of

Interest.

Illustration 3: C is an umpire. His daughter D is a member of a team which is playing a match in which C officiates. C is hit

by Conflict of Interest.

Illustration 4: E is the President of a State Association and his company F owns 12 cricket clubs in the State from which

probables are selected for the State team. E is hit by Conflict of Interest.

EXPLANATION: The Illustrations which refer to a President / Secretary / Vice President may be read as illustrations

referring to any other Office Bearer, and also to the members of the Apex Council, the Governing Council and the

Committees.




38 (3) : A Conflict of Interest may be either Tractable or Intractable:

(a) Tractable conflicts are those that are resolvable or permissible or excusable through recusal of the individual concerned

and/or with full disclosure of the interest involved.

b) Intractable conflicts are those that cannot be resolved through disclosure and recusal, and would necessitate the

removal of the individual from a post or position occupied so that the conflict can cease to exist.

Explanation: In Illustration 3 to Rule 38(l)(i), if the wife held 51% shares, the conflict will be treated as intractable. If the

wife holds 3% shares, whether the conflict is tractable or intractable will have to be decided by the Ethics Officer on the

facts of the case. If the wife holds only 100 shares out of 1 crore shares, a disclosure of the same may be sufficient.

38 (4) : : It is clarified that no individual may occupy more than one of the following posts at a single point of time except

where prescribed under these rules:

(a) Player (current), (b) Selector/Member of cricket committee, (c) Team official, (d) Commentator, (e) Match official,

(f) Administrator/Office-bearer, (g) Electoral officer, (h) Ombudsman & ethics officer, (i) Auditor, (j) Any person

who is in governance, management or employment of a franchisee, (k) Member of a standing committee, (l) CEO

and managers, (m) Office-bearer of a Member, (n) Service provider (legal, financial, etc.), (o) Contractual entity

(broadcast, security, contactor, etc.), (p) Owner of a cricket academy

As far as incumbents are concerned, every disclosure mandated under sub-rule (3) may be made within 90 days of the

effective date.

------------- END -------------




FINANCIAL OFFER ON THE LETTER HEAD OF THE FIRM WITH

DATED SIGNATURE OF THE AUTHORISED SIGNATORY AND SEAL ON EACH PAGE

ANNEXURE C

The Hon. Secretary

Madhya Pradesh Cricket Association

Holkar Stadium, Race Course Road, Indore 452 003

Sir,

I, the ........................................... (proprietor / partner / director) of the firm – M/s .............................,

having its registered office at .................................... is the original manufacturer of sportswear / kitbags etc.

under the brandname ...............

I am authorised to submit the offer on behalf of my firm in response to the RFP issued by MPCA for supplying

packaged drinking water of pre-selected brands in pet bottles / jars / crushable glasses for the requirement of

MPCA at Indore on 'as and when required' basis under annual contract system.

I hereby submit my offer alongwith the declaration that I have gone through the RFP document and have

understood and accept the various terms, conditions and pre-requisites required to be complied by me for this

submission of offer.

S NO ITEM

MEN'S PRODUCT

INR PER PC.

WOMEN'S PRODUCT

INR PER PC.

Sponsorship / rebate in lieu of display of the logo / trademark

Full waiver of the cost

Rebate (% of price quoted)

T SHIRT CATEGORY

1 CRICKET SHIRT - HALF SLEEVES

WHITE (COLLAR) #

2 CRICKET SHIRT - FULL SLEEVES

WHITE (COLLAR)

3

COLOUR PLAYING T SHIRT

(SUBLIMATION) HALF SLEEVES

(COLLAR) #

4

COLOUR PLAYING T SHIRT

(SUBLIMATION) FULL SLEEVES

(COLLAR)

5 COTTON TRAVEL T SHIRT

(COLOUR) - HALF SLEEVES



(COLLAR) ##

6 TRAINING SHIRT (SUBLIMATION) -

HALF SLEEVES (COLLAR)

7 TRAINING SHIRT (SUBLIMATION) –

SLEEVELESS (WITHOUT COLLAR) NOT REQUIRED

TROUSER / SHORTS CATEGORY

8 CRICKET TROUSER FULL LENGTH (WHITE) #

9 CRICKET TROUSER FULL LENGTH (COLOUR) #

10 TRAINING SHORTS (COLOUR) #

TRACK SUIT CATEGORY

11 TRACK SUIT (FULL SLEEVE UPPER +

FULL LENGTH LOWER) ##

12 FULL LENGTH LOWER ONLY (OF

TRACK SUIT)

13 FULL SLEEVE UPPER HOODIE ##

SWEATER / PULLOVER CATEGORY

14 SWEATER (WOOLEN) – WHITE ##

15 PULLOVER – COLOUR

(SUBLIMATION) ##

CAP / HAT CAEGORY

16 CAP (COLOUR) #

17 HAT (WHITE) #

18 HAT (COLOUR)

KIT BAGS / BACK-PACKS

19 KIT BAG (SENIOR SIZE) ##

20 KIT BAG (JUNIOR SIZE)

21 BACK-PACK ##

# = Three samples of item marked # is required to be submitted along with offer. These samples shall

not be returned nor shall be paid. Size – One each of Medium, Large, Extra Large

## = One sample of item marked ## is required to be submitted along with offer. These samples may

be collected by the offerer after 21 days of last date of the offer.



TAXES APPLICABLE : (mention the type of taxes / levies etc. and % as on date of offer)

ALL PRICES SHOULD BE INCLUSIVE OF FREIGHT UPTO INDORE / ANY PLACE EQUAL IN DISTANCE FROM THE

PLACE OF DISPATCH.


List of supplies of any other items SUGGESTED BY THE OFFERER that could be used by the players

while on field of play as per clause 3.5.4 :

S No Item Quantity Remarks


REQUEST FOR PROPOSAL - MPCA · 2020. 11. 7. · MADHYA PRADESH CRICKET ASSOCIATION RFP : SUPPLY OF...

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Transcript of REQUEST FOR PROPOSAL - MPCA · 2020. 11. 7. · MADHYA PRADESH CRICKET ASSOCIATION RFP : SUPPLY OF...